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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/02/2004• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, 500 Fir Ave. W . Commissioners' Room Tuesday, March 2, 2004 , 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, March 2, 2004, at 9:30 a.m. at the Otter Tail County Government Services Center with Co1mmissioners Syd Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froe ming, and Malcolm Lee present. . • Approval of Agenda Board agenda of March 2, 2004, as mailed. Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approv the County Board minutes of February 24, 2004, as presented. Approval to Pay Bills Motion by Mosher, second by Block, and unanimously carried to approve payme t of County Board bills per Attachment A of these minutes . 4-H Program Update Tammy Nordick, 4-H Program Coordinator, gave an update on some of the proj~cts that are being offered through the 4-H Program. Super Sitters is a seven-hour cours~ offered to children in the 5th and 6th grades which trains them for babysitting jobs. This com[se includes child development, CPR/First Aid, as well as craft projects such as play dough. The fee for this course is $15.00. Other projects include making wallets from duct tape, nd money management. Extension Update Vince Crary, County Extension Educator, reported that there have been some nforeseen expenses for their budget totaling over $900.00. These expenses resulted fr m lay-offs, retirements, extra vehicle expense and phone expense. j Mr. Crary provided handouts regarding workshops sponsored by the Master Gar ners. The East Otter Tail County workshop, "Gardening & More", will be held March 20, 2©04, at the Prairie Wind Middle School in Perham, Minnesota, from 8:30 a.m. to 4:00 p.m. I The West Otter Tail County workshop will be held March 27, 2004, at the MN State Comrhunity and Technical College from 8:00 a.m. to 4:00 p.m. WesMin RC&D Update Norm Fjestad, WesMin Resource Conservation District, gave a brief update on t~e Phelps Mill project. There are 14 counties involved with WesMin RC&D; all have project they are working with. A majority of their budget is federally funded. OTC Board of Commissioners' Minutes March 2, 2004 Page2 Registered·Land Survey No. 15 ! County Recorder, Wendy Metcalf, requested approval of Registered !!.and Survey No. 15. Motion by Lee, second by Block, with Mosher abstaining, to approve Registered Land Survey No. 15. The property, owned by Stanley Overgaard, is located in Section 1, Township 131 North, Range 42. Motion carried. _ _ / --i • ' , , -Highway Improvement Plan , ' ·. ·I '• , ' ':~ '1 Highway Engineer, Rick West, reviewed the_ 2004-2009 Highway Improvement Plan _ and ~ . " j· . I •t d requested approval. Motion by Froemming, second by Mosher, and unanimously carried to - I . • '', approve the 2004-2009 Highway Improvement Plan as presented. r ' ' . •.' · , I . . Approval to Purchase Disk Mowers , . _ _ . 'After previously advertising for quotations, Highway Engineer; Rjck, West,· prkse'nted' the following quotations for three John Deere 265 Disk Mowers: · · -·-1 • • •· .,·, :.• Evergreen Equipment, Inc $6,656.25 each $19,968.75* Wadena, MN · --' i ':" J t , ·: -~ ..:_ :. -~ ·, I ," • I' ' Interstate, Inc. ·' $6,709.50 e~ch _,-"$2~,128.50* •·· ,." Fergus Falls, MN ) *Includes 0 6.5% MN State Sales Tax ' Motion by Froemming; second by Mosher and unanimously carried tol approve·the. purchase of three John Deere 265 Disk Mowers from Evergreen Equipment, lnC:I of Wadena: MN in the amount of $19,968.75, as recommended by the Highway Engineer. ; , I -: , J ". ' -. ' ' --Approval to Purchase Tractors w/Loaders -I I tv'lotic:inr by' Froemming, second by Block, and unanimously carried to purchase two -Jo~n · Deere 6420 Tractors w/John Deere 640 Loaders from John Deere Cofnpany (Interstate, Im;::, · Fergus-Falls; MN),in the amount.of $114,827.82 under MN State Biq Contract No: 432213.'? -~,'-;1,· :~.:J ' ...,· ... .