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Home My WebLink AboutBoard of Commissioners - Minutes - 05/11/2004• • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W. · Commissioners' Room Tuesday, May 11, 2004 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, May 11, 2004, at 9:33 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair; Bob Block, Vice-Chair; Roger Froemming, Dennis Mosher, and Malcolm Lee present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services agenda of May 11, 2004, as mailed. Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services Board minutes of April 27, 2004, as presented. Remote Electronic Monitoring Program Court Services Director, Chuck Kitzman, reported that he had contacted the Department of Corrections regarding the additional funding of $2,700 for the REAM program. The funding hasn't been approved; however, it does look promising. The state funds for the program were exhausted in the third quarter of FY04. Family Services Collaborative Mr. Kitzman provided an email inviting the Board of Commissioners to the 2004 Annual Family Services Collaborative meeting. The annual meeting will be held on June 8, 2004, at Thumper Pond in Ottertail City at 6:00 p.m. , · .. ,. · Gas Tax Refund Mr. Kitzman reported that his department received a gas tax refund in the amount of $15,000 which is for the use of County vehicles. Meeting With Senator Norm Coleman Public Health Director, Diane Thorson, informed the Commissioners that on Friday, May 14, 2004, Senator Norm Coleman will be in Fergus Falls to listen to community leaders and regional experts discuss the growing methamphetamine problem in Minnesota. This will be a two-hour panel session to hear discussion on how the federal government can assist local efforts to address the methamphetamine issue. Commissioners appointed Bob Block to attend this meeting. The meeting will be held in the Otter Tail Power Community Room and is open to the public .. OTC Board of Commissioners' Minutes May 11, 2004 Page2 Addendum to Perham Memorial Contract . . Motion by Nelson, second by Mosher, and unanimously carried to approve an Addendum to a Purchase of Service Agreement between Otter Tail County Human Services and Perham Memorial Healthcare. The services described in the agreement are amended to include the assisted living at Lakeland-Apartmentsdn Perham, MN, effective May 1, 2004. · Policy for Adult Foster Care Human Services Supervisor, jodi Wentland, gave background information bn Adult Foster Care. The Adult Foster Care Act does not allow for individuals to become licensed to provide care to-relatives and are · considered exempt from licensure under Minnesota Statute 245A.03, subdivision 2. However, a person who is exempt from licensure who is providing adult foster care for a relative age 65 and older, and who meets the licensing requirements, may be certified by the County to provide adult foster care. The provider may be reimbursed if they suffer a financial hardship as a result of providing care. The certification does not make them eligible to receive Group Residential Housing reimbursement, but they may be eligible to receive Elderly Waiver funds. Social Worker, Deb Sjostrom, explained factors taken into consideration when determining eligibility for a currently licensed Adult Foster Care Provider, as well as factors taken into consideration for a non-licensed Adult Foster Care Provider. Motion by Block, second by Lee, and unanimously carried to approve the Adult Foster Care Policy, subject to the approval of the County Attorney. Approval of Hu"man Services Bills & Claims I; . ): Motion by Nelson, second by Block, and urianimously carried to approve the Human· Services bills & claims as presented -,· · · ' Adjournment At 10:22 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human _ Services Board adjourned until 9:30 a.m. on Tuesday, May 25, 2004. Dated:._=5_· -~~~5~· __ ()~(/ __ _ MAN SERVICES BOARD ~ Attest: . . . hu,,~ . , Larry Kro~,Cerk ~- n Services Board Chair · '· ,, Call to Order -County Board , , -- The Otter Tail County Board of Commissioners convened Tuesday, May 11, 2004, at • 10:30 a.m. at· the Otter tail County Government Services ·Center with Commissioners Sydney Nelson, Chair; Bob Block, Vice-Chair, Dennis Mosher, Malcolm Lee arid Roger Froemming present Approval of Ag·enda . Motion by Froemming, second by Block, and unanimously carried to approve the County n ___ _. ------'--£I.A-.. A "'!lnn.11 .