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Home My WebLink AboutBoard of Commissioners - Minutes - 12/30/2003• • • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Government Services Center Commissioners' Room Tuesday, December 30, 2003 '. 9:30 a.m. · Call to Order The Otter Tail County Human Services Board convened Tuesday, December 30, 2003,· at 9:30 a.m. at the Otter Tail County Government Services' Center with Commissioners · Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mos.her.' Ro'g~r, Froemming, and . ,. ' . ' '.. . ..., Bob Block present. · ~--. 1 Approval of Agenda Motion by Block, second by Mosher, and unanimously Services agenda of December 30, 2003, as mailed. carried\to app_ro\ie the Human- , . . . , . Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve .the Human· Services Board minutes of December 16, 2003, as presented, Budget Management• Public Health Department The County Board accepted a handout from the Public Health Director entitled "Personnel Changes Related to Budget Management for 2004", which documents reduced work-hours for Public Health Department employees for CY2004. Bills & Claims Motiori by Nelson, second. by Mosher, and unanimously carried· to approve the Human Services bills & claims as presented, Coritract;Approvals ' . Motion by Froemming, second by Nelson, and unanimously carried to.authorize the Chair's signature to execute a Purchase of Service Agreement between the Otter Tail County· Department of Human Services and Vergas Assisted Living for the period of January 1, 2004 through December 31, 2004, to provide residential and assisted living services. Motion by Lee, second by Mosher, and unanimously carried to authorize the Chair's signature to execute a Purchase of Service Agreement for waivered services for persons with mental retardation or related conditions, between the Otter Tail County Department of Human Services and Lutheran Social Services, for the period of January 1, · 2004 through December 31, 2004. ' Motion by Mosher, second by Block,. and unanimously carried to authorize the Chair's signature to execute a Purchase of Service Agreement between Otter Tail County Department of Human Services and Permanent Family Resource Center for the period of January 1, 2004) through December 31, 2004, for concurrent planning foster care and respite care. I · · OTC Board of Commissioners' Minutes : December 30, 2003 Page2 .... -, Motion by Nelson, s·econd by_ Mosher, ·and unanimously· carried'to authorize the Chair's signature to execute' a Contract for Purchase of Services between Otter Tail County and Rural Minnesota CEP, Inc. for a_ two year period, for the purpose of providing services authorized under the Minnesota Family Investment Program (MFIP) and the Food'Support Emp(oyment and Training Program (FSET). Adjournment At 10:00 a,m., Chairman Lee declared the meeting of the Otter. Tail County Human.Services _ Board adjourned until.9:30 a.m. on Tuesday"Jariuary 13; 2004. ·.,. ' .. :, , , -.. . ' . ' I • • : ' ' ~ 4' • • •. • . , ' Dated:'" ' · o; /ij /t;'-[' ,'' UMAN SERVICES. BOARD r ' By: ·A,..,~n.l ...... .-.. · .. · .. ·,!.·· Attest la.««. a ... ·;-; . ' '·' Larry Krdtm, Clerk ,;:, ; ' ;-• man Services· Board Chair ,:.) _· .. . ( •• I ,.'-,,· • ... Call to Order-County.Board . The Otter-Tail County Board of'Commissioners convened Tuesday, December 30, 2003, at 10:30 a.m. at the Otter Tail County Goverrirrient Services Center with Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Roger Froemming, Dennis Mosher, and Bob Block present. -·, . . • 0 ,• •l"' . . . ,·,,. .,, ' l ., ' -Approval of Agen·da ' . . ·~-; , :~. Motion by Nelso'n/second by:Mosher, and unanimously carried to approve the County Board Q agenda of December 30, 2003, with.the following· addition: · .. -· -i . · , ·, ; · : 11 :05 a.m. -Emergency Services Director, Tiny Holm . · · ·,· · :·: . Approval of Budget Proposal . 