HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/22/2004•
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, 500 Fir Ave. W .
Commissioners' Room
Tuesday, June 22, 2004
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, June 22, 2004, at
9:30 a.m. at the Otter Tail County Government Services Center with Commissioners
Syd Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froemming, and
Malcolm Lee present.
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the Human
Services agenda of June 22, 2004, as mailed.
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Approval of Minutes
Motion by Froemming, second by Mosher, and unanimously carried to approve the Human
Services Board minutes of June 8, 2004, as mailed.
REAM Grant Amendment
Chuck Kitzman, Court Services Director, submitted a copy of an executed grant amendment
document, for the record, which increases the County's funding for FY2004 for the Remote
Electronic Alcohol Monitoring program.
Mental Health Screening
Mr. Kitzman and Human Services Supervisor, Brad Vold, briefed the County Board regarding
new mental health screening requirements effective July 1, 2004. Mr. Kitzman provided a
handout explaining the MAYSl-2 standardized screening method for youth ages 12-17 that
has been selected as the screening tool. The Children's Mental Health Screening Grant from
the State of Minnesota for July 1, 2004 through December 31, 2004 is $13,390 and for
CY2005 is $32,130. The Chairman directed the Court Services Director and Human Services
Director to coordinate the financial details for payment of these screenings.
Reassigning Duties
Public Health Director, Diane Thorson, reported that she has met with the Personnel
Committee regarding the vacant Associate Public Health Director position. She requested
approval to reassign some of her financial duties to the existing Financial Manager position to
allow the Director position to take over many of the Associate Director duties which requires a
nursing degree. Because of the reassignment of duties, the Associate Director position will
not be filled; therefore, reducing the total Public Health budget. Motion by Lee, second by
Mosher, and unanimously carried to approve the reassignment of duties, as described, and to
authorize the Public Health Director to follow the necessary steps for reclassification of the
Financial Manager position, based upon not filling the recently vacated position of the
Associate Director.
OTC Board of Commissioners' Minutes
June 22, 2004
Page2
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· County Burial and Funeral Expenses Policy 0
Human Services Director, John Dinsmore, presented a revised County Funeral Policy with no
change in rates; however, modifications in• the process of application for burial funds and
documentation of expenses. Funeral Director, Guy Olson, spoke in favor of the intent of the
new policy; however, requested that• the County proceed with caution regarding the
modifications of the policy and review the procedures, if not working, in six months. He also
expressed concerns with privacy laws. The County 'Attorney explained that these are simply
procedures for applying for public funds·and the changes are not privacy issues. · Motion by
Block, second by Mosher, ·and unanimously carried to approve the modified County Burial
and Funeral Allowance Expenditure Policy as submitted. , • <•
Human Services Contracts
Motion by Froemming, second by -Block, and unanimously carried to authorize the
Chairman's signature to execute the following Purchase of Service Agreements for the period
of July 1, 2004 to June 30, 2005 for residential services, assisted living,.and adult day care
services for eligible persons under AC/EW or CADI programs:
Mill Street Residence, Fergus Falls, MN
Pioneer Senior Cottages/Pioneer Retirement, Fergus Falls, MN •
Pioneer Day Care, Fergus Falls, 'MN
Ghost Runner Errand Service, Perham, MN
Motion by Block, second by Froemming, and unanimously carried :to authorize the
Chairman's signature to execute a Purchase. of Service Agreement between the County of
Otter Tail and Linda Jesinoski for the period of July 1, ·2004 to June 30, 2005 for residential,
homes plus, and foster care services to eligible persons under the AC/EW, CADI, or TBI
programs.
