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Home My WebLink AboutBoard of Commissioners - Minutes - 07/06/2004• MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W. Commissioners' Room Tuesday, July 6, 2004 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 6, 2004, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Bob Block, Vice-Chair; Roger Froemming, Dennis Mosher, and Malcolm Lee present. Approval of Agenda Motion by Lee, second by Mosher, and unanimously carried to approve the County Board agenda of July 6, 2004, with the following additions: Ricki/Nest, Chuck Kitzman, Mike Hanan, -Personnel Board Stipend Dennis Mos~er, Wendy Metcalf -Clarification of Recorder's Office Financial Policy John Dinsmore -Request to Fill Two Positions Larry Krohn -County Defenders Budget Approval of Minutes Motion by Froemming, second by Lee, and unanimously carried to approve the County Board • minutes of June 29, 2004, as mailed. • • Approval to Pay Bills Motion by Mosher, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes, which includes the following lodging payment: Holiday Inn, St. Paul Detention Facility Administrative Secretary, Renee Saurer Wetland Discussion County Coordinator, Larry Krohn, reported on a phone conversation that he had with Lorijayne Grahn. Mrs. Grahn owns a small dairy farm near Lake Crystal. An adjoining property owner is building a home 15 feet from wetlands. Ms. Grahn was requesting an immediate moratorium. Mr. Krohn informed her that since the wetland is less than 1 O acres, it doesn't fall under building set back restrictions, and the County would have no official control of those bodies of water. Otter Tail County does not have county-wide zoning. A long term potential would be to form a committee for cluster developments, but this would be at least a year. Assistant County Attorney, Kurt Mortenson, will research this further. No County Board action was taken. Public Defenders' Budget County Coordinator, Larry Krohn, reported that Judge Stringer had spoke with him last week regarding the Public Defenders' Budget. This did not pass in the Legislative Session leaving a 25% -29% deficit. If there is no special session, a date of August 10, 2004, has been set to commence with lay-offs. This will be about 1 in every 4 full-time Public. Defenders who will receive a lay-off notice. At a Judge's meeting it was discussed, as an option, to have counties make up the shortfalls in the State's budget. OTC Board of Commissioners' Minutes July 6, 2004 Page 2 ... , Highway Bid Award -CSAH No. 5 Overlay s. After previously advertising for bids, the Highway Engineer opened the following S.A.P. 56-605-08, CSAH No. 5 Overlay, at 1:00 p.m. on June 30, 2004: bids for Q Central Specialties, Inc. $775,872.55 Alexandria, MN Bauerly Companies, Inc. $776,961.80 Sauk Rapids, MN ; ' ' .. Mark Sand & Gravel Co. $781,680.30 '' Fergus Falls, MN .Motion by Mosher,. second by Froemming, , and unanimously, carried to award S.A.P. 56-605-08 (Grade, Agg. Base, Bit. Surface & Agg. Shoulders) to, the low bidder Central Specialties, Inc., Alexandria, MN, at the bid price of $775,872.55, as recommended by the High"YaY. Engin~er: f.": .• _.J.. • .• Approval of Change Order No. 3 -CSAH 88 Reconstruction Motion by Mosher, second by Block, and unanimously carried to approve Change Order No. 3, for S.A.P. 56-688-03, CSAH 88 Reconstruction for a total increase of $328,055.00. "The Friends of Phelps Mill" Highway Engineer, Rick West, reported on a letter that had been received from "The Friends of Phelps Mill" organization, stating t~eir concern for security of the building and equipment at Phelps ,Mill. The, organizatiqn suggested t~at th~ Mill be open to the general public on a limited and. supervised basis.,, ,Discussion followed with possible options such as having volunteers to supervise the Mill when it is open. It was suggested that if restrictions were placed on the Mill, it could ca.use