'r ' •:·.i i :· Motion by Froemming, second by Block, and unanimously carried to approve the·•"Proposals for 2004 Budget" handout presented by Chairman Malcolm Lee at the December 23, 2003, County Board meeting. · . .: . -, · · · " • , .. Approval to Pay Bills · ,-. ,i .,, ·~ Motion by Block, .second by Mosher, and.unanimously carried to approve· payment of County Board bills per Attachment A of these minutes. · · · , , .. · _ .· ,-, . • , : •· ·:.,--.,.::. Approval·ofMinutes;", · ,: "-~-· · :· · · ·-,-! Motion by Mosher, second·•by Froemming, and unanimously carried to~approve the County , Board.minutes-of December"23, 2003, as presented: -" Rental Leases ·. '· ·: ·. _,."''. .. Physical Plant Manager, Rick Sytsma, discussed a proposed rental lease with the County Board for space for the Regional Extension-office located in the Cavour Avenue Building. . . . ' - Motion by Nelson, second by Lee, and unanimously carried to authcirize·the Chair's signature , to execute Amendment No.· 2 to Lease ·Agreement No:. 11202, .a rental: lease agreement Q between the County of Otter Tail and the Minnesota Department of Corrections for space in the New York Mills building, at a cost of $12 per sq. ft. The term of this lease agreement is three years commencing on January 1, 2004. • • • Final Plats OTC Board of Commissioners' Minutes December 30, 2003 Page 3 \ Motion by Nelson, second by Froemming, and unanimously carried to approve the Final Plat of Steven & Sherri Halstensgaard known as "Sunshine Villa" located in Section 23 of Pine Lake Township, Big Pine Lake (56-130). Motion by Nelson, second by Froemming, and unanimously carried to approve the Final Plat. known as "Highland Vista First Addition" located in Section 23 of Pine Lake Township, Big Pine Lake (56-130). Copies of Revised Ordinances . . Land & Resource Director, Bill Kalar, provided copies of the revise~.:S_hp_reland Management· Ordinance and the Revised Setback Ordinance, .both effective January 1; 2004. . · • .. · Tobacco· Licenses Motion by Froemming, second by Mosher, and unanimously carried to approv!=lJhe following applications for license: Battle Lake Cenex Tobacco. Highway 210 West PO Box 128' Battle Lake, MN 56515 Jerry's Village Inn 211 Main St W Ottertail, MN 56571 Tobacco · Disclosure Statement Motion by Lee, second by Block, and unanimously carried to approve payment to Ehlers & Associates, Inc, in the amount of $1,311.00 for the preparation of Municipal Secondary Market Disclosure Annual Report. · Public Health Nuisance Abatement Motion by Nelson, second by Froemming, and unanimously carried, to certify as a payable 2004 special assessment, the following Public Health Nuisance Abatement: Parcel 73-000-~9-0229-000 Sylvia Quint Lot 19, Blowers Second Ad9ition -$842.64 Calendar Year 2004 Pocket Gopher Bounty (M.S. 348.12 and 348.13) Otter Tail County Resolution No. 2003 -78 Commissioner Lee offered the following and moved its adoption: RESOLVED, by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of thirty cents (.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2004 in cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for_each pocket gopher so killed. OTC Board of Commissioners' llilinuies .. December 30, 2003 ·page 4 • RESOLVED, further that said payment of such County shall be made by the County Auditor Q · upon certificates ·executed by the Chairman'and/or Clerk•ofthe Town Board ofsaid Township setting forth that:the tov.:nship had issued and delivered to each. claimant a payment for at least seventy cents ($.70) for each pocket gopher so-killed .. ·. 