HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/16/2003••
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Government Services Center
Commissioners' Room
Tuesday, December 16, 2003
9:30 a.m.
Call to Order ,
The Otter Tail County Human Services Board convened Tuesday, December 16, 2003, at
9:35 a.m. at the Otter Tail County Government Services Center with Commissioners
Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and
Bob Block present.
Approval of Agenda·
Motion by Block, second by Nelson, and unanimously carried to approve the Human Services
agenda of December 16, 2003, as mailed.
Approval of Minutes
Motion by Froemming, second by Mosher, and unanimously carried to approve the Human
Services Board minutes of November 25, 2003, as presented.
Contract Approvals -'-Public Health Department
Motion by Block, second by Froemming, and unanimously carried to authorize the
appropriate County officials' signatures to execute a Professional Services Agreement
between Otter Tail County Public Health and Affiliated Computer Services (ACS),
Government Services, for software purchase, training, and maintenance for the Public Health
Department until December 31, 2004.
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Public
Health Director's signature to execute two grant applications for the West Central Area
Agency on Aging for the Coordinator on Aging, in the amount of $21,296.00, and for falls
prevention education, in the amount of $20,000.00.
Contract Approvals -Human Services Department
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Chairman's
signature to execute the following Purchase of Service Agreements between Otter Tail
County Human Services and the following contractors:
Ghost Runner Errand Service
Golden Manor
Homework Center
Lakes Homes & Program Development, Inc.
McCornell Court Asst. Living
(St. Williams Annex)
Midwest Community Residential Resources
New Horizons
Nutrition Services, Inc.
Prairie Community Services, Arlington House
Prairie Community Waivered Services
Productive Alternatives, Inc. (Willows)
Home Health Care/Nutrition Related Services
Residential Services/Assisted Living
, Home & Community Based Services
Home & Community Based Services
Residential Services/Assisted Living
Home & Community Based Services
Home & Community Based Services
Home Health Care/Nutrition Related
Residential Services
Home & Community Based Services
Day Training & Habilitations Services
OTC Board of Commissioners' Minutes
. · December 16, 2003
Page2
Spectrum Support Services, Inc.
East Vernon Home (Stanley & Karen . ;
Synstelien)
Telcare-Lifeline
West Central Community Services
Wilkin Co. Family Service Agency
' Lakeland Mental Health Center ·
In-Home Services
Home &.Community Based Services
. Health Related Services
Home & Community Based Services
OTC Human Services provides Child Protection
Assessment Services to Wilkin County Family
Services
' Mental Health Services
. Child Care Assistance Plan . . ···•. .
Human Services Supervisor, Jodi Wentland, presented the plan for the Otter Tail. County
Child Care Assistance Program, which provides funds for the child care sliding fee scale for
low income people and Minnesota Families lnvest_ment Program (MFIP) clients. Motion by
Froemming, second by Block, and unanimously carried to approve ·the Otter Tail County
Plan, Administration of the Child Care Assistance Program, .for calendar years·· 2004-2005.
The plan will be submitted to the Minnesota Department of Human Services.
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Contract Approvals -Human Services Department .
Motion by Block, second by Nelson, and unanirl')ously carried ti::> author_i~e .the appropriate
County officials' signatures to execute a Purchase of Service Agreement between West
Central Area ~gency on Aging (WCAAA) and Qtter Tail County Hul)1an Services to provipe
transportation services for medical appointments fof Qtter Tai! County~residents 60 years qf
age or _old.er. __ The WCAAA grant provides $16,995 of funding ll)lhich is mi:itched with_ Col!nty Q
fund~, The approval is subject to the_ approval of.the County Attorney. .
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Motion by Mosher, second by Froemming, and unanimously. cc;1r~ied to .authorize-the
Chairman's signature to execute a Purchase of Service Agreement between the Otter Tail
County ·_Department of• Human . S~rvices and, the Homework. Center, . Inc. to provide
independent living skills for disablecl individuals or the. CADI or TBI waiver fqr the period qf
January~, 2Q04: through December 31, 2004, ., .· •·. ., • -..
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Motion by Nelson, second by Block, and unanimously carried to approve an Addendum
modifying the 2003-2004 school year contract between Otter Tail County Human Service and
La_keland Menta_l Health Center: pertaining _to revenue r~capture by LMHC_ fo[ children'.s' day
treatl)1~nt. '
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Motion by Mosher, second by Froemming, and unanimously carried to authorize· the
Chairmari's signature to execute a. Purchase of Service Agreement between Otter Tail
County Department of Human Services and Lakeland Mental Health Center, Inc.· for adult
' mental health .case management services for the period of January 1, 2004 through
December 31, 2004. ·' · · ·: ,
Motion by 11(1osher, second by Froemming, c!nd unanimously ·carried to authorize the
Chairman's signature to execute a F'urchase of Service Agreement between Otter Tail
County Department of Human·. Services and Lakeland Mental Health Center,· Inc. for 0
community support and rehabilitation for ·adults with serious and persistent.mental illness for
the period of January 1, 2004 through December 31_, 2004.-·. · . ~ · · ··: ... " . ' . .., . .
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December 16, 2003
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Motion by Block, second by Froemming, and unanimously carried to authorize the
Chairman's signature to execute a Purchase of Service Agreement between Otter Tail
County Department of Human Services and Lakeland Mental Health Center, Inc. for Mental
Health Case Management for children with severe emotional disturbance being served in the
Fergus Falls day treatment sites for the period of January 1, 2004 through December 31,
2004.
Motion by Froemming, second by Mosher, and unanimously carried to authorize the
Chairman's signature to execute an Addendum to the Purchase of · Service Agreement
between Otter Tail County Department of Human Services and, Lakeland Mental Health
Center, Inc. for family community support services for children with severe emotional
disturbance for the period of January 1, 2004 through June 30, 2004. The addendum is
necessary because the State OHS is changing the Medical Assistance guidelines.
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Motion by Mosher, second by Block, and unanimously carried to authorize the Chairman's
signature to execute a Purchase of Service Agreement between· Otter Tail County
Department of Human Services and The Village Family. Service Center for prevention
services for youth. ages 11 -17 for the period· of January 1, 2004 through December 31,
2004.
Adult Mental Health Initiative
Human Services Director, John Dinsmore, reported· that the State· has changed. Rule 36
group homes and, as a result, St. Williams has elected not to continue and now will provide
foster care. He requested approval to send a letter to the State Department of Human
Services to support the closure and to identify the use of the unexpended Rule 36 funds.
Motion by Froemming, second by Mosher, and unanimously carried to authorize the Human
Services Director to send a letter to the Minnesota OHS supporting the· closure of St.
Williams, carry over the unexpended funds for CY2003, in the amount of $11,136.00, and
add to the 2004 funds for a total amount of $127,262.00, to be used in the Adult Mental
Health Initiative fund. · ·
Contract Approvals -Human Services Department
Director of the Lake Region Halfway Homes, Dean Gilbertson, provided an annual program
evaluation for 2003. Motion by Nelson, second by Froemming, and unanimously carried to
authorize the Chairman's signature between Otter Tail County Human Services and the Lake
Region Halfway Homes, Inc. at a per day rate of $60.60. The 2004 contract also includes
outcome standards.
Motion by Block, second by Froemming, and unanimously carried to authorize the
Chairman's signature to execute Purchase of Service Agreements for chemical dependency
treatment between Otter Tail County Human Services and the following providers:
Lakeland Mental Health Center, Inc. Out-patient Minnesota Rule 35 Chemical
, Dependency Services
State Operated Services -Fergus Falls In-patient & Out-patient Rule 35 & 43 Chemical
Regional Treatment Center Dependency Services
Fee Policy -Detention and Shelter Placements
Motion by Froemming, second by Nelson, and unanimously carried to approve the Otter Tail
County Fee Policy Detention and Shelter Placements as presented.
OTC Board of Commissioners' Minutes
December ·16, 2003
Page4
Substitute Care Supervision Agreement : Q
' Motion by Froemming, second by Nelson, and unanimously carried• to approve an agreem·erit
between Otter Tail County Human Services and• Court Services departments for the federal
· reimbursement program for Court Service's out-of-home placements for CY2004. · · ·
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Contract Approval -Human Services Department
Motion by Block, second by Mosher, and unanimously carried to authorize the Chairman's
signature to execute an Addendum to a Purchase of Service Agreement between Otter Tail
· County Department of Human Services and Lutheran· Social• Services -for in-home mental
·health and family resource services-for.families with children experiencing family problems,
i for the period of January 1, 2004 through June 30, :2004. The addendum is necessary to
allow for third party reimbursement through Me.dical Assistance: · · · · ·
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Bills & Claims
Motion by Nelson, second by Froemming, and unanimously carried to approve the Human
Services bills & claims as presented. .:,·. : . , · ·· '. , , • ·
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°'r _ Adjournment-· ,
At 10:53 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, December 30, 2003.
