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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/13/2004·--!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!"1 • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Government Services Center Commissioners' Room Tuesday, January 13, 2004 9:30 a.m. Call to Order County Attorney, David Hauser, called the Otter Tail County Human Services Board to order Tuesday, January 13, 2004, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present. CY2004 Human Services Chair Elected Mr. Hauser called for nominations for Human Services Chair for 2004. Motion by Mosher, second by Froemming, and unanimously carried to elect Commissioner Syd Nelson as the Human Services Chair for 2004. CY2004 Human Services Vice-Chair Elected Chairman, Syd Nelson, .assumed the Chair position and called for nominations for Human Services Vice-Chair for 2004., Motion by Froemming, second by Mosher, and' unanimously carried to elect Commissioner' Bob Block as Human Services Vice-Chair for 2004. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services agenda of January 13, 2004, as mailed. Approval of Minutes Motion by Lee, second by Mosher, and unanimously carried to approve the Human Services Board minutes of December 30, 2004, as presented. West Central Regional"Juvenile Center Court Services Caseload Statistics Court Services Director, Chuck Kitzman, reported that the per diem for 2004 at the WCRJC in Moorhead is increasing to $158.00 per day for member counties. Mr. Kitzman presented Court Service's monthly caseload statistics -from 1987 through 2003. Total caseload is down in 2003 compared to 2002. Transfer of Funds Motion by Block, second by Froemming, and unanimously carried to transfer $123,180.52 from the Human Services budget to the Public Health Department budget to balance the end of yea'r 2003 deficit in the Public Health Department. (l Meth Lab Ordinance Discussion Public Health Director, Diane Thorson, opened discussion regarding the proposed Meth Lab Ordinance. The State Health Department is encouraging each county to adopt a Meth Lab Ordinance to document how the County would deal with Meth Lab issues. Ms. Thorson presented a map of Minnesota (attached to the official minutes as Attachment B) reflecting OTC Board of Commissioner's Minutes January 13, 2004 Page 2 • 4 the current activity in other counties relative to :adoptirig an · ordi~ance. There are eight Q counties that currently have a Meth Lab Ordinance in place. Commissioners recommended that references related to land and/or soil testing be removed from the draft ordinance. Discussion took place regarding ·the cost o~ cleanup and the fact th?t the State is not offering • funding for Meth Lab cleanup. Proposed legislation offers only a low· interest revolving loan fund. . • 1:,, _ • . • • ,, Contract Rene'wals . , Motion by Mosher, . second by Lee, anµ . unanimously. carried to · authorize the Chair's Si!:jn_ature1:to,execute the foJlowing H,_uma~ Servi9es C(?n,tracts: . . .. . -, .. For CY 2004: .. Pelican Valley Health Center -Riverfront Manor. The Thomas House TRANS$EM REMi Central Lakes, Inc. A Place To Belong The Social Connextion ~ -1 · ·.• · Residential Services/Assisted_ Living . . .. . '' ,-,• ' Residential Service"stAssiste'd Living .Mental Health Services ~ Home & Community"Based Services { . Mental Health Services · . Me~tal ,f-lealth Services ,. j! r.·• . For Period of November 1, 2004 through December31.'2004: I;, ! . Lutheran Social Servi_ces · · -· · .Assisted Living Services & Homemaking . ', :'": .. · '-.. ;· . ', .::... . -_' Temporary Position· . ,, .. Motion by Mosher, second by FroemlT)ing, and unanimou,sly _carried to approve a temporary 6-month position in the Human Services· Department effective Jan·uary 1, 2004, as presented by a letter dated December 31; 2003. · · •;_·. ,' ,.