HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/05/2003•
•
•
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail Couraty Courthouse
Colnmissioners•· Room, Floor 1-B
Tuesday,August5,2003
9:30 a.m.
I Call to Order
The Otter Tail County Boarp of Commissioners convened Tuesday,. August 5, 2003, at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; DenMis Mosher, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Mosher, second by Block, and unanimously carried to approve the County Board
agenda of August 5, 2003, with the following addition: ·
11 :10 a.m. -Courtl Services Director-Request to Establish Bank Accounts
I Approval of Minutes . .
Motion by Froemming, secor;id by Nelson, and unanimously carried to approve the County
Board minutes of July 22, 2003, as presented.
I Approval to Pay Bills
Motion by Mosher, second by Block, and unanimously carried to approve payment of County
Board bills per Attachment A bf these minutes. I I
Physical Security & Personal Safety Policy
I Approval of Grant Agreement
Safety Director, Tiny Holm, presented the Otter Tail County Operational Policies for Physical
Security & Personal Safety irtiplemented under M.S. Chapter 15.86. Motion by Block, second
by Mosher, and unanimously carried to approve the Otter Tail County Physical Security &
Personal Safety Policy as r, resented, subject to a clerical correctior:, on Page 4 of the
document.
Motion by Nelson, second by Froemming, and unanimously carried to 1authorize the Chair's
signature to execute a Grant: Contract between the Commissioner of Public Safety, Division
of Emergency Management, Jand the County of Otter Tail for the period of October 1, 2002
through September 30, 2003; This grant, not to exceed $21,926, is federal funding that pays
for a portion of the County's Emergency Management Director salary. Mr. Holm reported that
all qualifications to receive th~ grant have been met.
Rlquest for Off-Sale Liquor License
Rick Green, owner of Spar~time Bar & Grill, stated that he is seeking an off-sale liquor
license. He stated that ther~ is decreased bar business because of new laws; however, the
off-sale business is increasing. There are several off-sale licenses (located in municipalities)
within several miles of his business and in order to compete, he is seeking this license.
County Attorney, David Hat)ser, referred to M.S. 340A.405 Subd. 2, which prohibits the
issuance of off-sale liquor license when the establishment is located within a mile of a
municipality. Commissioner~ referred Mr. Green to state legislators 'to request that they
introduce a bill to change the law at their next legislative session.
OTC Board of Commissioners' Minutes
August 5, 2003
Page 2
_ , C_ounty Ditch No •. 2~ •·
County Ditch No. 68
Ditch Inspector, Randy Wasvick·, stated'that County Ditch No. 25 runs between Round Lake
and Star Lake. He presented a drawing on behalf of Mike Hagen showing his proposed
construction of a private drive into property that crosses Ditch No. 25_ The Land & Resource
Director and Ditch Inspector reviewed the plan as favorable. Motion by Lee, second by
Froemming, and unanimously carried to authorize Mike Hagen's _ request to construct a
private drive that,will cross Ditch No: 25 as presented. ',,· · '-, : · · : . · .:; : ·' ' ' .. -
~. ,' "l • ·, ,·•.1 \ ' \ ::: ,, • :.: :_.,1 ·:i··· \~ .
The Ditch Inspector r~ported a problem with beaver 'plugging' a culvert under a· Township .
Road in Ditch No. 68, Inman Township. Motion by Froemming, second by Mosher, and
unanimously carried to approve a clean :out of a culvert in the Ditch No. 68 System using the
funds in the ditch system to pay for the service. · ' · 4 • ! · ·,: .. -. · · · ' · · .
', < j • .. ~ ·-. • '; ( ··.;,,. I I C '.... ...J
.. :;,, · -. "•· ·: ''. ;_ GSC 'Project''-1 • -~' ·' •·~· .-· · ,; . :r
Architect, David Shultz, reported that the remodeling of the GSC building is in the last 5-10%
of the projec;:t. He reported tt,~t. a d,ecision ,_~as been m_ade to shift _the proposed move.
scheduled for August 15th to the''September''5th weekend because 6f'some construction~
delivery issues. Physical Plant Manager, Rick Sytsrna, .. reported that ttie Fergus Falls School -
District will be purchasing most of the,furniture from the.121 Washington Avenue building and
th.~t the Child Support .. Unit ,wi!I _be .t.empqrarily .located in the 505 South.Court ,building.
