HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/09/2003.,
•
•
•
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, September 9, 2003
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, September 9, 2003, at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Block, second by Mosher, and unanimously carried to approve the Human
Services agenda of September 9, 2003, as mailed.
Approval of Minutes
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human
Services Board minutes of August 26, 2003, as mailed.
West Central Regional Juvenile Center
Court Services Director, Chuck Kitzman, and WCRJC Advisory Board Member,
Commissioner Nelson, presented a briefing on the recent meeting held August 28, · 2003.
Several financial and budget documents were provided along with actions by the facility to
ensure that a deficit does not occur again in the future. Most counties have either paid their
share of the current deficit or have committed to pay their share. The Advisory Board
requested that Otter Tail County pay their share of the deficit within six months and not
spread the payments out over five years. Discussion followed. Motion by Nelson, second by
Mosher, to pay Otter Tail County's portion of the WCRJC secure detention facility deficit, in
the amount of $41,709, over a two year period, one-half of the amount from the CY2003
budget and one-half of the amount from the CY2004 budget. The money is to be paid out of
the General Revenue Fund and rescinds the action taken on August 12, 2003. Chairman
Lee called for a roll call vote:
Commission District 5 · Block Yea
Commission District 3 Mosher Yea
Commission District 4 Froemming Nay
Commission District 1 Nelson Yea
Commission District 2 Lee Nay
Motion earned 3-2.
Grant Application for a Feasibility Study. , _ .. \ i-•
Diane Thorson, Public Health Director, reported that the Public' Health Department has
submitted a proposal for a $10,000 grant from Blue Cross Blue Shield of Minnesota, to
complete a Feasibility Study to meet with focus groups including parents and adolescents to
determine their unmet needs. If unmet needs are identified, on-site clinics at the schools
could be set up to better maximize time. The anticipated funding from BCBS is $200,000
available for rural counties.
· OTC Boa!d dt Commissioners; Minutes
September 9, 2003
Page 2 .. ,.
Department of Health Grant Contract Amendment
Motion by Block, second by Mosher, and unanimously ·carried to authorize the appropriate
county officials' signatures to el,(ecute Amendment #2 to the Grant Project Agreement for
Community Health Boards for public health preparedness and response to bioterrorism. This
grant extends the original agreement to August 31, 2004 and provides $77,501 of federal
funding through the Center for Disease Control: ·
Master Grant ContractJor Community Health Boards , ,, . =· l ·
Motion by Nelson, second by F:roe~ming,'' arid. unanimo~siy carried to approve,-the
appropriate officials'. signature.~ to. E'lxecyte a Master Grant Contract for: ~09:1m_unity_. Health
Boards between the Minnesota Department of Health and the County of Otter Tail for the
provision of statutorily prescribed public health ~erl[ices,;,
.-. , l '' 1 '._ , • , , I'
CSSA/MFIP Proposed Plan , . · _ ,, .
Human Services Director, John Dinsmore, reported that county agencies are required to
develop a two-year plan pursuanJ to .the Children's . Community Services Act and the
Minnesota Family Investment Program .. He provided an overview of the primary goal areas
used in ·developing this plan .. · As of September 1·5; 2003,'the Human Services Department
will announce that a draft of this plan will be· available for public comment/input. The plan
must be submitted to the Department of Human Services,by October 15, 2003 .. ' . . . . -. " . -....
1',;. ., ::· li,\ .?i ·_., .~..-, 1,::,· f /' ·,_,I.· ,• .:-' •·it·~·!
. . .,_ .· . .. , , . . . ; . , ., ·. ~ontr~ct.Ren.ewals. ·., . , . , , . .
Motion by. Froemming, second by. Block, and unanimously carried .. to authorize the .Chair's
signature to renew the following contracts for the period ot' July ·1,. 2003, through Ju'ne 30,
·2004:~ ·.,. ·~ -.. ~-. . ,·:·(, . ·,.·.•.! _-.-,_.~-.. -,-. -,:, ·,·. ~--.-
, .. , ,, . . . . Pioneer Daycare Services , .. , ,c ..
._. •:; .:;' .. '. ; : ',.' l;?ign~er Senioipott~ges/ ,., , . , :.:, .·, ·
t;., .,;_;; ··: · ,-, I•.~; ·:··r_,, ·, I~)<-_ : : -_ _-· _·,; ~./J ·i,) f,.1 ·'. ·, ·..:1 i, _,::; · ,:,' _ \..:'
. , , . . Adult.LAC Committee : ,, ·,, . . ...
