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Home My WebLink AboutBoard of Commissioners - Minutes - 06/29/2004• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W . Commissioners' Room Tuesday, June 29, 2004 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 29, 2004, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Bob Block, Vice-Chair; Roger Froemming, Dennis Mosher, and Malcolm Lee present. Approval of Agenda Motion by Mosher, second by Lee, and unanimously carried to approve the County Board agenda of June 29, 2004, with the following additions: Commissioner Mosher -NACO Discussion County Coordinator -Wetland Easement, 2 a.m. Closing Application & Postage Meter at the New York Mills Office Building Approval of Minutes Motion by Froemming, second by Lee, and unanimously carried to approve the County Board minutes of June 22, 2004, as mailed . Approval to Pay Bills :.; . Motion by Lee, second l:iy Mosher, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes, which include lodging payments as follows: Cragun's Superior Shores Resort Victim Witness Coordinator; Lori Wood Assistant County Attorney, Cherie Clark Recorder, Wendy Metcalf Wetland Easement Motion by Mosher, second by Lee, and unanimously carried to certify the following acquisition of land by the U.S. Fish & Wildlife Service for waterfowl easement purposes: Becker and Son Farm, LP T. 131N. R. 39 W. 5th P.M. Section 13, SE¼SE¼, N½SE¼, E½NE¼. Recorder's Office Financial Policy Recorder, Wendy Metcalf, requested approval of a policy to allow acceptance of fees that are deficient up to $3.00 and fees that are in excess of $15.00. This would prevent documents from being sent back for minimal amounts of money and the cost of reimbursing when too much money is sent. The overages would be deposited in a general revenue fund and reimbursed if the individual requested reimbursement. Lengthy discussion followed and the following resolution was offered. OTC Board of Commissioners' Minutes June 29, 2004 Page 2 Otter Tail County Overage and·Underage Policy Otter Tail County Resolution No. 2004 -35 Commissioner Mosher offered the following and moved its adoption: WHEREAS, it is in the best interest of Otter Tail County to reduce administrative costs and increase departmental efficiency, and · WHEREAS, costs are increasing .to mail refunds of overpayments and return documents not processed. because of underpayments. BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby authorizes the office of the County Recorder to retain overpayments in amounts not to exceed $10.50 for services of any kind with revenue from such overpayments to be deposited in the General Revenue Fund in a timely manner. BE IT FURTHER RESOLVED, that the·Otter Tail County Board of Commissioners hereby authorizes the office of the County Recorder to accept, at their discretion, underpayments of any kind with the :deficit amount. not .to exceed $3.00 and to process the document or transaction regardless of the deficiency. Commissioner Lee seconded the .motion and upon being put to a .vote, the-above resolution was adopted. Dated: 7-/.o -0 4 Discussion -Shoreland Management Ordinance Commissioner Mosher introduced discussion· regarding the SMO provision that does not allow a camper to be on-site within the shoreland area if there is ·a home on the same lot. The ordinance prohibits two dwellings on one lot. Discussion took place regarding small cabin owners who may use a camper for extra sleeping space when they have guests which is prohibited; however, there are property owners with very large homes with· a lot of space inside the home for guests. The usage of the lake may be increased by the large homes more than the cabin and camper. Lengthy discussion took place. Chairman Nelson requested that the Land & Resource Director compile information on how' other counties handle this issue. Commissioners discussed options to proceed . with study of cluster developments. Commissioner Bob Block will chair a Task Force to study development in the County.