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Home My WebLink AboutBoard of Commissioners - Minutes - 03/16/2004• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W . Commissioners' Room Tuesday, March 16, 2004 9:30 a.m. Call to Order I The Otter Tail County Board of Commissioners convened Tuesday, March ~6, 2004, at 9:32 a.m. at the Otter Tail County Government Services Center with Commissioners Syd Nelson, Chair;. Bob Block, Vice-Chair; Roger Froemming, and Malcolm ee. present. Commissioner Dennis Mosher was present at 9:35 a.m. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approv the County Board agenda of March 16, 2004, with the following additions: l Mike Hanan -Dispute Resolution Committee Appointment 10:55 a.m. -Land & Resource Director-Blue Heron Bay Options 12:15 p.m. -Additional Presenters, Judge Galen Vaa & Court Administrator, Kath Ouren Approval of Minutes I Motion by Froemming, second by Lee, and unanimously carried to approve the C[unty Board minutes of March 9, 2004, as presented. - Approval to Pay Bills Motion by Lee, second by Block, and unanimously carried to approve payme~t of County Board bills per Attachment A of these minutes, which includes the following lodgin~ payment: Radisson Hotel South Solid Waste Director, Mike Hanan HHW Region Program Manager, David S adum Public Information & Education Officer, Bbtsy Bjerklie 2003 Soil & Water Projects Report WOT Soil & Water Conservation District Manager, Brad Mergens, presented a p ogram and services information brochure. He reviewed the SWCD conservation and education programs that took place during 2003. Wetland Easements Motion by Lee, second by Mosher, and unanimously carried to certify the following acquisition of land by the U.S. Fish & Wildlife Service for waterfowl easement purposes: Timothy Overland and Bernice Overland T. 136N. R. 42 W. 5th P.M. Section 31, E½SE¼ Lance G. Leitch and Kari S. Leitch T. 134N. R. 42 W. 5th P.M. Section 20, NW¼NW¼ also described as Government Lot 1, SE¼NW¼ OTC Board of Commissioners' Meeting March 16, 2004 Page 2 West1frr'i Area City County Cooperative Q Western Area City County Cooperative Executive Director, Laurie Mullen, presented· handouts of activities sponsored by the Coop. She reviewed several workshops that were held and showed a Meth Lab education· video that is part of a Meth education workshop. Ms. Mullen requested that Otter Tail County reconsider membership in WACCO f9r CY2004. The County Board will consider this issue at their next regular County Board meeting. -Waste Pesticide Disposal .Information~ . 1:; ,. Solid Waste Director, Mike . Hanan, and,,,Public · Information and Education Officer, Betsy Bjerklie/provided:copies of a Waste Pesticide Disposal brochure which explains the changing role of the Department of Agriculture and reduced funding. The Department of Agriculture previously sponsored one day pesticide collection sites throughout Minnesota. Starting in 2004, the State of Minnesota Department of Agriculture will no longer sponsor _these one day waste pesticide collections. Otter Tail. County is not licensed to accept large · generation of waste pesticides and can only· accept pesticides from minimal generators. The brochure identifies two facilities for large pesticide generators to contact for disposal. This brochure will be distributed at various farm meetings and at the Recycling Center. 1, l"T • • ~ ', 1,' IC •• .• , ' f . 