;Mqtior;i, b~ Block·,~second by',Nelscm, ~,!ld unariimously.~arried to appoi!"tt Ma'ry. ~ee Guberu9
as a professional member.to the Adult Mental Health Local Advisory Committee. . .-. I ' • '• • -, , ' • • • , ·• , ' •' • • -• • , • • •
, . , Approval of Bills & Claims . , _., . . .. · , .
Motion by Nelson, secpnd by Froemming, .and_,unanimously-c;arried·to·approve ttie Human
Services.bills & claims as presented. . ·. · · · ·· · · · ' ·· -· · · · '. · '
• • ,· >l · , , ' ' I
' ' . ·, ' . '
' · -· -.' · · ·· Adjourn"lent --., ·: . .
At 10:30 a.m., Chairman· Lee declared the meeting of-the Otfer-Tail County Human S~rvic~s
Board adjourned until 9:30 a.m. on Tuesday, September 23, 2003. ·
0
0
•
•
•
OTC Board of Commissioners' Minutes
September 9, 2003
Page 3
· Call to Order -County Board
The Otter Tail County Board of Commissioners convened Tuesday, September 9, 2003, at
11 :00 a.m. at the Otter Tail County Courthouse with Malcolm Lee, Chair; Syd Nelson,
Vice-Chair; Roger Froemming, Dennis Mosher, and Bob Block present.
Approval of Agenda
Motion by Nelson, second by Froemming, and unanimously carried to approve the County
Board agenda of September 9, 2003, as mailed.
Approval of Minutes
Motion by Block, second by Mosher, and unanimously carried to approve the County Board
minutes of September 2, 2003, as presented.
Approval to Pay Bills
Motion by Mosher, se_cond by Block, and unanimously carried to approve payment of County
Board bills per Attachment A of the official minutes.
Request for Reconsideration of Bruce Jakim Plat
Attorney, Bob Bigwood, requested reconsideration of the County Board's action to deny the
Bruce Jackim plat. Discussion followed. No action was taken. The County Board suggested
that the applicant could reapply with a change in the plat proposal.
Amendment to Agreement with the U.S. Fish and Wildlife Service
Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute Amendment Number 1 to the Cooperative Agreement between the U.S.
Fish and wildlife Service and the County of Otter Tail that provides for the establishment of
biological controls for invasive/exotic plants on private lands. An additional $26,000 will be
provided and the agreement will be extended to September 30, 2005.
Road Construction Extension Requests
Motion by Mosher, second by Block, and unanimously carried to authorize extensions for
road construction to October 15, 2003, for the following plats:
Blue Gill Bay Estates, Sewell Lake 56-408, (Gerald Balgaard)
Sportsman Landing, Jewett Lake, 56-877, (Brian Clouse)
Mullen's Country Court, Round Lake, 56-476, -(Vincent Mullen)
Joe & Sue Reimers, Pleasant Lake, 56-449
Tobacco Violation Order
Motion by Froemming, second by Nelson, and unanimously carried to authorize the Chair's
signature to execute the Order from the Tobacco Hearing for Don's Service. located in
Elizabeth, MN.
Recess & Reconvene
At 11 :39 a.m., Chairman Lee recessed the meeting of the Otter Tail County Board of
Commissioners for lunch break. The meeting was reconvened at 1 :00 p.m .
--OTC Board cifCommissioneirs' Minutes
: September 9, 2003
· Page 4
Public Hearing .,;. Indian Lake Water Surfac'e Use Ordinance Q
The P-ublic Hearing for proposed Indian Lake Water Surface Use Ordinance opened at
1 :00 ·p.m. ,-The County Attorney explained',tt\at the ·Ordinance dbes -'n6t allow -anyone fo
operate a motor boat in Indian' Lake equipped with any motor other than an electric trolling
motor. There are no public accesses on the lake. No one from the public was present and
no comment has been expressed. The Public Hearing was closed at 1:15 p.m. The County
· Attorney will' send the proposed-· Surface Use Ordinance tci. tfie Department of Natural
Resources for their approval and then, back to the Board for-final approval. · .-• ·,~, ·
. Highway Project Update .
The Highway Engineer presented an update on·the progress of highway construction :and
design projects dated September 9, 2003. ' · -. ,-,,. ·. · -.. :: · · -'' · .. : , ..
. , Aerial Photography Services -S.A.P. 56-609-03 .
