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Home My WebLink AboutBoard of Commissioners - Minutes - 10/28/2003• • • I MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS ' Otter Tail County Government Services Center ' I Commissioners' Room Tuesday, October 28, 2003 I 9:30 a.m. : I Call to Order The Otter Tail County Human Services Board convened Tuesday, October 28, 2003, at 9:30 a.m. at the Otter Tail !County Government Services Center with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present. Approval of Agenda Motion by Nelson, second ,by Block, and unanimously carried to approve the Human Services I . agenda of October 28, 2003, as presented. · I Approval of Minutes < Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of October 14, 2003, as mailed. ' WIC Contract Renewal Motion by Mosher, seco.nd by Froemming, and unanimously carried to authorize the appropriate county officials' signatures to execute a Grant Project Agreement between the County of Otter Tail and the Minnesota Department of Health to allow Jotter Tail County to administer the Minnesota Special Supplemental Nutrition Program for Women, Infants, and Children. This grant agreement is for the period of January 1, 2004 through December 31, 2005. l Juvenile Ac ountability Block Grant (JABG) Program . • Court Services Director, Chuck Kitzman, presented docun{entation regarding 'the Federal JABG program. Otter Tail County could apply to receive a $12,029 grant under the program. A local cash match of $1,337 w<:iuld be required. Mr. Kitzman stated that this grant has been allocated to West Central Regidnal Juvenile Center in the past; however, the local match has been higher in previous years. I Motion by Block, second by Nelson; and unanimo·usly carried to allocate Otter Tail County's JABG funding to WCRJC for 2004, and to review this grant for the following year to deterrpineia specific use for the funding in Otter Tail County taking into consideration state funding reductions in the corrections/probation area. . . I ; Adoption Month -November 2003 Otter T~il County Resolution No. 2003 -64 Commissioner Mosher offered the following and moved its adoption: WHEREAS, the family, s~rvin~ as the primary source of love, identity, self-esteem and support, is the very foundation of our communities, our state, and our County. I I WHEREAS, adoption gives children who have been orphaned, abandoned, or abused a precious second chance at: happiness; a chance to love and be loved and to reach their full potential in a secure, supportivelenvironment. OTCo. Board of Commissioners' ·Minutes October 28, 2003 Page2 ' WHEREAS, in 1998 there was an'average of 957 children available for adoption, on any given day, in the State of Minnesota. · . " ' -. . . WHEREAS, in 2003 there is an average of 731 children available for adoption, on any given day, in the State of_Minnesota. · WHEREAS, the majority of the families seeking children for adoption are pursuing the . adopUon ()f younge,r children ~nd th_e ,!11ajority ,;of children availab_le (or .adop!ipn ~re 6°18 years of age. -. . . . , , , , , • _ . , , ' • .. ' ·-t • WHEREAS: there is a cci~tinued need t6r an incr~~sed ~~~ber of families iri 'the, state of Minnesota and in Otter Tail County who will adopt older children with special needs. ,WHEREAS, both t~e public and private sectors ar~ working together .. as a !'team" to find adoptive homes for the children throughout the Countie,s and the State of Minnesota. : . ' . . . . . . ' NOW, THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority vested in us as County Gorrimissioners of Otter Tail County, _do hereby proclaim November as ADOPTION MONTH in':dttei-Tail County. In honor of this event, w~ encourage community agencies, religious organizations, businesses and others to celebrate adoption, honor families that grow through adoption, further an awareness of the changes and issues in adoption, and focus attention on those ·children whq liye in the shadow of an uncertain, future while they await permanent families. . · • -, , , I I I .' <. ; '" I ' .! I , -, f". t ,.. , f , , _' " r~ · , , • • , ! 