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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/18/2004• MINUTES OF THE OTTER TAIL COUNTY LABOR/MANAGEMENT COMMITTEE Government Services Center Commissioners' Room/Otter Tail Lake Room Thursday, March 18, 2004 1:00 p.m. Call to Order Jodi Wentland called the Labor/Management Committee meeting to order at 1 :05 p.m. Attendance: Tonya Anderson, Tim Brand, Carol Brause, Rick Denzel, Sue Ewy, Chuck Grotte, Karan Johnson, Larry Krohn, Don Larson, Dennis Mosher, Sydney Nelson, Wayne Roisum, Heather Severson, Wayne Stein, James Stewart, Jourdan Sullivan, Tina Tungseth, Jodi Wentland, and Sharon Wicklund. Excused Absence: John Dinsmore, David Hauser, Cheryl Kottom, Barbara Molter, and Stacy Paulseth. Unexcused Absence: Brian Armstrong, Dwight Serven, Doug Cannell, Mark Englund, and Kirsten Olson. Review of Mission and/or Norms of Behavior Rick Denzel read the Norms of Behavior and Jim Stewart read the Mission Statement. Review of Minutes Committee members approved as presented, the minutes of January 15, 2004 by consensus. A Review of Agenda ~ommittee members approved as presented, the agenda of March 18, 2004 by consensus with two additions as listed below: Additions: Problem Solving Form: Reduction in Mileage Reimbursement Problem Solving Form: The Problem is the Inability to Donate Sick Time Instead of Vacation Time to a Specific Worker Within your Department Discussion Items A. Bylaws, Article I-Approve the Final Revision of Total Members from 28 to 16 • The Labor/Management Committee shall be made up of Labor and Management representatives, comprised of the following: Eight Management Members including five management/supervisory personnel, one County Commissioner, the County Coordinator, and the County Attorney. Eight Labor Members including one Teamster Professional (Public Health), one Teamster Support Specialist (Human Services), three non-union members (one of the three from the New York Mills Office), two Teamsters from Law Enforcement (one from the Sheriff's Department and one from the Detention Facility), and one AFSCME Highway Maintenance member. The Labor/Management Committee approved the revision of total members from 28 to 16 by consensus. The Labor/Management Committee than divided into two groups (Management and Labor) and came to group consensus as to which members will remain on the committee, who are listed as follows: Management Representatives: Brian Armstrong, Tim Brand, Rick Denzel, John Dinsmore, Sue Ewy, David Hauser, Larry Krohn, and Syd Nelson . Labor Representatives: Tonya Anderson, Dwight Serven, Mark Englund, Karan Johnson, Barbara Molter, Heather Severson, Tina Tungseth, and Sharon Wicklund. Labor/Management Committee Minutes March 18, 2004 Page 2 of 5 B. Bylaws, Article V-Approve the Final Revision of Quorum/Attendance in the Bylaws C) The Labor/Management Committee approved by consensus the following revision in the Bylaws, Article There must be one Labor representative and one Management representative plus one co-chair needed to convene the meeting. C. Update by John Dinsmore on the Antibacterial Hand Sanitizer Dispensers Jodi Wentland will contact John Dinsmore in regard to presenting an upda:e at the May Labor/Management Committee meeting. D. Problem Solving Form: Quality of Drinking Water at the New York Mills County Office Building Jodi Wentland presented the problem solving form which reads as follows: Identified Issue: Quality of drinking water at the County Office Building at New York Mills. Description of Current Situation: Water is undrinkable. has poor taste, bad odor, cloudy appearance. County encourages/promotes health and wellness for its employees. By providing good drinking water, this provides health benefits to all building employees. Recommended Options: Install water filtration system or provide bottled water cooler. Form Completed by: Several concerned employees of the New York Mills County Offices Building on March 10. 2004. The Labor/Management Committee reviewed the following: Define the Problem: 1. County needs to be more uniform 0 2. Unequal access to filtered reverse osmosis drinking water in all office building locations. 