The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 08/10/2004• • • MINUTES OF THE · 1 OTTER TAIL COUNTY BOARD OF COMMISSIONERS New York Mills Courtroom, 118 N. Main Tuesday,August10,20~4 9:30 a.m. I I I Call to Order 1 The Otter Tail County Human Services Board convened Tuesday, August 10, 2004, at 9:30 a.m. at the Otter Tail County New York Mills Courtroom with Commissioners Syd Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, and I Malcolm Lee present. Commissioner Roger Froemming was absent. i Approval of Agenda i Motion by Mosher, second by Lee, and unanimously carried to approye the Human Services agenda of August 10, 2004, as mailed. 1 Approval of Minutes Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services Board minutes of July 27, 2004, as mailed. \ I . Court Services I Court Services Director, Chuck Kitzman, reported that the Court Services Advisory Board members, Commissioners, Judges, and others have been invited to the St. Croix Camp Tour I on September 2, 2004. f Mr. Kitzman provided a map showing the new Department of Corr!3ctions Districts in the State of Minnesota. Otter Tail County is now in the Detroit Lakes District. He briefed the • I Board regarding the current Court Services Advisory Board membership and Commissioners agreed that the Advisory Board should continue with its current make up and focus. Mr. Kitzman and Human Services Director, John Dinsmore, discusse1 the Children's Mental Health Screening Grants with the County Board. Mr. Kitzman stated :that the balance of the grant for CY2004, in the amount of $13,390.00, will remain in the Human Services budget. For CY2005, the Court Services Department will receive 56% of the grant, in the amount of $17,993.00, which will be shown as income (revenue) in the Gou~ Services Department Budget. The remainder of the grant dollars, $14,137.00, will stay with the Human Services Budget. Public Health ; , Public Health Director, Diane Thorson, presented a draft Otter· Tail County Cleanup of Clandestine Drug Lab Site(s) Ordinance. She reviewed reccimmendJd changes to improve administration of the Ordinance. A motion was offered by Block and ~econded by Nelson to approve the Cleanup of Clandestine Drug Lab Sites (Methamphetamine) Ordinance as presented. Discussion followed. Commissioner Block and Nelson withdrew their motion and second respectively. Motion by Mosher, second by Lee, and unanimously carried to table a decision on adoption of the Cleanup of Clandestine Drug Lab Sites Ordinance for two weeks and requested that the Sheriff and Auditor be invited to be present at that time. ' Ms. Thorson provided copies of a draft entitled "Defining Local Publid Health in Minnesota" I dated 7/7/04 and requested that commissioners review the document and provide input. OTC Board of Commissioners' Minutes August 10, 2004 Page2 Human Services Motion by Lee, second by Mosher, and· unanimous1{:carried to authorize the Chair's signature to execute a Purchase of Service· Agreement between Otter Tail County and Sigrid Linda Tweeton for the period of July 1, 2004 through June 30, 2005. ··· The programs . being contracted are residential services/homes plus/foster care services to eligible persons receiving services under the AC/EW, CADI, or TBI programs. • • -, , . l . "' .' -. . . , ... i . Motion by Nelson, second by Lee,. and un·anirriously carried to authorize the Chairman's signature to execute an lnteragency Purchase of Service Agreement between· Otter Tail County, Perham School District #549, and Lakeland ·Mental Health Center, :Incdor the