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Home My WebLink AboutBoard of Commissioners - Minutes - 02/17/2004• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room Tuesday, February 17, 2004 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 7, 2004, at 9:31 a.m. at the Otter Tail County Government. Services Center with Corrmissioners Syd Nelson, Chair; Bob Block, Vice-Chair; Dennis Mosher, Roger Froe ming, and Malcolm Lee present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the County Board agenda of February 17, 2004, as mailed with the following addition: 11 :15 a.m. -Highway Engineer, Rick West Approval of Minutes Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board minutes of February 10, 2004, as presented. Approval to Pay Bills Motion by Mosher, second by Lee, and unanimously carried to approve payme t of County Board bills per Attachment A of these minutes. l Needs Assessment Marty Hoffman met with the County Board to conduct research for an organizatio interested in better understanding the community needs of Otter Tail County. This philanthropic research will provide background information that will help the organizatio I to better understand the County's long-term needs and determine how it can be a cataly t in helping the community. Final Plat -"LeMAR" Land & Resource Director, Bill Kalar, presented the Final Plat consisting of nine 9) backlots known as "LeMAR" for approval. He reviewed the background of this proposed plat, which includes controversy as to whether or not the plat is serviced by a public road. After lengthy discussion and based on the fact that the preliminary plat was approved and all conditions were met, a motion was offered by Lee and seconded by Mosher, to approve the fin al Plat of "LeMAR". The property is described as GL 3 ex Maplehurst & ex tr 4.35 Ac & tri fr in SE cor of 25', Section 26 of Lida Township; Lake Lida (56-747). Motion carried unanimously. Marin Bay Condominiums I Developer, Jerry Mickelson, requested that the completion requirement of August~. 2003, for Marin Bay Condominiums be removed. This condition was placed by the Count¥ Board by way of motion on August 6, 2002. Mr. Mickelson has recorded 6 units (1 st Phase) to-date. Five additional units (2nd Phase) are completed and ready for recording. Thre~ units are currently under construction. Motion by Nelson, second by Mosher, and unanimoilisly carried to extend the cut-off time for recording the Marin Bay Condominium Developmt(mt for one year from today (February 17, 2005). The property is described as first supplementary to Marin Bay Condominium & pt GL3, Section 31, Township 137, Range 38. OTC Board of Commissioners' Minutes February 17, 2004 Page 2 Final Plat _:"Kellogg's· Paradise Point" Mr. Kalar reported that the Final Plat known as Kellogg's Paradise Point has two outstanding issues. The road servicing the plat is not complete. A cashier's check is being held by the County in lieu of completion of the road. The second issue is an error on the Final Plat in the Ordinary High Water elevation information. The process recommended for this is to record the plat and orice recorded, a plat correction can be filed witn the Recorder's office. Motion by Block, second by Mosher, to· approve the Final Plat known as Kellogg's Paradise· Point. After the plat is recorded, a plat correction will be filed. The p·roperty is described as pt. of GL 6, Section 27 of Hobart Township; Long Lake (56-388). Motion