3. Some Departments/Sites have access to water filtration systems or reverse osmosis water while other Departments do not. Analyze the Problem: 1. Difference of Water Piping in County Buildings 2. Personal Preference 3. Geographical Issues Brainstorm Possible Solutions: 1. Should another group/committee be addressing this? 2. Research benefits of varying technologies. 3. Consult with Rick Sytsma. 4. If a plan is in place, it needs to be communicated. 5. Do we need an interim plan if a plan is in place? 6. Access to water coolers. 7. Take reverse osmosis out of the Government Services Center. 8. Do nothing. 9. Bring your own water. 10. New York Mills should be given priority. 11. What would be the cost of installing a reverse osmosis drinking water system or bottled water coolers? Is the water bad just at the County Offices Building or throughout the New York Mills area? Q • Recommendation: 1. Consult with Rick Sytsma. 2. Communicate any plans in place. 3. Have the County Board address with Rick Sytsma as far as cost. Labor/Management Committee Minutes March 18, 2004 Page 3 of 5 The Labor/Management Committee reached a group consensus that the County Board of Commissionerswill discuss the water quality issue with Rick Sytsma. Jodi Wentland will communicate to Rick Sytsma that the County Board will be discussing the water quality issue. E. Problem Solving Form: Inability to Donate Sick Time instead of Vacation Time to a Specific Worker • within your Department. Tina Tungseth presented the problem solving form which reads as follows: Identified Issue: The problem is the inability to donate sick time instead of vacation time to a specific worker within your department. Description of Current Situation: I recognize this was addressed previously by the Labor/Management Committee with a ruling as of January 1, 2000 to only allow donation of vacation time instead of sick time, indicating the reason for this was vacation time was the employees' versus sick time comes from the County. Both have stipulations set up for individual employees through our Union Contract where they are designated for an employee. The State of Minnesota, Otter Tail Power, and the School District all allow sick leave donations to be directed toward fellow employees with special health needs/circumstances. Recommended Options: This request is that this policy be reviewed for reconsideration to allow sick leave to be donated with Department Head approval to individuals within their Department on a case by case basis. Form Completed by: Tina Tungseth, Otter Tail County Detention Facility on March 16, 2004. The Labor/Management Committee reviewed the following: Define the Problem: 1. Inability to donate sick time instead of vacation time. Analyze the Problem: 1. The Otter Tail County Vacation Donation Program and Policy dated January 1, 2000 was approved by consensus on December 16, 1999. 2. In the Labor/Management Committee Meeting Minutes dated November 18, 1999, itis stated that the reasoning for using vacation time for the donation program, is that vacation time is employees' time earned versus sick time comes from the County. 3. The Detention Facility employees would like to donate with sick days, due to the fact that they have more sick days available than vacation days. Brainstorm Possible Solutions: 1. Consi9eration of a limited amount of sick time that could be donated, possibly a policy set up to say up to a limit of five days of sick time. 2. Stay with the current option of donating vacation days. 3. Look at the effectiveness of the current program. 4. Research the creation of this policy. • 5. Individual can make a second request through the Vacation Donation Program. Labor/Management Committee Minutes March 18, 2004 Page 4 of 5 Recommendations. which were approved by consensus: r'\ 1. Invite Kathy Domholt to review the Vacation Donation Program with the LMC at the May 20, 20v meeting. 2. Tina Tungseth will investigate other entities' policies/procedures. 3. Encourage the employee to place another request through the Vacation Donation Program. · F. Problem Solving Form: Reduction in Mileage Reimbursement. Sue Ewy presented the problem solving form which reads as follows: Identified Issue: Reduction in mileage reimbursement. Description of Current Situation: County mileage reimbursement decreased to 33¢_ Some County Departments have access to County cars while others do not. The mileage reduction only affects employees required to use their own car and not those employees who are able to use a County car (for some programs (Caring Connections] other non-county agencies continue to get the 37½¢ reimbursement for the same service that the Public Health Nurses get orly 33¢)_ Recommended Options: 1. Make County cars available to all Departments. 