'-Dated: /4 / 3o b ';::, . . I . I, '
Attest:_ . ....ci,=· =·_,__/>£=,,.. /· _·_-
Larry~n.~
OTTE. . _i~. COUNf L~l~ES BOA~:.-:,.
_By:. , .
. Malcolm ~-Lee, Human ~ervices Board C~air-.
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. . , . . . . Call to Order -County Board , . , ,
The Otter Tail County Board of Commissioners convened Tuesday, December 16, 2003, at
11 :00 a.m. at the Otter Tail County Government Services Center with Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; Roger Froemming, Dennis Mc::>sher, and Bob Block present.
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. . . . . . . . . Approval of Agenda .
:iv'lotion,by
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Nels~ri.\eccmd by Froemmiflg, and ,una,nimpusly carried to approve· the County
Board agenda of De.cember 16, 2003, with the f9Jlowi_ng ad9ition: . , . .
1 :00 p.m. -Plant Manager -Request for Approval of Change Orders and Final Payments ·
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. , . . ., .. , . State Building Codes , , .· ... . , . c
Land. & . Resource. Director, Bill' Kalar,. inquired whether or not ttie. County Board was
interested in a State Building Code presentation .. No interest was expressed at this time., . ·. ' . . ., -' , . . . . -. . . . -. ' ' . ' . ,, . , . . .
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, : . Citizen Lake Monitoring
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Mr. Kalar. presented t~e results of, ·a citizeri lake monitoring project. completed through. the
Minnesota Pollution Control Agency. , . ' · • '
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OTC Board of Commissioners' Minutes
December 16, 2003
Page 5
Planning Commission Recommendations .
Preliminary Plat & Conditional Use Permit -"Long Lake Maple View"/Don Houge, George &
Elizabeth Townsend and Douglas & Nancy Hansen:
Mr. Kalar stated that the Planning Commission recommended denial of the proposed plat of
Long Lake Maple View located on the south side of Long Lake. Tom Gedde, attorney for the
applicants, requested approval of the plat because the lots meet the standards of the
Shoreland Ordinance and have buildable areas. Discussion continued. Motion by Mosher,
second by Lee, and unanimously carried to approve the Preliminary Plat known as "Long
Lake Maple View" consisting of 8 single family residential lots and a Conditional Use Permit
to construct a road to service the plat as presented. The property is described as Pt GL 4
(47.42 AC), Section 13 & Pt of S½ NE¼ & Lots 1, 8, & 9 ex 2.07 AC (140.66 AC) Section 14
of Elizabeth Township; Long Lake (56-784).
Conditional Use Permit -Ronald E. Goodmanf'Nebraska Beach":
Motion by Nelson, second by Froemming, and unanimously carried to approve an after-the-
fact Conditional Use Permit to build a road to service the Nebraska Beach Second Addition
development with conditions as recommended by the Planning Commission. The property is
described as S½ ·sw¼, GL 3, ex tr, GL 4 & 5 ex platted & Lot 2, SE¼ SE¼ NE¼ & NW¼ ex
platted & ex trs (185.97 AC) Section 10 of Hobart Township; Wimer Lake (56-355).
Preliminary Plat-"Greens Isle View Addition''/Robert. W Green & Susan J. Cordes Green:
Motion by Lee, second by Nelson, and unanimously carried to approve the Preliminary Plat
known as "Greens Isle View Addition" consisting of 2 single family residential lots with
conditions as recommended by the Planning Commission. The property is described as Lot
1 South Lida Shores & Pt of GL 4, Section 9 of Maplewood Township, Lake Lida (56-747).
Conditional Use P~rmit -Olson Properties:
Motion by Mosher, second by Nelson, and unanimously carried to uphold the Planning ·
Commission recommendation to deny a Conditional Use Permit to add fill to this property
(approximately 1,200 cubic yards). The property is described as Lot 19 Blk 1, Canterbury
Sands, Section 28 of Everts Township ; Silver Lake (56-302). · ·
Conditional Use Permit-Gary & Barb Knutson:
Motion by Lee, second by Froemming, and unanimously carried to approve an after-the-fact
Conditional use Permit to allow additional fill material based on conditions recommended by
the Planning Commission. The property is described as Broadwater Beach all Lot 6 & N
12.5' of Lot 5, Section 7 of Dunn Township; Pelican Lake (56-786).
Sensitive Area Identification:
Mr. Kalar discussed the concept of the creation of sensitive area identification which could
assist the Planning Commission members in dealing with continuing development. The
Planning Commission recommended that County personnel study the feasibility of sensitive
area identification within Shoreland areas. No action was taken by the County Board.
Final Plats
Motion by Froemming, second by Block, and unanimously carried to approve the Final Plat
known as "Riverpointe" located in Section 28 of Maine Township, Otter Tail 'River (56-OTR).
OTC Board of Commissioners' Minutes
December 16, 2003
Page6
Motion by Nelson, second by ·Mosher, and unanimously carded to approve the Final Plat of Q
Gene Ormberg known as ·•"Ormberg Addition"· located in Section 2 ·,of Dead Lake ·Township,
_ Marion Lake (56-243). · · ·
-Mr. Kalar presented the Final Plat of Gary & Sylvia Holthusen known ·as"'LeMar" located •in
Section 26 of Lida Township, Lake Lida (56-747). Attorney, Robert Bigwood, spoke on behalf
of the owner and developer and requested approval of the plat. He stated that there have
beeri no objections to the plat itself and that the plat is-adequately served by-a' public road.
County Attorney, 'David Hauser, 'stated that there were questions about. the road at the
'Planning Commission meeting. Attorney, Bob Russell; spoke on behalf of Lida Township ·and
-questioned the appropriateness of approving the plat without a dedicated road. He stressed
his opinion that this is not a public road and that common law dedication is for the-court to
·decide. On behalf of Lida Township, he requested that the County Board not approve the
Final Plat and allow the developers to go to the Lida Town Board and request a i:artway and
receive· an additional 33' for the road or apply for ·a variance. Dick Sha spoke on behalf .of
Lida Town Board in opposition of approval without public road dedication: Motion by Lee,
second by Froemming, to refer the Final Plat of "LeMar'! back·to Lida Township to make this
road a cartway, which· would then make 'it a public road. Discussion contin·ued. Chairman
Lee called for a roll call vote: ' •. · • · · · . ,
Commission District 5 Block Yea ,
Commission District4 Froemming '. .. Yea ..
Commission District 3 Mosher Nay
Commission District 1 Nelson .. Nay ,, . -' :,.-,, 0
Commission District 2 Lee· Yea·
Motion earned 3-2.
Ditch # 38 Viewers Report
Ditch Viewers Elder Kugler and Richard Bergquist presented the Ditch Viewers Report dated
December 16: 2003, for the redetermination of County Ditch System 38. · Motion -~y
Froemming, second by Nelson, 'an_d 'unanimously carried to accept the completed Ditch
Viewers Report for Ditch #38 as presented.
. Ditch #19 Maintenance Request , · · '0
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Motion by Froemming, second by Nelson, and unanimously carried to approve a request' for
Richard Bergquist and Rodney Peterson to clean out a portion of Ditch No. 1 tr The cost is
estimated at $500 -$700: Landowners agreed to pay one-half of the cost ofthe cleaning and
the other one-half of the cost will be paid from the ditch system fund.· Ditch #19 is located in
Section 1 of Parkers Prairie Township.
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Retess & Reconvene . .
At' 12:16 p.m., Chairman Lee _declared the meeting of the Otter Tail' County Board of
Commissioners recessed for lunch_ break: The meeting was reconvened at 1 :05 p.m.
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Perham Resource Recove·ry Facility
Solid Waste Director, Mike Hanan, presented the proposed 2004 budget for the Perham Q
Resource Recovery ·Facility submitted by Barlow Projects, Inc.,· operators of the facility. He
provided and· reviewed his response to the proposal dated Decemb'er 15; 2003, which was
addressed to the Facility Coordinating Committee. The County Board expressed an
unwillingness to approve a contract' for steam sales with Bongards without conditions,
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December 16, 2003
Page 7
including removal of the 180 day escape clause in the proposed contract and additional
liability taken by both Barlow Projects, Inc. and the City of Perham.