· Motion by Lee, second by ·Mosher, ·and unanim·ousiy carried to' ap'p-rove· award'of consulting
services, to MARKHURD of Maple Grove for the CSAH No_ 9 Reconstruction from TH ·34
North to the Becker County Line in the ~mount of $,8,850.00_
' ' . ' . . . ·. _,,,-;-
· · i'. 0 · · • · Approval ofContract..:s.A;P. 56-603-07'& Etc. :-, -· .: · : · ,
Motion oy Lee, second by Block, arid unaniinousiy carried to authorize' the-Chair"s signature
to execute a Highway Construction Coritr'a'ct between tlie County of Otter Tail and Mark Sand
& Gravel Co_ for CSAH No. 3 and CSAH No_ 24.
· CSAH No. 21 cu'lvert Replacement . 0
Motion by Mosher,' second by Nelson, and' unaniniouslycarried to proceed with the Culvert
Replacement Project on CSAH No. 2~ arid begfn the bid process-as soon as possible: -
'• : • ,,_;•: • _: :1_, ',,' :·" i, . ,_,, I '1 ),__:-, J•.r !I.:~,,. , •.;. 0 f .• •. , ,,., >,:•
Move Update :, -,
University of Minnesota Extension Service Regional Office
Physical Plant Manager, Rick· Sytsma, reported that the final !11.ove to the GSC building is
completed and contracfors·are finishing with small'situati6ns that need some adjustments.··
' : '' • > : I ~,• !•: . I . ;,., . • • . l "\: I ; ' .. I ' .
County Coordinator, i..arry 'Krohn, reported that the Counfy has~been 'in-contact with the
University of Minnesota regarding providing space .for the• 'Regional Extension Office.
A Request for Proposal ha's been received from the University for'space; ·however, additional
information is required to' complete'the process. -County officials ·and University officials will
meet on Thursday, September 11, 2003, for clarification.
: ' ' (' • : ,, ! .... .:. •. ' '.
: Proposal for Lunchroom Operations ·: _: '·" · , .. ·
Joyce· Thompson'. speaking on -behalfofthe Employees' Committee, preserited a 'propos·aI for
lunchroom operations. The Employees' Committee recommended that the County Board of
Commissioners fund the purchase of vending machines for the Government Services Center.
The vending machines would be operated by ·-the Employees' Committee_ The funds
•generated would be used· to stocR and:-inaintain ttie• equipment,· provide· anriual employee
events, and pay back'some-of the 'original cost-of the-machines. '··Six machines will cost Q
approximately $30,000. Discussion followed. Commissioner Mosher questioned if a lease
with an option to buy would be a possibility. This option will be further researched.
•
•
Premise Permit
OTC Board of Commissioners' Minutes
September 9, 2003
Page 5
Otter Tail County Resolution No. 2003 -52
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of
licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling
Control Board; and
WHEREAS, the Dent Firefighters Relief Association, Dent, MN, has made an application to
the Gambling Control Board for the purpose of conducting lawful gambling at the Galaxy
Resort, in Star Lake Township of Otter Tail County; and
WHEREAS; Minnesota Statute 349.213 provides that the Gambling Control Board may not
issue a premise permit unless they receive a resolution from the Otter Tail County Board of
Commissioners approving the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose
the conduct of lawful gambling by the Dent Firefighters Relief Association, Dent, MN, at
Galaxy Resort, in Star Lake Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
hereby approves the conduct of lawful gambling by the Dent Firefighters Relief Association, .
Dent, MN, at the Galaxy Resort, in Star Lake Township of Otter Tail County, provided the
applicant meets all the necessary criteria for the licenses and permits as required by the
Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to
the Township of Star Lake by sending them a copy of this resolution.
Commissioner Froemming seconded the motion, and upon beir::ig• .put,\to vote, was
unanimously carried. '
Adopted this 9th day of September, 2003.
/ Malcolm K. Lee, County Board Chair
Attest: /--a, 41
Larry Krofin, Clrk
Premise Permit
Otter Tail County Resolution No. 2003 -53
• Commissioner Nelson offered the following and moved its adoption:
v
. OTC. Board of Commissioners' Minutes
September 9, 2003
Page 6
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of Q
licenses and permits for the· conduct of lawful gambling lies with the Minnesota Gambling
Control Board; and ·
. ' ,_ ,,.,,,
' WHEREAS, the Dent Firefighters Relief Association, Dent, MN, has made an application to
· the Gambling Control Board for the purpose ·of conducting· lawful gambling at the Silver Moon
.Lounge, in Perham Township of Otter.Tail County; and .