•. :.u ... ..,.__ £-••-···=---.J.J: =--· 0 0 • • OTC Board of Commissioners' Minutes May 11, 2004 ··•,, Page3 Closed Session Annual Performance Evaluation At 10:35 a.m., Chairman Nelson, closed the meeting for the purpose of the Annual Performance Evaluation for Highway Engineer, Rick West, pursuant to M.S. Chapter 13D.05 Subd. 3. All five seated Commissioners were present for the evaluation. A summary of performance conclusions will. be provided at the next County Board meeting on May 18, 2004. Open Session & Recess At 10:55 a.m, Chairman Nelson declared the meeting of the Otter Tai! County Board opened to the public. The meeting was recessed for a Land & Resource Committee meeting. Reconvene At 11 :06 a.m., the meeting was reconvened for the remainder of the agenda items. Commissioners Lee and Mosher were present at 11 :17 a.m., after meeting with the Land & Resource Committee. LSS Caregiver Support and Respite Program Lutheran Social Service Caregiver Support and Respite Program Coordinator, Tara Giese, updated the Commissioners on the Progress of the Respite Program. Ms. Giese reported that she is getting a lot of referrals. Instead of four referrals a month she is getting three and four per week. The LSS Caregiver Support and Respite Program recognizes the emotional and physical burden and provides training, skills that they will need, self care, and support for caregivers, such as staying with the family member so the caregiver has time to run errands . Extension Service -New Regional Director Mike Kutzke introduced himself as the new Regional Director for the University of Minnesota Regional Extension Center. Mr. Kutzke provided a Program Location Report and an informational handout entitled lnfo-U. Vince Crary, County Extension Educator, updated the County Board on the Dairy Diagnostic Program. Approval of Licenses Motion by Froemming, second, by Mosher, and unanimously carried to approve the following applications for licenses: Big Chief, Inc. 22518 Big Chief Road Fergus Falls, MN (Raymond Rogers) Duffers Bar and Grill FKA Oakwood Supper Club 47420 Highway 16 Henning, MN tn,..._h,...r...,h I\. a,.,,,...,..t,,...\ Off-Sale 3.2 Malt Liquor Liquor and Sunday Liquor OTC.Board of Commissioners' Minutes May 11, 2004 Page4 Oakwood Golf Course Henning, MN 1 (Deborah A.Brueske) Ten Mile Lake Resort . and Steakhouse, Inc. 12303 County Hwy. 35 Dalton, MN (Pat and :Mike Schultz) · n Underwood Quik-Stop 29346 State Highway 210 · Underwood, MN . .. ' ' Zorbaz of Little Pine Lake, Inc. 45738 County Highway 51 Perham, MN 56573 . (Tom Hanson) · : • ' On/Off Sale 3.2 Malt Liquor .. , r -. c -On/Off-Sale 3.2 Malt liquor •: .. On Sale Wine • • ; t Off-Sale 3.2 Malt Liquor ., ' . , Liquor and Sunday Liquor ·, Payment Approval j Motion by Lee, second by Froemming, and unanimously ca·rried to· approve· payment'•to Kathy Gilbert, in the amount of $250.00, for services provided -under· the' provision of Minnesota Statute 609 .. 35: · ' Application for Exempt Permit · Motion . by Nelson, second by Mosher, and unanimously. carried, to: approve LG220 Application .for Exempt Permit as presented by· 'the St. Lawrence Church for an event scheduled -for August 1, 2004, at the St. Lawre·nce Church in Otto Township. US Bank Building County Coordinator, Larry Krohn, reported that there is a possibility of selling the County-owned US Bank· building, and asked Commissioners 'for their input:, -Mr. Krohn will contact department heads regarding the possibility of selling the US Bank building. · 9-1-1 Service Agreement ···1 Motion by Lee, second by' Mosher, and unanimously carried'. to'. authorize the appropriate County officials' signatures to execute the Enhanced 9-1-1 Service Agreement between the Department of Public Safety for the State of Minnesota, the County