1 r ', , .. Commissione~. ~roemming seconded, the motion, . and. upon being put to vote, was 'u~animously __ ~ar~ie,d. . _1 . • _·, _. • •• ,: , .• : ., :1. , . ~, .. , , .•: , , Adopted this 28th day of October, 2003., . ;,:o'TTER TAILCOUNTY HUMAN SERVICES BOARD - . . . ' . ' . . . Atte:••~··•¥ , · · Larry K hn, lerk-.. ... --~ ·-· ,.·' -.s~:~~':--_. .. ,.,: . Malcolm K.·l!.ee, Human Services Chair . ,. , • • I Purchase-of Service Agreement-Addendum ·, . ,,. ·. Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute: an Addendum to the . Purchase of Service Agreement between . the -County of. Otter Tail and• Perham Memorial Health · Care. · The Addendum amends the agreement to include two additional assisted living .sites; Briarwood and St James Manor, both located in Perham, MN. . , • ·.1 -"~r, . ! ' ~ ', . . ,. -,·Request to Replace Vacant Positions . _ Human Services Director, John Dinsmore, requested approval to replace a Child Support _Officer. position through-a process of a Memorandum of Understanding. Be,cause of a ,grievance .and arbitration ,process regarding.,_this position, a selection process, has recently been completed. The highest scoring candidate. has resigned; therefore, a Memorandum-of Understanding would offer the position to the second highest scoring candidate. Motion by 0 0 0 • • • OTCo. Board of Commissioners' Minutes October 28, 2003 Page 3 Nelson, second by Mosher, ,and unanimously cafried to offer this Child Support Officer position by a Memorandum of 1 Understanding to the second highest scoring candidate in the recent selection process, contingent upon the Collective Bargaining Unit agreeing that no one else is eligible to apply for:the position and they waive their right to grieve this process. Motion by Mosher, second by Froemming, and unanimously carried to authorize the Human Services Director to approve an emergency, temporary appointment for a Social Worker intake position. 1 Approval of Bills & Claims Motion by Froemming, second by Block, and unanimously carried to approve the Human Services bills & claims as presented. ; I Adjournment At 10:31 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.ml. on Tuesday, November 12, 2003. Dated, 11-I) -D S I OTTER TAIL COUNlY HUMA~VICES BOARD By: ~ /r/4. Malcolm K. Lee, Human Services Chair Attest:-:--,,l...f!.~'f--41!~uz.-.J-- Lar I · Call to Order -County Board The Otter Tail County Board 6f Commissioners convened Tuesday, October 28, 2003, at 11 :00 a.m. at the Otter T~il County Government Services Center with Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Roger 'Froemming, Dennis Mosher, and Bob Block present. I I . . . i Approval of Ag·enda · Motion by Froemming, second by Block, and 'unanimously carried to approve the County Board agenda of October 28, 2~03, with one addition: , 1:45 p.m. -Building Committee Meeting 1: 15 p.m. -Cancel Highway Committee Meeting , I Approval of Minutes Motion by Nelson, second ,by ~lock, and unanimously carried to approve the County Board minutes of October 21, 2003, with the following correction: Page 1, under the heading :"Extlnsion Service Budget Discussion", the 6th -sentence in.the paragraph reads: Extension Educator, Steve Handegaard, reported that the University has agreed to pay $30,000 of the lobal Agriculture Educator position for CY2004 and 10% of the ' cost to fund one 4-H Coordinator (approximately $10,000). This sentence is corrected to read: Extension Educator, Steve Handegaard, reported that the University has agreed to pay $30,000 of the local Agriculture Educator position for CY2004 and 40% of the cost to fund one 4-H Coordinator (approxim~tely $10,000). OTCo. Board of Commissioners' Minutes Octotier 28, 2003 Page4 · : · , · · · .; -Approval to Pay Bills . · -~ · Motion by Block, second by Mosher, and