period of July 1, 2004 through June 30, 2005. The purpose of the contract is to· provide day treatment and individual, group, and family ·services.to qualified students with dis.abilities. . . . ' . . t . Motion by Mosher, second by Lee, and unanimously cairied to authorize the appropriate County officials' signatures to execute the federal FY2005 Grant Contract between the State of Minnesota Department of Commerce and Otter Tail County for the period of October 1, 2004 through September 30, 2005. The contract is to allow Otter Tail County to administer the Low Income Home Energy Assistance Program .. · • · : ... · · Motion by Mosher, second by Lee, and unanimously carried to authorize the Chairman's signature to execute a Purchase· of Service Agreement between Otter Tail -County and Perham Memorial Home Care for the period of July 1, 2004 through June 30, 2005. The purpose of the agreement is to provide residential services/assisted living to ·eligible persons receivin~ services under AC/EW, CAC and CADI programs. -. ·,. ' ,-, Mr. Dinsmore reported an anticipated growth in the area of care management services. He also briefed the'Board on the State Department of-Human Services· reinstating :some funding previously taken from County Human Services by looking at projects of regional.significance. Approval of Human Services Bills &'Claims Motion· by Lee, second by Block, and unanimously carried tb approve the HiJnian ·services bills & claims as presented · : · . . · . . · · • · . •:,, . ' . . I • ··;• Adjournment At· 10:36 a.m., Chairman Nelson declared the meeting of the Otter Tail -County Human Services Board adjourned until 9:30 a.m. on Tuesday, August 24, 2004. Dated :. __ -"'<z?.,_/2.=""-'--'/ o"-'f.,__ __ _ I ( ices Board Chair ' ' ' I': Call to· Order -County Board The Otter Tail County :Board 'Of Commissioners convened Tuesday, August· 10,. 2004, at 11 :05 a.m. at the Otter Tail County New York Mills Courtroom with Commissioners Sydney Nelson, Chair; Bob Block, Vice-Chair; Dennis•Mcisher; and Malcolm lee present. ' . ' . 0 0 C • • • ' I OTC Boa)d of Commissioners' Minutes 1 August 10, 2004 Page 3 Approval of Agenda Motion by Lee, second by Mosher, and unanimously carried to approve the County Board agenda of August 10, 2004, with the following addition: [ 1:00 p.m. -Budget Discussion · , Approval of Minutes I Motion by Mosher, second by Lee, and unanimously carried to approve the County Board minutes of August 3, 2004, with the following change: Page 3 under the heading entitled Property/Casualty & Workers Compensation Premiums should read as follows: "Coordinator, Larry Krohn, presented a comparison handout of premiums from Minnesota Counties Insurance Trust for Otter Tail County's Property/Casualty and Workers Compensation Insurance. The net premium for Property/Casualty insurance for CY2004 is $261,251 and approximately $65,102 for Workers Compensation insurance compared to CY2003 costs of $197,285 and $51,900." i Approval to Pay Bills I Motion by Block, second by Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. 1 I Extension Update [ Extension Educator, Vince Crary, provided statistics on the number of farms in Minnesota by County. Otter Tail County is third statewide in the number of farms. I He updated the Board regarding the Dairy Diagnostics Program, the corn plot, and arsenic grant. 4-H Coordinator, Janet Malone, presented information on this year's fairs and projects as well as the after school programming. 