HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/12/2003'---!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!~
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MINUTES OF THE
, OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Government Services Center
Commissioners' Room
Wednesday, November 12, 2003
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Wednesday, November 12, 2003, at
9:30 a.m. at the Otter Tail County Government Services Center with Commissioners
Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and
Bob Block present. J
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the Human
Services agenda of November 12, 2003, as mailed.
Approval of Minutes
Motion by Froemming, second by Block, and unanimously carried to approve the Human
Services Board minutes of October 28, 2003, as mailed.
Presentation of Award
Karen Zilliox, on behalf of the Minnesota Department of Health, expressed appreciation for
the cooperation shown between the State Department of Health, the local Public Health
Agency, and hospitals and clinics involved in the smallpox immunization proje:ct: This project
became necessary about a year ago, in response to the federal government's concern about
the smallpox disease being a potential security threat. Ms. Zilliox stated that, because of the
cooperation of many agencies, the State is more prepared than one year ago in case of a
threat and presented the Golden Needle Award to Chairman Lee.
Draft Meth Lab Ordinance
Public Health Director, Diane Thorson, presented a draft Otter Tail Counfy Cleanup of
Clandestine Drug Lab Sites Ordinance. The draft ordinance will be reviewed by all
departments that may have involvement with meth labs and comments will. be received
before a public hearing is scheduled.
Public Health Uniform Policy
Ms. Thorson, on behalf of the -Public Health Labor Management Committee, requested
discontinuation of the Public Health Agency Uniform Policy. Public Health Nurses now have
identification badges when visiting homes; therefore, the uniform for recognition is no longer
needed. Motion by Block, second by Froemming, and unanimously carried to discontinue the
Public Health Uniform Policy as well as the uniform reimbursement, which decreases the
budget $6,000 -$7,000 per year.
Clerk Typist II Position
Court Services Director, Chuck Kitzman, reported that the hiring process for a vacant
Clerk/Typist position is complete and he is ready to offer the position. This position is funded
mainly through the State Department of Corrections Caseload/Workload Reduction Grant
with about $6,000 contributed by the County. The grant dollars are secure through FY2005.
Commissioners directed the Court Services Director to move forward with hiring for the
position.
OTCo. Board of Commissioners' Minutes
November 12, 2003
Page2
J , Approval of Contract Q
Motion by Nelson, second by Mos~er, and unanimously carried to authorize the Chairman's
signature to execute a Purchase of Service Agreement between the County of Otter Tail and
the Department of Human Services State Operated Community Services Division for
purchase of home and-community-based services for Otter Tail County during the period of
January 1, 2004 through December 31, ?004.
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· · : '. ". . CY2003-2005 Budget Impacts for County Human Services ·' ' · :
. Humah Services Director, John Dinsmore, presented an Association of Minnesota· Counties
' Survey regarding budget impacts on County Social Services by program area. He briefed the
board regarding decreases by program area for _CY2004 -with funding for CY2005
undetermined in most program areas. ,
Appro~al of Bills & Claims ·
Motion by Nelson, second by Mosher, and unanimously carried' to approve the Human
Services bills & claims as presented ..
' . . I , . :· , • . . \ · ··· Closed Session ' · · · · · •·
Adjoilrnment · · ' ' c -' ' · • ·
At 10:24 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for p_urposes of discussing labor negotiation strategies
relative tq the County:s Public Health Nurse Collective Bargaining Unit. Present during the
closed session were the five seated Commissioners, Public Health Director, Human Services
. Director, County Coordinator, Board ,Secretary,· and: the County Attorney. At 11 :00 a.m.,
Chairman· ·t.:ee declared the' 'meeting of the_ Otter·. Tail County Human Services Board
adjourned·until 9:30 a.m. on Tuesday, November 25, 2003.. -. · · . . . · '· .. -.
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Dated:_--'--'-//+"6.""S4~"""'o""3...,__· __ _ r I
Attest:_:_,. ,,,,t"'d"""','-: _' +~..AJ,<"-'4','--. ----'' ·
Lafry ~n, Clerk · •
Call to Order -County Board
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The Otter Tail County Board of Commissioners convened Wednesday, November 12, 2003,
at 11 :02 a.m: at the·Otter Tail County Government Services Ceriter with Malcolm-Lee, Chair;
Syd Nelson, Vice-Chair; Roger Froemming; Dennis Mosher, and Bob _Block present.