Motion by Nelson; second by Mosher', and unanimously carried to authorize the' Chairman's
.signature to execute an lnteragency Purchase of Service Contract between the· County of
Otter Tail, Fergus· Falls Special Education ·cooperative #935, and Lakeland Mental Health
Center to provide special ed_~cation to qualified students with disabilities .. · . . ·
Motion by Mosher, second by Block,· and. unanimously carried to authorize the Chairman's
signature to execute a Purchase of Service Agreement between the County of Otter Tail and
Wilkin County for the period of July 1, 2004 to December 31, 2004. The agreement provides
for Otter Tail County· to provide professional services for the completion of Child Protection
Assessments for Wilkin County residents. • . · · ··
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Energy Assistance Program .
'Mr. Dinsmore ·requested approval to accept federal' funding for FY2005 for the Energy
Assistance Program:·;_. Discussion followed regarding the role of the Community Action
Council in administering this program in other: counties .. Motion by Froemming, second by
Mosher, to authorize acceptance of federal. funding for FY2005 to administer the Energy
Assistance Program. Motion carried with Nelson and Lee opposed. ·
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Approval of Human Services Bills & Claims
Motion by Mosher, second by Froemming, and unanimously carried to approve the Human
Services bills & claims as presented
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Adjournment .
OTC Board of Commissioners' Minutes
June 22, 2004
Page 3
At 10:35 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human
Services Board adjourned until 9:30 a.m. on Tuesday, July 13, 2004.
Dated: & '¾ \31 d-0:Q t.f
Attest ~ ~ Larry Kr n, Cerk
Call to Order -County Board
The Otter Tail County Board of Commissioners convened Tuesday, June 22, 2004, at
11 :00 a.m. at the Otter Tail County Government Services Center with Commissioners
Sydney Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froemming, and
Malcolm Lee present.
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the County
Board agenda of June 22, 2004, with the following additions:
Land & Resource Director -Conditional Use Permit Extension Request
Sheriff, Brian Schlueter -Dispatch Staff Discussion
Sheriff, Brian Schlueter -Application to the National Institute of Corrections
Approval of Minutes
Motion by Lee, second by Froemming, and unanimously carried to approve the County Board
minutes of June 15, 2004, as mailed.
Approval to Pay Bills
Motion by Mosher, second by Lee, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
Planning Commission Recommendations
Conditional Use Permit -Matt & Heidi Sauer:
Motion by Nelson, second by Mosher, and unanimously carried to approve a Conditional Use
Permit for a grade and fill project for a building site with conditions as recommended by the
Planning Commission. The property is described as Pt GL 1 com NE cor of GL 1 S
436' ... (5.20 AC) in Section 8, Rush Lake Township, Marion Lake (56-243).
Preliminary Plat & Conditional Use Permit -"Krauss Woods'1/ Allan E. Mueller:
Motion by Nelson, second by Froemming, and unanimously carried to approve the
Preliminary Plat known as "Krauss Woods" consisting of 2. lots for single family residential
use and a Conditional Use Permit to move a portion of a road and construct a cul-de-sac to
service the plat as presented on the revised map dated June 1, 2004. The property is
described as E 470' of Lot F of Gov Lot 2 ex tr (8.13 AC) & Pt SE¼ NW¼ in Section 21 of
Pine Lake Township, Big Pine Lake (56-130).
OTC Board of Commissioners' Minutes
June 22, 2004
'Page 4
Conditional Use Permit-Gaylord T. & Ann P, Gunhus: 0
Motion by Froerhrhing, second by Mosher, and unanimously carried to approve a Conaitional
Use Permit to build a deck on the front of the home as presented. The property is described
as Lot 31 of Birchwood Shores in Section 14 of Maine Township, Pickerel Lake (56-475).