1 • j Perham Resource Recovery Facility Motion by Lee,, second by Froemming, and unanimously carried to appoint Solid Waste Director, Mike Hanan, to the Dispute Resolution· Committee. · The purpose of the Committee is to resolve disputes regarding the budget and operating costs of the Perham Resource Recovery Facility. . , .. , Surveyor's Certificate of Correction to Plat . Motiori by Block, second by Mosher; and unanimously carried· to approve the Land Surveyqr's Certificate of Correction to the Plat of "Kellogg's Paradise Point"'as Attachment B to the.official'mi_nutes. · · · · '· : ' ;, ' ._, _·· : . Payment Approvals ,Motion by Froemming, second by Lee, and unanirnou!ilY carried to approve the. following • • , • . , • ,, , f + , • • ,• ', ' 1 I'. County Ditch related expenditures: . : ,, ,. . . , . . , . . . . . . . JJ's Co. Excavating, LLC Ditch No. 19 · .· $583.75 S&S Construction Ditch No. 4 $465.00 Rinke Noonan Judicial Ditch No. 2, $137.00 · License Application Approvals . . Motion by Mosher,-secorid by Froemming, and unanimously carried tcfapprove the following applications for license: Amor Rumors 30932 Larson Rd. Battle Lake, MN TC's General Store 105 Main St., PO Box 555 Dalton, MN *Zorbaz of Ottertail lake, Inc. , · · ' 36108 County Highway 72 Battle Lake, MN On-Sale Sunday Liquor Tobacco on:sale Liquor and Sunday Liquor 0 0 • • • • -,,-_..,,,-~-,,._-:,1'•-,r-, • ~ ;-,,••r"\,_.,.,.,,. .,., ...... •. S ,.,,,r 'A•--• OTC Board of Commis lioners' Meeting arch 16, 2004 Page 3 *Approval subject to the review of the County Attorney and County Sheriff offices . · Application for Exempt Permit Motion by Nelson, second by Mosher, and unanimously carried to approv the LG220 Application for Exempt Permits as submitted by the Minnesota Finnish Ameri~n Historical Society, dba, Finn Creek Open Air Museum Chapter 13 for an event s heduled for August 29, 2004, at the Finn Creek Open Air Museum. Emergency Management Discussion Otter Tail County Emergency Management Director, Tiny Holm, briefed th Board on emergency management operations. He reported that the County has rec~ived\ $179,892 in grant money, during the past two years, used for purchasing supplies for fire epartments, EMT's, hospitals, and emergency activities. Mr. Holm provided a tour of the Emergency Management Mobile Command Units. Position Reclassification . . • e :~ t \ , • • L , ... Motion by Mosher, second by Lee, and unanimously carried to approve the reco mendation of MAXIMUS for reclassification of #2502 Assistant Treasurer II based on an in rease in the level of supervision and backup to the Treasurer in his absence. The reclassific tion moves the position from Grade 14 to Grade 15 effective August 1, 2003. Performance Evaluation Summary Chairman Nelson directed that the excellent performance evaluation summary, a presented, for Land & Resource Director, Bill Kalar, be placed in his personnel file . Cashier's Check Accepted Motion by Nelson, second by Mosher, and unanimously carried to accept Cashieri's checks in lieu of completion of the roads for two subdivisions on Wimer Lake. The Cashier's checks are accepted in place of a performance bond which was previously approved. Rbad work is to be completed by June 1, 2004. Blue Heron Bay County Attorney, David Hauser, briefed the County Board on decisions · rel tive to the proposed Blue Heron Bay Development. Closed to the Public Open Session Declared At 11 :38 a.m., Chairman Nelson declared the meeting of the Otter Tail Coun Board of Commissioners closed to the public for the purpose of evaluating the performarce of GIS Coordinator, Brian Armstrong, pursuant to M.S. Chapter 13D.05 Subd. 3. All ~ve seated commissioners were present for the evaluation. A summary of performance condlusions will be provided at the next regular County Board meeting. At 12:13 p.m., upon concl~sion of