· County Coordinator, Larry Krohn, will l=!Ssist in the formation ofa Task Force and the process to be followed. · · ' · · · · · · · · • 0 0 0 • • • OTC Board of Commissioners' Minutes June 29, 2004 Page 3 Final Payment -Fergus Drywall Motion by Lee, second by Block, and unanimously carried to authorize Final Payment, payable to Fergus Drywall of Fergus Falls, MN, in the amount of $29,437.80, for completion of plaster & drywall work at the Government Services Center. Postage Machine-New York Mills Offices Motion by Block, second by Mosher, and unanimously carried to approve a new lease agreement with Pitney Bowes, Inc. for an updated digital postage meter machine in the New York Mills offices. Total monthly lease payment is $336.00. NACO Membership Motion by Nelson, second by Mosher, to authorize payment from the County's General Revenue Fund to the National Association of Counties for CY2004 membership. Motion carried with Lee and Froemming opposed. License Application Motion by Block, second by Lee, and unanimously carried to authorize the Auditor's signature to execute the following renewal license application: New Country Manor Motel, Inc. Optional Liquor 2 AM Closing Wadena, MN 56482 Adjournment At 10:30 a.m., Chair Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, July 6, 2004. Dated: 1-lo -0 '-/ Attest: ~ ~ La~ hn, Clerk CB/kd •· 0 -• ) I r 0 0 • Otter Tail County Warrants June 29, 2004 Page 1, Attachment A 6/29/2004 12:07:21 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE l • • WARRANTS APPROVED ON· 6/29/2004 FOR PAYMENT 6/29/2004 VENDOR NAME ALL CREATURES VET HOSPITAL ARMOR HOLDINGS FORENSICS INC BACHMAN PRINTING COMPANIES BATTLE LAKE MARINE INC BIG FOOT GAS & GROCERY BOISE CASCADE OFFICE PRODUCTS BRETZ HARDWARE BROWNELLS INC . CHERI CLARK COOPERS TECHNOLOGY GROUP COPY EQUIPMENT INC· CORNELL SYVERSON POST 17 CORRIE'S SANITATION CRAGUNS LODGE AND CONFERENCE C D & E TRAVEL INC DAN'S EXHAUST PROS DLT SOLUTIONS INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS NEWSPAPERS INC FERGUS FALLS SMALL ENGJ;NE & TR FERRELLGAS FLEET SERVICES FLOOR TO CEILING STORE ROGER FROEMMING GODFATHERS EXTERMINATING INC GRAINGER INC GRANT CO DAC HALL GMC INC HERNESS CONSTRUCTION HERO'S INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERTECHNOLOGIES GROUP JON & SON'S DISPOSAL SERVICE L KELLY SERVICES INC KOEP'S CLITHERALL CORNER LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE MALCOLM LEE LIGHT RETURNS RECYCLING LOCATORS & SUPPLIES INC MCIT WENDY METCALF MIDWESTERN MAT RENTAL & SUPPLY MN CO INSURANCE TRUST MN DEPT OF PUBLIC SAFETY MN STATE AUDITOR AMOUNT 346.07 746.09 300.12 76.61 238.0l 29.02 32.23 190.94 13.50 288.45 66.48 100.00 7.09 618.00 125.00 39.58 9,192.65 105.43 3,960.00 616.50 9.35 94.52 7,585.61. 70.67 91.13 424.94 70.06 2,479.33 58.21 1,110.00 55.32 99.97 693.04 900.00 56.16 1,426.59 181. 00 400.00 40.50 1,475.00 154.50 182.62 40.94 225.00 187.88 76.78 580.00 325.00 2,152.24 Otter Tail County Warrants June 29, 2004 Page 2, Attachment A 6/29/2004 12:07:21 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 6/29/2004 FOR PAYMENT VENDOR NAME MONITOR TIRE DISPOSAL INC DENNIS MOSHER MULTIBAND NELSON DODGE GMC SYDNEY NELSON NETWORK CENTER COMMUNICATIONS NORTHWEST DIVERS OLSON OIL CO INC OTTER TAIL CO TREASURER OTTER TAIL TELCOM PBCC . PERHAM CO OP CREAMERY PERHAM CONOCO PERHAM JEWELRY & REPAIR PIONEER RIM & WHEEL.CO PITNEY BOWES HENRY PRICE PRODUCTIVE ALTERNATIVES INC RASMUSSON-SCHEDOWSKI VFW POST RINGDAHL AMBULANCE SERVICE SCHMITZ FORD SHERWIN-WILLIAMS SIGNWORKS SIGNS & BANNERS STEINS INC STEVE'S SANITATION INC STREICHERS SUPERIOR SHORES RESORT VALLEY SOFT WATER , VAUGHN CHEVROLET CO VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VOSS LIGHTING WALTERS PHOTOGRAPHY . WILKIN CO ENVIRONMENTAL OFFICE XEROX CORPORATION, AMOUNT . 639.20 56 .26. 40.00 573.68 .. 145 .13 60.00 134.19 121.20 168;60 120.00 1,584.72 323.45 •·120:00. . 22. 3 7 181. 56 1,462.25 200.00 224.60· 100.00 _145.00. 28.25 457.06 2,263.13 1,854.81 156.78 3,648.82 282.35 11.00 22.66:. 7.35 100.49 145.50 '• 137.58 10. 70 .. 139.67 IFD66 . COUNTY 56 PAGE 2 6/29/2004 **** FINAL TOTAL ...... . $54,034.49 **** C 0 0