505 Building Bid Opening Architect, David Shultz, and Plant Manager, Rick Sytsma, opened bids for remodeling of the 505 Court Street Building at 1 :00 p.m., on Wednesday, August 4! 2004. Jerome Getz Construction has asked to be excused from the bid because of gross error. Motion by Lee, second by Block, and unanimously carried to exclude the·General cbntractor, Jerome Getz Construction, and allow them to drop out of the bid process without forfeiting their bond because of gross error. Mr. Sytsma requested additional lime to review specific portions of the project (No. 0202-6) and delayed a recommendation for award for bne week. Final Payment -2003 Countywide Traffic Marking sbrvices Motion by Lee, second by Mosher, and unanimously carried to authorize final payment, in the amount of $6,569.93 (Estimate No. 5) payable to Interstate Road ManJgement for completion of C.P. 03:TM, Countywide Traffic Marking services. i · Henning Highway Garage I After previously advertising for bids, Highway Engineer, Rick West, opened the following bids at 1 :00 p.m. on Wednesday, August 4, 2004, for the Otter Tail County tighway Department Henning Garage (Project No. 0343): , Contractors Base Bid "G" Days All Building Corporation $807,300 I 150 Comstock Construction Includes $17,000 deduct indicated oral en·velope · $790,900 180 OTC Board of Commissioners' Minutes August 10, 2004 Page 4 D & W Construction of Alexandria Gustafson & Goudge Inc. Hammers Construction Inc. $852:000 145 $864,200 140 $798,000 , 1/15/2005 Includes $15,000 deduct indicated on envelope Lee's Construction, Inc. $778,400 140 Shingobee Builders, Inc. $784,900 120 TerWisscha Construction Inc. 7 . $788,700 300 Motion ~y Lee, second by Mosher, and unanimously carried to -reject all, bids for the construction of the Henning Highway Garage because the bids are substantially over budget. ' ' .r -.,. d', ",' , I •, Bid Opening -Phelps Mill Temporary Foundation Repairs After previously advertising for bids, Highway Engineer, Rick West, opened the following bids at 1 :00 p.m. on Wednesday, August 4; 2004, for temporary foundation repairs for the mill at the Phelps Mill Park: . · All Building Corporation $52,220.00 Fergus Falls, MN Engineering & Construction lnnovationi., Inc._ --$77,665.00 , · St. CIOud, MN _,. ---" ., r Motion by Block, second by Mosher,' and unanimously carried to award the Phelps Mill Temporary Foundation Repairs project to the low bidder, All Building Corporation of Fergus Falls, MN, in the amou['!t of $52,220.00 as recommended_ by the Highway Engineer. 0 -~ ·,. •• • ' '' : • ' ! .. • "· ' ~ ·' '\. -; . Final Payment-S.A.P'. 56-619-10, etc'. •· Q Motion by Mosher, second by Lee, and un~nimously carried_to approve final payment, in the amount of $11,921:23 (Estimate No. 6)'payable to Mark Sand & Gravel Acquisition Co. Jor completion of S.A.P. 56-619-10, etc. . Recess & Reconvene . . . At 12:08 p.m., Chairman Nelson declared the meeting of the 'otter· Tail County Board of Commissioners recessed for lunch br_eak. The meeting was reconvened at 1 :00 p.m .. . ' . ' ' , . . '' ( . . -·~ ' . . , _. .. Budget Discussion .. Commissioners discussed the·projected·Coi.mty Budget for 2005 with Auditor, Wayne Stein and Accounting Supervisor, Mitzi Pederson. Several financial documents were presented. ·_, . . ' . . ' '. ' . . ' . ' Vacant Position Motion by Mosher, second by Lee, and unanimously carried to authorize the Auditor to fill a vacant position in the Motor Vehicle Department -. '.': Closing the Licensing Office Motion by Block, second by Mosher, and unanimously carried to authorize closing the Motor Vehicle, Driver's License, and Game &. Fish Department on, Thursday, September 23, 2004, for the purpose of allowing' staff to .attend the State of Minnesota Training seminar in Little Falls.