·, 1',,:.~_, ._··:~· ,... . .... :._- ·Human Services s'udget'Planning . ' · . · Human Services Director, John. Dinsmore, presented a Reorganization & Workforce · Reduction'i Proposal· dated January 1: . 2004. •: th'e plan proposes to. reduce _the. Human Services workforce by five (5) FTE positions in 2604. · · · · ' · ·. j 1 ' • ~ . ··-. ..... . . , . . . . . . . , . . . . . ,Bills·& Claims _ , . , . . . .. . .:Motion by Block, second :by Lee, and unanimously carried to approve the Human Services bills & claims as presented. . ,'". .. . . . . 'I '• ' ;, .. J 'r ' Adjournment 0 At 10:50 a.m., Chairman .Nelson declared the meeting of the Otter ;f1!il_ CounW Human Services Board adjourned until 9:30 a.m. on Tuesday, Jariu_ary 27, 2004,{;; _' . .''. . 0 ·' . ' ,. OTC Hoard of Commissioner's Minutes January 13, 2004 , ,.,,,. Page 3 • Dated: _ _,,O~/ /=a,...1,_,/,_,o~k~---T I Board Chair Call to Order -County Board· The Otter Tail County Board of Commissioners convened Tuesday, January 13, 2004, at 11 :01 a.m. at the Otter Tail County Government Services Center with Sydney Nelson, Chair; Bob Block, Vice-Chair; Roger Froemming, Dennis Mosher, and Malcolm Lee present I Approval of Agenda Motion by Lee, second by Mosher, and unanimously carried to approve the County Board agenda of January 13, 2p04, with the following additions: · 11 :00 a.m. -Accountant, Mitzi Pederson -Approval of Bills 11 :40 a.m."-Building Maintenance Director, Rick Sytsma -Approval of Final Payments · : 1 :30 p.m. -Dennis Delzer -GSC Project 2:30 p.m. -Closed Session for Pending Litigation 1 Approval of Minutes Motion by Froemming, second by Lee, and unanimously carried to approve the County Board • minutes of January 6, 2004, as presented. • Approval to Pay Bills Motion by Mosher, second by Froemming, and unanimously carried to approve payment of County Board bills per A,ttachment A of these minutes. 1 Payment Approvals Motion by Block, second by Lee, and unanimously carried to approve an Otter Tail County Credit Card with a maximum amount of $500.00, for Sheriff Deputy, Steven Felt, as requested by the Sheriff: I Motion by Lee, second by Froemming, and unanimously carried to approve payment, on an Auditor's Warrant, for the following invoices received from Minnesota Counties Insurance Trust (MCIT): : Worker's Compensation Invoice #18985 BLK Property and Casualty Invoice #19942 BLK Property and Casualty Invoice# 19946 BLK Worker's Compen~ation Audit 2003 Invoice #20132 JKJ ; Solid Waste Haulers Licenses $205,826.00 $358,453.00 24,614.00 $16,494.00 Motion by Mosher, sectjnd by Block, and unanimously carried to approve the following Solid Waste Haulers' licenses;tor CY2004: : The Peltz Group,, Inc. West Central Roll-Off 4600 N. Port Washington Road 17205 Heartland Road Milwaukee, WI 53212 Vining, MN 56588 OTC Board of Commissioner's Minutes January 13; 2004 · · Page 4 City Dray Sanitation , . • . ., .. .. 16407USHwy71-,:,-\ ·' · ··'tl 0 Wadena, M~ ~~!~:1 ' 1 · . , , ,\\\'·~'.:::>. ;-Jo~·& Son'~-Disposal· ; '. ,: " · ' -· •.- Box 1475 · Detroit Lakes, MN 56501 Toutges Sanitation , 4~60,1 B,ranqborg Creek Rd:: Hennin . MN 56551 ·-'.'. . . ·' ,-_, • ' 9,. . ' ,.· · .. '' ·'. •-,_. :_ ,. .-. ' I•~• ' ' •· -. > .:; ... .• ! ! ,: I • -' ,. :Ken Saurer Garbage Service ,. - Box55 Clitherall, MN 56524 ·, ' Waste Management, Inc. . -: .. , • ··, - a11at"s1.sE .... , .. ,.·.-... ,· Detroit Lakes, MN 56(i91 • · , : . _ .-.. Corrie's Sanitation 4966 Ffiver Piace ·~ti:. -" . ' Carlos, MN'56319 ., Sever~nce Enterprise 3Q522.:1?Qth St: ··:"::, .. - Herm~n'.