2. Increase mileage for all County employees. 3. Provide documentation of mileage and reimbursement to employee for reporting on individual tax return. 4. Develop criteria that would be applied county-wide for assigning use of available County cars. Form Completed by: Sue Ewy on behalf of Public Health Labor/Management Committee ~ March 18, 2004. U The Labor/Management Committee reviewed the following: Define the Problem: 1. Reduction of mileage affects some employees more than others. 2. Some County Departments have access to County cars while others do not. Analyze the Problem: 1. Mileage reimbursement decreased to 33¢_ 2. Some Departments have County cars where as other Departments do not. 3. Budget limits access to purchase County cars. 4. Mileage reimbursement decision is made by the County Board of Commissioners every January. 5. Gas cost increase. Brainstorm Possible Solutions: 1. Accept existing County/Department policy. 2. Elimination of County cars. 3. Mileage reimbursement is not an issue if you have a County car. Recommendation: 1. Follow the Stearns County Model (Stearns County has no County cars other than squad cars). 2. Have County cars belong to the County instead of individual Departments. 3. Take no action. 4. This should be a Department Head issue. Q The Labor/Management Committee was unable to reach a group consensus, so topic was referred back to the Department Head to address issue of County cars. Labor/Management Committee Minutes March 18, 2004 Page 5 of 5 A Next Meeting ~he discussion items for the May agenda include: • Update by John Dinsmore on the Antibacterial Hand Sanitizer Dispensers • Problem Solving Form: Inability to Donate Sick lime versus Vacation Time Review of Vacation Donation Program by Kathy Domholt Review of Other Entities' Policies/Procedures by Tina Tungseth • Problem Solving Form: Quality of Drinking Water at the New York Mills County Office Building-Update • Replacement of Management Co-Chair Adjournment At 2:57, Jodi Wentland declared the meeting of the Otter Tail County Labor/Management Committee adjourned until 1 :00 p.m. on Thursday, May 20, 2004 . .., Allechment • • . Sharon JP.well :.Distribution of LMC Maich.18, ·2004 Minutes, Etc. .. . -~ . • •• _~,. --· -·-Jo .. --·. -··-· ., -.--... -........ -----, .. .. • • • From: To: Date: Subject: Sharon Jewell Labor/Management Committee 4/19/04 9:20AM Distribution of LMC March 18, 2004 Minutes, Etc. Attached are the Thursday, March 18, 2004 Committee Meeting Minutes, the May 20, 2004 Agenda, the updated Committee Representatives List, the updated Bylaws, Problem Solving Form-Quality of Drinking Water at the County Office Building in New York Mills, Problem Solving Form-The Problem is the Inability to Donate Sick Time Instead of Vacation Time to a Specific Worker Within your Department, and the Problem Solving Form--Reduction in Mileage Reimbursement. Sharon R. Jewell Human Resources Specialist Otter Tail County Coordinator's Office Government Services Center 520 Fir Avenue West Fergus Falls, MN 56537 Phone: 218-998-8064 Fax: 218-998-8075 email: sjewell@co.otter-tail.mn.us Page 1 • • • OTtER TAIL COUNTY LABOR/MANACEMENT COMMITTEE MEMBERSHIP DISTRIBUTION LIST Mail L-Labor Name Department Phone M-Management E L Tonya Anderson court Services -NYM 385-3831 E M Brian Armstrong GIS 739-7162 M L Dwight Serven Highway 342-2324 E M Tim Brand MIS 998-8121 E M Rick Denzel Solid waste/Recycling 736-4400 E M John Dinsmore Human services 998-8172 E L Mark Englund Sheriff 998-8534 E M sue Ewy Public Health 739-2606 E M David Hauser Attorney 998-8406 E L Karan Johnson Human services 998-8252 E M Larry Krohn county Coordinator 998-8068 E L Barbara Molter Assessor 998-8013 1/0 M Syd Nelson county commissioner 589-8167 E L Heather Severson Public Health 739-2528 E L Tina Tungseth Sheriff 998-8556 E L Sharon Wicklund Highway 998-8482 <Ex Officio Members> M/FAX Lori Morrell Bureau of Mediation M/FAX Joanne Derby Teamsters 320 M Merl King Teamsters 320 M James Moore AFSCME l\lec\1)'1',users'rlurnan Resoul"CH\L..lbOr Managa~,Oistnb•JUon U515'0,s1,t,1rOon