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Home My WebLink AboutBoard of Commissioners - Minutes - 01/06/2004• • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Government Services Center ' Commissioners' Room 1Tuesday, January 6, 2004 9:30 a.m. Statutory Meeting -Call to Order Pursuant to Minnesota Statute, the Qtter Tail County Board of Commissioners convened Tuesday, January 6, 2004,. at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners, Malcolm Lee, Syd Nelson, Dennis Mosher, Roger Froemming, and Bob Block present. Year 2004 Otter Tail County Board Chair & Vice-Chair Selected County Board Clerk, Larry Krohn, requested nominations for the 'CY2004 Otter Tail County Board Chair and Vice-Chair. Motion by Froemming, second by Lee, and unanimously carried to elect Commissioner Syd Nelson as the Otter Tail County Board Chair for CY2004 and Commissioner Bob Block as the Otter Tail County Board Vice~Chair. Approval of Agenda Commissioner, Syd Nelson, assumed the chair and called for approval of 'the agenda. Motion by Mosher, second by Froemming, and unanimously carried to approve the County Board agenda of January 6, 2004, with the following addition: . , .. \~~-- 10:25 a.m. -MIS Director, Tim Brand-Website & Tax Information Discussion Approval of Minutes Motion by Mosher, second by Block, and unanimously carried to approve the County Board minutes of December 30, 2004, as mailed. Approval of Bills Motion by Froemming, second by Block, and unanimously carried to approve payment of County Board bills per Attachment A of these minutes. Proposed Pet and Animal Policy for County Office Buildings Otter Tail County Resolution No. 2004 -01 Commissioner Mosher offered the following and moved its adoption: f WHERAS, the presence of pets and other animals in ·the workplace has become a source of disruption, concern, and undue expense, and WHEREAS, pets and other animals can present infectious health risks for some, allergic health risks for others, and unknown parasitic or aggressive risks for all, and WHEREAS, the health and behavioral traits of individual animals cannot be easily determined or monitored by County Staff, and • WHEREAS, cleanup costs, pest elimination costs, air quality testing costs, mitigation, and liability expenses are very costly, and OTC Board of Commissioners' Minutes January 6, 2004 Page2 WHEREAS, the health. and safety of• Otter Tail County employees and visitors has •been Q clearly stated to be a priority in the County's Operational Policies, and WHEREAS, the presence of pets or other animals in the workplace is not a requirement of Otter Tail County's position descriptions, nor a condition to be expected by the public, · NOW, THEREFORE, BE IT RESOLVED, in an effort to provide a productive and safe work environment for employees, a safe and healthy environment for clients, visitors, and others, and to.reduce unnecessary expense, the following policy is enacted. . . With the exception of service animals providing assistance to persons · with . disabilities, or trained service animals used by Law Enforcement Personnel while performing their duties, animals and pets are prohibited· in County owned or operated facilities. · Animals exempted by either of the above conditions must be on a leash or some other means of positive control at all times. , ·, ' , Commissioner Froemming · seconded the. motion, and upon: being put· to a. vote, was unanimously carried. Adopted and signed this 6th day bf January, 2004. · Dated:. __ .. Qoc,{c.::-:.....Z...,3~0'""'-,l'i.'----'- AtteSl:~L-arL.