problems, since it has been open.and unsupervised in the past. Mr. West will respond to the letter from "The Friends of Phelps Mill" and will also talk with the Caretaker, Lynd lunghuhn, for his suggestions. '' ' ,.. .Pelican Rapids Transfer Station Update1 Solid Waste -Director, Mike Hanan, gave a quick update of the Pelican Rapids Transfer Station. Contracts have ·been signed. The completion date of August.20th will need to be extended by approximately one month, as the steel .building will not be available until f.ugust 19th , due to the shortage of steel. Mr. Hanan is in the process ,of obtaining quotes to install a hopper and compactor. · , , 1·· {:~.:, ... i}. ,' Request for Forgiveness of Penalty , . , . County Treasurer, Steve Andrews, had received a request for forgiveness of penalty from Johnson Hopkins Canfield Partnership. The parcel was missed when recorded with the rest of the property -they had purchased in November 2003. Motion by Mosher, second by Block, and unanimously carried.to approve the request for forgiveness of penalty, in the amount of $96.08, due to County error, as recommended by the County Treasure~. .. :·,; ,)· ' ., .. · , , " . Personnel Board Stipend , , . , , . Personnel Board Members Rick West, Chuck Kitzman, and Mike. Hanan reported that the Personnel Board consists of four Department Heads who are elected to serve on the 0 0 • • • OTC Board of Commissioners' Minutes July 6, 2004 Page 3 Personnel Board. The Chair of the Employees' Committee also serves on this Board. The County Coordinator, serves as an ex-officio non-voting member, and the County Attorney provides legal advice. The four Department Heads and the Chair of the Employees' Committee are voting members. The Department Heads receive a $50 per month stipend for serving on the Personnel Board; however, the Chair of the Employees' Committee does not. When the per diem was set, the Personnel Board was known as the Wages Committee. It was only in recent years that the Employees' Committee Chair was added to serve on the Personnel Board. Personnel Board members requested that the Employees' Committee Chair also receive a stipend for serving on the Personnel Board. Motion by Lee, second by Mosher and unanimously carried to clarify that the Employees' Committee Chair also receive a $50 a month stipend for serving on the Personnel Board, retroactive to the start of the current Chair's term which was January, 2004. Recess and Reconvene At 10:14 a.m. Chairman Nelson declared the meeting the Otter Tail Board of Commissioners recessed for a Personnel Committee meeting. The meeting was reconvened at 10:27 a.m. Request to Fill Open Positions Motion by Mosher, second by Lee, and unanimously carried to authorize the Human Services Director to recruit and fill two, full-lime Child Protection Social Worker positions, due to recent resignations. Total cost of these positions is $120,000. The functions these positions perform are mandated by state statutes . Recorder's Office Financial Policy Clarification Commissioner Mosher read a notice that was received at an area bank, "Effective July 1, 2004, the recording fee for documents recorded in the Recorder's Office will decrease by fifty cents. The money was used for electronic real estate recordings. It was scheduled to sunset on June 30, 2004." Commissioner Mosher stated that with that notice, a high majority of readers misunderstood ii to mean all documents. Recorder, Wendy Metcalf, reported that a new notice will be sent out to clarify that this was for real estate documents only. Adjournment At 10:45 a.m., Chair Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, July 13, 2004. At 10:47 a.m., Chair Nelson reopened the meeting to set a meeting date in New York Mills. Motion by Froemming, second by Mosher, and unanimously carried to schedule a meeting for the Otter Tail County Board of Commissioners to meet on August 10, 2004, in New York Mills, which is the same day for the County Employees' Picnic. Chair Nelson adjourned the meeting at 10:48 a.m. Dated: ~,. J (! I ?;,1 ':l~ '/ Attest ~~~ Larry Kro ~ Girl< CB/ab " . ,. ;,,., ' ·, I ' r ;, ,l 0 ' ' ' I, 0 \ ...... 