"'·
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not
•issue a p~emise permit unless.they receive a resolution from the Otter.Tail County Board of
·Commissibners·approvingtheapplication.for.apermit;and-.. · . ., ·'"', , , 1
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose
the conduct of lawful gambling by the Dent Firefighters Relief Association, Dent, MN, at Silver
Moon Lounge, in Perham Township of Otter Tail County . ._ :, 0 •
,,f ~ .
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
hereby approves the·.conduct of lawful gambling by the Dent Firefighters Relief Association·,
· Dent, MN:• at the.Silver Mocin Lounge, in Perham Township of Otter Tail County, provided the
applicant meets all the necessary criteria:for the licenses and permits as:required· by·the
Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to 0 the Township·of Perham by sending them a copy of this resolution. · · ·
Commissioner Froemming seconded the motion, and upon being ·put to vote, was
unanimously carried.
, • I,
Adopted this 9th day of September, 2003.
/
•
1
j Dated:. _ __,_..,.,_/.._,; (p""/"""o,._?.__..,;_;;_ _ ___;__ I I
County Road Ditch Cleanout · ..
Motion by Mosher; second. by. Lee, and · unanimously ca~ried .to authorize the Chair's
signature to approve an application for cleaning a county road ditch in Section 26W, Twp
131 N, Range 43W in Aastad Township on County Highway No. 25. '·• ·.· , , ·
· Keys for County Office Buildings
Motion by Block, second by Lee, and unanimously carried to require that any key that needs
to be ordered for County Office buildings must be ordered under the direction of the Physical Q
Plant Manager. :"L • , • ·, · : • r
•
•
•
~--•.)~i.'.,:·f',1-i. ~-~,"r·~·,_,•~;:,'.'.'
, • V
OTC Board of Commissioners' Minutes
September 9, 2003
Page 7
Approval for Payment-Computer Equipment
Motion by Block, second by Lee, and unanimously carried to authorize payment for computer
equipment at the new Government Services Center at a total cost of $73,091.00 retroactive
to July 25, 2003.
Adjournment
At 2:57 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, September 16, 2003.
OTTER ;:...~ouNTY soA,WM1ss10NERs
By: ,?-"' //~ ,
Malcolm K. Lee, County Board Chair
CB/kd
••• I
-,
r, --
• it .•
' '
" '
·' ' '
0
0
0
•
•
•
9/10/2003 12:12:35
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 9/09/2003 FOR PAYMENT
VENDOR NAME
A-1 LOCK AND KEY AMERICAN INSTITUTIONAL SUPPLY AMERICAN TOWER CORPORATION J ANDERSON
ARAMARK SERVICES INC
ARVIG COMMUNICATION SYSTEMS
ASSOCIATION OF MN COUNTIES
AT&T CORP
ATCO INTERNATIONAL
MAVIS AUSTIN
BATTLE LAKE AUTO PARTS
BERT'S TRUCK EQUIPMENT OF MHD
BIG CHIEF INC
BJ'S EAST
ROBERT BLOCK .
BOB'S NAPA AUTO PARTS
BOTNER EXCAVATION SERVICES LLC
BRANDON COMMUNICATIONS INC
BRAUN VENDING INC BRETZ HARDWARE CARR'S LAKE COUNTRY SUPERMARKE COOPERS TECHNOLOGY -GROUP
CRS INC DETENTION REPORTER
CULLIGAN
DAN'S EXHAUST PROS
DENNY'S CONOCO
DICKS STANDARD DIVERSION AUTO
EAGLES CAFE ANO CATERING SERVI EARL F ANDERSEN INC MARK ELLENSON
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS POLICE DEPT
FERGUS FALLS SMALL ENGINE & TR
FERGUS POWER PUMP INC
FERRELLGAS
FREUND CONTAINER INC
ROGER FROEMMING
FRONTIER PRECISION INC
GALL'S INC
GERALD N EVENSON INC
GERRY'S PARTS SUPPLY
GR GRAPHICS INC FARGO
HENNING ADVOCATE
HOLIDAY CREDIT OFFICE
HOLIDAY INN ST CLOUD ·
PAUL'S HOLIDAY STATION STORE THE HOOVER CO -__ .