1 · • · Commissiorier Mosher seconded'the motion, and upon being put to·vote,"wa·s'.iinaniniously carried. • ·,. ·.' .i-: ,_ .... •· ·. ·. -:· _, ·· .. Adopted at Fergus Falls; MN this 30th day of December, 2003. ,Dated:; ..... _.q1.o_t;jo·'f __ OF COMMISSIONERS· .. -• ' ~ . . ,. ',,l ~ .... -....•::••:"; Attest:.: -~~--~ ' '· -LarryKrn,IErl Calendar Year Tax Forfeited Land Sale Apportionment Otter Tail County Resolution No. 2003 -79 Commissioner Nelson <;>ffered the following and moved its adoption: , ., •• ,. I . . ' ::, . , .. RESOLVED by the Board of County Commissioners of Otter Tail County, MinnE!sota, 'that. WHEREAS, it is provided in MinnE!sota. Statute 282.05 for the apportionment of proceeds .·from the sale of tax forfeited lands, and 1 • • • • • , · , , .. • ' -' ,. i j WHEREAS, the County Auditor shall apportion the tax sale proceeds. t9 th~ taxing district pursuant to Minnesota Statute 282.08, and ·WHEREAS, Minnesota Statute 282.08' (1) (b) provides that the County Board may set aside 20% of the proceeds remainirig after the value of public impfovemenfs, ·special assessments and. bond issue·s levied-on the property have been paid; for acquisition and maint~nance of county parks and recreational areas, and · . r , . WHEREAS, Otter Tail County has a·park and :recreational area, which would.benefit by such an apportionment. . • . · 1. w • • •. : • • '. -~ '' 4 l i ., ". , • NOW, THEREFORE, BE IT RESOLVED, thatthe CountyAuditor retain20%·ofthe proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to iaw . .-. : . . : .. -· . Commissioner Mosher s~conded 't°he motion,' and'.upori being put to'vote; was unanimously carried. · · · · ·,· · · · ' ·· Adopted at Fergus Falls; MN this 30th daY of December: 2003. · •. 0 0 • • • Dated :. __ .... a<.!.1-I-IJ.lf)'-"t,2/-t'-"o"--t/,___ __ I I Attest: Lar~n.~ OTC Board of Commissioners' Minutes December 30, 2003 " Page 5 RD OF.COMMISSIONERS By:~-L--.:::2:,ic:::-,...:....:::.::....J:-!--·+·::..~...:::..:..,._,...,'-,..,.·_'.,----- Calendar Year 2004 Delinquent Publication Fee Motion by Froemming, second by Mosher, and unanimously_carried to set the cost assessed to delinquent real estate parcels, that are published in the Delinquent Tax• List; at $31.00 per parcel. . County Board of Equalization Dates Motion by Lee, second by Mosher, and unanimously ca'rried tci convene the County Board of ' Equalization on Wednesday, June 16, 2004, at 9:00 a.m. and to reconvene the County board of Equalization for final action on Tuesday, June 29, 2004 (M.$. 274.14). Otter Tail County-Wide Emergency Operations Pla_n Otter Tail County Resolution No. 2003 -80 ' I ' J .•~• > ,....,,i '":. \ \ ~; Commissioner Froemming offered the following and moved .its ado'ptioh: · · . _. J" WHEREAS, pursuant to Minnesota Statute, Chapter 12, the County is required to have ari emergency management plan, and · · ' WHEREAS, the County previously operated under the plan contained in the Otter Tail County Emergency Management Ordinance adopted in 1997, and · WHEREAS, Otter Tail County has now drafted a new Otter Tail County-Wide Emergency Operations Plan, the December 23, 2003 draft, which has been approved by the Division of Homeland Security and Emergency Management (HSEM). · NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the Otter Tail County-Wide Emergency Operations Plan. BE IT FURTHER RESOLVED, that this new plan will replace prior emergency operations plan(s). BE IT FURTHER RESOLVED, that the Chairman of the Otter Tail County Board of Commissioners is authorized to sign the document approval of the plan. Commissioner Block seconded the motion, and upon being put to vote, was unanimously carried . ' ' OTC Board of Commissioners' Minutes Dece·mber 30, 2003 Page·6 "Dated:_---'o'--"-'-11-'lo .... ,~04--l=o+tf---l r. ~OF1CO.MMISSIONERS \ . ... ~--: _.