· 1-·· ., ,, Approval to Purchase GPS Surveying Equipm~nt ;,. · ·· " '1 Highway Engineer, Rick West, presented t~e fo(lowing quotation summary for GPS Equipment Purchase: · '' ' 1 ., :l:: ~-1 •,..l ~- . ., . Equipment Vendor Budget· I Quote ' -' ' -; 1 ·1 •• . , - ' Trimble R7 GPS Total ' . . -·~ $16,500.00 I $20,197,45 StationJ~TK ""1 •• ' , , ' ' • " I ,_ ' . . -. ·- I '' ,-·,, ,Trimble_ RS GPS ~TK · .$15,500.00. 'I $20,470.45 ' . -.. ' ;t' ' Rover ' " ' ,,, r ~ -' Frontier P·recision, Inc. Trimble ACU Survey _ $5,000_.00 ' I $5,3~4.45 _ ' St. Cloud, MN •-· .. ' ' I -I. . Controller Pacific Crest Base ·-. -I $3,195.00 Radio Kit -' . '• -' -. ~ . :, Trimble · GPS ' ' ,. -I --. .. f $826.45 -' Acces·sories ,-_ . ' ':. J .: .• I ' ·•'· -' ,_,.. . . . ,i Shipping . --,-. -.. ., I $232.41 -' Taxes I $3,268.61 ' 0 0 . • • • , OTC Board of Commilioners' Minutes- March 2, 2004 ' ., Page 3 Budget Adjustment $16,554.82 Total $53,554.82 $53,554 .82 Motion b Lee second b Block and unanimous! carried to award the GPS e, ui ment to y ' y ' y qp Frontier Precision, Inc., St. Cloud, MN, as recommended by the Highway Engineer. Frontier Precision, Inc. is the only regional supplier for Trimble surveying equipmEbnt which is compatible with the Highway Department's Trimble Total Station Surveying equipment and with GIS Department's Trimble GPS .equipment. The capital budget difference fill be made up by not purchasing a gas core drill budgeted at $6,000 and $10,554.82 from slvings on the Highway Department light duty vehicles and tractor/loaders which came in under budget. Establish Spring Weight Restriction Dates Motion by Lee, second by Block, and unanimously carried to authorize the Cou ty Highway Engineer to place road weight restrictions on County roads starting March 3, 2004, at 8:00 a.m. Step Increase Motion by Lee, second by Mosher, and unanimously carried, based on sati factory job performance, to approve a Step Increase for County Assessor, Bob Moe, effecti e March 1, 2004 . Viking Library System Motion by Froemming, second by Block, and unanimously carried to appoint County Coordinator, to serve on the Viking Library System Board.· Request for Approval for PMAP Letter of Intent John Dinsmore, Human Services Director, requested approval for a,Letter of lnte t to the MN Department of Human Services for the Prepaid Medical Assistance· Program. The letter affirms Otter Tail County Department of Human Services intention to develolj> a service delivery model addressing the needs of Elderly Waiver clients receiving PMAf services. Otter Tail County Department of Human Services will work closely with PMAP maraged care organizations (Blue Plus, Medica, and U-Care) to develop an integrated care mrnagement system to provide core services. Additionally, Otter Tail County Department of Human Services will work closely with other Region IV counties in creating a service deli ery model that will provide continuity and accessibility on a regional basis. Motion by Lee.lsecond by Block, and unanimously carried to approve the PMAP Letter of Intent as requeJted by the Human Services Director. Public Hearing Date -County Ditch No. 38 Motion by Mosher, second by Froemming, and unanimously carried to establish a hearing date for County Ditch No. 38, for April 20, 2004, at 1 :30 p.m. Motion by Mosher, second by Froemming, to amend the previous motion to include scheduling the County Board meeting for April 20, 2004, to be held in New York Mills at the Otter Tail County office building. Motion carried. Further discussion included having the Ditch Viewers present at the heari~g. Motion by Mosher, second by Block, and unanimously carried to have Ditch Viewers me~t April 19th in the morning and April 20th before the hearing and to be present at the hearing. OJC Board of Commissioners' Minutes . March 2, 2004 Page 4 _ Corrective Deed -Vining Garage · t Motion __ py Froemming, second by Mosher, and unanimously carried to _authorize the appropriate County officials' signatures on .a Quit Claim Deed, which is a Corrective Deed for the Vining Garage. The County previously conveyed this property to Gerald and Marlo Henneman, dba Eagle Contracting .. , · -, :. . . ' '. Approval to Pay Invoices I. Motion by Mosher, second by Lee, and