¾-'-'~"'K"'r""'h"-c-'-. ~4-"'lec..:r"'k:....;;.... -- Request for Forgiveness of Penalty TreasLJrer, Steve Andrews, requested forgiveness of tax penalty, in the amount of $65.36, on behalf of Donald Glesne. According to Mr. Glesne's letter, ~e h_ad mailed the tax payment o_n time; however, the County did not receive the payment. Motion by Block, second by Lee, with Mosher abstaining, tq deny the forgiveness of p~nalty request, in the amount of $65.36, for the following parcel numbers, because the County did not·make an error: · 58-000-11-0085-000 58-000-10-0073-001 58-000-09-0072-000 58-000-11-0082-000-. I . I , , , I ~ ·.. • lnve~tments Resolution Otter Tail County Resolution No. 2004 -02 · Commissioner Froemming offered the following and moved its adoption: ,I' RESOLVED by the Board of-Co\Jn!y.Commissioners of Otter TaiLCounty: Minnesota, that WHEREAS, Otter. Tail County.Treasurer, Steve Andrews, be and is. herElby given authc;>rity to invest County funds as available. 0 Commissioner Block seconded the motion, and upon being put to .a .vote, was carried with Q · Mosher abstaining. · · · · · · Adopted and signed this 6th day of January, 2004. • • • OTC Board of Commissioners' Minutes January 6, 2004 Page 3 Dated: __ .::.o_/ +-/..:...13~/ o_y.,__ __ ' I F COMMISSIONERS Attest:._....,.Ja"""~=;,'m.'----'-4;,/""-----'-' /-'--- Larry Krdhn,~ Depository Resolution Otter Tail County Resolution No. 2004 -03 Commissioner Froemming offered the following and moved its adoption: rd Chair RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, all financial institutions in Otter Tail County, including state and federal banks be and are hereby designated as depositories of County funds. Commissioner Block seconded ~he motion, and upon being put to a vote, was, carried with Mosher abstaining. Adopted and signed this 6th day of January, 2004. Dated.: __ __,o=:...L..i .;.../.,_,13"'-l-/-=-o_.{ __ _ I 7 Attest:_..,,l=h'"!1/-'t~~~=·.:::.l......· __ Larry Kr6hn, Clerk RD OF COMMISSIONERS By:-¥~~~:J.....-1,~~~~=--- Pelican Lake Improvement District Annual Report Motion by Lee, second by Mosher, and unanin_,ously .carried to accept the Pelican Group of Lakes Improvement District (PGOLID) 2003 Annual Report as submitted. Tobacco Licenses Motion by Mosher, second by Froemming, and unanimously carried to approve the following applications for license: Schroeder's Grocery and Hardware Tobacco 105 West Main Dalton, MN 56324 Tank-N-Yummies, LLC 245 N Highway 78 Ottertail, MN 56571 Under Mart • 300 Frontage Ave W Underwood, MN 56586 Tobacco Tobacco OTC Board of Commissioners' Minutes January 6, 2004 : Page 4 • 'I ' \ I · · Payment Approval __ . \ : .. l.. • \ 1 •J . · Q Motion by Lee, second by Block, ahd unanimously carried to appro~e payment to Fergus Falls Housing and Redevelopment Authority, iri the amount of $2,862.72, for Reimbursement of Section 8 Administrative Funds for the period of July 1, 2003, through December 31, 2003. ' ., _.,. ' '-,. \ ' '..,.< .. .,.,.. .. -\ -. 2004 Printing & Publishing Bids After previously advertising for bids to be received for printing and publishing of the county board minutes, legal notices, delinquent tai( list, and County's annual financial statement, the County Auditor opened the following bids: · Legal Notices, Publi~ations and Commissioners' Minutes: Daily Journal $11_.20 per S.A.U. Annual Financial Statement: , New York Mills.Herald Pelican Rapids Press Delinquent Tax List: Review Enterprises, Inc Review Enterprises, Inc. First Publication . Second Publication , $11.20 per $.A.U. $11.20 pers . .c:,.u ... First Publication. $11.2p, p.~r S.f•,,U, ..._ · Se_cond Publica_ti?,n --$ 6.80 per, S.A.