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Home My WebLink AboutBoard of Commissioners - Minutes - 09/21/2004• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W . Commissioners' Room Tuesday, September 21, 2004 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 21, 2004, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Bob Block, Vice-Chair; Roger Froemming, and Dennis Mosher present. Commissioner Malcolm Lee was absent. Approval of Agenda Motion by Mosher, second by Froemming, and unanimously carried to approve the County Board agenda of September 21, 2004, with the following changes: Todd Smedstad canceled the Phelps Mill Agenda Item 9:55 a.m. -Highway Engineer, Rick West -Bridge Funding Resolution Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of September 14, 2004, as mailed. Approval to Pay Bills Motion by Mosher, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. PGOLID Budget for CY2005 The County Board discussed correspondence received by Matt Noah regarding budgeted items of the Pelican Group of the Lakes Improvement District for CY2005. The correspondence questioned the LID's authority to budget, using tax payer dollars, for certain expenses and asked Commissioners to review the PGOLID's 2005 proposed budget. County Attorney, David Hauser, stated that the County Board has oversight authority as far as approving the budget of the LID if the items are going to be taxed. The County Board can allow only what is allowed under statutory authority. Mr. Hauser reviewed budgeted line items as follows; 1) pest control is an allowable item for expenditure with specific statutory authority, 2) expenses to publish a newspaper -no specific authority for a LID to publish a newspaper exists; however, it seems to be an inherent cost in educating the public. Articles informing property owners what they should or should not be doing around the lake to improve water quality seems to be an appropriate use of funds, 3) funding for legal defense fund -Mr. Hauser could not find authority that allows this as an appropriate use of funds, and 4) funding walleye stocking is not something the County could do and the County Attorney did not find authority to stock walleyes; however, this funding is not included in the 2005 LID Budget. PGOLID Board Members, Norman Robinson and Mike Ostbye, spoke in favor of the proposed activities of the PGOLID and presented rationale for the budgeted line items. They noted that there were a large number of property owners at the annual meeting where the budget was approved. They stressed that the PGOLID is a group of very active, non-paid group of constituents that care deeply about Pelican Lake, water quality, and safety issues. Members of the Pelican Lake Property Owners Association (PLPOA), Vic Horne and Mack Traynor, discussed fish stocking and stressed that the stocking is done under the direction of OTCo. Board of Commissioners' Minutes September 21, 2004 Page2 the Minnesota Department of Natural Resources. This is not a 2005 budgeted item, rather a request from the 2004 budget. Mr. Traynor presented rationale and authority to stock fish under a cooperative agreement with State government or County officials. Mr. Hauser stated that the preliminary budget has been approved. Amendments to the budget can be made in December when the County's final budget is approved. RESOLUTION FOR CREATING A PRIORITIZED BRIDGE REPLACEMENT LIST 2005-2009 Otter Tail County Resolution No. 2004 -47 Commissioner Block offered the following and moved its adoption: WHEREAS, Otter Tail County has reviewed the pertinent data on bridges requmng replacement, rehabilitation, or removal, supplied by local citizenry and local units of government; and WHEREAS, Otter Tail County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years. NOW, THEREFORE, BE IT RESOLVED that the following deficient bridges are high priority and Otter Tail County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available, Township