Request for Approval of Performance Bond
Gerald Balgaard of Balgaard Family Enterprises requested permission to post a bond with
Otter Tail County in lieu of completion of the road that services the plat of Bluegill Bay
Estates. Motion by Mosher, second by Froemming, and unanimously carried to authorize a
$10,000 Performance Bond in lieu of completion of the road to service the plat known as
"Bluegill Bay Estates" located in Section 23 of St. Olaf Township, Sewell Lake (56-408). The
road must be completed by July 1, 2004.
"Friends of 4-H Award" Presentation
Extension· Educator, Donna Geiser, honored the Board of Commissioners with a "Friends of
4-H Award". She stressed that continued support for 4-H in Otter Tail County is very much
appreciated. The 4-H Coordinators discussed their after school programs with the Board.
License Approvals
Motion by Froemming, second by Nelson, and unanimously carried to approve the following
applications for license:
Big Chief, Inc.
22518 Big Chief Road
Fergus Falls, MN 56537
Bluffton Liquors, Inc.
106 Center St./38642 County Highway 19
Bluffton, MN 56518
Bluffton Oil Co.
101 Prospect St.
PO Box43
Bluffton, MN 56518
Bonnie and Clyde's
105 E Main Ave
PO Box 35
Clitherall, MN 56524
Conoco Quik-Stop
Underwood Oil, Inc.
29346 State Highway 21 O
Underwood, MN 56586
Erhard City
US Highway 59 and County Road 24
Erhard, MN 56534
Galaxy Resort
39578 County Highway 41
Dent, MN 56528
Tobacco
Tobacco
Tobacco
Tobacco
Tobacco
Tobacco
Tobacco
. OTC Board of Commissioners' Minutes
·oecember 16, 2003
Page 8
· Heisler's Country Store, Inc.
32021 County Highway 4 .
Vergas, MN 56587
Interstate .Fuel and Food, Inc
·25947 County Highway 88
Fergus Falls, MN. · · '
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Koep's Clitherall Corner
·· 21136 County Highway 5
Clitherall, MN 56524
Stockman's Tavern
10,7 Maine St. , .
Underwood, MN 56586
· Pelic~~ Hills Park, l~c. ; ;
20098 S Pelican Dr
.Pelican Rapids, MN 56572
Thumper Pond Inc.
PO Box 132
Ottertail, MN 56571
Underwood American Legion
112 Main St.
PO Box 61 , . . , ..
Underwood, MN 56586"
Wagon Wheel
101 Main St. S.
PO Box 75
Richville, MN 56576
Zorbaz on Pelican Lake
51709 County Highway 9
Pelican Rapids, MN 56572 ' . .
". Tobacco
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. i l;obacco ,
;:. Tobacco
Tobacco
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I Tobacco '' '
Tobacco
Tobacco
Tobacco
Tobacco
WesMin RC&D Appointment . . .
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Motion by Mosher, second by Lee, and unanimously carried to reappoint Norman Fjestad as
Otter Tail County's representative on the WesMin Resource Conservation. and Development
Council for 2004. , , ·
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Certificate of Correction to Plat of Maet-Boh Development
Motion by Mosher, second by Lee, and unanimously carried to approve the attached Land
Surveyor's Certificate of Correction to the Plat of Maet-Boh Development (Attachment B of
official minutes) as prepared by Terry Lee Anderson, Minnesota Registration Number 14676.
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, .Temporary Snowmobile Easement , , 0
Motion by Froemming, second by Nelson, and unanimously carried to-approve the attached
(Attachment C of official minutes) Temporary Snowmobile Easement.
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OTC Board of Commissioners' Minutes
December 16, 2003
Page 9
Financial Policies
Motion by Nelson, second by Mosher, and unanimously carried to approve the following
accounting policies as attached (Attachment D of official minutes). ·
Payment Approval
Motion by Mosher, second by Lee, and unanimously carried to approve the following ditch
invoices: J '
Eagles Cafe County Ditch No. 38 $ 27.21
Delzer Construction County Ditch No. 56 4,597.50
Delzer Construction Judicial Ditch No. 2 *5, 182.50
(*A bill has been sent to Wilkin County for their share of this invoice. The amount due
from Wilkin County is $2,744.13.)
Approval to Pay Bills
Motion by Mosher, second by Froemming, and unanimously carried to approve payment of
County Board bills per Attachment A of these minutes.
Budget Discussion
Accountant, Mitzi Pederson, reported anticipated use of reserve funds in the 2004 budget as
$400,000 for Human Services, $115,000 for Public Health, and $400,000 for General
Revenue, with Court Services using $250,000 of additional levy dollars. Discussion followed
regarding solutions to reduce use of fund balance that could include reductions in some
areas .
Employer Contribution for 2004 -Non-Union Employees
Motion by Mosher, second by Froemming, and unanimously carried to increase the employer
contribution for the benefit package from $575.00 to $600.00 per month effective January 1,
2004, for all non-union employees.
Mileage Reimbursement
Motion by Mosher to reimburse County employees $.32 per mile for transportation costs
effective January 1, 2004. Motion died for lack of a second. ·
Approval of Change Orders & Final Payments for the GSC Building
Motion by Mosher, second by Lee, and unanimously carried to approve the; following change ·
orders for the Government Services Center (GSC) construction project: ·
Comstock Construction CO 68.04 $36,781.80
Fergus Falls, MN 56538
Underground Contracting Services
Wahpeton, ND 58074
Manning Mechanical, Inc.
Fargo, ND 58107
CO 16A.04 $27,519.98
co 15A.04 $14,353.00
Motion by Nelson, second by Froemming, and unanimously carried to approve the following
final payment requests for remodeling work at the GSC building:
OTC Board of Commissioners' Minutes
December '16, 2003
Page IO
Hannaher's Inc.
.Fargo, ND·.;-s
Moorhead Electric
OTTOO2-2, Interior Furniture $23,994.96
Fiber Work $2,250.00
. . . . , .. ,, . . .. Furniture -US Bank Building . . . . ; r
Motion by Block, second by Froemming, and unanimously carried to authorize the Physical
Plant Manager to SEJII flJrniture to the Unil(ersity of Minnei;ota Regional Extension Office to be
located in the US Ban_k Building, in the amountof $14,990.00. " ,.,.
, : • .. · ., Recess & Reconvene
At 3:05 p.m., Chairman Lee declared the meeting of the ·otter Tail: County Board of
Commissioners recessed for a short break. The meeting was reconvened at 3:10 p.m. . .
' , · . :. · ;Approval of Minutes ·· 1 .:
Motion by Nelson, second by Block, and unanimously carried to approve the County' Board
minutes of Deceml;>er 2, 2003, as mailed.
· • .. : · · · Closed Session , , .
. At 3:14 p.m., Chairman Lee' declared the meeting of the Otter Tail 'County. Board of
Commissioners closed to the public fcir purposes ·of discussing labor negotiation strategies
relative to the County's ·three Sheriff Department Collective Bargaining Units and the Nursin·g
Unit. All seated Commissioners were present along with the County Coordinator, County
Attorney, Chief Deputy, Public Health Director, and Board Secretary:
Adjournment . ' ·
At "4:27' p,m·.; upon conclusion of the closed session;' Chairman Lee declared the ·meeting of
the Otter Tail• County Board of Commissioners adjourned. until· 9:30 .a.m. on Tues'day,
December 23, 2003.
Dated: _ __:1,/.!!!J..1./.al.:2~,3!...,/'..,1;0,L.,,L.3 _ _:_~_-,
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~r:~R T _uNTYBOA~ ~~~ISSIO.NERS
By:~..L.,R;,.Lt,~¥::--1--~-=---=-:--=---=---
Malcol
Attest:· lai~ ~ ·'
. Larry ,!(roh, Clrk ~-.
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Otter Tail County Warrants
December 16, 2003
Page 1, Attachment A
12/16/2003 13:15:25
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56
PAGE l
WARRANTS APPROVED ON 12/16/2003 FOR PAYMENT 12/16/2003.
VENDOR NAME
CYNDI ABBOTT ADVANCED ENGRAVING INC AL'S STOP & SHOP INC AMERICAN INSTITUTIONAL SUPPLY
AMERICAN TOWER CORPORATION
J ANDERSON APPLIED CONCEPTS INC
ARAMARK SERVICES INC
ARVIG COMMUNICATION SYSTEMS
ASSOCIATION OF MN COUNTIES
AUTO GLASS SPECIALISTS INC
AUTO SAFETY SERVICE
. BALLARD SANITATION INC
BARRETT EMS TRAINING
BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD
BJ'S EAST
BL EXPRESS
BLUFFTON OIL COMPANY
BOB BARKER COMPANY INC BOB'S NAPA AUTO PARTS BOB'S STANDARD BULK SERVICE BOUND TREE MEDICAL LLC BRANDON COMMUNICATIONS INC BRAUN VENDING INC .