~.' ·" · 'v • •' •, • • ... ', / • After consideration, motion was made by, Mosher, seconded by Froemming, and unanimously carried, to designate the following papers for Otter Tail County's 2004 publishing and printing requirements with the exception of the official publication for highWay project advertisements for bids, which will be posted to the Otter Tail County website as authorized 'by Minnesota Statute 331A.12 Subdivision 2: · Legal Notice~. Publicaiions a~d Com~ission~rs' Mi~utes: ·,; I Daily Journal .. Annual Financial Statement: ·New York Mills Herald Pelican Rapids. Press Delinquent Tax List: Review Enterprises, Inc Review Enterprises, Inc. First Publication Second Publication First Publication Second Publication $11.20 per S.A.U. .. $11.20 perS.A.U. •. $11.20 per S.A.U. $11.20 per S.A.U. $ 6.80 per S.A.U. · ,. - Motion by Mosher, second by Block, and unanimously carried to designate the Otter Tail County website (www.co.otter-tail.mn.us) as the official publication· for highway project advertisements for bids as authorized by Minnesota Statute 331A.12, Subdivision 2. 0 0 OTC Board of Commissioners' Minutes January 6, 2004 Page 5 • Approval for Credit Card " • • Motion by Lee, second by Mosher, and unanimously carried to approve a Credit Card, in the amount of $500.00, for Deputy Sheriff, Mark Haberer, per request from the Sheriff's Department. Payment Approval Motion by Mosher, second by Block, and unanimously carried to authorize payment on an Auditor's Warrant, for three invoices received by Streichers for items needed by the Sheriff's Department. Total amount of the payment is $3,482.47, paid on December 31, 2003. 2004 BWSR Water Plan Funding Land & Resource Director, Bill Kalar, presented a handout with a proposed allotment from the water plan funds for funding a portion of the Land & Resource budget. The handout includes an allotment of $7,935 for sewage system abatement work. Motion by Mosher, second by Froemming, and unanimously carried to approve the Water Plan Committee Recommendation regarding 2004 Board of Water and Soil Resources (BWSR) Water Plan Funding as presented by Mr. Kalar. 2003 Sewage System Abatement Survey Report Mr. Kalar presented the 2003 Sewage System Abatement Survey Report, which will be sent to the Minnesota Pollution Control Agency (MPCA). - Approval of Highway Contract Motion by Froemming, second by Block, and unanimously carried to authorize the appropriate County officials' signature(s) to execute an agreement between the Otter Tail County Highway Department and Shultz Torgerson Architects, Ltd. Shultz Torgerson Architects will be providing design services and work during ·.ponstrudion of a proposed Henning Highway Garage facility. 1 · 1 Website and Tax Information Discussion MIS Director, Tim Brand, presented a need to discuss use of the website in regards to tax information available to the public. He presented a concept to encourage a representative from each of the departments responsible for tax data to come up with conclusions and recommendations as to how tax information should be shown/displayed on the website. Chairman Nelson directed the County Coordinator to lead this focus group which will be comprised of representatives from each department that generates tax data as well as Commissioner Mosher. Seminar Attendance Motion by Froemming, second by Block, and unanimously carried to authorize Emergency Services Director, Tiny Holm, to attend the first annual Governor's Homeland Security Symposium . OTC Board of Commissioners' rillini.iles January 6, 2004 Page 6 County Board & Human Services Meeting Dates Set for CY2004 7 Motion by Mosher, second by Block, and unanimously carried to establish the following Otter Tail County Human Services and County Board meeting dates for CY2004: -'· ' -.. -, (: January: : ,· February March April -May . June June .July August September October November December Full Day County Board -9:30 a.m. - . ' \ 6 &' 20 3 & 17 2. & 16'. 