0 . . • 7/06/2004 12:18:51 • • Otter Tail County Warrants July 6, 2004 Page 1, Attachment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 1 WA."<.RANTS APPROVED ON 7/06/2004 FOR PAYMENT 7/06/2004 VENDOR NAME A-1 LOCK AND KEY AMERICAN INSTITUTIONAL SUPPLY ARAMARK SERVICES INC ARMOR HOLDINGS FORENSICS INC ASSOCIATED BAG COMPANY AUTOMATED MAILING SERVICES BATTLE LAKE MARINE INC BCA BEYERS BODY SHOP INC BETSY BJERKLIE BOUND TREE MEDICAL LLC BUSETH TUSOW AMERICAN LEGION CANADIAN PACIFIC RAILWAY COMPA CHECKERS · COMSTOCK CONSTRUCTION INC CONSTRUCTION BULLETIN MAGAZINE COOPERS TECHNOLOGY GROUP CULLIGAN WATER CONDITIONING DACOTAH PAPER COMPANY DAN'S EXHAUST PROS DEPT OF NATURAL RESOURCES DIVERSION AUTO RANDY DORROW EGGE CONSTRUCTION INC FARNAM'S GENUINE PARTS INC FASTENAL COMPANY FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP ROGER FROEMMING GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL GRAINGER INC ERVIN HAGEN NEILL HARDINA HOLIDAY CREDIT OFFICE HOLIDAY INN ST CLOUD HOWIE'S CLOTHING INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERSTATE INC RODNEY JENSEN ERWIN JOHNSON KELLY SERVICES INC SCOTT KOENNICKE KOEP'S CLITHERALL CORNER KRIS ENGINEERING INC DARREN KUNZ LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP AMOUNT 3.73 114.44 9,347.25 22.75 61.80 768.24 111.16 1,483.50 479.60 67.45 8.19 100.00 488.96 26.97 256.50 630.30 358.47 10.65 320.59 38.41 500.00 165.86 60.00 891.83 57.47 78.17 275.93 1,668.30 63.00 305.66 47.15 142.56 25.78 140.00 78.19 156.70 41.80 1,082.46 17,943.37 87.28 21.71 135.00 1,805.24 27.00 31. 75 976.25 52.04 607.00 250.00 Otter Tail County Warrants July 6, 2004 Page 2, Attachment A · 7/06/2004 12:18:51 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 7/06/2004 FOR PAYMENT ' VENDOR NAME LAKES AREA PEST CONTROL LLC LARSON-PETERSON & ULTEIG·ENGIN PAT LARUM LYNN ·PEAVEY CO . MATTHEW BENDER & COMPANY INC MERICKEL LUMBER & ACE HARDWARE MIKE METZGER MIDWEST TESTING.LABORATORY MN POLLUTION CONTROL-AGENCY MN SHERIFFS ASSOC . MN STATE AUDITOR MN STATE BAR ASSOCIATION MOORE MEDICAL CORP ELDON MOREY :E'HD DENNIS MOSHER NATIONAL BUSHING & PARTS CO .NELSON INTERNATIONAL NETWORK SERVICES COMPANY NEW YORK MILLS HERALD OFFICE DEPOT JAY OLSON THE ORIGINAL HEATING MAN OSI ENVIRONMENTAL INC OTIS ELEVATOR CO OTTER TAIL CO AUDITOR OTTER TAIL POWER COMPANY OTTER TAIL TELCOM .PELICAN RAPIDS PRESS PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY PERHAM TRUCK SERVICE PUBLIC SAFETY CENTER.INC RELIABLE OFFICE SUPPLIES THE RENTAL STORE REVIEW ENTERPRISES INC RIVER BEND INDUSTRIES RENEE SAURER SCHMITZ FORD SHERWIN WILLIAMS . · SOUTH MILL SERVICE STEINS INC SUPER SUCKER SEPTIC SERVICE RICK SYTSMA DAVID THOMPSON TIRES PLUS TRI STAR RECYCLING TRI STATE XEROGRAPHICS VICTOR LUNDEEN COMPANY CHUCK VIGEN ' AMOUNT 79.88 8,368.78 73 .07 381.25 310.65 42.59 112.50 1,219.00 400.00 92;07 19, 884-. 72 404.50 56.80 700.00 ,63 .39 104.92 549.37 263.73 202.40 135.68 75.00. 1a1 ;·as ' 150.00 84.71 50.00 720.00 '486.47 221.45 303.60·· 184.82 7.23 533.77 162.40 42.59 121.12 37.44 11.20 28, 25 - 31.91 1,691.41 1,710.74 59.99 231. 49. 325.00 18.77 3,315.00 258.75 287 .28 . 3. 80 · 0 IFD66 COUNTY 56 PAGE 2: 7/06/2004 0 0 • • 7/06/2004 12:18:51 **** • • Otter Tail County Warrants· . July 6, 2004 Page 3, Attachment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS' SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 7/06/2004 FOR• PAYMENT 7/06/2004 VENDOR NAME VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA ASPHALT COMPANY INC WADENA CO AUDITOR TREASURER THE WALL STREET JOURNAL WALTERS PHOTOGRAPHY . WEST GROUP PAYMENT CTR 210 LUBE EXPRESS 4-H PLAT BOOK PROJECT FINAL TOTAL . •. • • . . . AMOUNT 87.01 291.10 1,171.50 375.24 379.00 a.so 55.80 196.25 1,742.00 $91,510.20 **** 0 0 0