BRETZ HARDWARE BRIGGS CORPORATION C & S AUTO BODY & REPAIR CADD ENGINEERING SUPPLY INC CARQUEST AUTO PARTS
CARR'S LAKE COUNTRY SUPERMARKE
CASEY'S GENERAL STORES INC
CATCO CENTRAL SPECIALTIES INC
DAN CHARLSON
CHECKERS
CHERI CLARK
CLINNET SOLUTIONS LLC
CO OP SERVICES INC
COMFORT INN FERGUS FALLS
COOPERS TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CROSSCOUNTRY COURIER INC CULLIGAN ·
CULLIGAN WATER COND
CULLIGAN WATER CONDITIONING
CUSTOM BUSINESS FORMS CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY
AMOUNT
15.82 332.66 172.33
291.67
75.00
61.20
299.02
14,981.25
540.00
300.00
371.32
191.90
375.00
485.00
165.61 676.82
84.15
21.25
1,107.90
43.08 272.99 37.38 88 .25
3,334.57 . 27 .62 .
90.32 24.40 150.00 394.74
21.39
543.16 162.78
2,284.70
380.65
4,201.84
41.64
32.40
228.00
2,827.51
120.46 2,054.46 40.00
26.63
19.32
· 9. 83 10. 65·
76.85 24,919.34 242.80
l .. .'
;ottei•Tliil(County!Warrantss,
· Decemberi•16~ 2003•·
Page 2, Attachment A
IFD66
COUNTY 56 OTTER TAIL COUNTY AUDITOR
12/16/2003, · ·.•·.PANELSON RECEIPTS ;AND DISBURSEMENTS SYSTEM 13: 15: 25 . . WARRANTS. FOR PUBLICATION· PAGE ·2·
' ~: ,_ ' --
, . WA_RRANTS APPROVED i°N: 12_/16!_200~ FOR PAYMENT
VENDOR NAME AMOUNT
DAKOTA ELEVATOR -. DAKOTA FOOD EQUIPMENT INC
DAN'S EXHAUST PROS
DECOCK SAND & ·GRAVEL
DENNY I S CONOCO • · ·
DENZEL'S REGION WASTE INC
DEPT OF NATURAL RESOURCES
DICKS STANDARD DIVERSION AUTO . c ·
DON'S SERVICE
DOUGLAS CO SHERIFF
DUSTCOATING INC EAST OTTER TAIL·4 H FEDERATION
JAMES EASTMAN ' EGGE CONSTRUCTION INC
ELECTRIC PLUS
EN CHEM INC ENERGY PARTNERS LLC
ERHARD VILLAGE STORE
EVERTS LUMBER CO
MAYNARD FALK FARGO FORKS FREIGHTLINER
FARMERS CO OP,OIL ASSN
FARNAM'$ GENUINE PARTS INC
FARNAM' S GENUINE PARTS INC PR
FERGUS ELECTRIC .
FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPT
CITY FERGUS FALLS:.
FERGUS LOCKER ..
FERGUS TIRE CENTER
FERRELLGAS
FORCE AMERICA
ROGER FROEMMING
FRONTIER PRECISION INC
79. 00
174.13
19.04
1;470:-00 • ".'' 385.75 .. '140-'40
225.00 ··.394_40
2;.130 .55 ,.
48 .00
20.00
11,509.35 ..
130.50 ·:. , 186':43
797_50·
1,.038·. 33 742.50 14.00 927.14 -9. 25 .
315.00
182.64
,. 858.11
·.4; 836 .. 72
·~29:21 ·.
475.32 5,260.75,
611.25
1,049.89
67,252.17·
22. 99.
616.84· 94. 51 .·
987.71.
113.40
286.88
2,690.29
12/16/2003
G & K SERVICES
BERNARD GAMBER 232.24 1
GE CAPITAL GENERAL PARTS · INC· ·
GERRY'S PARTS SUPPLY GODFATHERS EXTERMINATING INC
GR GRAPHICS INC ST LOUIS
LARRIS GREWE GREYSTONE CONSTRUCTION COMPANY
HALL GMC INC· HAMLINE LAW REVIEW STEVE HANDEGAARD .. BARBARA HANSON .. '.
:·. 299.47 _
.42. 51·
.. 69.68
.•305.66 ,,·--200.16 •,•-t·
132 .oo ..
83,495.50 714 _ 27 -.. •·
18.00
--70,36.
324 ;47_
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0
0
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Otter Tail County Warrants
December 16, 2003
Page 3, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
12/16/2003
13:15:25
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 3
WARRANTS APPROVED ON 12/16/2003 FOR PAYMENT 12/16/2003
VENDOR NAME
HEALTH CARE INCINERATORS HEDAHLS HEADQUARTERS
HEISLER'S COUNTRY OIL
HENNEPIN CO SHERIFF· HENNING ADVOCATE
HILLTOP LUMBER INC
DOUG HOLEN HOLIDAY CREDIT OFFICE PAUL'S HOLIDAY STATION STORE .HOMESTEAD BUILDING SUPPLIES HORVICK MANUFACTURING COMPANY
HOWIE'S CLOTHING .
INDEPENDENT EMERGENCY SERVICES
THE INDEPENDENT
INFORMATION SYSTEMS CORP
INNOVATIVE OFFICE SOLUTIONS
INSIGHT PUBLIC SECTOR
INTERSTATE INC
INTERTECHNOLOGIES GROUP J-CRAFT DIV OF CRYSTEEL MFG IN
JJ'S GAS AND GROCERIES
JK SPORTS
DEAN JOHNSON KELLY SERVICES INC •KOEP'S CLITHERALL CORNER L & L SERVICE LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE CO OP
LAKEWAY MARKET LARRY OTT INC TRUCK SERVICE
PAT LARUM LAWSON PRODUCTS INC LEITCH BACKHOE SERVICE
LIEBERMAN CO INC
LOCATORS & SUPPLIES INC.
M-R SIGN CO
MAHNOMEN CO SHERIFF
MAIN STREET EXPRESS
MAIN STREET GAS & GOODS VIOLA MANDERUD MARK SAND & GRAVEL CO
MARKHURD CORPORATION
MATTHEW BENDER & COMPANY INC
MAXIMUS INC
MCCC MI 33
STEWART MENSING MIDLAND HOSPITAL SUPPLY
AMOUNT
5.00
185.99
865.61 66". 00
176.40
40 .40
40.81
1,872.09 40.07 16.16
160.88
277 .49
75.00
91.03
445.00
1,099.11
8,883.98
1,763.17
900.00
89.37
61.16
171.96
348.94
501.74 16.90"
876.34 511.00 1,975.70
1,802.00
54.90
2,192.96
1,200.00 31.26 62 .56 .. 2,775.00
113.01
522.56
1,088.22
49.80
104.91
719.36 17.42 14,500.00
4,450.00
269.30
165.00
5,622.00 255.85
24.14
. ,
Otter TailiCounty,Warrants,.
o·ecember. 16i 2003
Page 4, Attachment A'
-
12/16/2003 ·•
13:15:25
PANELSON
OTTER TAIL COUNTY AUDITOR
RECEIPTS AND DISBURSEMENTS SYSTEM
WARRAN'l'S FOR PUBLICATION
. WARRANTS APPROVED 'ON 12/16/2003 FOR PAYMENT
VENDOR NAME
THE MIDWEEK MIDWEST PRINTING'CO
MIDWEST TESTING LABORATORY
MINN KOTA COMMUNICATIONS INC
MINNESOTA LAW REVIEW MN ASSOC OF CO OFFICERS MN CVSO SECRETARIES & ASSIST A MN DEPT OF REVENUE MN MOTOR COMPANY .
MN STATE BAR ASSOCIATION
DENNIS MOSHER
MPELRA CHERYL MUCHOW . 1· · MULTI BAND .
JIM MYHRE
.NATIONAL BUSHING & PARTS CO
NATIONAL BUSINESS SYSTEMS INC
NELSON DODGE GMC
NELSON FORD LINCOLN MERCURY IN
NELSON INTERNATIONAL
SYDNEY NELSON .
NETWORK SERVICES COMPANY
NEW YORK MILLS HERALD
TAMMY NORDICK NORTH UNION TEXACO. OFFICE DEPOT .