L~ 03-19-0ol doc 03/19104 • • • OTTER TAIL COUNTY LABOR/MANACEMENT COMMITTEE MEMBERSHIP DISTRIBUTION LIST Mail E E M E E E E E E E E E E E E M E 1/0 1/0 E E E E E E E E E E M/FAX M/FAX M M L-Labor M-Management L M L M L M M M L M M M L L M L L M M L M L L M L M L M L Name Department Tonya Anderson court services -NYM Brian Armstrong GIS Dwight Serven Highway Tim Brand MIS carol Brause Human services Doug Cannell Building Maintenance Rick Denzel Solid waste/Recycling John Dinsmore Human services Mark Englund Sheriff sue Ewy Public Health Charles Grotte Highway David Hauser Attorney Karan Johnson Human services Cheryl Kottom Human services Larry Krohn county coordinator Don Larson Highway Barbara Molter Assessor Dennis Mosher county commissioner Syd Nelson county commissioner Kirsten Olson MIS Stacy Paulseth Sheriff Wayne Roisum Land & Resource Heather Severson Public Health Wayne stein Auditor James Stewart Sheriff Jourdan Sullivan veterans service Tina Tungseth Sheriff Jodi Wentland Human Services Sharon Wicklund Highway <Ex Officio Members, Lori Morrell Joanne Derby Merl King James Moore Bureau of Mediation Teamsters 320 Teamsters 320 AFSCME Phone 385-3831 739-7162 342-2324 998-8121 998-8162 998-8053 736-4400 998-8172 998-8534 739-2606 998-8475 998-8406 998-8252 998-8247 998-8068 589-8167 998-8013 998-8060 589-8167 998-8122 998-8528 998-8100 739-2528 998-8041 998-8615 998-8609 998-8556 998-8211 998-8482 l~c\Sys'users\l-luman Res01Jrcn\l.abor M1nagemenll0ls\r1tu11on Wlsl0lst1bul,on Lisi 07-01-03 doc 10/23/03 Rev A • • • county of Otter Tail Labor/Management committee Representatives Eight 181 Management Personnel Including: seven 171 Management Personnel Representative Brian Armstrong Tim Brand Rick Denzel John Dinsmore sue EWV David Hauser Larry Krohn one 111 county commissioner Representative Sydney Nelson Eight 181 Labor Personnel Including: one 111 Teamsters Professional Representative Heather Severson one 111 Teamsters support specialist Representative Karan Johnson Term Expires 2005 2005 2005 2005 2005 Permanent Permanent Term Expires 2005 Term Expires 2004 Term Expires 2005 Three 13) Non-Union lone from New York Mills Office•, Representative Term Expires Tonya Anderson• 2005 Barbara Molter 2004 Sharon Wicklund 2005 03/19/04 Two 121 Teamsters Law Enforcement lone from Sheriff's Office one from oetention Facility) .. Representative Term Expires Mark Englund 2004 Tina Tungseth 2005 one (1l AFSCME Highway Maintenance Personnel Representative Term Expires Dwight Serven 2004 03/19/0II • County of Otter Tail Labor/Management Committee Bylaws • • Article I Representatives The Labor/Management Committee shall be made up of Labor and Management representatives, comprised of the following: Eight (8) Five (5) ManagemenVSupervisory Personnel including: In addition to the five ManagemenVSupervisory Personnel: One (1} County Commissioner The County Coordinator and County Attorney will be Permanent Management Members. Eight (8) Labor Personnel including: Two (2) Teamsters Professionals [one (1) Public Health and one (1) Human Services] Three (3) Non-Union [one (1) of the three from the New York Mills Office] Two (2) Teamsters Law Enforcement [one (1) from the Sheritrs Department and one (1) from the Detention Facility] One (1) AFSCME Highway Maintenance Personnel Four (4) Ex-Officio Members including: Two (2) Representatives of Teamsters 320 One (1) Representative of AFSCME One (1) Recording Secretary There will be no alternates for members' attendance at meetings. This structure shall be reviewed by the committee after one (1) year of committee operation . Article II Officers/Recording Secretary The Officers of the Labor/Management Committee shall be co-chairs, one (1) Labor and one (1} Management. TERM: The Officers will serve a term of twelve (12) months. The twelve (12) month term will expire June 30th of each year. SELECTION: To be a co-chair, the individual must have been a committee representative a minimum of six (6) months, except for the initial year. Officers will be chosen by their respective parties (Labor and Management) by June. The co-chair's term will begin in July. DUTIES: The co-chairs will perform the following duties: Conduct meetings Finalize agenda (including content and time limits) Clarify action points at each meeting The recording secretary's responsibilities will include the following: Keep minutes and attendance Provide miscellaneous support (purchasing, communications) Provide meeting agenda one (1) week in advance of scheduled meeting Maintain permanent file of the meeting and attendance records Distribute approved minutes for posting. Article Ill Terms of Service Representatives will commit to a minimum of a two (2) year term. The number of consecutive terms will be limited to two (2) in order to provide the opportunity for new representatives to participate in the Labor Management Committee. The County Coordinator and County Attorney shall be permanent positions . 