Old Road Total or State Local or Proposed Bridge Number or Project Bridge Federal State Aid Constr. Number Name Township Cost Funds Funds Funds Year 9095 Ridgewood Dane $690,000 $670,000 $20,000 2005 Circle Prairie L5936 245'" St. Aurdal $337,080 $47,416 $269,664 $20,000 2005 3300 Rush Lake Rush $300,000 $280,000 $20,000 2005 Loop Lake 8200 CSAH 82 $300,000 $75,000 $150,000 $75,000 2006 56509 CSAH 83 $400,000 $320,000 $80,000 2006 L0844 Water St. Maine $350,000 $330,000 $20,000 2006 Road 4824 Old 59 Dunn $350,000 $330,000 $20,000 2007 Road L2600 Nitche Pine Lake $200,000 $180,000 $20,000 2008 Lake Road NIA 100-m St. Eastern $200,000 $190,000 $10,000 2009 FURTHERMORE, Otter Tail County does hereby request authorization to replace, rehabilitate, or remove such bridges; and FURTHERMORE, Otter Tail County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law. • • • OTCo. Board of Commissioners' Minutes September 21, 2004 Page 3 Commissioner Froemming seconded the motion, and upon being put to a vote, was unanimously carried. Adopted at Fergus Falls, Minnesota, this 21st day of September, 2004. Dated __ ~~-_'1,/~7~'5:~·+-/_0_,_•f ___ _ r, OTTER :A) CO0'JTY BOAW 9f COMMISSIONERS By . · -~ ,,J/,,, Iv-I //1 (;_,('· _, Attest /4:i;c<r,1 ;::t Larry Kro~n. Clerk Sydney Ne son, Coun y Board Chair Request for Payment of Invoices Motion by Froemming, second by Mosher, and unanimously carried to authorize payment of the following invoices for an industrial compactor and compactor side load transfer station hopper for the Pelican Rapids Transfer Station: Invoice #1770 (Compactor) Payable to Olympic Sales, Inc. of Fargo, ND Invoice #1774 (Hopper) Payable to Olympic Sales, Inc. of Fargo, ND Perham Recovery Facility Coordinating Committee $31,000 00 $12,500.00 Motion by Mosher, second by Block, and unanimously carried to authorize Solid Waste Director, Mike Hanan, to vote at the Perham Recovery Facility Coordinating Committee meeting on September 22, 2004, on behalf of Commissioner Roger Froemming, who is unable to attend . Request for Payment Motion by Block, second by Mosher, and unanimously carried to approve payment to the Otter Tail County Public Health Department, in the amount of $1,702.59, for 2004 Tobacco Compliance Checks. Recess & Reconvene At 10:40 a.m., Chairman Nelson, declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:58 a.m. Request for Extension of CUP #6070 Motion by Nelson, second by Mosher, and unanimously carried to authorize a request of the Head Lake Camp Association to extend Conditional Use Permit #6070 until September 26, 2006. This CUP is for replacing mobile homes on the Head Lake Camp Property on Head Lake. Planning Commissioner Recommendations Conditional Use Permit-South Turtle Lake Resort/Roger F & Harriett Hertel: Motion by Mosher, second by Block, and unanimously carried to approve a Conditional Use Permit to relocate the owner's mobile home and use as rental unit, add a double-wide home for the residence, and add five (5) campers with a condition as recommended by the Planning Commission. The property is described as Pt GL 4 ... (8.44AC) & Lots 1 & 2 Rolfson Beach, Section 36 of Sverdrup Township; South Turtle Lake (56-377). OTCo. Board of Commissioners' Minutes September 21, 2004 Page4 Preliminary Plat & Conditional Use Permit -"Pelican River Estates''/Mere/1 & Berniece E. Dalluge & Freeland/Weum Development L.L.C: Motion by Mosher, second by Froemming, and unanimously carried to approve the Preliminary Plat of Merrell & Berniece E Dalluge and Freeland/Weum Development L.L.C. known as "Pelican River Estates" as presented on the revised map (consisting of 29 lots) received at the September 15, 2004, Planning Commission meeting and approval of the Conditional Use Permit to construct the road. This motion is subject to all conditions as recommended by the Planning Commission with an additional condition that road construction must include appropriate temporary