ONE CALL LOCATORS. LTD OSI ENVIRONMENTAL BR 50 gg~~ ~tit gg. ~UR~~CIETY . •
OVERHEAD DOOR COMPANY
PAMIDA INC PARK REGION CO OP
PEBBLE LAKE TAKE 5
PELICAN CASH &·. DASH
PELICAN RAPIDS PRESS
. PENROSE OIL COMPANY ,
PERHAM ACE HARDWARE · ·
PERHAM CO OP CREAMERY
PERHAM CONOCO · ·
PERHAM ENTERPRISE BULLETIN
PERHAM PRINTING & SUPPLY
PERHAM SAND & GRAVEL
CITY PERHAM PETE I S AMOCO . _ NORMAN PIERCE JR,
PINE PLAZA TV APPLIANCE_& CAMP
PRAIRIE IMPLEMENT INC
PRO TAINER
AMOUNT
li4 .96.
•762. 55
6,048.00 119.15 40. 00 "
175.00
70.00 3,981.04
. 856.88
1,422.00
73.08
150.00 ' 63. 68
, "· 306.95 207.68
40.36
17,656.69
.1,082.05
. 2,743.29 . 805.73·
165.60
142.41
526.24
223.38
I· 414 .67
130.15 75.10' 175.00
175.80
176.48
426.03 126 :06 · . 661.04
_ .,. 1·82 .89
•·489.76
495.35
518.70
9.57
2,997.62
115.10
· 611. 28
. 8. 00
. 2,503.67
171,392.67 . 688.65
38.65
397.19
74.74
·22,300.00'
·'
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IFD66
COUNTY 56
PAGE ·4
12/16/2003
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0
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Otter Tail County Warrants
· December. 16, 2003
Page 5, Attachment A
•
•
•
,
12/16/2003·
13:15:25
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 5
WARRANTS APPROVED ON 12/16/2003 FOR PAYMENT 12/16/2003
VENDOR NAME
PRODUCTIVE ALTERNATIVES INC
PUBLIC SAFETY CENTER INC
PURCHASE POWER RAINBOW RIDER
RECYCLE AMERICA MARY REIMERS CHARLES REVERING REVIEW ENTERPRISES INC
ROTHSAY TRUCK STOP & CAFE INC
ROYAL TIRE INC
SAMMY'S ONE STOP-
-RAYMOND SAXTON
SCHMITZ FORD
SCHREIBER'S SURFACES
SCOTT HOFLAND CONSTRUCTION INC
SERVICE FOOD SUPERVALU
SEWER SERVICE
ABBY SIEVERT
SIGELMAN STEEL & SALVAGE CO IN
SIGNWORKS SIGNS & BANNERS
SMOKEY'S MACHINE SHOP
SOUTH MILL SERVICE
STANDARD PARTS OF WADENA STEARNS CO SHERIFF
STEARNS CO-TREASURER
STEINS INC
STENERSON LUMBER STEVE'S SANITATION INC STOP-N-GO STORES INC STRAND ACE HARDWARE
DEB TABBUT
TANK N-YUMMIES -THYSSEN KRUPP ELEVATOR CORPORA
UNDER-MART UNDERWOOD QUIK STOP UNION PEN COMPANY UNIVERSITY OF MN
VALLEY SOFT WATER
VARIAN INC
VARITECH INDUSTRIES
VERGAS ACE HARDWARE
VERGAS 66
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA VIKING OFFICE PRODUCTS
VOSS LIGHTING
WADENA ASPHALT COMPANY INC
WADENA CO AUDITOR TREASURER
WADENA PIONEER JOURNAL
AMOUNT
917.78 174.17 1,500.00
47.82
4,411.76 4.96 300.00
352.02
25.00 14,022.18 34.72 128.95
24.85
411.09 9,970.00
106.65
240 .. 00
61.65
46.45
295.44
50.00 1,178.35 1,098.77
35.00
5,657.24
2,207.62
3.81 2,313.00 877.6!:1 69.29
8.19
284.21
966.51 87.74 194.23 96.65
1,827.32
15.90
95.00
988.65
55.53 24.64 478.78
25.00
121.55
758.14
l, 801.98 199.92 134.10
, Otter. Tail:County, Warrants·,
December 16; 2003.
Page 6; Attachment-A
OTTER TAIL COUNTY.AUDITOR IFD66
12/16/2003 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
13: 15 :25 WARRANTS FOR PUBLICATION PAGE_. 6
****
·· WARRANTS APPROVED ON 12/16/2003 FOR PAYMENT 12/16/2003
VENDOR NAME
WALLWORK TRUCK CENTER WALTERS PHOTOGRAPHY WASTE MANAGEMENT WELDING SUPPLIES & FIRE
WEST GROUP PAYMENT CTR
ZIEGLER INC 210 LUBE EXPRESS
FINAL .. TOTAL •......
. ''.
. '
AMOUNT
,1 .. ', :605 .42
· 83. 93 8,220.64 470.50
4,011.00
68.79 _140.15;
:$624,154.18 ****
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Otter Tail County Official Board Minutes
December 16, 2003
Attachment B
LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT
NAME OF PLAT:
. Maet-Boh Development
Pursuant to Minnesota Statutes 505.173 through 505.177, Terry Lee Anderson, a
Registered Land Surveyor in the State of Minnesota, declares as follows:
1. The subdivision plat of Maet-Boh Development was prepared by me.
2. The subdivision plat of Maet-Boh Development was filed for record in the office of
the County Recorder for Otter Tail County, Minnesota, on August 8, 2001, in Book
of Plats, at page __ _
3. A portion of the original description for the subdivision plai of Maet-Boh
Development was
That part of the Northwest Quarter (NW 1/4) of Seciior. Four (4), Township
One Hundred Thirty-two (132) North, Range Forty (40) West, Otter Tail
County, Minnesota, described as follows:
Comm~ncing at the Southeast Corner of the Northwest Quarter (NW 1/4) of
said Section 4; thence West (assumed bearing) along the East-West Quarter
Section Line of said Section 4 a distance of 839.85 feet; thence North 00
degrees 10 minutes 18 seconds East parallel with the North-South Quarter
Section Line of said Section 4 a distance of 67. 73 feet to the northerly right-
of-way line of Trunk Highway Number 210=36; thence North 89 degrees 44
minutes 20 seconds West along said right-of-way line a distance of 495.16
. feet to a found iron monument, said point being the point of beginning;
thence North 00 degrees 1 O minutes 18 seconds East parallel with the North-
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South Quarter Section Line of said Section 4 a distance of 295.16 feet to a
found iron monument; thence South 89 degrees 44 minutes 20 seconds East
parallel with the Northerly right-of-way line of Trunk Highway Number 210=36
a distance of 200.00 feet to a found iron monument; thence North 00
degrees 10 minutes 18 seconds East parallel with the North-South Quarter
Section Line of said Section 4 a distance of 166.84 feet to a found iron
monument; thence North 89 degrees 44 minutes 20 seconds West parallel
with the Northerly Right-of-Way Line of Trunk Highway Number 210=36 a
distance of 1011.96 feet to the East Line of the West 32 acres of said
Northwest Quarter (NW 1/4); thence South 00 degrees 08 minutes 00
seconds West along the East line of the West 32 acres of said Northwest
Quarter (NW 1/4) a distance of 462.00 feet to the Northerly Right-of-Way
Line of Trunk Highway Number 210=36; thence South 89 degrees 44
minutes 20 seconds East along sai.j right-of-way line a dist,mce of 811.65
feet to the point of beginning. Subject to any easements or restrictions of
record.
The subdivision plat of Maet-Boh Development contains errors, omIssIons or
defects in the following particulars: it does not accurately describe the property
owned by the subdividers. Through errors in communication, it was decided to use
the description contained in the original plat, although it was not the same as that
owned by the subdividers. This correction is for the purpose of correcting the error
in communication and using the legal description held by the subdividers .