linanimously:carried to approve payment of County Board bills per Attachment A of the official.minutes .... , _ · I ·,· Contract Approval -S.A.P. 56-688-03 Motion by Mosher, second by Froemming, and unanimously.carried to authorize the •Chair's signature to execute the Highway Construction ~ontract between the County of Otter Tail and Mark Sand & Gravel Co. for construction work on CSAH No. 88 from ¼ mile West of "T:H 59 to CSAH No. 10. This contract is contingent upon the approval of the County Attorney . . , •Ditch Cleanout Request Highway Engineer, Rick West, presented an Applicatiori for Cleaning a ·county Road Ditch from Milton Haugrud in Section 16, Twp 135N, R. 44 W, Trondhjem Township along County Highway No. 21. The Highway Engineer recommended denial of this request because there was nci: permit in place ·when the ditch was. cleaned out about 15 years ago; and,·:at thaf.time, the ditch elevation was lowered too far.-Motion by Mosher, second by Nelson,..and.carried with Lee opposed, to deny the Application for Cleaning a Coun_!y Road .. Ditch {equested by Milton.Haugrud because·the elevation of.the ditch is currE!ntly.'.'below i,vhat•is~_allowed and approval would affect the natural drainage of the ditch . . .. , ~ ,, ... ~·· ">'· ........ :.~,,.,~,-..... '·. • ' ~ -' . . ..... 0 . · · ContractApproval -,Culvert Replaceihen't. . Motion by Mosher, second by Block, and unanimously carried Jo authoriz;e\ the Chair's signature to execute the Highway Construction Contract between' tti'e County 6fbtter Tail and 0 Riley Bros. Construction, Inc. of Morris, MN, to replace a culvert on CSAH No. 21, 1 mile Southwest of Carlisle, MN. This contract.approval is contingent upon the approval of the :County Attorney. , . · · ·., . ~ .... ;_ ,. , •· ' ' . . . . . Final Plats . . . /' .: .· . , . Motion by Lee, second by Froemming, and unanimously .carried to approve the Final Plat of Brian Clouse known as "Sportsman's ,Land_ing" located .in Section 23 of Elizabeth Township, ,Jewett Lake (56-877). · ,. ' . . . ' I •' -• , , • . • Motion by Lee, second by Nelson, and unanimously. carried to approve the Final Plat of Daryl & Marie Tysdal and Dan Sille~ud known as ''The! :~ ighlands" _located in Section 20 of Aurdal Township. ' . . ' Motion by Mosher, second_ by Block, -11nd ,unanimously carried to approve, the, Final Plat .of Paul Boyum known as "Boyum's Pia( located in.Section 14.ofClithe~all Towl"!ship, Glitherall Lake (56-238). . . :1 . .. , Confererice.Attenc;Jance .. -Motion by Lee,• second l:>y Nelson, _and una_nimously .carried to_ authorize Commissioner F;roemming to attend t~e LJpcoming Minnesota Rural Count_ies C~ucu~ c!t. Breezy Pojnt ' .. • , • 1 -· _,, Recess,& Reconven~ .. . .. At 11:40 a.m., Chairman Lee declared the meeting of.the .Otter Tail County Board of Commissioners recessed for a committee meeting and lunch break. The meeting was . reconvened at 1 :30 p.m. 0 • • • ' ':,. ··-· ... ~. OTCo. Board of Commissioners' Minutes October 28, 2003 Page 5 Final Payments for GSC Remodeling Vendors Motion by Block, second ,by ~ee, and unanimously carried to authorize final payment to the following contractors for va1rious construction/remodeling projects at the Government Services Center: '. \ Nova Fire Protection LLC ' Marco Business Products Workxite ; Office Source Ulteig Engineers (fiber package) Conference Attendance $5,908.96 29,253.74 1,730.00 30,331.65 3,119.10 Motion by Froemming, · secpnd by Mosher, and unanimously carried to authorize Commissioner Block to attend fhe Legislative Connection conference on November 10, 2003 at West Central Initiative sponsored by Bremer Bank. ; HJalth Flexible Spending Account Discussion took place regardihg the Treasury and IRS recent ruling that over-the-counter drugs may be paid for with pr~-tax dollars through health care flexible spending accounts. Motion by Mosher, second b½ Lee, and unanimously carried to approve over-the-counter drugs reimbursement