6 & 20 .. 4· ,& 18 ' ·1 ·.&.15-" 1' t• ., 29. 6& 20 3 & 17 7 & 21 5. &· 19 2 .& 16 7· & 21. ' Human Services Board Followed by County Board .9:30 a.m . ; . ~ 13·"& 27 · .. ·- 10 & 24 9 & 23 .-13 & 27 11 & 25 8 & 22 .. , 13 & 27 10 & 24 14 & 28 12 & 26 9 & 23: 14 & 28 . (• 0 Adjournment · Q At 10:58 a.m., Chairman Nelson declared. the meeting of the Otter' Tail County 'Board of Commissioners adjourned until Tuesday, January 13, 2004. • · , Dated:~·-~· c,c.....1'-+J_,_1=3'--l/""oc.....t..f~---I I Attest ,~ ~ .· · LarryKrn;~ ·- ' ,, . ,j '• CB/kd : .. . ... ' ' : ! .. •.·. •. •_ I '' . - 0 , • 1/06/2'004 12:07:58 Otter Tail County Warrants January 6, 2004 Page 1, Attachment A IFD66 COUNTY 56 PAGE l WARRANTS APPROVED ON 1/06/2004 FOR PAYMENT 1/06/2004 • • VENDOR NAME A-1 LOCK AND KEY .AMEM ARAMARK SERVICES INC MAVIS AUSTIN BATTLE LAKE AREA FIRE ASSOC BCA-BTS BEYERS BODY SHOP INC BOUND TREE MEDICAL LLC BRAUN VENDING INC DOUG CANNELL CATCO . COMMISSIONER OF TRANSPORTATION CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY ECONO SALES AND SERVICE ELECTRIC PLUS ·FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT FERGUS TIRE CENTER FORTWENGLER ELECTRIC SHOP DONNA GEISER GENERAL PARTS INC GOODIN COMPANY GOPHER STATE ONE CALL NEILL HARDINA TERRY HOFF DOUG HOLEN HOLIDAY CREDIT OFFICE HORVICK INC IAAO INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS INTERSTATE INC INTERTECHNOLOGIES GROUP JJ'S COMPANY EXCAVATING LLC ERWIN JOHNSON KELLY SERVICES INC LAKE REGION ELECTRIC CO OP LARSON-PETERSON & ASSOCIATES PAT LARUM MIDWEST TESTING LABORATORY MINNCOR INDUSTRIES MN ASSOC OF CO OFFICERS MN DEPT OF LABOR AND INDUSTRY MOORHEAD ELECTRIC INC DENNIS MOSHER NATIONAL BUSHING & PARTS CO SYDNEY NELSON AMOUNT. 145.83 100.00 9,744.67 63.68 400.00 225.00 415.37 32.20 45 .. 68 99.99 1,045.41 1,992.69 17,507.18 109.72 237.94 160.00 1,333.74 2,302.56 529.00 103.82 55.89 60.07 40.70 195.03 27.90 35.00 41.87 300.04 1,860.98 805.64 165.00 795.00 464.03 383.39 900.00 1,050.00 220.00 515.52 18,457.92 26,305.65 31.26 280.50 280.10 2,150.00 70.00 148.50 52.20 29.91 86.40 •: .-' '· -! •• . , Otter Tail County Warrants . January 6, 2004 Page 2, Attachment A OTTER TAIL COUNTY AUDITOR IFD66 li06/:;':004 --· -PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 12:07:58 . WARRANTS FOR PUBLICATION . PAGE 2 **** . WARRANTS APPRO:VED ON .. 1/Q6/2004 FOR PAYMENT J,/06/2004 VENDOR NAME NETWORK SERVICES COMPANY OTTER TAIL CO TREASURER OTTER TAIL PUBLIC HEALTH OTTER TAIL TELCOM PAMIDA INC VIRGINIA PAULSON . PELICAN RAPIDS PRESS PERHAM AUTO WRECKING INC PETE'S BODY SHOP & TOWING PIONEER RIM & WHEEL CO SHERWIN WILLIAMS . SIMPLEXGRINNELL LP_. · SOUTHTOWN. C-STORE '", ST JOSEPH EQUIPMENT INC THE STATE CHEMICAL MFG CO STEINS INC .r THERMAL TECHNOLOGIES INC DAVID THOMPSON'. . . THYSSEN KRUPP ELEVATOR CORPORA VAUGHN CHEVROLET CO VERGAS ACE HARDWARE VIKING OFFICE PRODUCTS. WADENA PIONEER JOURNAL WALTERS PHOTOGRAPHY WELLS FARGO BANK NA . 210 LUBE EXPRESS ' FINAL•TOTAL •..••.. AMOUNT 253.49 235.20 544.00 83. 02 · ' 14.26 35.00 47. 60 -149 ;10 216.20 44.99 1,546.20 1,-618.80 522.09 · 128.41 300.33. 424.47 1,054.00 285.00 300.00 35;52 39.25 -40. 43 59.60 21.81 100,265.00 118 .. 54 $200,785.39 ****· 0 0 0