The following legal description shall be permanently substituted for the portion of the
plat of Maet-Boh Development, described above in paragraph 3:
That part of the Northwest Quarter (NW 1/4) of Section Four (4), Township
One Hundred Thirty-two (132) North, Range Forty (40) West, Otter Tail
County, Minnesota, described as follows:
Commencing at the Southeast Corner of said Northwest Quarter (NW 1/4);
thence on an assumed bearing of West on the southerly line of said
Northwest Quarter ior a distance of 839.85 fee,t; thence North 00 degrees 09
minutes 14 seconds East parallel to the Easterly line of said Northwest
Quarter for a distance of 67.23 feet to a point on the northerly right-of-way
line of Trunk Highway Number 210=36; thence North 89 degrees 45 minutes
46 seconds West on said Northerly right-of-way line a distance of 295.16 feet
to the beginning of the tract to be described; thence North 00 degrees 09
minutes 14 seconds East 462 feet; thence North 89 degrees 45 minutes 46
seconds West 1004 feet more or less to the Easterly line of the West 32
acres of said Northwest Quarter of Section Four (4) as described in a certain
Quit Claim Deed dated the 26th day of August, 1940, and filed in Book 200
of Deeds, page 259 in the office of the Register of Deeds, Otter Tail County,
2
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Minnesota; thence Southerly on last said Easterly line for a distance of 462
feet more or less to the Northerly right of way line of said Trunk Highway
210=36; thence South 89 degrees 45 minutes 46 seconds East on said right
of way line 1004 feet more or less to the point of beginning. EXCEPT that
part thereof described as follows:
Commencing at the Southeast Corner of said Northwest Quarter (NW 1/4);
thence on an assumed bearing of West on the southerly line of said
Northwest Quarter for a distance of 839.85 feet; thence North 00 degrees 09
minutes 14 seconds East parallel to the Easterly line of said Northwest
Quarter for a distance of 67.23 feet to a point on the northerly right-of-way
line of Trunk Highway Number 210=36; thence North 89 degrees 45 minutes
46 seconds West on said Northerly right-of-way line a distance of 295.16 feet
to the beginning of the tract to be dE·scribed as this exception; ther.ce North
00 degrees 09 minutes 14 seconds East 295.16 feet; thence North 89
degrees 45 minutes 46 seconds West 200 feet; thence South 00 degrees
09 minutes 14 seconds West 295.16 feet to the Northerly right of way line of
said Trunk Highway 210=36; thence South 89 degrees 45 minutes 46
seconds East on said right of way line to the point of beginning.
The revised survey map attached hereto accurately reflects the revised legal
description for the plat of Maet-Boh Development.
~L~ e~nderson
Minnesota Registration Number 14676
STATE OF MINNESOTA )
)
COUNTY OF OTTER TAIL)
/,1/ ;LIJ
The foregoing instrument was acknowledged before me this ~---day of
September, 2003, by Terry Lee Anderson .
+----------1@........ JEAN M BOHNET 1
I .z. ' NOTARY PUBLIG-MINNESOTA I
My Ccmmosion Ex~ras JAN 31, 2007 I +-------------+
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The above certificate of correction to the plat of Maet-boh Development, Otter Tail
County, Minnesota, was accepted and approved by the Otter Tail County Board of
Commissioners this / 6 day of dececok , 2003 .
THIS INSTRUMENT WAS DRAFTED BY:
Allen Haugrud
SVINGEN, HAGSTROM, KARKELA,
CLINE & DIRKS, P.L.L.P.
125 South Mill Street
P.O. Box 697
Fergus Falls, MN 56538-0697
(218) 736-5456
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Otter Tail County Official Board Minutes
December 16, 2003
Attachment C
TEMPORARY SNOWMOBILE TRAIL EASEMENT
This Snowmobile Trail Easement is granted this 16'" day of December 2003, by the Otter Tail County Auditor. under
the provision of Minnesota Statute 282.04, Subdivision 4, to the Otter Trail Riders Snowmobile Club, for the purpose of
establishing and maintaining a temporary seasonal use snowmobile trail across the following described tax forfeited
property situated in the County of Otter Tail, State of Minnesota, to wit:
The East Half of the Southwest Quarter Except the West 10 Rods of the North 16 Rods, an in Section 34 of
Township 136 Range 40 -(79 Acres).
That the Otter Tail County Auditor, per the provision of Minnesota Statute 282.04, Subdivision 4, in receipt of $1.00,
hereby grants an easement, for a period not to extend past December 31. 2004, over and across the above described
tax forfeited property as shown on the attached drawing subject to the following conditions:
1. Upon a 90-day written notice this easement shall terminate and will be cancelled by a resolution of the Otter Tail
County Board of Commissioners if,
a.) at any time the easement conflicts with any public use of the property,
b.) at any time the Otter Trail Riders Snowmobile Club should cease to exist.
c.} at any time the designated route is no longer used as a snowmobile trail,
d ) at any time the above described tax forfeited property is sold/conveyed, and
e.)at any lime, any of the conditions stated in this document are in default.
• 2. The righl•0f•way of the snowmobile route shall be open to the general public only for snowmobile use.
•
3. The State of Minnesota and the County of Otter Tail shall at all times have the right to enter upon the above
describ~d property. and upon said right•of-way for any purposes necessary for the performance of our lawful
powers and duties. ·
4. The State of Minnesota and the County or Otter Tail shall have the right to close said rigt,t-of, way during any
emergency. When practical the Otter Tail Riders Snowmobile Club will be notified.
5. This easement is for a 16' width over the route to use as a seasonal use snowmobile trail.
6. Signage by the Otter Trail Riders Snowmobile Club of the trail to direct the use and safety of the trait across the
above referenced property is encouraged. If the temporary snowmobile trail easement is not renewed the Otter
Trail Riders Snowmobile Club prior to December 31, 2004, must remove all signage or Otter Tail County shall
have the right to remove the signs and the costs for such removal will be the responsibility of the Otter Trail
Riders Snowmobile Club.
7. The Otter Trail Riders Snowmobile Club shall indemnify the County. against any claim arising from the use of the
property as a snowmobile trail and will maintain insurance, as required by the separate Snowmobile Trail
Agreement held with the County.
Witness my hand and official seal this 16'" day of December, 2003. ·
Wayne Stein, Otter Tail County Auditor
Subscribed and Sworn to before me lhis 1611' day of December, 2003.
Notary Public
For the Otter Trail Riders Snowmobile Club Dated
Subscribed and Sworn to before ·me this day of 2003.
Notary Public
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Otter Tail County Official Board Minulel!·,;. :(i ...
December 16, 20Q3,:;;,'/i),., :'.
Budget Policy and Process Attach merit o · ' '· ·
Otter Tail County will establish yearly a Budget Committee consisting of two County
Board Members as appointed by the County Board Chairperson, the County Coordinator
and the Supervisor of the Auditor's Finance Division. The County Auditor has the
responsibility to submit to the county board a proposed annual budget and long-range
capital expenditures program for such period as the county board may direct. Each of
which shall include detailed estimates of revenues and expenditures and enforce the
provisions of the budget when adopted by the county board.
This Budget policy is intended to establish procedures to facilitate the review,
discussion, modification and adoption of a proposed budget. Additionally, this policy
sets forth the criteria for budget compliance.
Budget Process
The mission of Otter Tail County's budget process is to help the County Board and other
decision-makers make informed choices about the provision of services and capital
assets and to promote stakeholder (public) participation in the process.
Practices guiding the Budget Process
1. Identify stakeholder (public) concerns, needs and priorities
2. Evaluate community condition, external factors, opportunities and challenges
3. Identify and assess the programs and services provided, their intended
purpose, and factors that could affect their provision in the future
4. Identify and conduct an assessment of capital assets, including the condition
and the need for or ability to maintain the assets in the future
5. Review internal management systems in an effort to identify changes
necessary to respond to perceived opportunities and challenges and to
achieve particular goals
6. Develop broad goals that define priorities and services to be emphasized and
help make resource allocation decisions
7. Review broad goals on an ongoing basis and updale to reflect the general
desires of interested parties
8. Develop measures to detenmine the progress being made in achieving goals
Financial policies guiding the Budget Process
1. A prudent level of fund balance will be maintained to protect against reducing
service levels or raising taxes and fees because of temporary revenue
shortfalls or unpredicted one-time expenditures.
2. To the extent possible, the County will .pay cash for projects rather than
borrowing. For those projects utilizing debt, borrowing wjll be kept at a .
conservative level and within statutory limits
3. The use of one-time revenues will not be relied on for future budget periods,
hence, once the revenue has expired, the corresponding expenditure will be
eliminated
4. The County may charge the direct beneficiaries of County services the full
cost of providing those services based on comparative studies of other public
and private sector entities and periodically, fees will be adjusted accordingly
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5. The County will strive to diversify its revenues in order to maintain needed .
services during periods of declining economic activity · · ·
General Budget Polley
The County Board adopts estimated revenue and expenditure budgets for all General
and Special Revenue Funds. All budgets are adopted on a basis consistent with
generally accepted accounting principles.
Budget Requirements
1. The budget year is January 1 through December 31.
2. The operating budget will be prepared for a one year period.
3. The operating budget must be balanced; expenditures may not exceed
operating resources (revenues plus fund balance).
4. The budget must be separated into identified funds.
5. A five year capital project plan will be developed and reviewed on an annual
basis. This assessment will consider need, life cycle costs (including
operating costs), impact on services. beneficiaries of the project, financing
issues, and other impacts.