//J' Attest: __ -..,.4._o-, .. -,..~--'/_' -"~""-"'=.!:.L--- _By: ~~~-,e:.,;:::::-;;:;f:.ti~o::a:::r:.drc::.h:::a::::ir ___ _ Larry Krohn, Clerk . ' I'",,,'\,_ ....... , ~,";--;,_·: ,\, . ..\ .. ,..., ' ·, -\ . :t, .. i : .. . . . . ... Approval of Reclassification . Co1:1nty Attorney, David Hauser, reported that.on.August 5, 2003, ·the County·Board approved .. ·. sending a reclassification,for Position #1106 '(Administrative AssistanUOffice Manager) to MAXIMUS. Mr. Hauser requested approval of their recommendation.· Motion by. Block, · second by Lee, and unanimously carried to approve the .recommendation for reclassification .. of Position #1106, Administrative AssistariUOffice· Manager, in the County Attorney's . Department; from Grade 14 to Grade 15; effective August 1 ;_2003: · · .. c_. .. ·.·,: ;~,t .-~ .:'!l.:•' .. \, .·.·'.· .. -1., ~I•~· ---1~-: . .: , Atljournment At 11 :15 a.m., Chairman Lee declared the meeting of the Otter Tail County Board-of ' Commiisioners adjourned until 9:30 a.m. on Tuesday, January 6, 2003. ·. Attest:_:_,_/4 ...... ·. """. _ . ..,...;d ....... · --'-'---- Lar~n, Clerk .J .• -,J ' CB/kd " -'i 1 , ,, ' . .. · I.:.. . ·, I " i--.• •· , ' .• -' \• :: . .,_ .. 0 0 0 • • 12/30/2003 11:33:30 • . Otter Tail County Warrants December 30, 2003 Page 1, Attachment A OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE l WARRANTS APPROVED ON 12/30/2003 FOR PAYMENT 12/30/2003 VENDOR NAME A~l LOCK AND KEY THE ADVOCATE AMERIGAS ARVIG COMMUNICATION SYSTEMS BATTLE LAKE MARINE INC BEYERS BODY SHOP INC BOTNER EXCAVATION SERVICES LLC COOPERS TECHNOLOGY GROUP COPY EQUIPMENT INC ROBERT DIEDERICH FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FERRELLGAS FOTH & VAN DYKE ROGER FROEMMING FRANCES GLEASON . GORDON GUGEL ANNETTE HARRINGTON DAVID HAUSER HEDAHLS HEADQUARTERS INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR J EGGUM METALS & RECYCLING KELLY SERVICES INC LINDA KESKITALO LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE MALCOLM LEE MICHAEL MCCORMICK MATTHEW MCGUIRE MILLER & HOLMES INC MN ASSOC OF TOWNSHIPS DENNIS MOSHER NEWMAN TRAFFIC SIGNS INC NOREX OTTER TAIL CO HUMANE SOCIETY OTTER TAIL CO TREASURER OTTER TAIL TELCOM PBCC PEG ACCESS OF FERGUS FALLS INC PRO AG FARMERS CO OP RAMSEY CO SHERIFF RELIABLE SCHMITZ FORD SHESHUNOFF INFORMATION SERVICE SOUTHTOWN C-STORE STEINS INC KELLY THOMAS AMOUNT 87.25 117.60 207.52 2,902.65 ·62. 74 1,323.73 348.75 2,118.73 46.95 16.05 4,700.00 4,725.00 56.71 26,314.77 60.48 30.00 142.01 305.37 8.00 15.09 751.41 2,015.28 17,055.10 322.91 256.93 861. 90 199.00 550.00 99.36 4.65 7.55 1,406.63 15.00 77.76 1,176.85 2,000.00 80.00 3,800.95 .. 459 .26 1,584.72 100.00 664.77 500.00 82.97 56.13 239.95 23.00 1,448.43 73.20 i Otterc:Taili,County;Warrantsi· December. 30, 2003; . Page 2, Attachment-A 12/30/2003 ll:33:30 ·'OTTER. TAIL COUNTY AUDITOR· . PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 12/30/2003 FOR PAYMENT 12/30/2003 **** VENDOR NAME LETHE TORGERSON TRI STATE XEROGRAPHICS TRIMIN SYSTEMS INC .UNIFORMS UNLIMITED VICTOR LUNDEEN·COMPANY VIKING OFFICE PRODUCTS WALTERS PHOTOGRAPHY WELDING SUPPLIE~.& FIRE XEROX CORPORATION: " . FI~~TOTAL .••.•.. . . . ' ' . ;:.· ._. !_ . . , (, -. . .. ' . AMOUNT 39.99 258.75. 2,937.70 . :511. 91 ·521. 53 238.45 .. 14 .31, 12.50 -139.67 $84,177.92 **** : . .:_, . '· .. .. . .. ,. . ' ' 0 0 0