erosion control measures. The property is described as NE¼ ex S.L.A & ex tr & N 4½ rods of S.L. 1, 2, 3 ... (182.53 AC) in Section 17 of Fergus Falls Township; Pelican River (56-PR). Preliminary Plat & Conditional Use Permit -"lnterlaken'1/Mike Vipond: Motion by Froemming, second by Block, and unanimously carried to approve the Preliminary Plat of Mike Vipond known as "Interlaken" consisting of eleven (11) single family residential lots as presented on the revised map (received by Land & Resource Management on August 27, 2004) and a Conditional Use Permit to construct a road to service the plat with conditions as recommended by the Planning Commission. The property is described as Pt GL 5, 6, 7 & 8 ... (55.87 AC) in Section 22 of Dunn Township; Elbow Lake (56-774) and Franklin Lake (56-759). Conditional Use Permit -Bradley C. & Mary C. Hastings: Motion by Froemming, second by Mosher, and unanimously carried to approve a Conditional Use Permit for a Mail Order Business as presented. The property is described as Hilkoske's River Ranch Beach ex WL Y 75' Lot 1 (a tri tr in SE cor) in Section 4 of Ottertail Township; Otter Tail River (56-OTR). Conditional Use Permit -Red Horse Ranch: Motion by Mosher, second by Froemming, and unanimously carried to approve a Conditional Use Permit to construct two approaches with turn lanes as presented. The property is described as Lots 11, 12 & SE¼ SE¼ & within Road Right-of-Way of Co. Hwy #10 in Section 31 of Friberg Township; Otter Tail River (56-ORD). Conditional Use Permit-Hobart Township/David Dom/Joann Bauers/Stephen Hero: Motion by Block, second by Nelson, and unanimously carried to approve a Conditional Use Permit to flatten back slopes beyond the 33' township road right-of-way of Rice Lake Road as presented. The property is described as Pt of Rice Lake Road on section line & W½ SW¼ (80 AC) in Section 13 & Lots 1 & 2 (54.95 AC) in Section 14 of Hobart Township; Rice Lake (56-363). Conditional Use Permit -Viola Barrett % Nancy Ouderkirk: Motion by Nelson, second by Mosher, and unanimously carried to approve an after-the-fact Conditional Use Permit to construct a driveway with a condition as recommended by the Planning Commission. The property is described as Lot 9 Blk 1 of McDonald Shores in Section 20 of Edna Township; Big McDonald Lake (56-386). Conditional Use Permit -Jeffrey D. & Amy L. Drake: Motion by Froemming, second by Block, and unanimously carried to deny, as recommended by the Planning Commission, a Conditional Use Permit to reduce the size of an unstable ice • • • OTCo. Board of Commissioners' Minutes September 21, 2004 Page 5 ridge along the shore of the property. The property is described as Pt of GL 2 (6.84 AC) in Section 15 of Maine Township; Pickerel Lake (56-475). Conditional Use Permit -Pair-A-Dice Resort & Campground/Joe & Lisa Harlow: Motion by Nelson, second by Mosher, and unanimously carried to approve a Conditional Use Permit to expand a food service business with a condition as recommended by the Planning Commission. The property is described as Pt of GL 1 in Section 17 of Pine Lake Township; Big Pine Lake (56-130). Preliminary Plat-''The Palms of Lida"/Oarrel Forsgren & Q5 Inv. LLLP: Motion by Block, second by Froemming, and unanimously carried to approve the Preliminary Plat of Darrel Forsgren & 05 Inv. LLLP known as "The Palms of Lida" as presented on the revised drawing dated September 10, 2004, and a Conditional Use Permit to construct a road to service the plat with conditions as recommended by the Planning Commission. The property is described as Pt of Lots 5, 6 & 7, Section 9; Lot 1, 2 & Pt NW¼ NW¼, Section 16; and Pt NE¼ NE¼ & SW¼ NE¼ & Lot 1, Section 17 in Lida Township; Lake Lida (56-747). Labor Management Discussion County Coordinator, Larry Krohn, briefed the County Board on topics recently discussed by the Labor Management Committee. Motion by Nelson, second by Mosher, and carried with Block opposed, to install a water purifier