-Ap'proval of Agerida · · · · .. ::, :. ,
. Motion by Nelson, second by Mosher, and. ·unanimously carried to" approve the County Board
agenda of November 12, 2003, with the following additions: • " · · · -· ·
1 :25 p.m. -Auditor, Wayne Stein -Payment Approval Request
1 :30 p.m. -Physical Plant Manager-Extension Regional Office Location
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_ -, .·, Approval of.Minutes . · ' Q
Motion by Mosher, second by-Block, and unanimously carriedcto approve the County Board
minutes of November 4, 2003, as mailed, : • , , ..
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• Approval to Pay Bills
OTCo. Board of Commissioners' Minutes
November 12, 2003
Page 3
Motion by Block, second by Froemming, and unanimously carried to approve payment of
County Board bills per Attachment A of the official minutes.
Perham Resource Recovery Facility
Solid Waste Director, Mike Hanan, City of Perham Administrator, Bob Louiseau, and
representativ~s from Stearns County discussed the Perham Resource Recovery Facility
operating and budget issues with the Board. Mr. Hanan presented an outline for discussion
purposes and last year's budget statistics for the facility. He reviewed acceptance testing,
budget, negotiations with Bongards for steam purchases, and the operating contract.
Lengthy discussion followed. Participating counties will meet November 19, 2003, at
1 :30 p.m. for further discussion.
Snowmobile Contract
Motion by Lee, second by Mosher, to approve a Limited Use Agreement between the State of
Minnesota, County of Otter Tail, and Otter Country Trail Association. Motion and second
were rescinded for further review of the contract by the County Attorney.
Final Plats
Motion by Nelson, second by Block, and unanimously carried .to approve the Final Plat of
Leo Janu known as "Janu Shores" located in Section 7 of Gorman Township, Silver Lake
(56-224).
• Motion by Lee, second by Nelson, and unanimously carried to approve the Final Plat known
as "McKinnon's Star Lake View" located in Section 35 of Dora Township, Star Lake (56-385).
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Motion by Mosher, second by Froemming, and unanimously carried to affirm the approval of
the Final Plat known as "Johnson Lake Estates" described as all of GL 4 and the NE Quarter
of the SW Quarter of Section 9, Township 131N, Range 41W; St. Olaf Township, Johnson
Lake (56-393) as·contained in a Board motion dated July 15, 2003. ·'
Recess & Reconvene
At 12:20 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1: 12 p.m.
Employees' Safety Committee
Safety Director, Tiny Holm, presented several recommendations on behalf of the Employees'
Safety Committee. Motion by Mosher, second by Froemming, and unanimously carried to
approve signage to direct the public to the public parking lot at the Government Services
Center as requested by the Committee ..
East Otter Tail Soil & Water Conservation District
Representatives of the EOTSWCD presented their budget situation and stated that a 15%
decrease will :be very difficult for their employees. They requested that if possible, the County
reinstate the budget decrease .
. Forgiveness of Tax Penalty Request
Treasurer, Steve Andrews, presented 1:!J~quest for forgiveness of penalty on behalf of the
Perham Enterprise Bulletin. Motion by Lee, second by Froemming with Nelson abstaining, to
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. ' -' \ . · OTCo. Board of Commissioners' Minutes
· November 12, 2003
Page 4
deny the tax penalty request of Perharri":Enter'prise Bulletin, in the amount of $118.92, Q
because the postmark was late and the Gounty did hot-make an error.• -· · ·:·: .. ,
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Payment Approval
Motion by Lee, second by Nelson, and unanimously carried.to authorize payment to National
Business Systems, in the amount of $14,300, ·for postage and statements for the Truth.'in
Taxation mailings. -· ,, • ·· · ' ·-.. :
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Regional Extension Office Location · . .
-Physical Plant Manager/ Rick Sytsma, provided an update :on 'the status of negotiations
regarding the physical location of the University of Minnesota Extension Regional Office. The
Board directed Mr. Sytsma to complete those negotiations. · -. · -,
Approval of Warranty Deed
Motion by°Nelson, second by Mosher, and unanimously carried to authorize the Chairman's
-signature to execute -a Warranty Deed to convey the following property from the Cburity-of
Otter Tail to H. Michael Carr and Alice M. Carr: , . · ·
The North Half of the Southeast Quarter (N ½ SE ¼) and the North Half of the
South Half of the Southeast Quarter (N ½ S ½ SE ¼), Section Thirty-six (36),
Township One Hundred Thirty-five (135) North, Range Thirty-six (36). ·
LeMar Plat
The County Attorney reviewed details with the County Board regarding a Plat known as Q
"LeMar" previously approved by the County Board. A dispute exists as to whether the road
that services the plat is designated as a public road.· County Board took no action. ,
'Payment Approvals
County Coordinator, Larry Krohn, presented two invoices for paym~nt. • Motion by Mosher,
second by· Lee, and unanimously carried to approve payment to Network Center of Fargo,
ND, in the amount of $76,814.39,· for partial payment for phase two of the telephone project
involving telephone services to the new Government Services Center.