6. On or before September 15, the County Board shall adopt a proposed budget
and shall certify a proposed proputy tax levy for taxes payable in the
following year.
7. The Board of County Commissioners shall review the proposed budget and
revise. alter, increase or decrease the items as it deems necessary.
8. As required by state statute, after November 10 and on or before November
24 each year, the County will prepare a notice of proposed property taxes.
9. As required by state statute, the County will also advertise in a newspaper·:·····•··:·••
the inl•mt to adopt a budget and property tax levy at a public hearing.
1 o. As req, .I by state statute, the County will hold its initial public hearing on
the first i 11ursday in December each year. If a continuation hearing is
needed, it will be held in accordance with dates prescribed by the state.
11. The County will hold a final public hearing at a regularly scheduled board
meeting or at a special meeting scheduled for the purpose of adopting a final ·
levy and final budget. The final property tax levy must be adopted prior to
adopting the final budget.
12. The County must file a certified copy of the adopted levy with the State
Commissioner of Revenue by December 31. ·
Budget Basis
Budgets are adopted on the modified accrual basis for all General and Special Revenue
Funds. Under the modified accrual basis of accounting, revenues are recognized when
they become b•>th measurable and available. Measurable means the amount of the
transaction can be determined. Available means collectible within the current period or
soon enough thereafter to be used to pay liabilities of the current period. For budgetary
purposes, encumbrances are treated as expenditures.
Process to Amend the Budget
Since circumstances change throughout a calendar year, budget amendments are
necessary. Most budget amendments result from either new and/or increased grants, or
expenditure and revenue defic~s.
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The County may amend the budget during the course of the year through:' ,·i., · :'' ·:, .. ·ii.?': _ •i ,. ,
• Budget Transfers: A transfer can ~nsist of movi~g.budget~~ a~d ~~~rop'ri;;;;~,,~~wl~!?
moneys from one fund to another fund, or from one department to another·and !';·.:3:-:'q.~\:r:·;t:,,
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requires approval of the Board of Commissioners. · _.-;_ ... _,.-;;.-_: ,\'i'.
Budget Adjustments: Budget adjustments between funds can be made with
approval of the Board of Commissioners. Adjustments within the same fund can
be made by the discretion of the Supervisor of the County Auditor's Finance
Division. ·
The Auditor's Finance Division has discretion to make administrative budget
changes such as correction of coding errors and to accommodate changing
reporting requirements. Department heads may make adjustments by objed
code within their department and programs, not to exceed their total allocated
expenditures.
Budgetary Compliance
Department heads are responsible for monitoring their monthiy budget , .
information. Finance personnel will also report monthly reviews of trends in
actual expenditures and revenues and actual-to-budget comparisons to the
Budget Committee so that timely corrective action can be taken. In addition a
quarterly budget-to-actual comparison will be reported to the individual County
Board members .
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The Board shall delegate the authority to make electronic fund transfers for ·
investment purposes to the County Treasurer. The Board shall delegate the
authority to make county expenditures to the Auditor's Finance Division or the
County Auditor.
A wire transfer document reque~t will be presented to the County Treasurer with ·
. the following information: ·
1. Date bank account shall be debited.
2. Authorized Payee.
3. Designated dollar amount.
4. Bank authorized by Treasurer. '
The Auditor's Finance Division or the County Auditor shall approve the .
document. ·
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The reporting requirements under GASB Statement 34 r~uire the short-term ·
portion (those that are due in one year or less) of the liability for compensated
absences to be presented separately from the long-term portion. ·
In order to provide a good estimate of liability, an estimate of Short Term liability .·:, · ~',
is calculated on an individual employee basis. The amount calculated will be •.• , . -.
used as the current portion for the current year, and will be reported in the
current liability section of the Statement of Net Assets. The amount calculated as
the estimated current portion of compensated absences will be subtracted from
the total compensated absences at year end and the difference will be the non-
current portion of compensated absences.
Polley for Eliminating Internal Activity
Statement of Net Assets:
Amounts reported in the funds as interfund receivables and payables
(Due to/Due from other funds) will be eliminated in the governmental a_nd
business-type activities columns of the statement of net assets, except for ..
the net residual amounts due between governmental and business-type
activities, which will be presented as internal balances. Amounts reported
in the funds as receivable from or payable to fiduciary funds will be
included in the statement of net assets as receivable from and payable to
external parties, rather than as internal balances. All internal balances
will be eliminated in the total primary government column.
Revenues and expenses related to interfund services provided and used
between functions will not be eliminated in preparing .the statement of net
assets because they provide essential information on the net cost of each
government function.
Statement of Activities:
lnterfund reimbursements such as allocation of overhead costs among
funds are treated as the allocation of expenditure from one fund to
another with no effect on the total amount of expenditure reported,
thereby, no consolidation is needed.
lnterfund transfers among funds within the same activities column will be
eliminated from that column in the statement of activities. All interfund
transfers will be eliminated from the consolidated total column presented
for the primary government on the statement of activities. ·
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Policy for applying FASB Pronouncements
Reporting for business-type activities will be based on all applicable GASB
pronouncements as well as the following pronouncements issued on or before
November 30, 1989, unless those pronouncements conflict with or contradict
GASB pronouncements: ·
a. Financial Accounting Standards Board (FASB) Statements and
Interpretations
b. Accounting Principles Board (APB) Opinions
c. Accounting Research Bulletin's (ARB's) of the Committee on
Accounting Procedure. · ·
Pursuant to GASB Statement 20, the County has elected to not apply accounting
standards issued after November 30, 1989, by the Financial Accounting
Standards Board.
Policy for determining Program Revenues
Program revenues derive directly from the program itself ·or from parties outside
the reporting government's taxpayers or citizenry, as a whole; they reduce the
net cost of the function lo be financed from the government's gener_al revenues.
The statement of activities will separately report three categories of program
revenues: (a) charges for services, (b) program-specific operating grants and
contributions, and (c) program-specific capital grants and contributions .. -·
a) Charges for services include revenues based on exchange or
exchange-like transactions. These revenues arise from charges to .
customers or applicants who purchase, use, or directly benefit from
the goods, services, or privileges provided. Revenues in this category
include fees charged for specific services, licenses and permits,
b) operating special assessments, and any other amount charged to
service recipients.
c) Program -specific grants and contributions include revenues arising
from mandatory and voluntary nonexchange transactions with other
governments, organizations, or individuals that are restricted for use
in a particular program.
d) Program-specific capital grants and contributions consist of capital
assets or resources that are restricted for capital purposes-to
purchase, construct, or renovate capital assets associated with a
specific program.
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Multipurpose grants (those that provide financing for more than o·ne program) will
be reported as program revenue if the amounts restricted to each program are
specifically identified in either the grant award or the grant application.
Multipurpose grants that do not provide for specific identification of the programs
and amounts will be reported as general revenues .
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Polley for allocating Indirect Expenses
Otter Tail County automatically allocates various indirect expenses such as
overhead and insurance to individual functional departments when information
concerning direct costs by function is not available. GAAP indicates no ·
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requirement to disallocate such expenses in order to present a separate indirect
expense allocation column as allowed by GASB 34. However, disclosure will be
made in the summary of significant accounting policies stating expenses reported
for functional activities include allocated indirect expenses. · ·
Policy for Proprietary Fund revenues classification
Proprietary funds distinguish operating revenues from nonoperating revenues.
Operating revenues generally result from providing services and producing and
delivering goods in connection with a proprietary fund's ongoing operations.
Revenues considered to be nonexchange or nonexchange-like will not be
reported as components of operaling income.
Policy for order of applying resources
When both reslricted and unrestricted resources are available for use, ii is the
• government's policy to use restricted resources first, and then unrestricted
_ resources, as they are needed.
Policy for identifying and reporting extraordinary or special items
Extraordinary items are both 1) unusual in nature (possessing a high degree of
abnormality and clearly unrelated to, or only incidentally related, the ordinary and
typical activities of the entity); and 2) infrequent in occurrence (not reasonably
expected to recur in the foreseeable future, taking into account the environment
in which the entity operates). The primary factor in applying both criteria is the
environment within which an entity operates.
Special items are significant items, subject lo management's control, that meet
one, but not both of the criteria used for identifying extraordinary items.
Extraordinary and special items are reported near the bottom of ihe statement of
net assets. If special items and extraordinary items occur in the same period, lhe
two should be reported separately within a single category, with special items
reported before extraordinary items .