03/19/04 Article IV Committee Meetings The meetings will be held every other month on the third Thursday of the month unless co-chairs feel a monthly meeting is~ necessary. The duration of the meetings will be two (2) hours, unless extended by consensus. The meetings will be from 1 :00 p.mtv until 3:00 p.m. in the County Commissioners' conference room unless otherwise arranged. Special Meetings: Special meetings shall be called by the co-chairs with the approval of at least two (2) other representatives, one (1) Labor and one (1) Management. Article V Quorum/Attendance There must be one Labor representative and one Management representative plus one co-chair needed to convene the meeting. A representative who has two (2) consecutive unexcused absences will be terminated from the committee. The representatives should contact the County Coordinato(s office if they are unable to attend a meeting. An excused absence is defined as providing advanced notice of absence in the manner stated above. Article VI Committee Actions Actions by the committee will be by consensus only. Only committee members can participate in consensus decision making. Labor/Management Committee decisions are recommendations only. All recommendations will receive a response from the County Board. The committee is not a collective bargaining forum. However, the committee recommendations can be forwarded to negotiators for consideration and incorporation into collective bargaining. The Labor/Management Committee may form sub-committees. Article VII Committee Agenda A tentative agenda shall be determined at the end of each committee meeting by consensus. The agenda and the minutes from the previous meeting will be distributed to all committee representatives one (1) week in advance. The co-chairs will finalize the agenda. Any additions to the agenda shall be routed to the co-chairs and they will contact the recording secretary regarding the changes. Article VIII Assessment/Feedback An assessment/feedback will be done annually by the committee. This Mission Statement will be reviewed at the time of the assessment/feedback. A special meeting may be called in order to complete the assessment/feedback and review the Mission Statement. An assessment/feedback by the employees (Labor and Management) will be done annually. A sub-committee will be formed to compose the assessment/feedback form, distribute the form to the employees, review the responses and prepare a final report for the Labor/Management Committee. The sub-committee shall be formed one (1) month prior to the assessment/feedback date. Article IX Compensation Participation by representatives will be considered time worked. Article X Other Sub-committees: Appointment of sub-committees shall be approved by consensus. Amendments to Bylaws: Changes and amendments to these Bylaws may be proposed at any meeting of the Labor/Management Committee and shall be approved by consensus at the next meeting. 0 0 - PROBLEM SOLVING FORM • Subcommittee Formed: □Yes 1ZJ No Identified Issue: Quality of drinking water at the County Office Building in New York Mills. Description of Current Situation: Water is undrinkable, has poor taste, bad odor, cloudy appearance. County encourages/promotes health and wellness for its employees. By providing good drinking water, this provides health benefits to all building employees. Recommended Options: Install water filtration system or provide bottled water cooler. Form Completed by: Several concerned employees of the NYM Date: 03/10/04 County Office Building Completed forms should be routed to: LMC Representative Date Reviewed by LMC: 03/18/04 Action Agreement by LMC: The Labor/Management Committee reviewed the following: Define the Problem: 1. County needs to be more uniform. 