Lengthy dis·cussicin tocik place rega·rding closing departments Monday after.their respective
move to allow employees to organize their areas and provide good customer service the
following day. Commissioners agreed that each ,department may decide individually if they
need to be closed to the public the day following .their move. · Arin Packer from Shultz
Torgerson Architects briefed the County Board regarding t~e vendors that submitte,d an.
estimate for moving County departments to the'GSC building.· -Bids were received from four·
ve~dors; the_ bids. were analyzed. for"'hourly rate, crew .~ize, ,on-site sup,ervisi?n, etc.:
M~. Packer recommended hiring_BE'lltma·nn Grou'p. C61l]hlissioner):~l~ck expressed concern
regarding control of the· lerigth of time spent by the' movers; however, since tha_t' will be'
supervised by the on-site Move Coordinator, motion by Block, second by Lee to hire··
Beltmann Group as the vendor responsible to move departments into their ne.w sp_aces in the .
, ·• ·I ' • ' ,J '' ' _ • ' •• !I ' '• ' Government Services Center,~. Motion".and · second were· withdrawn,. a_s a ·motion __ is r:,ot
required based on the County's Contract Administration Guidelines. _ _, . -•. ' ',I . ~ ·' I. ! ~I' l·•· j : ·,:._,,., ' ','•,, .. ·J. . ' :t -
:-• , , 1: -·; :,_·. "Highw~yConti-~~ts· .. _ . · ;,-;, . _ ,
Motion by Mosher, second by'"Block, 'and unanimously. carried to _a,uthorize the· Chair's
' f · , 1 '. ' I' , I -j 1' f • , . ' ! · ' signature to execute a contract between the County' of Otter Tail and Mark Sand & Gravel-
Co. to perform construction work_ on 9R No. 119 .from, TH 21 O _South 6.048 miles to CSAH
No 47., C.P. 03:119B. The motion is contingent upon the County Atton:1ey's approval. __ -. , ·, ·i ,, '· ' ,-, ;;1 , , .r'. -· ,; . ' :-· 1.-. , .'"I,-~' •,:.i
• ~, ' . ' ·• • ' . , . . ' • . t' ·, • . •. -. i. . :_. . -: , '
Motion' by Mosher, second by Froemming, and_'una'nimously'car~ied to authorize th~ Chair's.
signc:iture t9 exe~ute .1!1 c;o~/r,act'between the Cq~nty of 9tter Tail and C1entral.9pecialties,. I~(?-·.
for construction· w·ork :on CSAH No.· 5 . from"TH 210 to 180th Street South of'Clitherall, , . ' . ,, . • 1· -' ' . ·, • . ' • ' S.P. 56-605~06. The,motion is contingent upon' the County Attorney's approval. '· · ·
.1 , , ·. , .• ; I, .• , • . t ·, . , . . , • · • , , • · ,-I • • : \ _,,, ~ ·, 1 \ t • 1
0
0
0
•
•
•
. -' ' OTC Board of Commissioners' Minutes
· August5,2003
Page 3
Bid Award -S.P. 56-696-02 & S.A.P. 56-696-03 .
After previously advertising fbr bids, Highway Engineer, Rick West, opened the following bids
at 1 :00 p.m. on July 16, 2003 for Bridge Replacement and Street Reconstruction on CSAH 96
in the City of Pelican Rapids:
Robert R. Schroeder Construction $1,014,259.11
Glenwood, MN I .
Mark Sand & Gravel Acquisition Co. $1,326,169.50
Fergus Falls, MN I ,
Motion by Lee, second by Nelson, and unanimously carried to award S.P. 56-696-02 &
S.A.P. 56-696-03 to Robert R. Schroeder Construction of Glenwood, MN as the low bidder, at
a bid price of$1,014,259.11. !