'Motion by· Block, second by Froemming; and unanimously carried to approve payment from
the Commissioners Contingency· Fund,' in the amount of $1,140.10, to the Employees'
Committee Fund for the employee recognition program.
'· -· Correction to Motion Dated September 16, 2003 .-.-
Motion by Mosher, seco"nd by 'Nelson, and unanimously carried to correct· the motion of
September 16, 2003, as follows: -' • . -· ; :. , ' :: , · ·
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' Motion of September 16, 2003, reads as follows:
"Motion by Block, second by Mosher, and unanimously carried 16 authorize the Physical Plant
Manager ana/or the Employees' Committee to purchase six food·service:vending machines
for -the Government Services Center with 50%-of the net proceeds· from the machines -set
aside in reserve for maintenance and replacement costs. The'reserve percentage-is to i5e
reviewed every three months and adjusted if necessary. Approximate cost is $30,000."
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Motion is corrected to read as follows:
OTCo. Board of Commissioners' Minutes
November 12, 2003
Page 5
"Motion by Block, second by Mosher, and unanimously carried to authorize the Physical Plant
Manager and/or the Employees' Committee to purchase six food service vending machines
for the Government Services Center with 50% of the net proceeds from the machines set
aside in reserve for reimbursement, maintenance, and replacement costs. The reserve
percentage is to be reviewed every three months and adjusted if necessary. Approximate
cost is $30,000."
Adjournment
At 2:21 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, November 18, 2003.
Dated: II/ 12 /03 T 7
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11/12/2003 13:48:39
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Otter Tail County Warrants
November 12, 2003
Page 1, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE l
WARRANTS APPROVED ON 11/12/2003 FOR PAYMENT 11/12/2003
VENDOR NAME,
AGGREGATE INDUSTRIES INC AMERICAN LEGAL PUBLICATIONS AMERICAN TOWER CORPORATION ANDERSON LAND SURVEYING INC
J ANDERSON ,
ARVIG COMMUNICATION SYSTEMS BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD
JANE BAUMGARTNER
BCA ·
BERT'S TRUCK EQUIPMENT OF MHD
BJ'S EAST
BL EXPRESS
BOB'S NAPA AUTO PARTS
BRANDON COMMUNICATIONS INC
CAROLINA SOFTWARE CASEY'S GENERAL STORES INC
CITY BAKERY .
CO OP SERVICES INC
COOPERS TECHNOLOGY.GROUP
CORPORATE TECHNOLOGIES DACOTAH PAPER COMPANY DAKOTA ELEVATOR DAN'S EXHAUST PROS
DENNY'S CONOCO
DENZEL'S REGION WASTE INC
DICKS STANDARD
EVERGREEN EQUIPMENT INC
EVERTS ·LUMBER CO FARGO FREIGHTLINER FARNAM TIRE CENTER FARNAM'S GENUINE PARTS INC PR
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS POLICEIDEPT CITY FERGUS FALLS FERGUS TIRE CENTER ,
FOTH & VAN DYKE
ROGER FROEMMING
GE CAPITAL I
GERRY'S PARTS SUPPLY
NEILL HARDINA ,
HEISLER'S COUNTRY OIL
HENNING ADVOCATE ' DOUG HOLEN HOLIDAY CREDIT OFFICE PAUL'S HOLIDAY STATION STORE
INSIGHT PUBLIC SECTOR
INTERTECHNOLOGIES GROUP J-CRAFT DIV OF CRYSTEEL MFG IN
AMOUNT
3,179.83 55.85 150.00