2. Unequal access to filtered reverse osmosis drinking water in all office building locations. 3. Some Departments/Sites have access to water filtration systems or reverse osmosis water while other Departments do not. • Analyze the Problem: 1. Difference of Water Piping in County Buildings 2. Personal Preference 3. Geographical Issues Brainstorm Possible Solutions: 1. Should another group/committee be addressing this? 2. Research benefits of varying technologies. 3. Consult with Rick Sytsma. 4. If a plan is in place, it needs to be communicated. 5. Do we need an interim plan if a plan is in place? 6. Access to water coolers. 7. Take reverse osmosis out of the Government Services Center. 8. Do nothing. 9. Bring your own water. 10. New York Mills should be given priority. 11. What would be the cost of installing a reverse osmosis drinking water system or bottled water coolers? Is the water bad just at the County Offices Building or throughout the New York Mills area? Recommendation: 1. Consult with Rick Sytsma. 2. Communicate any plans in place. 3. Have the County Board address with Rick Sytsma as far as cost. • The Labor/Management Committee reached a group consensus that the County Board of Commissioners will discuss the water quality issue with Rick Sytsma. Jodi Wentland will communicate to Rick Sytsma that the County Board will be discussing the water quality issue. PROBLEM SOLVING FORM Subcommittee Formed: D Yes Identified Issue: The problem is the inability to donate sick time instead of vacation time to a specific worker within your department. Description of Current Situation: I recognize this was addressed previously by the Labor/Management Committee with a ruling as of January 1, 2000 to only allow donation of vacation time instead of sick time, indicating the reason for this was vacation time was the employees' versus sick time comes from the County. Both have stipulations set up for individual employees through our Union Contract where they are designated for an employee. The State of Minnesota, Otter Tail Power, and the School District all allow sick leave donations to be directed toward fellow employees with special health needs/circumstances. Recommended Options: This request is that this policy be reviewed for reconsideration to allow sick leave to be donated with Department Head approval to individuals within their department on a case by case basis. Form Completed by: Tina Tungseth, OTC Detention Facility Completed forms should be routed to: LMC Representative Date: 03/16/04 Date Reviewed by LMC: 03/18/04 •i-------------------_-_-_-_-_-_-_--:._-_-_-_-_-_-_-_-_-----1~ Action Agreement by LMC: The Labor/Management Committee reviewed the following: • Define the Problem: 1. Inability to donate sick time instead of vacation time. Analyze the Problem: 1. The Otter Tail County Vacation Donation Program and Policy dated January 1, 2000 was approved by consensus on December 16, 1999. 2. In the Labor/Management Committee Meeting Minutes dated November 18, 1999, it is stated that the reasoning for using vacation time for the donation program, is that vacation time is employees' time earned versus sick time comes from the County. 3. The Detention Facility employees would like to donate with sick days, due to the fact that they have more sick days available than vacation days. Brainstorm Possible Solutions: 1. Consideration of a limited amount of sick time that could be donated, possibly a policy set up to say up to a limit of five days of sick time. 2. Stay with the current option of donating vacation days. 3. Look at the effectiveness of the current program. 4. Research the creation of this policy. 5. Individual can make a second request through the Vacation Donation Program. Recommendations, which were approved by consensus: 1. Invite Kathy Domholt to review the Vacation Donation Program with the LMC at the May 20, 2004 meeting. 2. Tina Tungseth will investigate other entities' policies/procedures. 3. Encourage the employee to place another request through the Vacation Donation Program. --- PROBLEM SOLVING FORM Subcommittee Formed: □Yes (gJ No Identified Issue: Reduction in Mileage Reimbursement Description of Current Situation: County mileage reimbursement decreased to 33¢_ Some County Departments have access to County cars while others do not. The mileage reduction only affects employees required to use their own car and not those employees who are able to use a County car (for some programs [Caring Connections] other non-county agencies continue to get the 37½¢ reimbursement for the same service that the Public Health Nurses get on 33¢)_ Recommended Options: 1. Make County cars available to all Departments. 