Fund Transfer
Increased Change Fund ,
Motion by Mosher, second by Froemming, and unanimously carried to approve an operating
transfer, in the amount of $35,030.58, from the General Revenue Fund to the Tax Forfeited
Land Sale Fund for maintenJnce and cleanup cost incurred in 2003. · I . ,
Motion by Block, second by Mosher, and unanimously carried to increase the License Center
I change fund from $175.00 to $600.00.
c1Jsure of Motor Vehicle License Center ,
Motion by Mosher, second ~y Block, and unanimously carried to authorize the closing of the
License Center (Motor Vehicle, Driver's License, and Game & Fish) office on Thursday,
September 18, 2003, for th1e purpose of allowing staff to attend the Department of Motor
Vehicle's annual training sertiinar in Alexandria.
I
~equest to Use a Tax Forfeited Site .
Motion by Mosher, second by Froemming, and unanimously carried to authorize the
Underwood Community c1'ub to use the Underwood Grain Elevator Site during the
Underwood HarvesUFall Fe~tival. · '
: !
Establishment of Bank Accounts
Chuck Kitzman, Court Services Director, requested approval to establish two bank accounts
for the purpose of collecting I local correction fees with credit cards. On~ bank account would
be opened at Security State Bank in Fergus Falls and the other at the East Otter Tail Credit
Union. He reported that thelstate Auditors have assisted in developing this process. Motion
by Nelson, second by Froemming with Mosher abstaining, to approve the opening of two
bank accounts as presentedlcontingent upon the approval of the Treasurer.
New York Mills Building · 1
Motion by Nelson, second y Froemming, and unanimously carried to authorize the use of
I • the conference room at the NI ew York Mills building for Newton Township's monthly meetings.
Newton Township would be responsible for a nominal fee (to be determined) for use of the
room and for scheduling their monthly meetings with the Maintenance Staff at the New York
Mills building.
~ ' . ... • ' ! ,-. ' OTC Board of Commissioners' Minutes
August 5; 2003
Page 4
-,·.
. Closed to the Public -Performance Evaluation Q
i: · . '. ' , : , . Recess · '
At 11 :30 a:m:, Chairman Lee declared' the ·meeting of the Otter Tail County Board of
Commissioners closed to the public for the purpose of evaluating the performance of GIS
Data Base Coordinator, Sherry Leabo, pursuant to M.S. Chapter 13D.05 Subd. 3. All five
seated commissioners were present for the evaluation.· ~ A summ~fry' of. perf9rmance
conclusions will be provided at the next regular County Board meeting. At 11 :50 a.m., upon
conclusion of the performance evaluation, Chairman Lee declared. the meeting ,of the Otter
Tail County Board of Commissioners recessed for lunch break. · ·-·
' -' . . . :" I.# , ,: .. ::·I'. 1 · • ' _ I I L' ;
, , . . Reconvene
At 1 :30 p.m., Chairman Lee declared the meeting
Commissioners reconvened.
·,q . ,.·l.. -.. '.1
of the Otter Tail. County Board-of . . . ./ . ' . . ~
Support for the.Right to. Practice Forestry Act
. . .. Otter ~ail County .Resolution N.o. 2003 -49 . ,,
Commissioner Mosher offere,d the following and mov~d its adoption: , •. ·, . __ •. J , • • , , ' • • f ,# 1 -• ~ , '• , ·, -, • -,
',11••,•-.,•L••,1"."(,•,;,• ~.•,• ... ••-•• _I
WHEREAS, the practice of forestry is extremely important to the economy, environment,
high-quality scenery, diversity of. wildlife, 13nd quality of water in. lakes and streams in, this
state, and , • . , • , , ,, , ;,, I . · l · , • , . -. · , ,· ·• -· ' ·
WHEREAS, the proper use of forest resources •is. an inherent element in the viability and Q
sustainability of comniunitie~ ,locat~g .in forestland, and · ·
. ,-' ' ' ' \ -, ' . ' ' . ' ' ' . -. ~ . t
WHEREAS, th~ avail;bility of forest' resources is critical for supporting qu~lity heaith. facilities,
quality educational systems, and empioyment for residents choosing to live on ,forest land or
in forest land communities, and
• ' -•· • •' . . ' •• • • .._ 'I • • • '•· .