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OTTER TAIL COUNTY
INFRASTRUCTURE FIXED ASSET POLICY
GASB 34 requires that we begin to book the infrastructure as assets. It requires us to record assets
expensed in the past (retroactively 1980 through 2002) and book the current expenditures as assets as we .
move forward (prospectively). The following categories of infrastructure fixed assets have been identified:
Roads, Bridges, Right of Way and Dams. All amounts will be rounded to the nearest whole dollar. We·
will account for each as follows:
ROADS
DEFINITION: Roads include. but are not limited lo. road surface. sub-surface. water/sewer, drainage. and,
traffic signals for all County Stale A id I lighways and all County Roads in Oller Tail County. Road costs
include, but are not limited to. construction labor. construction equipment time. materials. traffic signals.
sewers, landscaping, bike paths. overhead. etc ....
RETROACTIVELY: We will account for infrastructure capital assets acquired or significantly
reconslructed, or that received significant improvement in the fiscal years from 1980 through 2002.
· PROSPECTIVELY: We will capitalize the verified costs of all major construction contracts and design
work, exclusive of purchased right of way. Overlays will be capitalized only if they represent a major
increase in efficiency or extend the useful life. An overlay which gels the road 10 the end of its useful life.
will be expensed. In the event that a road is resurfaced or reconstructed before ii is fully depreciated. the
remaining value will be wrillen off in the year the contract is finalized.
LIFE: Roads will he depreciated out using straight-line depreciation with a fifty-year life, with no residual
value .
BRIDGES
DEFINITION: Bridges include all bridges on Oller Tail County Roads as defined by lhe Minnesota .
Department of Transportation. Bridge costs include. but are not limited to construction costs' as evidenced
by the eonlracl for bridge work. approach work, guardrails. sidewalks. traffic signals and design work. In
the event that the highway department installs the bridge (culverts). we will capitalize the labor. equipment.
materials and overhead associated with the job.
RETROACTIVELY: We will account for infrastructure capital assets acquired or significantly.
reconstructed. or that received significant improvement in the fiscal years from 1980 through 2002.
PROSPECTIVELY: We will capitalize the cost of construction as verified by the contract costs. In
addition, design work will be capitalized. Deck overlay and deck rehabilitation projects will be capitalized
only if they represent a major increase in efficiency or extend the useful life. An overlay or rehabilitation
" project that gels the bridge lo the end of its useful life, will he expensed. In the event that a bridge is
reconstructed or rehabilitated before ii is fully depreciated. the remaining value will be wrillen off in the
year the contract is finalized.
LIFE: Bridges will be depreciated out using straight-line depreciation with a fifty-year life with no residual .
value .
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RIGIITOFWAV
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DEFINITION: Righi or Way shall include pcnnanenl easements and deeded properly acquired for
highway purposes. Righi oFWay costs will include, but are not limited lo, the purchase price from the • ·
landowner. the cost or allomey Fees in court cases, relocation Fees, filing Fees, deed tax and reimbursement:
or pre-paid real estate taxes lo the former land-owner. All other expenditures including appraisal Fees and
title opinions will be expensed.
RETROACTIVELY: We will account for all right of way purchased from the year 1980 through 2002.
PROSPECTIVELY: We will capitalize the pµrchase oFright oFway using the cost definition above:
LIFE: Right oFWay will not be depreciated.
DAMS
DEFINITION: Dams include. but are not limited to, the structure itselFand any capital improvement~.
Costs include, but are not limited 10; the purchase price,.construction labor, equipment and materials as
well as overhead.
RETROACTIVELY: We will account for infrastructur~ capital assets acquired or significantly
reconstructed, or that received significant improvement in the fiscal years from 1980 through 2002.
PROSPECTIVELY: We will capitalize the cost of all major construction contracts and design work. Dam
repairs or improvements will be capitalized only if they represent a major increase in efficiency or extend
the useful life. If the dam is reconstructed or rehabilitated before it is fully depreciated, the remaining
value will be written off in the year the contract is finalized.
LIFE: Dams will be depreciated using straight-Jin, d.-preciation with a one hundred year life with no
residual value.
WORK IN PROGRESS
Construction projects that have been awarded and arc taking one or more years to complete, will·be tracked
in a "Work in Progress" category until such time as construction work is completed and the project has
been finalized. Once the project has been finalized, the total cost of the project will be moved from work in
progress and will begin lo be depreciated. The first year of depreciation will be for the Full year that the
project was finalized in. ·
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OTTER TAIL COUNTY
DF.PRF.CIATION POLICY FOR FIXF.D ASSF.TS
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• Fixed Assets that meetthe definitions required by Otter Tail County's Fixed Asset Policy will be depreciated using the
Straight Line Method of Depreciation with no salvage value. Depreciation will begin the 1• of the month following the month of
purchase. The following table is a guideline for determining the useful life of fixed assets. The examples given· are not inclusive of all
equipment owned by Otter Tail County.
STANDARD IJSF.FUL LIFF. TARLF.
Data Processing Equipment -Small Mainframe and Peripheral Equipment
LAN file servers. small mainframe computers. workstations, storage units, communications
systems. software (developed and purchased). personal computers (PCs), printers, plotters, and
other peripheral equipment that is an integral part of the data processing operation.
Data Processin~ Equipment -Laree Mainframe
Large mainframe computers and other peripheral equipment as listed above.
Data Processine Equipment -Special Systems
Air Conditioning systems, tire protection systems (halon), raised flooring, special sound
proofing. microwave towers. elc. should be recorded as Building'lmprovemenls unless these
assets are removable.
Furniture and F.quipment
Includes furniture and fixtures which arc not a structural part of a building such as small
office equipment. copiers. office furniture includin~ desks and chairs. household. laundry
and refrigeration equipment, educational and recreational equipment. fire fighting equipment.
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medical and lab equipment. agricultural and landscaping equipment, firearms, shop and plant
equipment, and signs, signals. safety devices. and mobile radios.
Automobiles -Pa55enger
All transportation vehicles other than trucks.
Light General Purpose Trucks
Includes trucks with unloaded weight less than I ),000 pounds (pick-ups, vans, etc.).
Heavy General Purpose Trucks
Includes trucks with unloaded weight more than 1).000 pounds. The life of the vehicles are
dependent upon actual use. Trucks for construction/snow plow purposes will have a shorter life.
Trucks used strictly for highway use should have a longer life.
Heavy Equipment
Includes forklifts. front loaders. graders. rollers. self propelled brooms. backhoes, tractor loaders,
truck distributors, etc.
Snow Plow Equipment
Includes V-Plows. one ways. win~s. rotary plows. etc.
Roadside Maintenance F.quipment
Includes road ditch sprayers, shoulder disks. asphalt applicators and cutters, power brooms.
bituminous distributors. tar kettles. mowers. bituminous trailers. bituminous melter trailers.
sign paint trailers, sign trailers, etc.
Other Equipment & Small Buildin~•
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Includes shop and plant equipment. construction and maintenance equipment, boats, trailers.
sheds. etc.
3-S years
3-4 years
S-10 years
S-1 S years
5-10 years
S-IO years·
S-10 years
I 0-20 years
S-10 years
3-10 years
5-10 years
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• Office Building•, Building Improvements, Warehouse•, and Garage•
New construction
Existing buildings and new building improvements
Collections
Works of Art, Historical Treasures, Monumenls, Slatues, etc., are not deprecialed iflhe
collection meets all of lhe following conditions:
• Held for public exhibition, education, or research in furtherance of public service
rather lhan financial gain.
• Prolecled, kept unencumbered, cared for, and preserved.
• Subject to an organizational policy lhal requires lhe proceeds from sales of collection
ilems to be used lo acquire other ilems for colleclions.
Year life for colleclions thal should be depreciated will be evalualcd on a case by case basis.
Land Improvements
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Land improvemcnls consisl of bellcrmenls, olher lhan buildings, lhal ready land for ils
intended U!ie. Includes site improvements such as excavation. fill. grading. and utility
installation; removal. relocation. or reconstruction of existing property or property of others.
such as railroads and lelephone and power lines; relaining walls; parking lols; fencing; and
landscaping. Land improvcmcnls lhat readies land for lnfraslruclure should be recorded as
Infrastructure. not Land Improvements -for example. excavation. fill and grading in
preparation of a road bed is Infrastructure.
lmprovemenls lhal produce permanenl hcnefils -for example. fill and grading cosls lhat
Ready land for erection of structures and landscaping -are not depreciahle .
Alternatively, improvements that arc considered part of a structure or that deteriorale with
use over the passage of time. such as parking lots and fencing. should be considered
depreciable .
40 years
up to 30 years
5-2~ years
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