carried urianimously'. · Cooperative Conservation Initiative Challenge Cost Share Program Mr: Kalar explained that grant funds are available under the CCI Program for the US Fish & Wildlife Service for weed control which should benefit the County. _Motion by Lee, second by Froemming, and unanimously carried to authorize 75% of the funds that are currently used for weed control by Otter Tail County to serve as a local match for the Service to obtain additional grant funding through the CCI Cost Share Program, with the condition that no new dollars would be expended by the County. · Classification of Tax Forfeited Land and Request for DNR Approval Otter Tail County Resolution No. 2004 -06 ' . Commissioner Mosher offered the following and moved its adoption: WHEREAS, the County Board of Commissioners of the County of Otter Tail, State of Minnesota; desires ·to offe'r-for conveyance/sale the following ·described parcels ·of land that have forfeited to the State of Minnesota· for' non-payment of taxes: · ,' ,.,I. 67 ~000-99-0144°000 : Deer Creek Soule's Addn South 85' of Lots 1 and 2, Block 2 80-000-99~0215-000 City of Underwood's Burlington Northern Subdivision Lot 1, Block 8 WHEREAS, said parcels of land have been considered· and viewed by the County Board of Commissioners and have been classified as non-conservation land as provided in Minnesota Statute 282.01. · · · '.· · · '· · NOW, THEREFORE; BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies that· the above referericed parcels of lahd have been corisidereci', · visually viewed on a map; and comply with the provisioris of Minnesota Statutes 85.012, 92.461, 282.01 Subd. 8, and 282.018 and other statutes that require the withholding of tax-forfeited lands from sale. BE IT FURTHER RESOLVED th.at the 'Otter Tail County Board of Commissioners hereby requests· approval from the Minnesota Department of Natural Resources for the sale of the 'aooite-described property. : ·' -' .. . .. Comniissiorier {ee-·seccinded the motion ·and' upon being put to a· roll call vote•, the above ·resolution was·adopted: .Q 0 0 • • • OTC Board of Commiss oners' Minutes Fe I 004 ruary 17, 2 I ,.;~ ... , ;, ... Pa ge 3 Commission District 2 Lee Yea Commission District 5 Block Yea Commission District 4 Froemming Yea Commission District 1 Nelson Yea Commission District 3 Mosher Yea ' Adop ted at Fergus Falls, Minnesota, this 1?1h day of February, 2004. Dated: 2 .-;). l{-0 Lf :rY BOARD OF COMMISSIONERS Attest: ,hpfr -f¢__ Larry Kro n, cirk unty Board Chair Hardware Maintenance Service Agreement Motion by Lee, second by Block, and unanimously carried to authorize the Chaifs signature to execute the Hardware Maintenance Service Agreement with Elections Systems and Software, Inc. for maintenance service on 12 ES&S Model 100 precinct ballot cou ters during the period of May 1, 2004 through April 30, 2005, at a cost of $1,728.00. Election Equipment Acquisition Motion by Mosher, second by Froemming, and unanimously carried to authorize the Auditor to obtain election equipment using the rental option at a cost of $1,200.00 per unit for two elections with 100% of the rental funds applied to purchase of the equipment if cquired by January 31, 2005. Tobacco License Application Motion by Mosher, second by Block, and unanimously carried to approve t e following Tobacco License application: Haug Hammer Post #508 (Bar and Grill) Tobacco License 111 Main Street, PO Box 266 Dalton, MN 56324 Highway Department