W~EREA~ .• prescriptive managen;,ent,. of· fqre~t!~nd · through_ . proactive quality . land
·stewardship .programs ·utilizing , combined biophysical . information .an<!. silvicultural. prin<riples
and practices is necessary for the establishmerit of new fore!,t crops, tending_ .e~istinQ ~ryd
new forest crops and removal of wood fiber, and
WHEREAS, the protection ofprivat~ pr6p~rty rights is.an integral part of the rightto practice,
'. • .. ' • ' 1_ . ' ) • ,.. . • -· '.
!9restry. · . , . -,
,-:-.,,·· -~' ·-.-.. ,··!·,, .11·,,,,1._-,· ,.,. ·:,,\';:,', _;_·: : ::
NOW, THEREFORE,.BE IT RESOLVED,.that the Otter Tail County Board of Commissioners
'supports the pass~g1(6fSF1092, "ThtR}§Jht to Practic~·ForestryA;ct". ' . ,C • ,. ' i , .•
·, . --• . . ,, . . ' , • . . . r.. . . . •-. .. • -. ~ ' '
Commissioner Block seconded the motion and ·upon being put to a vote, the above resolution
was unanimously adopted.
Dated: : .8jr2_/o;3 7
Attest: lw J .
.. -~-,
Larry Krein, Girl<
,r ., . UN .. -~o~~'.~.Sl~NERS ·:
• • ,. j • 0
•
•
•
I
-------------------------------------. '
.:_,,';
OTC Board of Commissioners' Minutes
August 5, 2003
Page 5
Public Hearing to Amend Lake Improvement District Orders
At 1 :35 p.m., Chairman Le~ opened the Public Hearing to amend the established Lake
Improvement District Orders! County Attorney, David Hauser, stated that after three of the
lake improvement districts had been established, absentee balloting ,procedures for LID's
became a law. Ron Anders6n from the Little McDonald and Paul LID and Mr. Lund from the
PGOLID both spoke in favot of the amendment. Motion by Nelson, second by Froemming,
and unanimously carried tol adopt the proposed language to establish absentee balloting
procedures for Otter Tail Co,unty Lake Improvement Districts. The language will be inserted
into the current, four LID Orders. '
Reclassifications
Motion by Mosher, second by Block, and unanimously carried to honor two reclassifications,
one in the County AttornJy•s office and one in the Treasurer's office, because these
reclassification requests wete in process before the motion to freeze all reclassifications was
adopted on July 22, 2003. I
Jo,b Opportunity Building Zones (JOBZ)
County Coordinator, Larry ~rohn, informed the Board that West Central Initiative will apply for
Job Opportunity Building z6nes for the nine counties in their region. A decision regarding
where these JOBZ will be lo1cated will be made at the end of this year. '
Dog Bite Order of Findings
Mr. Hauser presented the qrder of Findings for the Dog Bite Hearing held July 22, 2003, for a
dog owned by Evelyn Swedberg.
I
Health Insurance Continuation Policy
Motion by Mosher, secon'.d by Block, and unanimously carried to approve the Health
Insurance Continuation Policy as presented. This policy/guideline was requested by Blue
Cross Blue Shield of MN, t~e County's health insurance carrier.
I Adjournment
At 2:10 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners adjourned 1;1/I ntil Tuesday, August 12, 2003.
Dated: 8 /r 2 lo:, -~v_;;;OUNTY BOARD o~~ISSIONERS
J I ~
Attest ~ ~ Lar~n,rk
CB/kd
,,
.,,
. ' ., . •• l
-· ,..,r·.
-'
ll I'
I
!2 · .)fY",
-:j! '~
. I
r
.1'
... , ; '(
'j ,·.·;
...... ,
-(L)
,:.,
r:
.,
, '
'·-. ../
1t
' 'I
_' I I'
.. ,,
·. ,,
u
. ' , -.