through the Otter Tail County Health Flexible Spending Account. By implementing this change mid1year, Otter Tail County employees will be allowed to submit over-the-counter drug expenses incurred anytime during the current plan year (2003) provided the appropriate docurr\entation is submitted to MIi Life SelectAccount. • I CB/kd 0 , . i-, I ' ,I · 1 ;t .,- ..; 0 ' ' .J 0 • Otter Tail County Warrants October 28, 2003 Page 1; Attachment A IFD66 10/28/2003 13:23:32 TTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM ; IWARRANTS FOR PUBLICATION COUNTY 56 PAGE 1 • • ' WARRANTS APPROVED ON 10/28/2003 FOR PAYMENT VENDOR NAME A-1 LOCK AND KEY ACS : ADELSMAN COMPANY ARM REGISTRATION OFFICE ASSOCIATION OF1 MNICOUNTIES ATCO INTERNATIONAL ' GAYLON BAKKEN : I MARK BECKER ' · BEST ACCESS SYSTEMS BEYERS BODY·SHOP ]NC ROBERT BLOCK i I .i CARR'S TREE SERVICE CHECKERS I CHERI CLARK CO OP SERVICES; INC COMMISSIONER OF TRANSPORTATION COMPUTER INFORMATl!ON SYSTEMS COOPERS TECHNOLOGY GROUP CULLEN'S HOME CENTER DACOTAH PAPER COMPANY DAKOTA ELEVATOR I DAKOTA FOOD EQUIPMENT INC DON'S SERVICE , I , DOUGLAS CO SHERIFF11 EGGE CONSTRUCTION INC FAITH LUTHERAN.CHURCH ' FARNAM'S GENUINE PARTS INC FASTENAL COMPANY , FERGUS ELECTRIC . : CITY FERGUS FALLS FERRELLGAS . ' i I ' I I THOMAS FIGLIUZZI ROGER FROEMMING GE CAPITAL . : GOPHER STATE ONE CALL GRAINGER INC MIKE HANAN NICOLE HANSEN : MARILYN HELLERi HENNEPIN CO SHERIFF HENNING ADVOCATE HENNING HARDWARE HONEYWELL . STEVE HOSCH INNOVATIVE OFFICE SOLUTIONS INTERSTATE ENGINEERING INC DAVID IVERSON I · 1 JK SPORTS ' KELLY SERVICES 1INC AMOUNT 38.31 366.85 79.75 860.00 15.00 89.00 42.76 149.92 378.98 1,188.89 14.76 234.30 23.83 114.31 101.19 475.00 11,000.00 273.08 9,845.54 244.16 79.00 1,317.94 32.50 70.00 637.50 so.co 30.ll 19.57 195.38 81,845.57 75.62 43.98 32.40 266.56 31.00 590.18 173.92 20.99 107.52 40.00 12.25 119.03 1,486.50 soc.co 504.04 400.00 35.19 232.00 828.10 10/28/2003 'Otter.TaihCounty Warrants. October 2Bi 2003 ·· Page 2, Attachment A OTTER TAIL COUNTY ·luDIT6R • PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 IFD66 l0/28/2003 13:23:32 WARRANTS FOR PUBLICATION PAGE '2 , . 'I '. . . WARRANTS APPROVED ON 10/28/2003 FOR PAYMENT 10/28/2003 VENDOR NAME KOALA CORPORATION .KOEP'S SEPTIC LAKE SUPERIOR COLLEGE LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE MALCOLM LEE LIEBERMAN CO INC LIGHT RETURNS RECYCLING LOCATORS·& SUPPLIES INC MANNING MECHANICAL. INC MATTHEW BENDER & 'COMPANY INC WENDY METCALF MIDWESTERN MAT RENTAL & SUPPLY MINNESOTA LAWYER MN CO ATTORNEYS ASSOCIATION MN CO INSURANCE TRUST MN TRANSP ALLIANCE NACVSO NELSON BROS PRINTING NELSON DODGE GMC · NETWORK SERVICES'COMPANY NOVA FIRE PROTECTION OFFICE DEPOT _ OLSON OIL CO INC ONE CALL LOCATORS LTD EXPRESSONE OTTER TAIL CO TREAS OTTER TAIL TELCOM . · OVERLAND MECHANICAL SERVICES PAMIDA INC PBCC . PETE ' S BODY SHOP' & TOWING · PUBLIC AGENCY TRAINING COUNCIL RAMSEY CO SHERIFF RDO EQUIPMENT COMPANY THE RENTAL STORE .. SOBERG RADIATOR SOUTHERN STEEL STEARNS CO SHERIFF STEINS INC STENERSON LUMBER THEIN WELL CO TOWER 2000 US POSTMASTER SUSAN ULSCHMID . . , UNIVERSITY OF MN VICTOR LUNDEEN COMPANY VIKING COCA-COLA · VIKING OFFICE PRODUCTS AMOUNT 64.00 40.00 _'325.00 _381.00 1,052.40 550.00 114.12 22; 961. 40 231.60 18.09 845;00 1,127.80 203.34 26.20 195.00 105.00 512. 00· 15. 00 · ,120. 00 13.47 · '•· 33;42 140 .'52 · 150.00 '102.33 558.10 ·68:06.-. 159.87. 60.00 184·. 16. 3.24 1,543.-19 861.18 225.00 30.40 941:39 222.48 181.05. 154.98 · 54.00 ', 4,009.09 -~ 451.99 005;00 842.59 -74. 00 79.94 685.00 -- 2,505.97 · 9 .28 "' 171.37 , ... ,,,, ·.' '. .I 0 0 0 ' . • 10/28/2.003 13:23:32 **** • Otter Tail County Warrants · October 28, 2003 Page 3, Attachment A . OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 PAGE : I WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 10/28/2003 FOR PAYMENT I. I 10/28/2003 VENDOR NAME WEST GROUP PAYMENT CTR I FINAL TOTAL ...... . I I AMOUNT 5,836.75 $165,357.25 **** 3 0 0 0