2. Increase mileage for all County employees. 3. Provide documentation of mileage and reimbursement to employee for reporting on individual tax return. 4. Develop criteria that would be applied county-wide for assigning use of available County cars. Form Completed by: Sue Ewy on behalf of the Public Health LMC Date: 03/18/04 Completed forms should be routed to: LMC Representative • Date Reviewed by LMC: 03/18/04 Action Agreement by LMC: Define the Problem: 1. Reduction of mileage affects some employees more than others. 2. Some County Departments have access to County cars while others do not. Analyze the Problem: 1. Mileage reimbursement decreased to 33¢_ 2. Some Departments have County cars where as other Departments do not. 3. Budget limits access to purchase County cars. 4. Mileage reimbursement decision is made by the County Board of Commissioners every January. 5. Gas cost increase. Brainstorm Possible Solutions: 1. Accept existing County/Department policy. 2. Elimination of County cars. 3. Mileage reimbursement is not an issue if you have a County car. Recommendation: 1. Follow the Stearns County Model (Stearns County has no County cars other than squad cars). 2. Have County cars belong to the County instead of individual Departments. 3. Take no action. • 4 . This should be a Department Head issue. The Labor/Management Committee was unable to reach a group consensus, so topic was referred back to the Department Head to address issue of County cars. • • OTC Board of Commissioners' Minutes April 27, 2004 Page 7 Agreement and the Memo of Understanding for the Phelps Mill Project subject to the review and approval of the Highway Engineer and the County Attorney. Seasonal Boat & Water Employees Motion by Lee, second by Block, and unanimously carried to authorize the Sheriff's Department to replace the temporary Boat and Water positions as budgeted and to authorize the replacement of one (1) one-half time Boat and Water position due to a retirement. [labor Management Committee Request i Physical Plant Manager, Rick Sytsma, addressed the water quality issue at the New York Mills building brought up by the Labor Management Committee. He reported that the New York Mills Public Works Department has been contacted and they assured Mr. Sytsma that they had safe drinking water. There are strict federal guidelines that municipalities must follow regarding drinking water, which the city follows. The Public Works Department will test the water at the County Office building and report back on the tests. Mr. Sytsma suggested that, if the County Board feels a filtration system should be installed, the cost of $1,500 - $1,800 per unit/sink, could be included in the Maintenance Department CY05 budget. Highway Contract Approval Motion by Froemming, second by Block, and unanimously carried to authorize the Chairman's signature to execute a contract between the County of Otter Tail and Mark Sand & Gravel Co. for work in the construction of CR No. 116 (C.P. 04:116B) from Junction of CSAH No. 21 to Junction of TH 210 West of Fergus Falls. The contract amount is $410,961.92. Appointment of Ditch Viewer Motion by Mosher, second by Lee, and unanimously carried to appoint Ditch Viewer, Richard Bergquist, to the Judicial Ditch No. 2 project. Commissioner Bob Block was absent at 2:35 p.m. due to attendance at a Family Services Collaborative meeting. Performance Evaluation Summary Motion by Mosher, second by Lee, and unanimously carried to approve the positive performance evaluation of Solid Waste Director, Mike Hanan, as presented. The evaluation will be placed in his personnel file. Gift Cards Approved Sheriff, Brian Schlueter, received two gift cards in appreciation of speaking engagements; one for $50 and the other for $25. Motion by Lee, second by Mosher, and unanimously carried to allow the Sheriff to use these gift cards for purchases to be used for Otter Tail County. Adjournment At 2:40 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, May 4, 2004.