the performance evaluation, Chairman Nelson declared the County Board meeting Ien to the public for the remainder of the agenda items. Court System Space Needs · Court Administrator, Kathy Ouren, along with Judge Waldemar Senyk, Judg Thomas Stringer, and Judge Galen Vaa, thanked the County Board for allowing their input \in the long term physical space needs of the court system. Judge Senyk explained that !her~ are acute space needs that could be addressed on a short-term basis because of empty offices in the OTC Board of Commissioners' Meeting March 16;·2004 ·page 4 courthouse resulting from many County employees moving to the Government Services Center. He submitted a handout detailing seven prioritized space needs. Physical Plant Manager, Rick ·sytsma, statea that the requests could be handled on a short term basis 'with consideration of the ·1ong term process. ' 0 .. · .~ , ' . ; Adjournment· d,.: . ! " ' : . ,,. l ••• At 12:57 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, March 23,'2004. · · ' ' ' . . . ' ' ~ ',(' '. ' ' ; . ' ; ," '. ' ·. \ ~ :·. ., ;-.., Dated: ,3-~ ·3= O '-{ .. . . · OTTER IL OUNTY BOARD OF .COMMISSIONERS . ' ' ''1 ' A,,n/J'"v\J C' . /) a..:::, .. •1 _,-.'11 ·, ~~ Attest:_~~Uc,,f-...,Qg~f..o.'--- Larry Kro CB/kd ·- ·, I 1 ••f I '''j ..,• '' .. . .' I .. ··-.. ,. , • I i ,t 1. 1 ' •• '' ... , .... ' 'I I · · '-.' , , Board Chair ., ' . i ' ' . ., • ,, .• ,L 0 0 0 • 3/16/2004 12:18;51 -• • Otter Tail County wLrants March 1 ', 2004 Page 1, Attach ent A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRAN'I'S FOR PUBLICATION WARRANTS APPROVED ON 3/16/2004 FOR PAYMENT VENDOR NAME A-1 LOCK AND KEY AMERICAN SOLUTIONS FOR BUSINES APPLIED CONCEPTS INC .ARAMARK SERVICES INC AT&T CORP AUTO SAFETY SERVICE BATTLE LAKE STANDARD BEN FRANKLIN BEYERS BODY SHOP INC BIG FOOT GAS & GROCERY BIG STONE CO SHERIFF BL EXPRESS BLACK HILLS AMMUNITION BOTNER EXCAVATION SERVICES LLC BOUND TREE MEDICAL LLC BRAUN INTERTEC CORPORATION CAMERO CARR'S LAKE COUNTRY SUPERMARKE CENTRAL STATES WIRE PRODUCTS I CHECKERS CO OP SERVICES INC COMMISSIONER OF TRANSPORTATION CONSTRUCTION BULLETIN MAGAZINE COOPERS TECHNOLOGY GROUP COPY EQUIPMENT INC JEREMY COSSETTE CULLIGAN WATER COND DACOTAH PAPER COMP.ANY DEANS COUNTRY MARKET DEPT OF CORRECTIONS STS DEPT OF LABOR & INDUSTRY CAIS DON'S SERVICE CHUCK EHRENBERG MARK ELLENSON ERHARD VILLAGE STORE MAYNARD FALK-FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FASTENAL COMPANY FERGUS INTERNATIONAL INC FERRELLGAS G & K SERVICES GE CAPITAL GOODIN COMPANY GR GRAPHICS INC ST LOUIS GREAT PLAINS NATURAL GAS GREENSPIRE GRAPHICS DALLAS GREWE HEALTH CARE INCINERATORS AMOUNT 47.14 1,972.38 299.02 263.36 150.00 519.59 175.00 54.12 37.28 144.10 SO.DO 17.50 1,552.00 493.75 16.16 9,040.00 79.42 327.00 2,977.10 -3 5. 68 3,685.36 550.15 129.88 79.98 109.94 5.81 19.32 59.87 5.38 300.00 20.00 35.00 49.99 9.94 1,436.93 496.00 1,821.73 747.25 19.75 380.98 18.90 2,787.16 233.65 74.48 573.94 1,347.10 56.00 7.41 s.oo IFD66 COUNTY 5 AGE 1 3/15/20J4 OtterTail County 'warrants March 16, 2004 Page 2, Attachment A 3/16/2004 12:18,51 OTTER-TAIL COUNTY AUDITOR ·PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 . .. COUNTY 56 PAGE WARRANTS APPROVED ON { -.'; 3/1°6/2004 FOR PAYMENT 3/16/2004 VENDOR NAME HEDAHLS HEADQUARTERS HENRY'S FOODS INC SHELDON HOLM H20 INC THE INDEPENDENT JK SPORTS , .. KELLY SERVICES INC· KOEP'S CLITHERALL.CORNER KOEP'S SEPTIC [ L & L SERVICE , LAKELAND MENTAL HEALTH CENTER LAKES AREA INTERNET PLUS, INC . LARRY OTT INC TRUCK'.SERVICE . LEWIS TRANSPORTATION SYSTEMS M-R SIGN CO · . , MATTHEW BENDER & COMPANY INC MIDWESTERN MAT RENTAL & SUPPLY - ::gL~f~E~ Hg~~I£NC ' :; . ,. MN STATE BAR ASSOCIATION DENNIS MOSHER . NF FIELD ABSTRACT·co LLC NARDINI FIRE EQUIPMENT NELSON DODGE GMC . . NETWORK SERVICES COMPANY NEW YORK MILLS HERALD NORDWALL MACHINE c · NORTH UNION TEXACO ; . NOVA FIRE PROTECT.ION , OFFICE DEPOT '· OK TIRE STORES , . OLSON OIL CO INC' '· · ' OTTER TAIL CO HUMANE 'SOCIETY OTTER TAIL CO TREASURER -PAMIDA INC ' PAMIDA PHARMACY PARK REGION CO OP · PENROSE OIL COMPANY PERHAM CO OP CREAMERY. PERHAM ENTERPRISE BULLETIN PERHAM SAND & GRAVEL · . . • PETE ' S AMOCO · ' · PREMIUM WATERS INC · . ; · PRO AG FARMERS CO.OPc PRODUCTIVE ALTERNATIVES ,INC QUILL CORPORATION · .· · ' · QUINLAN PUBLISHING CO RADISSON HOTEL SOUTH RAY'S OIL COMPANY ' .. ' AMOUNT 44 .89, 236. 76 ,. 294,.35 205,94- 91.30 · 448.50 798.33 68.27 40.00· 818.18' 675;00 27. 64-- 1, 050 .00 - 134:40 · 269.76 310.65 ·,· 26 .20 613.92 55.00 477.00 ~ ,. 40.59 .2,550 .oo - · 2 ,'587. 52. ·34 .91 1,678.19'. 106.10. 20.00 ._ 57 .58 .. -680.00 . 1:3 5. 68 . ., 157.51 578.60 1,493.00 108.07 20.93 129 .. 09-980.92 1,006.02 5,534.47 60.72 120.00 1,196.00 5.33 913.12 230.63 91.50 178.00 431.32 1, 059-;35 .. 2 .. 0 0 0 • • 3/16/2004 12: 18.: 51 • **** • .. I Otter Taii County Warrants March 16, 2004 Page 3, Attac ment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 5 AGE 3 3/16/2od4 WARRANTS APPROVED ON 3/16/2004 FOR PAYMENT VENDOR NAME RESEARCH SUPPLY & MARKETING REVIEW ENTERPRISES INC SECURITY STATE BANK SEWER SERVICE JERRY SHULTZ SOUTHTOWN C-STORE SQUEEGEE CLEAN WINDOW CLEANING STEARNS CO TREASURER STEINS INC STENERSON LUMBER STEVE'S SANITATION INC STREICHERS THE SUPER SUCKER TOOL CRIB OF THE NORTH UNDER-MART UNIVERSITY OF MN PRINTING SERV UNIVERSITY OF MN-EXTENSION SER VALLEY SOFT WATER VERGAS 66 VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA PIONEER JOURNAL WASTE MANAGEMENT WELDING SUPPLIES & FIRE WES' FUEL STOP WEST GROUP PAYMENT CTR YELLOW BOOK USA FINAL TOTAL ...... . AMOUNT 959.04 20.20 360.94 660.00 9.94 251.16 372.75 2,396.21 1,405.55 245.66 1,475.05 60.55 72.19 632.83 70.00 138.97 50.00 11. 00 45.97 419.24 258.04 203.45 67.05 1,161.96 53.25 48.50 5,998.75 483.00 $80,134.00 **** ·- 0 ,· J' l . 0 0 • OTC Board of Commissioners' Minutes March 6, 2004 Attac men! B LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO LAT Name of Plat: KELLOGG'S PARADISE POINT Pursuant to the provision of Minnesota Statutes Chapter 505.175, Roy A. Smith, the undersigned, a Registered Land Surveyor in and for the State of Minnesota, declares follows: 1. That the plat of KELLOGG'S PARADISE POINT filed on February 19, 2004, int e office of the County Recorder, Otter Tail County, Minnesota, in Book Q of Plats, page 846, as prepared by Roy A. Smith, Land Surveyor, Minnesota Registration No. 12004. 2. That said plat contains the following error to wit: "Ordinary high water elevation= 1347.9' (N.G.V.D. 1912 datum)" 3. That said plat is hereby corrected as follows, to wit: "Ordinary high water elevation= 1348.3' (N.G.V.D. 1912 datum)" Roy A Smith • Minn. egistered Land Surveyor No. 12004 • STATE OF MINNESOTA ) COUNTY OF BECKER ) . T~ The foregoing instrument was acknowledged before me this J -day of Mo.. .,c.,A,, 2004, by Roy A. Smith, Minnesota Registered Land Surveyor No. 12004 .. Notary Publfc, Becker County, Minnesota My Commission Expires 1-31-05 This above Certificate of Correction to the plat of KELLOGG'S PARADISE POINT ha been approved by the Board of Commissioners of Otter Tail County, Minnesota, at a regular eeting held on the 11.e ~ day of Mq.,rc,J.,, , 2004. ' the ~ountt Board Drafted by Meadowland Surveying, Inc. 522 West Main Street Detroit Lakes, MN 56501 ' ' 0 ., . 0 0