' ,_'
,_
0
0
0
•
8/C-5/2003 12:18:58
•
Otter Tail County Warrants
August5,2003
Page 1, Attachment A .
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
''
I WARRANTS FOR PUBLICATION
VENDO:=S iPROVED ON 8/05/2003 FO::=NT
A-1 LOCK AND KEY 38.29 ACS I 6,928.23 AMEM 100.00 AMERICAN INSTITUTIONAL SUPPLY 102.72
SCOTT ANDERSON! 68;66 ARAMARK SERVICES INC 8,839.74 ARMOR HOLDINGS/FORENSICS INC 34.00 AUTOMATED MAILING SERVICES 733.52 BALLARD SANITATION INC 88.60 BEST WESTERN WINONA 195.60 BETTY'S PANTRY! 125.13 BEYERS BODY SHOP INC 95.85 BIELEMA FUNERAL HOME 300.00 BIG FOOT GAS&' GROCERY 122.01 BOB'S STANDARD BULK SERVICE 35.15 .BOUND TREE MEDICAL LLC 44. 93 BP AMOCO I 18.73 BRANDON COMMUNICATIONS INC 1,925.79 BROCK WHITE COMPANY LLC 779.10 BROGARD PLUMB]NG 14.94 JAN BROOBERG I 35.45 BUSETH TlJSOW AMERICAN LEGION _ 100. 00 CARR'S LAKE COUNTRY SUPERMARKE 573.70 CARR'S TREE SERVICE 127.80 CIVIC RESEARCH INSTITUTE INC 169.95 COMTECH GROUP/USA INC 900.00 CONSTRUCTION BULLETIN MAGAZINE 1,026.48 COOPERS TECHNOLOGY GROUP 43.72 CORNER STORE I 61.45 JEREMY COSSETTE 24.21 DACOTAH PAPER! COMPANY 305.18 DEER CREEK EXPRESS STOP INC 134.55 • DIVERSION AUTO 559.10 DYNAMIC IMAGING SYSTEMS INC 3,115.05
ELLINGSON-BRENDEN AMER LEGION 100.00 ERHARD VILLAGE STORE 33 .60 EVERGREEN EQUIPMENT INC 114.90 F-M TYPEWRITER SERVICE 100.00 FARNAM' S GENUINE PARTS INC 150. 32 KAY FAWCETT I 43.38 FERGUS ELECTRIC 233.98 FERGUS FALLS/MEDICAL GROUP 1,970.00 FERGUS FALLS POLICE DEPT 597.09 CITY FERGUS FALLS 91,303.67· FERGUS INTERNATIONAL INC 64.57 FERGUS POWER/PUMP INC 725.00 FERGUS TIRE CENTER 21.00 FOTH & VAN DYKE 17,742.19 GRAINGER INC 71.31
IFD66 COUNTY 56 PAGE 1
8/05/2003
,Otter.Tail County Warrants
August 5, 2003. .
Page 2, Attachment A
·OTTER•TAIL·COUNTY AUDITOR IFD66 8/05/2,003
12:18:58 ,. PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM , COUNTY 56 .
. ,
0
. . . _WARRANTS FOR PUBLICATION . PAGE · 2' . .. ' ..
. , WARRANTS. APPROVED o;,., ,8/0_5/2903 FOR PAYMENT -'.8/05/2003
VENDOR NAME
GREG BARRY EXCAVATING HOLLIE HAGEN ~ · . , NEILL HARDINA· . , ~ , " ~:n:g ~g~~TS, .INC
TERRY HOFF , ,·. . .