· · ·· · · •· · · · ' Payment Approvals C Motion by Mosher, second by L,ee;,. and unanimously carried to approve the following drainage system expenditures: 7 ,; • • • I OTC Boa/d of Commissioners' Minutes August 10, 2004 Page 5 Ness Backhoe Service Ditch No. 21 $1,575.00 Eddie Bernhardson Otter Tail/Wilkin Ditch 2 $ 283.13 Motion by Nelson, second by Lee, and unanimously carried to apbrove payment to Lake Region Healthcare, in the amount of $450.00, for services provided under the direction and provision of Minnesota Statute 607.35. Motion by Block, second by Mosher, and unanimously carried to approve payment to Election Systems and Software Inc., in the amount of $45,468.75, for the rental of election equipment for the Tuesday, September 14, 2004 State Primary and for the Tue~day, November 2, 2004 State General Election. Motion by Lee, second by Mosher, and unanimously carried to set t~e compensation for the absentee ballot board members at $8.50 per hour and to provide a mileage reimbursement of $.375 per mile. Canvassing Board I Motion by Mosher, second by Block, and unanimously carried to appoint Commissioners Froemming and Lee to the Canvassing Board scheduled at 9:00 a.m. on Thursday, September 16, 2004. I Sheriff's Department Budget Discussion [ Accounting Supervisor, Mitzi Pederson, presented proposed budget figures for the Sheriff's Department for CY2005. The Budget Committee briefed the Board tegarding the proposed budget. Recommendations and input will be incorporated into the ovetall County Budget. Adjournment At 2:~1 p.m., Chairman Nelson adjourned the meeting of the Otte~ Tail County Board of Commissioners until 9:30 a.m. on Tuesday, August 17, 2004. Dated:. _ _____.g4 /_,_/--'-7-1-/-=-o_,_cf __ _ I 7 L COUNTY BOARD PF COMMISSIONERS ~- Board Chair Attest:. _ __.<d.U,.U,J.__L.)l.&ub.::::..__ Larry Krohn CB/kd '', "' 0 .,,. ' ., ., ., '' '! ,· ' l 0 , r C • 8/10/2004 12:14:49 • I Otter Tail County Warrants I August 10, 2004 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Page 1, Attachment A IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 8/10/2004 FOR PAYMENT 8/10/2004 VENDOR NAME A'VIANDS LLC AL'S STOP & SHOP INC AMERICAN INSTITUTIONAL SUPPLY J ANDERSON ARVIG COMMUNICATION SYSTEMS ASHBY FIRE DEPT AMBULANCE BATTLE LAKE AUTO PARTS BOB'S NAPA AUTO PARTS BRANDT LAW OFFICE ATTORNEYS BRAUN VENDING INC BURELBACH AMERICAN LEGION POST DOUG CANNELL KAREN CANNELL CATCO CITIZENS CRITERION CLINNET SOLUTIONS LLC CO OP SERVICES INC COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP COPY EQUIPMENT INC JEREMY COSSETTE CULLIGAN WATER COND CULLIGAN WATER CONDITIONING DACOTAH PAPER COMPANY DAKOTA FLUID POWER INC DENNY'S CONOCO DICKS STANDARD ELECTION SYSTEMS & SOFTWARE IN ERHARD VILLAGE STORE ERICKSON ELECTRONICS ES PRECISION AUTO GLASS FARGO FORKS FREIGHTLINER FARGO GLASS AND PAINT CO FARMERS CO OP OIL ASSN FARMERS ELEVATOR CO FARNAM'S GENUINE PARTS INC FARNAM'S GENUINE PARTS INC PR FASTENAL COMPANY FERGUS ELECTRIC FERGUS. FALLS MEDICAL GROUP CITY FERGUS FALLS FERGUS TIRE CENTER FORCE AMERICA ROGER FROEMMING GERALD N EVENSON INC GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL NEILL HARDINA HEDAHLS HEADQUARTERS AMOUNT 2,923.80 222.07 119.25 117. 3 8 200.00 165.00 65.34 24.98 1,119.00 49 .14 100.00 19.68 6.40 34.95 84.50 38.00 1,811.11 1,058.18 350.88 102.82 5 .42 76.16 17.03 346.24 38.63 60.30 12.00 1,681.17 671.39 135.59 266.69 572.56 720.23 527.08 3.55 1,404.52 7.71 20 .38 212.42 580.50 13.00 810.92 .101. 