Vehicle Purchase Motion by Lee, second by Mosher, and unanimously carried to award vehicle pure ases from Minnesota State Bid Contract Releases, A-175(5) & T-642(5), as follows: I VEHICLE VENDOR BUDGET C UOTE Engineering 2004 Ford Excursion Lee Motor Company $30,000.00 $'8,786.00 4wd Dawson, MN ' . \ ' ~ Dalton 2004 Ford F250 2wd · Wick Ford $17,500.00 $ 5,977.00 Garage Regular Cab Oliyia, MN Fergus Falls 2004 Ford F250 2 wd Wick Ford $17,500.00 _ $f 5,977.00 Garage Regular Cab Olivia, MN New York Mills 2004 Ford F250 2wd Wick Ford $17,500.00 $15,977.00 Garage Regular Cab Olivia, MN ------- •. I • ,, ' ' • ., -,. . . OTC Board'of Commissioners'•Minutes February 17, 2004 Page4 Vergas 2004 Ford F250 2wd Garage Regular Cab . Sign Shop . 2004 Ford F250 2wd Garage ... Regular Cab Mechanics 2004 Ford F350 4wd Extended Cab Total . .Wick·Ford Olivia, MN Wick Ford . Olivia, MN Lee Motor Company Dawson, MN \1 ,. Bid Award.-One,(1) Utility Body $17,500.00 $15,977.00 I . $17,500.00 _; '· .j ' '. $15;977.00 . $30,000.00 $21,601.00 $147,500.00 $130,272.00 .. -I'." - •After previously advertising for. bids,· Hignway :Engineer, Rick VVest, presented the following quotations for one (1) Utility Body as follows: . , '~;_-,'.'~-t, .:--.":::'-~\. Truck Utilities Fargo ND Fargo, ND $10,365.00 Truck Utilities; Inc~ $10,705.00 ... . . - St. Paul, MN · . Motion by Froemming, second ·by Block, and unanimously carried to award· the bid for one utility body to the lowest bidder, Truck Utilities of Fargo, ND, in the amount of $10,365.00. Recess 0 At 11 :26 a.m., Chairman Nelson declared the meeting ·of the Otter Tail County Board bf 0 Commissioners recessed for lunch break · . . : . . Reconvene for Tour of the Detention Facility At 1 :00 p.m., the meeting was reconvened at the Otter Tail County Detention Facility with Commissioners Nelson, Block, Mosher, and Lee. present along with the County Coordinator, Sheriff, Deputy Sheriff, Detention Facility Administrator and Board Secretary. The Detention Facility Administrator, Richard Akerman, and Sheriff, Brian Schlueter, provided a guided tour through the Detention Facility and the Sheriff's · Department. Both · Mr .. Akerman and Mr. Schlueter stressed the need for additional space, not only for housing prisoners: but also for administrative offices. Commissioner Froemming had previously participated in a guided tour of the facility. ' . . . . · ' Adjournment ' Upon completion of the Detention Facility tour, at 2:10 p:m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, February ?4, 2004. · · · Dated: ,2 -~ '-/-Oq COUNTY BOARD OF COMMISSIONERS Attest: /,.,, ;,n•., y / 1 La~n:~ nty Board _Chair. :-'._ j CBll<d 0 • 2/17/2004 12:03:02 • • .. ---T Otter Tail County W~rrants February 171 2004 Page 1, Attachment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION COUNTY 56 WARRANTS APPROVED ON 2/17/2004 FOR PAYMENT 2/17/200 VENDOR NAME A-1 LOCK AND KEY ACE'S NORTH UNION TOWING J ANDERSON APPLIED CONCEPTS INC ARK & SPARK BATTLE LAKE STANDARD BL EXPRESS - BOB'S STANDARD BULK SERVICE BUY-MOR PARTS & .. SERVICE LLC KAREN CANNELL CARQUEST AUTO PARTS CD ELECTRIC DAN CHARLSON CHECKERS CITIZENS CRITERION CO OP SERVICES INC CONSTRUCTION BULLETIN MAGAZINE COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND DACOTAH PAPER COMPANY DAKOTA ELEVATOR DOCUTECH CONSULTING SCOTT ELLINGSON ENERGY PARTNERS LLC EVENSON ELECTRIC MAYNARD FALK FARNAM'S GENUINE PARTS INC FARNAM'S GENUINE PARTS INC PR FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT FERGUS TIRE CENTER FERRELLGAS FLOOR TO CEILING STORE GE CAPITAL GMAC JOHN GOOD GR GRAPHICS INC ST LOUIS GRAINGER INC HARMS TOWING & SERVICE HEARTLAND AUDIO INC HENNING ADVOCATE HENRY'S FOODS INC HIGH PLAINS TECHNOLOGY HOLIDAY CREDIT OFFICE SHELDON HOLM INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERTECHNOLOGIES GROUP AMOUNT 52.95 25.00 199.32 299.02 46. 