HOLIDAY CREDIT OFFICE
THE INDEPENDENT,, INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR
INTERSTATE INC . • INTERTECHNOLOGIES. GROUP LYND IUNGHUHN ·· DAVID IVERSON .. ERWIN JOHNSON · . KELLY SERVICES INC
KEN BUSHMAN EXCAVATING
LAKE REGION HEALTHCARE CORP LAKELAND TRUE VALUE HARDWARE LARRY OTT INC TRUCK SERVICE LARSON-PETERSON & ASSOCIATES LAWN & LIMB . . LOCATORS & SUPPLIES INC MCCC MI 33 MERICKEL LUMBER & ACE HARDWARE MEYER GARBAGE SERVICE MICK'S SCUBA INC MID-STATES WIRELESS -INC MIKE'S LOCK & KEY SERVICE MILLER & HOLMES INC MN SHERIFFS ASSOC . MUDPUMPER MUDJACKING NELSON DODGE GMC SYDNEY NELSON , , JOYCE NERDAHL NETWORK CENTER COMMUNICATIONS
NETWORK SERVICES COMPANY NORTHWEST DIVERS OFFICE DEPOT OLSON-STITZEL·AMERICAN LEGION OTTER TAIL CO HUMANE SOCIETY OTTER TAIL PUBLIC HEALTH OVERHEAD DOOR COMPANY PAMIDA INC ..
VIRGINIA PAULSON-PELICAN RAPIDS PRESS PERHAM AUTO WRECKING INC PERHAM CO OP CREJ\MERY.
AMOUNT
700. 00· 5.30 ·-35.00 ., . 91.05, 44. 79· 41.87 353. 91' "46.35 ·3,401.98 . 328 .48
3,795.73 864.58,
900.00 :9. 63 .
'75.40 185.00
3;761.48 -1,230.00 1;020.00 36.49 1,000.00· 7,364.33 186.38 278.19 ·, 308.00 . 144.43 22.81 37;07 349;00 460.00 2,061.55 · 600.00 · '7,250.00 410.93 131.40. . 125.00 1,183.00 377'.61 355;60 59.45 100.00 94.88 · 37.00 495.00 · ·110. 80 · , '135.00 149.35 383.41 48.39
T
0
0
. ' .
•
B/Ci5/2003
12:18:58
•
****
•
, • Otter Tail County Warrants
AugustS,2003
Page 3, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 I WARRANTS FOR PUBLICATION PAGE
VENDO:=S iPPROVED ON 8/05/2003 FO~~~ 8/05/2003
PERHAM ENTERPRISE BULLETIN 386.20 PETE'S AMOCO / 133.05 PETE'S BODY SHOP & TOWING 70.29 CHERYL PETERSEN . 56.63
3
PITNEY BOWES CREDIT CORP 952.11 PUBLIC SAFETY CENTER INC 191.19 RACKWARE INC ·1 1,379.98 ALLEN RICKS . 83.95 RINGDAHL AMBULANCE SERVICE 710.50
SCHMITZ FORD I 3 7 . 3 5 SCHWAAB INC . 31.55
SEWER SERVICE 50.00 SHERBROOKE TURF INC 1,879.72 SKIBNESS STRIPING 550.00 SOUTH MILL SERVICE 1,971.62 SOUTHTOWN C-STORE 663.08 THE STATE CHEMICAL MFG CO 109.70 STEINS INC I 1,461.01 , STENERSON LUMBER 21.29 STINAR-STURDEVANT-STOLZ 100,00 MICHAEL STOLTMAN 30.00 · GENEVIEVE STRANDE 120.00 STRINGER BUSINESS SYSTEMS INC 52.07'· DAVID THOMPSON 260. 00 . , JOSLYN THOMPSON 75.00 TNT REPAIR INC 5.00· US POSTAL SERVICE 20,000.00' VAUGHN CHEVROLET CO . 3 3 8 . 1 7 .
VICTOR LUNDEEN COMPANY 2,134 .37· VIKING OFFICE PRODUCTS 220.91 VOSS LIGHTING 340.05 WALTERS PHOTOGRAPHY 154.32 RANDY WASVICK 49.03 WES' FUEL STOP 92.30, WEST CENTRAL/TELEPHONE 30.90 LAURIS WOESSNER 600.00 210 LUBE EXPRESS 5.00 I •FINAL TOTAL. • • • • . • $217,578.68 ****
• -, T
. '
0
J.I
_"_l
' '
\ C
' ' '
L
,
'
0
.,
: '
-'·
,,
0