08 63.00 3,585.71 119.28 2.30 105.00 86.20 Otter Tail County Warrants August10,2004 Page 2, Attachment A 8/10/2004 12:14:49 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WAR.RANTS FOR PUBLICATION WARRANTS APPROVED ON 8/10/2004 FOR PAYMENT VENDOR NAME THE INDEPENDENT INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTEGRITY COMPUTER SYSTEMS INTERNATIONAL ROAD DYNAMICS INTERTECHNOLOGIES_GROUP ERWIN JOHNSON • • JUERS' REPAIR INC . KELLY SERVICES INC L & L SERVICE LAKES RADIO LAKEWAY MARKET .... PAT LARUM , _ LOCATORS & SUPPLIES INC MCCC MI 33 THE MIDWEEK MN MOTOR COMPANY MN SHERIFFS ASSOC MN STATE AUDITOR MWPS JIM MYHRE NELSON FORD.LINCOL~ MERCURY IN SYDNEY NELSON NEWMAN TRAFFIC SIGNS INC NIEMELA REPAIR NORTH UNION TEXACO NORTHERN SAFETY TECHNOLOGY INC NORTHERN STATES SUPPLY INC OFFICE DEPOT . OFFICEMAX A BOISE COMPANY OTTER TAIL TELCOM .. OVERLAND MECHANICAL SERVICES PAMIDA INC PARK REGION CO OP. VIRGINIA PAULSON PEBBLE LAKE TAKE 5 PELICAN CASH & DASH PELICAN RAPIDS PRESS PEPSIAMERICAS . · r PERHAM ACE HARDWARE PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY PETE'S AMOCO PMR 2000 QUALITY TOYOTA REED BUSINESS INFORMATION RELIABLE OFFICE SUPPLIES THE RENTAL STORE AMOUNT 2 8 .33 650.00 3,885.86 4,538.43 63.74 98 .31 900 .00 ;- IS0 .00 58.57 1,014.38 269.16 324.00 1,361.94 31.26 . 641.87 275.00 63.84 114.03 600,00 10,840.00 18.50 33:67 62.70 150.00 1,312.11 35.10 563.22 597.15 237.05 79.84 23.26 892.12 ~ · 28.22 432.55 539.18 35. 00 . 335.01 139.92 220.40 230.80 . 88. 44 169.51 . -127.69 1,049.42 15.92 95 .. 00 -154.71 138.32 83.48 0 IFD66 COUNTY 56 PAGE 2 . . 8/10/2004 0 C I . Otter Tail County Warrants I (August 10, 2004 Page 3, Attachment A • 8/10/2004 12:14:49 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION • • WARRANTS APPROVED ON 8/10/2004 FOR PAYMENT VENDOR NAME REVIEW ENTERPRISES INC ROYAL TIRE INC SCHMITZ FORD CHERI SCHULTZ · VICKI SCHWANKE SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE SHERWIN WILLIAMS SHULTZ TORGERSON ARCHITECTS LT SIGELMAN STEEL & SALVAGE CO IN SKIBNESS STRIPING SOUTH MILL SERVICE SOUTHTOWN C-STORE STANDARD PARTS OF WADENA STENERSON LUMBER STEPP MANUFACTURING CO INC STEVE'S SANITATION INC STOP-N-GO STORES INC STRAND ACE HARDWARE STREICHERS STRINGER BUSINESS SYSTEMS INC THE SUPER SUCKER SWANSTON EQUIPMENT CORP SWEENEY BROS TRACTOR CO DAVID THOMPSON TIRES PLUS TOTAL TOOL SUPPLY INC TRI STAR RECYCLING UGSTAD PLUMBING INC UNDERWOOD QUIK STOP UNIFORMS UNLIMITED UNIVERSITY OF MN-EXTENSION SER VALLEY SOFT WATER LTD VERGAS ACE HARDWARE VERGAS 66 VICTORY CORPS VIKING COCA-COLA VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA ASPHALT COMPANY INC WAGON WHEEL WALLWORK TRUCK CENTER WASTE MANAGEMENT(WAHPETON) RANDY WASVICK WELDING SUPPLIES & FIRE WES' FUEL STOP WIDSETH SMITH NOLTING & ASSOC XEROX CORPORATION AMOUNT 190.88 767.87 343.04 41.05 18.00 3,970.00 44.83 240.00 85.16 4,500.00 162.62 SO.OD 610.88 64.85 29.89 51.23 634.42 191.88 81.92 137.35 4.79 107.39 72.19 58.43 58.45 155.00 188.83 78.54 1,356.55 ll. 72 142.53 60.25 69.30 50.76 14.69 28.18 101.78 192.00 446.69 205.40 30,272.63 33.67 . 31. 27 540.03 333.03 60.11 96.50 182.00 12.26 I t IFD66 COUNTY 56 PAGE 3 I I 8/10/2004 I ! I Otter Tail County Warrants August 10, 2004 , . Page 4, Attachment A COUNTY 56 IFD66 8/10/2004 12:14:49 ! OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 4 WARRANTS APPROVED ON 8/10/2004 FOR PAYMENT 8/10/2004 VENDOR NAME 210 LUBE EXPRESS FINAL :X0TAL ...... . .. AMOUNT 25.54 $101,861.93 **** 0 0 0