of Otter Tail, and Qwest Corporation for the current 9-1-1 service provided by Qwest. The contract was 'reissued because there has been a change in ·service and the contract will reflect the actual service that the County is receiving. It will ~lso establish the agreement ·under the current .business name of Qwest. · ·· 0 0 • • Recess and Reconvene OTC Board of Commissioners' Minutes May 11, 2004 Page 5 At 11 :44 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 12:59 p.m. Food Service Contract Detention Facility Administrator, Richard Akerman, reported that the current food service contract is up for renewal the end of June 2004 with ARAMARK. He stated that a 45-day notice is needed if the contract is not going to be renewed. Since this contract is for professional services, it is not required to be sent out for bids. Mr. Akerman had received a proposal from A'viands, LLC, which he researched. He. had also checked with A'viands food service references which included the counties of Becker, Benton, Meeker, Cass, Lesueur, Goodhue, Mower, Clearwater, as well as Douglas County, Wisconsin. Based on the average of 72 inmates, the savings for the year would be $78,000, compared to the cost that ARAMARK is currently charging. Mr. Akerman's recommendation was to enter into a food service agreement with A'viands. Mr. Akerman stated his recommendation is based not only on the savings to the County but also the quality of food and quality of service. George Vaughan, Vice President of Operations for ARAMARK, requested that ARAMARK have the opportunity to submit a proposal, and stated that the price the County is currently paying is the price that Best Inc. was charging when ARAMARK purchased Best Inc. during the past year. Mr. Vaughan introduced Rob Johnson, District Manager, and staled that he moved him to the area to have as a contact person. Mr. Vaughan provided a list of references which included the counties of Carver, Kandiyohi, Ramsey, Washington, and two counties from Kansas. Ed Miller spoke on behalf of A'viands. Mr. Miller stated that A'viands has very good relationships with correctional facilities, stating that it takes a great deal of effort to provide quality of service and quality of food. Motion by Froemming to allow ARAMARK to submit a proposal within a week. After further discussion, Commissioner Froemming withdrew his motion. Discussion continued. Motion by Mosher, second by Lee, and unanimously carried to authorize the appropriate County officials' signatures to enter into a Food Service Management Agreement between Otter Tail County Jail and A'viands, LLC. This agreement shall be for a three year period commencing July 1, 2004 and ending June 30, 2007. Adjournment At 1 :41 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, May 18, 2004. Dated: $-1 ~-(j '( Attest b'{f; ~ Larry Kr n, Cerk CB/ab ,. 0 'f .. "1 • , I i 0 ' ' ••: I • • 5/11/2064 12:15:24 Otter Tail County Warrants May 11, 2004 Page 1, Attachment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE l WARRANTS APPROVED ON 5/11/2004 FOR PAYMENT ·5/11/2004 VENDOR NAME AMOUNT A·l LOCK AND KEY AL'S STOP & SHOP INC AMERICAN TOWER CORPORATION J ANDERSON APPLIED CONCEPTS INC ARAMARK SERVICES INC ARVIG COMMUNICATION SYSTEMS AUTO SAFETY SERVICE BACHMAN PRINTING COMPANIES BAKKE ACOUSTICAL BATTLE LAKE HARDWARE & RENTAL BATTLE LAKE STANDARD JANE BAUMGARTNER BCA-BTS BEYERS BODY SHOP INC BOIS DE SIOUX WATERSHED DISTRI SUSAN BOLSTAD MARSHA BOWMAN BRANDON COMMUNICATIONS INC BRAUN VENDING INC BRETZ HARDWARE DAN CHARLSON CHECKERS CITIZENS CRITERION CO OP SERVICES INC COMMAND SCHOOL INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND DACOTAH PAPER COMPANY DAN'S EXHAUST PROS DENZEL'S REGION WASTE INC DIVERSION AUTO . EAGLES CAFE AND CATERING SERVI EVERGREEN EQUIPMENT INC FARMERS CO OP OIL ASSN FARMERS ELEVATOR CO FARNAM TIRE CENTER FARNAM' S GENUINE PARTS INC FERGUS ELECTRIC FERGUS FALLS NEWSPAPERS INC FERGUS FALLS POLICE DEPT FERGUS TIRE CENTER FORCE AMERICA FORTIN CONSULTING INC ROGER FROEMMING FRONTIER PRECISION INC GE CAPITAL GERALD N EVENSON INC GERRY'S PARTS SUPPLY 212.24 302.40 78.00 172.42 299.02 4,705.38 