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Conditional Use Permit -Kirk Dulac:· · , . · · · i · · f..~ '. '
Motion by Froemming, second by Block, and unanimously carried to approve a Conditional
Use Permit tci build'·a retaining wall with a .condition as recommended by\the Planning
Commission. The property is described as Pt GL 1 com SW cbr Gl!t ... ('.69 AC) in Section
29 of Amor Township; Otter Tail Lake (56-242). ;-·
Conditional Use Permit -Sunshine Villa I Steve & Sherri Halstensgaar~:
Motion by Nelson, second by Mosher, and unanimously carried to app~ove a Conditional Use
·Permit to build a larger'.hobby building than previously approved. The property is described
as GL ·1 E'ly of CSAH #53 (16 AC) in Section 23 of Pine Lake Township; Big Pine Lake
(56-130). · r -·
Conditional Use Permit -Martin & Kimberly Anderson:· ·
Motion by Froemming, second by Mosher, and unanimously carried' to approve a Conditional
Use Permit for an after-the-fact· request tb add fill for' construction of a ·metal building· as
presented. The property is described as· Lot-2, Block 1, Froslee Shores, Section 35 of Girard
Township, East Battle Lake (56-138).' • -·
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Conditional Use Permit-Jim Howe I Gwen Howe:
Motion by Lee, second by Block, and unanimously· carried to approve a Conditional Use
Permit for general earthmoving and landscaping with· a condition as recommended by the
Planning Commission. The property is described as Pelican Lake Park 1st Addn E½ Lot 8 &
W½ Lot 9 & Vac Rd Ad and Pt GL 6 tr 400' Deep in Rear of Lots 9, 10 & E½ Lot 8 1st Addn
to Pel Lk Pk in Section 5 of Dunn Township, Pelican Lake (56-786).
Conditional Use Permit -Douglas E & Ann M Etten. Garv & Susan Leitch, and Tony & Jacki
LaValle:
Motion by Mosher, second by Lee, 'and unanimously carried to _approve a Conditional Use
Permit for a revised plan received by Land & Resource Management on June 1, 2004, with a
-condition as recommended by the Planning Commission.-The property is described as
Sandy Haven Development, Lot 14 & S 50' 13, and Lots 15 & 16, Section 32 of Tordenskjold
Township, Stalker Lake (56-437). · · · ·
Alternative Plan Request-"Big Sandy Beach" I Johnson. Hopkins & Canfield:
Motion by Nelson, second by Le·e, and unanimously carried to approve the recommendation
of the Planning Commission and ·affirm the previous County·Board motion on April 20, 2004.
The property is described as Jungle Shores Lots 6 -12 & Pt of GL 9 ... (15.55 Ac) Section 31
of-Corliss Township; Big Pine Lake (56-130). · ,-. ··, ·
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'EZFlow . · 0
Land & Resource Director, Bill Kalar, presented a survey. regarding the EZ · Flow septic
systems. No action was taken.
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OTC Board of Commissioners' Minutes
June 22, 2004
Page 5
Extension Request for Conditional Use Permit
Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use
Permit extension for CUP #5644, Howard Manteuffel, Limmers Resort, on Rush Lake
(56-141) to allow for modifications to be completed on cabin no. 10.
Highway Project Update
Highway Engineer, Rick West, presented the current status of the County's highway
construction and design projects.
Bid Opening Approval -Henning Garage
Motion by Froemming, second by Mosher, and unanimously carried to authorize the Highway
Engineer to request bids for the Henning Garage upon securing an easement from the
Minnesota Department of Transportation.
Final Payment -CSAH 21 Culvert Replacement
Motion by Block, second by Mosher, and unanimously carried to approve Final Payment, in
the amount of $2,894.75, payable to Riley Bros. Construction, Inc. for completion of the
CSAH 21 Culvert Replacement.
Regional Treatment Center Update
Attorney, Kent Mattson, reported that the State of Minnesota is planning to be out of the
Kirkbride facility by March, 2005. He briefed the Board on the State's current plans for Ml,
CD, and detox facilities. BKV Group has been selected to lead master planning for reuse of
the RTC campus. They will study market opportunities and explore potential use for private
developers. The Master Plan Final Report will be presented in December. Master planners ·
would like to meet with County officials to identify ideas and possible needs of the County to
use a portion of the campus.