· ryilt:J 5624!3--: . • , Denzel's Region Waste 27766 Josten Lake Road Dalt~n, MN 56324 t; ' • Steve's Saniiation 240 6th Ave N.E. Perham, MN 56573 . Steyens County. ·, , · 237.80 470~ Ave Morris, MN 56267 , , , I" ... • •• ' "; • --, '\1";: • I '·-\ 1·: '~l -~ . Wilkin County Environmen_taLServices ... ·, · ,,;:; · ,_· -:' ·: -.:Morrell Transfer Inc. 515 South 8th St. 10752 171 st Ave Breckenridge, MN 56520 ° Elk River, MN 55330 . ~· . . \.'; jb1•1':, -•,1 ~:•,,.:-,,,1:;,•,·, --~_f)'f, ..,J. t·' _f"1 Bid Opening -Packer •Body ·.. . . . _ . After previously advertising for bids, Solid lJ\/aste Director, Mike Hanan, reported the following bids for one (1) Packer Body: Sa~itation P~~duct .t I , 3iyd size Leach 2R111 . ~ '~"..,, ' i . $41,285.oo Olympic Sales New Way 32 yd size $38,690.00 Northern Truck Heil 32 yd size $50,588.00 Northern Truck 5000XD 32 yd size I • { $47,0_68.00 NcNeilus · ·"' McNeilus 32~13, ,, . 32 yd-size:., · $47,000.00 .,. ,.:_· , . _\ l, ,, ' : ' Motion by Froemming, second by Lee, and unanimously carried to award the low"bicf to Olympic Sales, in the amount of $38,690.00, .for a Packer Body, as recommended by the 'SolidWasteDiredor. • . ., ,,'•' ,, ,,, . ,'. ' , . ' . t:: ' . • .;: : ·: i • _ , . _ Sale of Used Equipment , . · I ) -• • • -• • ' After advertising for the sale of a used 1996·ford Truck, Trailer:·& Boxes, Mike Hanan, presenteq~tt,e following bids: ·, . ' -· · · -· -' · 1, .• · -. ,• .· ~\ ! ' . S~nitation · Product Olympic Sales McNeilus. ' 1. c.-' f'': ' ··Ir• ,·•1,' .'·. ' . '$1'il,500.00 . $18,820.00 $22,000.00 -..,..·, ' 0 0 Motion by Mosl;ier, second by Lee, and unanimously' carried to. award the sale of' used equipment,, ~s ~resented,_ to McNeilus ata price 9f $22,~98;99·. -· · Q \.;, • • • Final Payments OTC Hoard of Commissioner's Minutes I January 13, 2004 j Page 5· Motion by Lee, second ,by Block, and unanimously carried to approve the following Final Payments related to the C3SC Building Project: Manning Mechanical, Inc. I Fargo, ND . ' I Mark Sand and Gr~vel Acquisition Fergus Falls, MN i $111,978.83 $127,034.04 I I Draft 2004-2009 Highway Improvement Program i Highway Engineer, Rick, West, presented the Otter Tail County Draft Highway Improvement Plan for 2004-2009. Public input was received to develop the draft plan. The draft will bel submitted at a series of meetings during the month of January for further review. i · J' I • · 1 Court Ordered Evaluation Contract · : Lakeland Mental Health ,Center Provider Services Director, Bill Klein, responded to questions· from the County Board regarding court ordered evaluations. The 2004 contract includes a; 2.75% increase in the rate structure for these evaluations. Motion by ·Block, second by: Froemming, and unanim'.ously carried to authorize the appropriate County officials' signatures to execute a contract ;between the County of Otter Tail and LMHC for court ordered evaluations as presented including the 2.75% rate increase. I I Recess & Reconvene i At 12:05 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of ' ' Commissioners recessE!d for lunch break and a committee meeting._ · The meeting was reconvened at 1 :31 p.m.: 1 . J Presentation of Retirement Plague . I Chairman, Syd Nelson, presented a retirement plaque to Corrections Officer, Jim Mathieson,: and thanked him fo'r 16 1years of service at the Detention Facility. Mr. Mathieson stated that he had 16 great years at Otter Tail County and it was a great place to work. ! G~vernment Services Center Building Project I Dennis Delzer, owner of Delzer Construction, spoke to the County Board regarding several County building projects, · I 1 Quit Claim Deed Motion by Froemming, second by Block, and unanimously carried to authorize the Chair's signature to execute a 1Quit Claim Deed to convey County property to the Alan H. Riedel Trust described as follows: : I Beginning at a poi~! 