65 299.39 37.48 140.08 81.06 95.86 37.77 45.00 8,723.00 143.41 184.00 53.54 101.23 580.88 8.52 274.67 79.00 4,313.25 119.51 16.51 99.51 535.50 678.15 55.65 156.31 761. 39 1,096.59 92.17 37.81 152.68 233.65 9,367.12 160.00 217.64 164.16 73.49 740;96 25.00 249.60 185.95 2,071.96 118.80 340 .·37 391.75 900.00 IFD66 GE 1 Otter Tail County Warrants February 17, 2004 Page 2, Attach men! A 2/17/2004- 12:03:02 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 2/17/2004 FOR PAYMENT VENDOR NAME AMOUNT JJ'S GAS AND GROCERIES KELLY SERVICES INC KERN & TABERY INC . KOEP'S CLITHERALL CORNER L & L SERVICE - LAB SAFETY SUPPLY INC LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LAKEWAY MARKET LARRY OTT INC TRUCK.SERVICE LARRY ' S SUPERMARKET · LARSON-PETERSON & ASSOCIATES LOCATORS & ·SUPPLIES INC JERRY LOKEN . LYNK3 TECHNOLOGIES INC M-R SIGN CO MAIN STREET GAS & GOODS MARK SAND & GRAVEL CO MATTHEW BENDER & .COMPANY.INC MILLER & HOLMES INC MN STATE BAR ASSOCIATION CHERYL MUCHOW 0 MWPS NELSON DODGE GMC NELSON FORD LINCOLN MERCURY IN NEWMAN TRAFFIC SIGNS INC NORDWALL MACHINE NORTH UNION TEXACO· NORTHWEST DIVERS . NORTHWEST IRON FIREMEN INC OLSON OIL CO INC · THE ORIGINAL HEATING MAN OTTER TAIL CO TREASURER OVERHEAD DOOR COMPANY . OVERLAND MECHANICAL SERVICES PAMIDA INC PARK REGION CO OP PENROSE OIL COMPANY PEPSI COLA BOTTLING CO PERHAM CO OP CREAMERY. CITY PERHAM PRAIRIE IMPLEMENT INC PREMIUM WATERS INC PRO-WEST & ASSOCIATES' INC QUILL CORPORATION.' - RILEY BROS CONSTRUCTION INC RINGDAHL AMBULANCE SERVICE ROCKLER WOODWORKING & HARDWARE ROTHSAY TRUCK STOP & CAFE INC 121,90 279.31 30,202.80 56.00 461.99 69.61 250.00 ' 4 7. 08 9. 00-275. oo · 8.10 30,637.50 448.93 5.29 1,438.00 702.90 49.27 2,394.10 610.95 407.66 322.00 43.26 15.50' 22.16 119.48 44. 43 · 20.00 149.60 36 .00 1,879.00 20.0·0 77.72 557;55 273.29 708.53 -43. 97 1,027.73 789.22 234.30 3,515.59 52,429.44 13.79 l8i00,. 33. 75 193. 72 94,615.64 307.50 70.71 14.00 . . 0 IFD66 COUNTY 56 PAGE 2 2/17/2004 r 0 0 . . . . • 2/17/2004 12:03:02 • **** • Otter Tail County wJrrants February 17,, 2004 Page 3, Attach ' ent A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 5 WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 2/17/2004 FOR PAYMENT 2/17/20 VENDOR NAME AMOUNT SCHMITZ FORD 27.35 SCOTTY'S OF HENNING 122.05. SHERWIN WILLIAMS 61. 94 SHESHUNOFF INFORMATION SERVICE 189.95 SIGELMAN STEEL & SALVAGE CO IN 49.58 SOUTH MILL SERVICE 524.62 SOUTHTOWN C-STORE 416.54 STEINS INC 1,923.57 STENERSON LUMBER 224.89 STEVE'S SANITATION INC 1,490.00 STRINGER BUSINESS SYSTEMS INC 77.47 SUNMART FOODS 128.43 TOOL CRIB OF THE NORTH 399.33 TRIMIN SYSTEMS INC 305.12 SUSAN ULSCHMlD 74.34 UNDER-MART 66.83 UNDERWOOD QUIK STOP 17.25 UNIVERSITY OF MN-EXTENSION SER 10.00 VALLEY SOFT WATER 10.60 VAUGHN CHEVROLET CO 126.27 VICTOR LUNDEEN COMPANY 237.05 VIKING COCA-COLA 268.80 VIKING OFFICE PRODUCTS 149.12 VOSS LIGHTING 419.38 WACCO 15.00 WASTE MANAGEMENT 4,004.34 WEST GROUP PAYMENT CTR l, 041.50 WESTSIDE MOBILE CARQUEST 17.00 YELLOW BOOK USA 161.00 ZIEGLER INC 143.78 FINAL TOTAL ....... $273,637.78 **** IFD66 3 0 0 0