Recess&Reconvene
At 12:06 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :00 p.m.
Technology Training
GIS Coordinator, Brian Armstrong, presented handouts regarding E-Government. County
Coordinator, Larry Krohn, presented a spreadsheet developed by Stearns County
summarizing the different groups of people that use different databases accessed by way of
a display screen. Each partner, using different sets of databases, pays a business
subscription for the usage. GIS Coordinator, Sherry Leabo, briefed the Board regarding
Minnesota Counties Computer Cooperative's recent vote to put the tax software currently
provided by ACS out for bids. Ms. Leabo expressed concern and is not in favor of changing
from an AS400 environment to a PC based system.
Discussion Regarding Cluster Development Moratorium
County Attorney, David Hauser, stated that, after review of the statute authorizing the
moratorium and existing case law, it appears that the moratorium should apply to everything
that doesn't have a permit yet. He stated his recommendation that the Land & Resource
office consider that the moratorium is in effect for all cluster developments for which an
existing permit is not in place. The purpose of the moratorium is to conduct studies and
OTC Board of Commissioners' Minutes
June 22, 2004
Page 6
consider whether the provisions of the· existing Shoreland · Mana·gement Ordinance are Q
· sufficient.
Attorney, Kris Svingen, -representing . the Echo Bay Project, statea that there.-is no
disagreement on the Board's authority to pass a moratorium, only a clarification on whether it
applies to projects in process such as the·Echo Bay Project. He spoke in disagreement with
the County Attorney's recommendation .. He requested that the County Board allow the Echo
Bay Project to proceed and if it is not a good project, it can be denied. Attorney .for the
Pelican Lake Property Owners, Tami Norgard, spoke in favor of the County Attorney's
recommendation. Developers Jim Morken and Dan Passolt expressed concern regarding the
money already spent on the Echo·Bay Project and asked that. the project be allowed to
proceed and not follow the moratorium.· ···Commissioner Mosher expressed·•concern, in
stopping a project that is in process and stated that, when he voted for the moratorium, he did
not believe it would include projects in process. Planning Commission members, Dick Sha
and Joe Maske, spoke in favor of reconsideration for applications for cluster developments.
Motion by Lee, second by Block, to accept the County Attorney's interpretation.of Resolution
No.'2004-28 (Moratorium for the Creation of Cluster Developments Within·Shoreland·Areas
of Otter Tail County) adopted on May 25, 2004. Motion carried. ' · '· ·
Planning of New Institutions .
Motion by Lee, second by·Froemming, and unanimously carried to authorize the Chairman's
signature to submit ari application to formally request the National Institute of Corrections to
conduct an on-site tou,r (P~NI Phase I) of the ~et~~tion •Facility · . . , Q
-.. Work Release Services Agreement
Motion by Lee, second ,by Blcick, and unanimously carried to authorize the ·appropriate
County officials' signatures to execute a Joint Powers Agreement between ·the State of
Minnesota and the County of Otter Tail for the Work Release Program for FY2005.
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· Dispatch Position Replacement . · : ; , . •·, · :
Motion by Lee,' second by Mosher, and unanimously carried to approve replacement of one
full time Dispatcher position and approve hiring an additional part time Dispatcher to have an
additional Dispatcher to fill the hours, notto increase hours.
Housing & Redevelopment Authority
Motion by Froemming, second by Block, and unanimously carried to reappoint Oscar Sorlie
Jr. to the Otter Tail County HRA Board for the term of August · 1,. 2004 through
August 1, 2009: ·
Credit Cards
Motion by Lee, second by Froemming, and unanimously carried to approve Couhty credit
cards for the following employees as requested by the Land & Resource Director:
· Eric Babolian, Patrick Eckert, & Kyle.Westergard
License Applications Q
Motion by Mosher, second by · Lee; and. unanimously carried to approve the · following
·applications for licenses: . . ,1 • , ,~. ·, ••• , ·, ·:
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OTC Board of Commissioners' Minutes
June 22, 2004
Page 7
Battle View Landing On-Sale Wine
On/Off-Sale 3.2 Malt Liquor
Approval is subject to the submission of all necessary documentation and to review by the County Attorney's
office and the County Sheriffs office. ·
Birchwood Golf Course On/Off-Sale 3.2 Malt Liquor
Approval is subject to review by the County Attorney's office and the County Sheriffs office.