230 feet East of the Southwest (SW) Corner of Government Lot Four (4), Section l;wenty-three (23), Township One Hundred Thirty-one (131) North; Range Thirty-seven (37) West; running thence North 180 feet; thence East 180 feet; thence South 180 'feet; thence West 180 feet to the point of beginning; containing three-fourths of an ;acre, more or less . I I OTC.Board of Commissioner's Minutes · January 13: 2004 Page 6 Closed ,to the Public At 2:02 p:m:; Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes -of discussing labor negotiation strategies relative to the Public· Health' Nursing Unit'. Present were Commissioners Nelson, Block, Mosher, Froemming, and Lee, the County Attorney, Board Secretary, and Public Health Director. ' ' At 2:30 p.m., Chairman Nelson continued the meeting of the Otter Tail County Board of Commissioners closed to the public. for, purposes pf discussing labor negotiation strategies relative. to the County's three Sheriff Department Collective Bargaining Units .. Present were • · · _ , -., ' ,. . I · ' ' 1 •· --. . Commissioners Nelso11, Block, Mosher, FroemmLng,_ and Le~ •. lhfl. County Attorney, and . Board Secretary.,.· ·,.'. ' . '' . . "' ' •'; ,. . ,.,, . I ' • ••• ' • • • ' • J --. ;., .:·•i ~ ·;~ .• At 3:10 p.m., Chairman Nelson continl!ed th_e meeting of the Otter Tail County Board of Commissioners closed to the public to discuss threaten~d litigation as authorized by attorney- clien~ ,privilege, ~hapter 13D.0_5. Subd: ;3b. _Pending litigation is r~lative to the Perh,am ~esource Recovery Facility and a pendirig appeal of Lisa' and Wayne Helland. Pr~sent were _Commissioners Nelson, Block,. Mosher, Froemll)ing, and Lee, the County Attorney, and Board Secretary. .. . . . ,' . · , ' . · ., . ' 1' \ ' ·, • , '' l ._ , . 1 ,, • , .: • \I', ', Adjournment 0 At 3:25 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Com~issi?ners adjo 1 urned until 9?0 a.rri. on Tuesday, January 20, 20~4. . . . .. , Q ·, Dated:· ::,.: 0(/2.o / o '-f ,-OTTER · COUNTY BOA D F COMM,ISSIONERS , r ll · Attest:· ¼-f/4. ~-.. LarryK7ohn, Clerk •. ,, CB/kd ., .,•·I, 'i IL . i ·, ,., ·• ' ' J 0 • • • l/13/2004 12:15:23 I I Otter Tail County Warrants January 13, 2004 Page 1, Attachment A I PANELSON I I OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE l WARRANTS APPROVED ON l/13/2004 FOR PAYMENT l/13/2004 VENDOR NAME .1 AGGREGATE INDUSTRIES INC AL'S STOP & SHOP INC AMERICAN INSTITUTIONAL SUPPLY AMSTERDAM PRINTING ARAMARK SERVICES INC BATTLE LAKE AUTO PARTS BATTLE LAKE HARDWARE & RENTAL BATTLE LAKE STANDARD BEARINGS ANDI MORE BLIZZARD BLADE BNA BOOKS I BOB'S NAPA AUTO PARTS BRANDON COMMUNICATIONS INC CADD ENGINEERING SUPPLY INC CARQUEST AUTO PARTS CHECKERS . I CHRISTENSEN CONSTRUCTION CLINNET SOLUTIONS LLC CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND CULLIGAN WATER CONDITIONING DACOTAH PAPER COMPANY DEANS COUNTRY MARKET DENNY'S CONOCO DNR WATERS j EAGLE POINT ELECTRIC MOTOR SERVICE ERHARD VILLAGE STORE FM FORKLIFT SALES & SERVICE I FARNAM'S GENUINE PARTS INC PR FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL CITY FERGUSIFALLS FERGUS INTERNATIONAL INC FERRELLGAS I FORCE AMERICA ROGER FROEMMING G & K SERVICES DONNA GEISER GOVERNMENT FINANCE OFFICERS AS GR GRAPHICS! INC ST LOUIS MYRON GRAFF, · GREENMAN TECHNOLOGIES OF MN IN HALL GMC INC HEDAHLS HEADQUARTERS HEISLER'S COUNTRY OIL HENNING HARDWARE HOLIDAY CREDIT OFFICE I AMOUNT 2,314.78 148.60 78.80 116.09 15.00 62.15 17 .33· 245.83 1,238.61. 579.75 199.69 89.25 1,350.00 988.03 53.09 8. 