INDEPENDENT EMERGENCY _ SERVIC_ES . ·
AMOUNT
70.29 153.27 75.00 l,BOQ.78 3,973.97
21.29
320.00 150.00
153.00
59.99
19.47
20.82
16.00 77,44
5.85
41.09
.39,170.10
11,755.25
36.59 9.14
1,320.19
959.07
48. 00
23.15
53.83 148.96 30·, 44
20.86
40,42 211.61
100.00
618.28
721. 70 954.64
22,868.00
75.62
325.97
58.68 106.92 30.50 1,010.95 117.38 200.16 121.84 525.80 145.50 106.40 _
33.12
150.00
Otter Tail County Warrants
September 9, 2003
Page 1_, Attachment A
IFD66 COUNTY 56 PAGE l
9/09/2003
.. Otter Tail 6ounty Warrants
September 9, 2003
Page 2, Attachment A
;-, OTTER TAIL COUNTY' AUDITOR
9./10/2003 .. PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
12: 12 :35 °1·' WARRANTS 'FOR PUBLICATION .
\ • L O • •
IFD66 COUNTY 56 .. PAGE. 2
WARRANTS APPROVED ON 9/09/2003·FOR 'PAYMENT 9/09/2003
VENDOR NAME ..
INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERSTATE ENGINEERING INC KELLY SERVICES INC . •. KERN & TABERY INC;
LAKE REGION DENTAL' CENTER
LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE DONALD LARSON . LEGAL DIRECTORIES PUBLISHING C LOCATORS &.SUPPLIES INC MARK SAND & GRAVEL CO MATTHEW BENDER & COMPANY INC MERITCARE MEDICAL GROUP MIDWEST TESTING LABORATORY .. ,MIDWESTERN MAT RENTAL & SUPPLY
' MN. MOTOR COMPANY · MN'STATE AUDITOR
MN STATE LAW-LIBRARY DENNIS MOSHER NANIK'S ELECTRIC NATIONAL BUSHING & PARTS CO NELSON DODGE GMC NELSON INTERNATIONAL NORTH UNION TEXACO NOVA FIRE PROTECTION ..
OLSON AUTO ELECTRIC OTTER TAIL CO TREASURER OTTER TAIL .TELCOM PAMIDA INC. .
PEBBLE LAKE TAKE 5 PELICAN CASH & DASH PELICAN RAPIDS'PRESS PITNEY BOWES . , PRECISION MIDWEST PRODUCTIVE'ALTERNATIVES INC RACKWARE INC-RELIANCE TELEPHONE REVIEW ENTERPRISES INC ROYAL TIRE INC CHERI SCHULTZ SIGELMAN STEEL & SALVAGE CO IN SOUTH MILL SERVICE SOUTHTOWN C-STORE STOP·N·GO STORES INC STRAND ACE HARDWARE STREICHERS·
US BANK US POSTMASTER
AMOUNT
:·.-126.93 .-, 6,996.22 ·315;00 . 220. 94 109,012.50 386.00 1,482.10 275,00 14.34 38.70
,• . . 2.56 168,254.11: 1,787 ,55· 682.25 ,4,324.00 . 26 .20
; 1,238.21 •, '··13, 309 ."•77
175.00 . 61. 20 · r, 410·. 19 -26.36 -86.53 11.81 '589.63
290', 00 ••' 4s·.s5 276. 96' 10.60. ' . 13 .. 86 ·
7.72 292.55_, 309.B0, .
372.84· -2B .. 02 .
207.78c 859 ;92 · 4.09· ·102.00·.
14.00 . so. 00
,. _x 101·, 66 .. '3;222.73· . . 331.09· •·--13B0.SS ,: ' ' 1B, 14
•' -.... 867 .27
1;150.00 220.00
-... t ,;
._
I, . '.
0
0
0
9/i0/2003
12:12:35
• ****
Otter Tail County Warrants
September 9, 2003
Page 3, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 3
WARRANTS APPROVED ON 9/09/2003 FOR PAYMENT 9/09/2003
VENDOR NAME
VALLEY SOFT WATER LTD VAUGHN CHEVROLET CO VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VIKING OFFICE PRODUCTS
WADENA ASPHALT COMPANY INC WALLWORK TRUCK CENTER
WES ' FUEL STOP
WEST GROUP PAYMENT CTR
LUCAS WESTBY 210 LUBE EXPRESS
FINAL TOTAL •••••.•
AMOUNT
27.50 45.53 66.23 282.11
5.00
188.40 215.22
191.98
89.00
6,359.08
15.00
146.92
$417,808.83 ****
0
. ,_.
_,-. I
' .
0
0