2,455.00
312.88
200.00 115.89
372.56
63.79 1,010.50
21.52 124.55
38.00
112.51
2,777.50
250.00
200.20
8.97 321.27 780.99 127.75 237.90 79.00
19.04
142.25
280.80
105.13 196.17 49.46 45.77
167.58
87.70
4,385.92 1,508.41
4,888.58
500.82
32,754.76
60.48
233.65
185.45 105.00 554.61 78.91 266.15
1,484.27
19.08
13,928.01 900.00 1,858.76
Otter, Tail County,,Vliarrants-
No_vember 12; 2003
Page 2, Attachment A
11/12/2003 13:48:39
OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE-· 2
WARRANTS APPROVED ON.11/12/2003 FOR .PAYMENT 11/12/2003
VENDOR NAME
RODNEY JENSEN JJ'S GAS AND GROCERIES
ERWIN JOHNSON
JON & SON'S DISPOSAL SERVICE L
KELLY SERVICES INC
SCOTT KOENNICKE
KRIS ENGINEERING .INC LARRY KROHN . ·
L & L SERVICE LAKE REGION HEALTHCARE CORP
LAKE REGION SURVEYING INC
LAKEWAY MARKET
LEAF RIVER AG SERVICE
MAIN STREET EXPRESS MARK SAND & GRAVEL CO MATRIX ENVIRONMENTAL LLC
MATTHEW BENDER & COMPANY INC
MCCC MI 33 MN MOTOR COMPANY MN STATE AUDITOR DENNIS MOSHER MURPHY OIL USA INC
NELSON DODGE GMC NELSON FORD LINCOLN MERCURY IN
SYDNEY NELSON NETWORK SERVICES COMPANY
NEW YORK MILLS HERALD NORTH UNION TEXACO
NTOA OFFICE DEPOT
OLSON OIL CO INC
OLSON TIRE & OIL INC
OTTER TAIL CO TREASURER
PAMIDA INC PEBBLE LAKE TAKE ·5
PELICAN CASH & DASH
PELICAN RAPIDS EMS TRAINING CE
PELICAN RAPIDS PRESS
PERHAM CONOCO PERHAM ENTERPRISE BULLETIN
PERHAM MEMORIAL HOSPITAL & HOM
CITY PERHAM .
PETE'S AMOCO PINE PLAZA TV'APPLIANCE & CAMP
PRAIRIE IMPLEMENT INC PRAXAIR DISTRIBUTION INC
RECYCLE AMERICA .
REVIEW ENTERPRISES INC
ROTHSAY TRUCK STOP & CAFE INC
AMOUNT
39.08
90.07
235.00 180.18
118.54
34.89
994.41
126 .60 .
244.30 1,460.00
3,648.75
396.65
83.08 133.08 8,373.90
5,545.00
158.47
1,000.00
1,110.38
6,131.04 73.08 6,562.51 716.58 247.19
100.80
253.49
607.20 35.96 40.00 10.03 1,321.03 23.51
115.50
47.96
644.60 102.85 475.00.
30.90
189.07
685.63 10.00
77,812.88
127.50
641.61 36.55 340.80 -7,011.89 · 452 .13 . 37.49
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11/12/2003
13:48:39
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Otter Tail County Warrants
November 12, 2003
Page·3, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 3
WARRANTS APPROVED ON 11/12/2003 FOR PAYMENT 11/12/2003
VENDOR NAME
SCOTT HOFLAND CONSTRUCTION INC
SEWER SERVICE
SKIBNESS STRIPING
SON'S ELECTRIC & APPLIANCE SER
SOUTH MILL SERVICE STANDARD PARTS OF WADENA
STENERSON LUMBER
STOP-N-GO STORES INC
GENEVIEVE STRANDE STRATEGIC EQUIPMENT TANK N YUMMIES TEEMARK CORPORATION
DAVID THOMPSON
TOTAL TOOL SUPPLY INC
UNDERWOOD QUIK STOP UNITED STATES POSTAGE SERVICE VALLEY SOFT WATER VERGAS ACE HARDWARE
VERGAS 66
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA VIKING OFFICE PRODUCTS
WACCO WADENA ASPHALT COMPANY INC
WES' FUEL STOP
WEST GROUP PAYMENT CTR
ZIEGLER INC
210 LUBE EXPRESS
FINAL TOTAL ...... .
AMOUNT
12,850.00
240.00
300.00 5.33 237.42 182.66
49.08
1,138.90 35.00 2,204.88
311. 91
309.38
175.00 282.49 373.14 20,000.00 . 56.26
21.67
75 .37 26.63
5.00
162.27
115.00
16,585.65
74.80
617.50
316.87 66.24
$263,478.83 ****
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