Blue Water Restaurant and Sports Bar On-Sale Liquor and Sunday Liquor
2 a.m. Optional Closing Time
Duffers Bar and Grill Liquor and Sunday Liquor
Approval is subject to the submission of all necessary documentation and to review by the County Attorney's
office and the County Sheriffs office.
Ethel Beach On-Sale Wine
On-Sale 3.2 Malt Liquor
Approval is subject to the submission of all necessary documentation and to review by the County Attorney's
office and the County Sheriffs office.
Graystone on Otter Tail Inc. Liquor and Sunday Liquor
Approval is subject to review by the County Attorney's office and the County Sheriffs office.
Hamburger Hollow On-Sale Wine
On/Off-Sale 3.2 Malt liquor
Approval is subject to the submission of all necessary documentation and to review by tile County Attorney's
office and the County Sheriffs office.
Heisler's Country Store, Inc. Off-Sale 3.2 Malt Liquor
Approval is subject to review by the County Attorney's office and the County Sheriffs office.
Oakwood Golf Course On/Off-Sale 3.2 Malt Liquor
Approval is subject to the submission of all necessary documentation and to review by the County Attorney's
office and the County Sheriffs office.
Perham Oasis Off-Sale 3.2 Malt Liquor
Approval is subject to the submission of all necessary documentation and to review by the County Attorney's
office and the County Sheriffs office.
Sponsorship -MCIT
Motion by Block, second by Lee, and unanimously carried to authorize Otter Tail County to
sponsor membership in the Minnesota Counties Insurance Trust for the Pine Lake
Improvement District at no cost to the County.
Forgiveness of Penalty
Motion by Froemming, second by Lee, and unanimously carried to deny forgiveness of
penalty, in the amount of $55.24, for Alan Yaggie, parcel no. 25-000-04-0024-003, because
the County did not make an error.
Motion by Block, second by Lee, and carried with Mosher opposed, to deny the request of
Patricia Michaelson to waive a fee of $30.00 for a stop payment check as additional financial
work was required.
OTC Board of Commissioners' Minutes
Jime-22,-2004
Page 8
Recess & Reconvene . ,.
At 2:30 p.m., Chairman 'Nelson declared the meeting. of the Otter Tail County Board of
Commissione·rs recessed.-for ·a short break. The meeting was reconvened at 2:55 p.m. ·
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. , _ ... Final Payment , .
Motion by Block, second by Froemming, arid unanimou:sly carried to approve Final Payment,
in the amount of $15,634.72, for"ceramic tile & terrazzo work at the Government Services
Center. .. . ·-. ,-.,-,,
Bid Opening Approval
Motion by Lee, second by Block, and unanimously carried to authorize the Physical Plant
Manager arid Architeqt to proceed with request for bids/or remodeling of the 505 South Court
b~i~i~. .
Household Hazardous Waste Contracts
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Chairman's
signature·to execute the following Household Hazardous .waste Mobile Collection contracts:
City of Perham, City of Vergas & City of New York Mills · ' · ' ·
' · ;6.djournment !,. · · > · . . . . ' . . ,. . •· At 3:08 p.m., Chairrrian· Nelson adjourned the meeting "of the Otter Tail County Board of
Commissioners until 9:30 a.m. on Tuesday, June 29, 2004.
Dated: :"2 -?-9-0'/ ' OTTER T COMMISSIONERS
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Attest: W$ ~ LarryKr n, Cerk
By:•~~~~¼.,f__L!M~=.:_· --.