in the lunch room at the New York Mills offices. Health Insurance Rates for CY2005 Motion by Mosher, second by Block, and unanimously carried to acknowledge the BCBS 2005 health insurance renewal and approve an 11 % increase for the Blue Cross Blue Shield copay health insurance plan and a 13% increase for the Blue Cross Blue Shield $750 deductible health insurance plan effective January 1, 2005. Closed to the Public Adjournment At 11 :53 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Public Health Director, Diane Thorson, pursuant to M.S. Chapter 13D.05 Subd. 3. Commissioners Nelson, Block, Mosher, and Froemming were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Upon conclusion of the Performance Evaluation, at 12:11 p.m., Chairman Nelson adjourned the meeting of the Otter Tail County Board of Commissioners until Tuesday, September 28, 2004. Dated :. _ ___,,Q.L_L'tJ-/£._z :Sg_--'-/ O=--'-(_,__ __ r I Attest:._.L/2-":.t(G4ft:u.4.Li _,__U!J..//1...:...f'_:::,{:::..e,::.._• _ Larry Krohn, Clerk OTTER,T L C~NTY 'ffD 9F COMMISSIONERS By /, /-1 ._jl/f:_{.v, ,:I ..f--«'_,¢--· Sydne Nelson County Board Chair . . • Otter Tail County Warrants September 21, 2004 Page 1, Attachment A 9/21/200'. 12:57:40 OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS 1'-.l'J"D DISBURSEMENTS SYSTEM COl.TNTY 56 WAR.'U'ili"'TS FOR PUBLICATION PAGE 1 • • WARRANTS APPROVED ON 9/21/2004 FOR PAYMENT 9/21/2004 VENDOR NA.lVJE AMERICAN INSTITUTIONJ>..L SUPPLY SCOTT BACKSTROM BATTLE LAKE MOTOR PATROL ASSN BATTLE L.~KE STA1.1DARD BOB'S STANDARD BULK SERVICE BOBCAT OF OTTER TAIL COUNTY BUY-MOR PARTS & SERVICE LLC CBECKERS CO OP SERVICES INC COOPERS TECHNOLOGY GROu-P CRS INC DETENTION.REPORTER CUTLER MAGNER COMPANY DACOT]'..H PAPER COMP.A.NY DAKOTA FLUID POWER INC DENZEL' S REGION v1.".STE INC MICHELLE ELDIEN ELECTION SYSTEMS & SOFTWJ>..RE IN CAROLYN ELLINGSON FM FORKLIFT SALES & SERVICE I FA.."<NAM'S GENUINE PARTS INC FERGUS FALLS MEDICAL GROUP. FERGUS FALLS NEWSP.Z.PERS INC FERGUS FJ>..LLS SMALL ENGINE & TR CITY FERG'uS FALLS FERRELLGAS FORCE AMERIC.~ G & K SERVICES GR GRAPHICS INC ST LOUIS F.EDARLS HEADQUA."'lTERS INNOVATIVE OFFICE SOLUTIONS JOHNSTON FARGO CUL'irERT INC KELLY SERVICES INC KNUTSON ELECTRIC REBUILDING KOEP 1S CLITHERALL CORNER LAKE REGION HEALTHC]'..P.E CORP LAKELAND MENTAL HEALTH CENTER L.z.RRY OTT INC TRUCK SERVICE L.z.RSON-PETERSON ~ ULTEIG ENGIN DEAN LARSON LAWSON PRODUCTS INC SHERP-21.."1 LEJ>..BO LEXISNEXIS MATTHEW BENDER M-R SIGN COMPA.'IT INC. MFSRC MIDWEST TESTING L.Zl.BORATORY MIDWESTERN !J.AT RENT.ll.L & SUPPLY MILLER & HOLMES INC MN CO ATTORNEYS ASSOCIATION Ii'_"! STATE .l,UDITOR 111.08 38. 62 35.00 240.00 36.99 5:i.52 12. 74 16.70 3,0'.5.92 257.30 48.00 50,455.21 230.30 71.94 215.28 17.95 147.69 45.75 157.34 919.39 1,212.80 529.89 29.07 99,045.68 75.61 446.02 2,179.65. 217.64 '.81.10 567.59 6,974.15 504.35 36.00 40.00 150.00 3,642.00 1,070.00 6,276.70 134.99 186.06 73.12 286.11 5,3'.8.57 225.00 2,847.00 26.73 1,929.57 114.49 4,773.72 Otter Tail County Warrants September 21, 2004 Page 2, Attachment A OTTER TAIL COUNTY AUDITOR IFD66 9/21/2004 12:57:40 PP.NELSON RECEIPTS .l\..~D DISBURSEMENTS SYSTEM COUNTY 56 WARRro.'TS FOR PUBLICATION PAGE 2 **** WARRANTS APPROVED ON 9/21/2004 FOR PAYMENT 9/21/2004 VENDOR NAME JIM MYHRE NATIONAL BUSHING & PF.RTS CO NEW YORK MILLS HERALD NEWMAN TR.~FFIC SIGNS INC OLSON OIL CO INC OTTER TAIL CO TREASURER PERHAM CONOCO PREMIUM WATERS INC HENRY PRICE PRO-WEST & ASSOCIATES INC RANDY GARZA ROYAL TIRE INC JACK SANDBERG SOUTHTOWN C-STORE STEINS INC STEVE'S SANITATION INC K.~ISTI THUNSELLE TRI STAR RECYCLING UNIFORMS UNLIMITED VALLEY SOFT WATER VICTOR LUNDEEN COMPANY WADENA CO AUDITOR TREASURER WALTERS PHOTOGRAPHY. ROGER WF.LVATNE WEST GROUP PAYMENT CTR FINAL TOTAL ••••••. .AMOUNT 452.55 64.33 131.56 336.33 140.71 95.02 104.00 5.33 200.00 35.00 848,40 3,977.97 60.00 343.01 128.50 4,238.00 51.75 1,937.00 265.53 22.00 164.92 495.01 10.63 312.00 3,268.70 $213,310.58 **** -