unanimously carried to approve payment to Lake Region Healthcare, in the amount of $450.00, for services provided under· the provision of Minnesota Statute 609.35. · :,; ·U · Motion by Mosher, second by Froemming, and unanimously carried to approve payment to Otter Tail County Solid Waste· Department, in the ·amou·nt of $828.40, for Tax Forfeited Property Demolition. ---'· Application for Exempt Permit Motion by Lee, second by Block, and unanimously carried to approve with no waiting period the LG220 Application for Exempt Permit, as submitted by the Ducks Unlimited Chapter, for an event scheduled for April 16, 2004, at the Blue Water Restaurant and Sports Bar. Adjournment At 11 :33 a.m., Chairman Nelson declared the meeting of the Otter .Tail County Board of Commissioners adjourned ~ntil Tuesday, March 9, 2004. , I Dated: 8 / 'l / o: L/ . , · UNTY BOARD1OF COMMISSIONERS I 1 CB/ab t'· ·" - . ' ., I, ) , I .1 )f i ; ' l' .. L ·1 I ,1· . ! ' ' .... ,_} 0 0 0 • 3/02/2004 12:07:00 • • Otter Tail County jarrants · March 2, 2004 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Page 1, Attach1ment A COUNTY 5 IFD66 AGE l WARRANTS APPROVED ON 3/02/2004 FOR PAYMENT 3/02/20 4 VENDOR NAME A-l LOCK AND KEY AMERICAN INSTITUTIONAL SUPPLY AMERIGAS RYAN ANDERSON ARAMARK SERVICES INC BCA TRAINING & DEVELOPMENT CHERI CLARK CLAY CO SHERIFF CONSTRUCTION BULLETIN MAGAZINE COOPERS TECHNOLOGY GROUP CORPORATE EXPRESS CUSTOM AIR PHOTO INC DACOTAH PAPER COMPANY DAKOTA ELEVATOR DUSTCOATING INC ELECTRIC PLUS FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS INTERNATIONAL INC FERRELLGAS GARAGE DOOR STORE GOODHUE CO SHERIFF DEPT GOVERNMENT•FINANCE OFFICERS AS GRAINGER INC LARRIS GREWE HEDAHLS HEADQUARTERS HENRY'S FOODS INC INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERSTATE INC RODNEY JENSEN JK SPORTS GARY JOHNSON MICHELLE JORGENSON JON KARGER KELLY SERVICES INC LAKE REGION ELECTRIC CO OP LAKE REGION VETERINARY CLINIC LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE .CO OP LARRY OTT INC TRUCK SERVICE PAT LARUM LN SICKELS COMPANY LOCATORS & SUPPLIES INC LYON CO SHERIFF MARTINS PAINTING & MORE MATTHEW BENDER & COMPANY INC AMOUNT 113.79 41.85 397.46 245.16 5,254.05 120.00 108.14 40.50 202.46 112.94 l 71. 59 201.29 383.02 79.00 3,577.58 471.02 1,768.12 3,135.50 1,137.02 503.99 100.60 18.90 1,607.94 60.00 520.00 564.70 149.93 30.35 277.19 534.83 68.17 344.00 3.41 288.96 54.85 123.95 28.20 . 168 .13 446.73 350.00 3;416.50 617.28 450.00 31.26 12,340.69 12.99 25.00 792.09 273.55 Otter Tail Co~~ty"Warranis March 2, 2004. , Page 2, Attachment A 3/02/2004. 12:07:00 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS.AND DISBURSEMENTS SYSTEM ·i; ~ :• WARRANTS FOR" PUBLICATION **** WARRANTS APPROVED "<:iN 3/02/2004 FO¥, PAYMENT VENDOR NAME MN ASSOC OF DRAINAGE INSPECTOR MN STATE BAR ASSOCIATION ELDON MOREY PHD . DENNIS MOSHER ·' · MULTIBAND . . NELSON BROS PRINTING ·, SIDNEY NELSON JOYCE NERDAHL . . NETWORK SERVICES.COMPANY KEVIN NEWBORG NORDWALL MACHINE OFFICE DEPOT OTTER TAIL CO TREASURER OTTER TAIL POWER.COMPANY OTTER TAIL TELCOM PAMIDA INC · ' · , : PELICAN RAPIDS BASEBALL ASSOCI PELICAN RAPIDS PRESS . PETE'S BODY SHOP & TOWING PITNEY BOWES PRO AG FARMERS CO OP QUALITY·TOYOTA RADISSON SUITE HOTEL ST CLOUD RELIABLE OFFICE SUPPLIES RELIANCE TELEPHONE ROBERT· RUSSELL ATTORNEY AT LAW SCHMITZ FORD SHERWIN WILLIAMS SMOKEY'S MACHINE SHOP SOUTH MILL SERVICE SOUTHTOWN C-STORE SPILL 911 INC STEINS INC , SVINGEN HAGSTROM KARKELA CLINE THYSSEN KRUPP ELEVATOR. CORPORA TOUTGES SANITATION VICTOR LUNDEEN COMPANY VIKING COCA-COLA· VOSS LIGHTING . WADENA CO AUDITOR-TREASURER WADENA CO SHERIFF WALTERS PHOTOGRAPHY . · WEST GROUP PAYMENT CTR XEROX CORPORATION· . :: - FINAL TOT~ .. : ..... . AMOUNT 80.00 264.50. 350.00 45.87 20.00 211.s8- . 79.99. 600.00 395.90 · .180. 51 .39.84 34.38 225 .00· 42.71 475.86 19.30 400.00 60.00 162.41 1,.462. 25 1, 109,91'. ·90 :oo. 132.18 54.73 .3.69 • .. ·so.a. oo 114.03 178.22 45.00 180.04 224.77 578.41 1,209.49 2,394.37 162.00 46.80 378.93 76.80 35.10 437.36 57.50 14.87 2,183. oo:o·· . 139.67, $57,321.65 0 IFD66 COUNTY 56 . . PAGE.-, 2 3/02/2004 0 ' ; '