200.00 235.89 222.05 545.00 7.08 18.30 77.64 45.00 806.70 100.00 26.70 74.91 5,064.24 33.66 8.28 3,583.67 93.91 25.00 10.00 4,000.00 2,158.05 45.71 119.11 477.32 336.96 298.95 44.94 8.51 3,017.86 30.00 9.00 1,942.05 52.50 2,060.30 52.80 195.06 530.29 85.00 150.48 62.84 233.65 4.66 17.54 Otter Tail County Warrant; May 11, 2004. Page 2, Attachment A 5/ll/2004, 12:15:24 OTTER TAIL COUNTY AUDITOR IFD66 ·. PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM ·coUNTY 56 WARRANTS FOR PUBLICATION PAGE 2 WARRANTS APPROVED ON. 5/11/2004 FOR PAYMENT ·5/11/2004 · VENDOR NAME GODFATHERS EXTERMINATING INC GRAND MART EAST HALL GMC INC . KATHY HANSON .. : NEILL HARDINA . " HEDAHLS HEADQUARTERS .. , MARILYN HELLER HENNING HARDWARE ' · HENRY'S FOODS INC .. HERZOG ROOFING INC SHELDON HOLM HUBBARD CO SHERIFF THE INDEPENDENT . . , INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERPOLL LABORATORIES,INC INTOXIMETERS INC . JJ'S GAS AND GROCERIES ERWIN JOHNSON KELLY SERVICES INC L & L SERVICE . LAKE REGION HEALTHCARE CORP LAKELAND TRUE VALUE HARDWARE LAKEWAY MARKET LEAF RIVER AG SERVICE LITTLE FALLS.MACHINE INC M-R SIGN CO MACPZA MAIN STREET GAS & GOODS MCMASTER-CARR SUPPLY COMPANY THE MIDWEEK MIDWEST PRINTING· CO· . MINN KOTA COMMUNICATIONS INC MN CO ATTORNEYS ASSOCIATION MN DEPT OF PUBLIC SAFETY MN MOTOR COMPANY MN POLLUTION CONTROL-AGENCY MN SHERIFFS ASSOC MN STATE AUDITOR MN STATE BAR ASSOCIATION. NATIONAL BUSHING & PARTS CO NATURES GARDEN WORLD NELSON DODGE GMC NEW YORK MILLS HERALD CITY NEW YORK MILLS NORTH UNION TEXACO .. NORTHERN WOODWORK INC OFFICE DEPOT OK TIRE STORES AMOUNT 119.28. 20.72 .881.40 2,652.65 105·_ oo · 2l 7·.7o 13.65 150.31 .352 .'06 · 205.00 ~ 216 .62 27.00 27.50 975.97 2,747.70 4,:492.50 181.05 334.50 .. 120.00 439.51 608.58 1,028.00 21.28 671.49 39 .93 746.23 2;029.16 · ,'. 90.00 17.00 84.64 '57.48 85.20 ·. 88.80. '105. 00 350.00 148.01 1. .400.00 250.00 266.50 529.50 135.68' 153.45 1,036.55 ll:7. 80 · · ., 160.00 67 .. 81 574.04 80.16 20:95 0 0 • • • Otter Tail County Warrants May 11, 2004 Page 3, Attachment A IFD66 5/11/2004 12:15:24 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION COUNTY 56 PAGE 3 • WARRANTS APPROVED ON 5/11/2004 FOR PAYMENT 5/11/2004 VENDOR NAME OLSEN COMPANIES OTIS ELEVATOR CO OVERHEAD DOOR COMPANY PAMIDA INC PEG ACCESS OF FERGUS FALLS INC PELICAN CASH & DASH . PELICAN RAPIDS PRESS PENROSE OIL COMPANY PERHAM ACE HARDWARE PERHAM CO OP CREAMERY PERHAM CONOCO PERHAM ENTERPRISE BULLETIN PERHAM PRINTING & SUPPLY PETE'S AMOCO PHILLIPE LAW-OFFICE PHYSICIAN SALES & SERVICE INC PINE PLAZA TV APPLIANCE & CAMP PITNEY BOWES CREDIT CORP PRAIRIE IMPLEMENT INC PRIORITY DISPATCH PROSWEEP INC REVIEW ENTERPRISES INC ROYAL TIRE INC SCHMITZ FORD CHERI SCHULTZ ·SERVICE FOOD SUPERVALU SEWER SERVICE SHERBROOKE ASPHALT INC SIGELMAN STEEL & SALVAGE CO IN SOUTH MILL SERVICE . STANDARD PARTS OF WADENA STEINS INC STENERSON LUMBER STEPP MANUFACTURING CO INC STEVE'S SANITATION INC STOLPMAN LAW OFFICE STOP-N-GO STORES INC STRAND ACE HARDWARE JOURDAN SULLIVAN SWANSTON EQUIPMENT CORP TANK N YUMMIES THERM-AIR SALES CORPORATION DAVID THOMPSON THYSSEN KRUPP ELEVATOR CORPORA UGSTAD PLUMBING INC UNDER-MART UNDERWOOD QUIK STOP VALLEY SOFT WATER LTD VARITECH INDUSTRIES AMOUNT 455.35 79.00 317.37 13.11 20.00- 474.97 136.50 330.46 75.56 27 .11 11.00 50.60 76 .39 475.50 137.50 1,450.72 105:40 952.11 25.77 39.00 325.00 1,670.28 2,411.20 55.60 41.16 28. 71 1,980.00 5,658.00 477.04 1,430.02 227.30 411.19 25.32 996.90 35 .12 27 .so 129.41 89.77 96.61 6,481.18 78.60 206.07 310.00 2,166.06 15.17 29.60 69.78 28.76 2,126.83 Otter Tail.County Warrants May 11, 2004 Page 4, Attachment A PANELSON IFD66, COUNTY 56 5/11/2004 12:15:24 OTTER.TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR.PUBLICATION PAGE 4 **** WARRANTS APPROVED ON 5/11/2004 FOR PAYMENT ?/11/2004 VENDOR NAME VERGAS ACE HARDWARE . VICTOR LUNDEEN COMPANY VIKING COCA-COLA VIKING OFFICE PRODUCTS WADENA CO AUDITOR TREASURER WALLWORK TRUCK CENTER WEST GROUP PAYMENT CTR SHARON WICKLUND ZIEGLER INC FINAL TOTAL •...••• AMOUNT 35. 54' 1,774.50 211.20 i52. 57 407.10 25.98 967.15 -' 69.30 6.71 $93,556.08' ***" . ·, . -'. 1' ... 0 0