Sydney hair
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CB/kd ' I
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6/22/2004"
13:18:42
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
June 22, 2004
Page 1, Attachment A
IFD66 COUNTY 56
PAGE l
WARRANTS APPROVED ON 6/22/2004 FOR PAYMENT 6/22/2004
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VENDOR NAME
AMERICINN FERGUS FALLS ARAMARK SERVICES INC
BOB'S STANDARD BULK SERVICE
TIM BRAND
COMMISSIONER OF TRANSPORTATION
COOPERS TECHNOLOGY GROUP
DUSTCOATING INC
FARNAM'S GENUINE PARTS INC
FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPT
CITY FERGUS FALLS
FERRELLGAS FORCE AMERICA FOTH & VAN DYKE
G & K SERVICES
GR GRAPHICS INC ST LOUIS
HEALTHCARE ENVIRONMENTAL SERVI
MARILYN HELLER
HENNEPIN CO SHERIFF
THE INDEPENDENT
INSIGHT PUBLIC SECTOR
KELLY SERVICES INC
LAKE REGION HEALTHCARE CORP
LAKELAND GENERAL STORE
LARRY OTT INC TRUCK SERVICE
PAT LARUM LAWSON PRODUCTS INC
LISTENING EAR CRISIS CENTER
M-R SIGN CO MCCC MI 33 MID-CENTRAL EQUIPMENT IN_C
JIM MYHRE
NELSON FORD LINCOLN MERCURY IN
WAYNE NELSON JOYCE NERDAHL NORTHEAST TECHNICAL SERVICES I
OFFICE DEPOT
OTTER TAIL CO RECORDER
OTTER TAIL CO TREASURER
OTTER TAIL PUBLIC HEALTH
OTTERTAIL GLASS INC
PAMIDA INC
MILTON PAULSON-TRUSTEE
GREGORY PETERSON
PITNEY BOWES
PRODUCTIVE ALTERNATIVES INC
QUILL CORPORATION
RIVER BEND INDUSTRIES
ROWEKAMP ASSOCIATES INC
AMOUNT
148.88 4,740.84
28.76
150.75
231.76
6.65
2,655.00
1,718.77 40.00 3,453.60
88,412.84
94.51
446.24 8,546.01 2,090.16
217.64
5.00 13.65
36.00
97.73
1,624.42
1,501.30
2,522.40 56.23
450.00
31.26
67.50
291.20 5,549.99 16,689.71
23.00
12.74
579.21 3,538.00 1,020.00 4,808.00
70.46
180.00
83. 50
14.25 81. 89 5.31
377.00
7.19
82.26
68.39
116.55
191.40
275.00
Otter Tail County Warrants
June 22, 2004
Page 2, Attachment A
6/22/2004'
13:18:42
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM . WARRANTS FOR PUBLICATION
IFD66
COUNTY 56
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PAGE 2
WARRANTS APPROVED ON 6/22/2004 FOR· PAYMENT. 6/22/2004
VENDOR NAME AMOUNT'
ROYAL TIRE INC
CHERI SCHULTZ
SOUTHTOWN C-STORE
STEINS INC STEPP MANUFACTURING .. CO INC
STEVE'S SANITATION INC
UCOWF UNIFORMS UNLIMITED : VICTOR LUNDEEN COMPANY
VIKING OFFICE PRODUCTS
WADENA CO AUDITOR TREASURER WASTE MANAGEMENT WELDING SUPPLIES & FIRE
WEST GROUP PAYMENT CTR.
210 LUBE EXPRESS
FINAL TOTAL ...... .
642.78
41.12
271.01
124.18
1,997:94
2,844.00 · 235.oo·
60.25 ·2;614.84
60.59 378.78 4;796.92 ·454,91: .,,
4,222.70
23.94
$172,221.91 ****
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