37 270.00 76.00 53.95 697.31 30.71 4.65 23.47 9.46 34.85 101.00 2,583.15 61.30 81.06 29.0l 80.48 88.95 149.24 4,888.58 112.59 75.61 511.79 29.70 3,178.75 25:00 120.00 228.35 130.90 8,496.20 478.00 158.43 1,070.49 188.92 258.28 , Otter Tail County Warrants , January·13, 2004 ·. Pa_ge 2, Attachment A ' ' 1/13/2004. 12:15:23 OTTER TAIL COUNTY AUDITOR RECEIPTS-AND DISBURSEMENTS SYSTEM ·. WJl!UUINTS FOR_ PUBLICATION WARRANTS APPROVED ON 1/13/2004 FOR PAYMENT .l/13/2004 VENDOR NAME AMOUNT ,GERALD HOLO THE HOME SHOP ; . , . INNOVATIVE OFFICE SOLUTIONS INTERSTATE ALL BATTERY CENTER · JJ'S GAS AND GROCERIES KNUTSON ELECTRIC.REBUILDING KOEP' S SEPTIC. L & L SERVICE LAKE REGION HEALTHCARE CORP LAKES COUNTRY-SERVICE CO OP LAKEWAY MARKET LARRY OTT INC TRUCK SERVICE MACQUEEN EQUIPMENT INC MAIN STREET GAS.& GOODS MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY MINN KOTA COMMUNICATIONS INC MN CO ATTORNEYS.ASSOCIATION MN MOTOR COMPANY MN TRANSP ALLIANCE NEW YORK MILLS HERALD NORTH UNION TEXACO PAMIDA INC PARK REGION CO•OP PEBBLE LAKE TAKE .5 PELICAN CASH & DASH PELICAN RAPIDS PRESS PENROSE OIL COMPANY PERHAM ACE HARDWARE PERHAM CO OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM PRINTING &·SUPPLY PERHAM SAND & GRAVEL CITY PERHAM PIONEER RIM &'WHEEL CO PITNEY BOWES PRAIRIE IMPLEMENT INC PRO AG FARMERS CO OP PRODUCTIVE ALTERNATIVES INC QUALITY TOYOTA RELIABLE REVIEW ENTERPRISES INC ROTHSAY TRUCK STOP & CAFE INC ROYAL TIRE INC · • · · RUBNER WELDING&" EQUIPMENT CHERI SCHULTZ · .. SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE SIGELMAN STEEL & SALVAGE CO IN '148.38. 212.15 464.05 35.36 124. 85 · · 79. 94 40. 00 • 118.51, 1,028.00 _ 52. 40 2;560.80 450.00 · 158. 75 . 52. 75'. -500.55 26.20 243.43 210.00 22. 50, 3,670.00 90.00 314.79' 10.03 22.00 319.05 301. 00 25.75 580.82 68.60 3,423.00 6,065.54 260.38' . . 40.00 -·· 45,958.44 534.23 195.92 18.68 529.99 140.93 210.68 296.83 82.72 23.00 1,070.41 ,8. 89 27.71 3,850.00 390.00 605.31 0 0 0 ' I I I • Otter Tail County Warrants January 13, 2004 Page 3, Attachment A ' I OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 • • 1/13/2004 12:15:23 PANELSON . I ' ' WARRANTS I APPROVED ON 1/13/2004 FOR PAYMENT **** VENDOR NAME : I SOUTH MILL SERVICE SOUTHTOWN C-1STORE STANDARD PARTS OF WADENA STEARNS CO TREASURER STENERSON LUMBER STEVE'S SANITATION INC STOP-N-GO STORES INC STRAND ACE HARDWARE THE SUPER SUCKER . UNDER-MART I UNDERWOOD QUIK STOP UNITED STATES POSTAGE SERVICE VALLEY SOFT 1WATER LTD VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WADENA CO AUDITOR TREASURER WADENA HIDE:& FUR COMPANY WALLWORK TRUCK CENTER WELLS FARGO/BANK MINNESOTA NA WES.' FUEL STOP WEST CENTRAL JAIL ADMIN ASSOC WEST GROUP PAYMENT CTR XEROX CORPORATION ZEE SERVICE,_COMPANY ' FINAL TOTAL ...... . I I AMOUNT 592.02 728.05 471.74 5,061.88 8.07 1,166.00 94.06 29.90 72.19 226.00 32.00 20,000.00 27.50 2,202.37 ' 59. 73 264.32 216.21 123.77 375.00 93.10 995.0D 1,361.64 32.74 90.73 $141,818.89 COUNTY 56 PAGE 1/13/2004 3 I . 0 0 0 • • • kittson roseau marshal! norman mah- clay tr lac qui parle C: 0 .5 lyon pipe tone ' "C ..... 6J ·~ ::I .s::. koochiching cass County Ordinance Plans 12_03 st louis ' I ' County Ordinance Plans 12_03 I -Did not respond LJ No Plan for Ordinance I LJ Researching Pos~ibility -Ordinance in Progress LJ Ordinance in Place ramsey fillm ore houst n OTC Board Minutes January 13, 2004 Page 1, Attachment B :::o_~r c:nG ·7 s2rt• . .>b10 •tt1:1•[·~ ,----: t,nQ<!'lltt:11' t,;(1 t~~ ... 1111.11ib1 i) ~o; •r.;.:; oH C_J . ' ... ··,· ) 1/ ;;i._! 1 ~.•, .::: '. / / r' ,, 1r.i . f -, ,, 51·· , ~•,,--, j .. - J ___ ' .. , f;,_l~~ '! i'""(,, jr;~'.) I > I I • ---i ' . ',1&1111011; ' LI ----{ " ,., \ \· • !" _ _, 0 0