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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/08/2003• • • I MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, July 8, 2003 9:30 a.m. . I . Call to Order . The Otter Tail County Human Services Board convened Tuesday, July 8, 2003, at 9:31 a.m. at the Otter Tail County cburthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher) Roger Froemming, and Bob Block present. ElectiJn of Human Services Chair and Vice-Chair Motion by Nelson, second by Froemming, and unanimously carried to elect the same Human Services Chairman (Comrpissioner Malcolm Lee) and the same Human Services Vice- Chairman (Syd Nelson) for the remainder of CY2003. Approval of Agenda Motion by Mosher, seconp by Block, and unanimously carried to approve the Human Services agenda of July 8, 2003, as mailed. Approval of Minutes Motion by Froemming, sec,ond by Nelson, and unanimously carried to approve the Human Services Board minutes of June 24, 2003, as presented . Dental Service Options Public Health Director, Diane Thorson, introduced Mike Fitzgerald from the Department of Human Services. Mr. Fitzg1erald discussed the possibility of a dental clinic in Fergus Falls to . ' serve developmentally disabled clients that will be moving into the community setting. The State has staff for a clinid and is looking for space, equipment, and other assistance in developing a partnership With the County or other governmental agencies. Mr. Fitzgerald explained that the clinic Would need to operate as an Enterprise Fund and not rely on appropriations after the sta~ up of the clinic. Ms. Thorson requested permission to allow the State to use the dental equipment purchased by the County through grant dollars to pool resources and bring needed dental services to the community. The Public Health Department would continub to provide outreach and connect people with the services. Ms. Thorson will return to the Board with an agreement regarding the use of the dental equipment. ~est Central Regional Juvenile Center Court Services Director, Chuck Kitzman, briefed the Board on a WCRJC Advisory Board meeting held June 26th• Th~ Advisory Board discussed the issue of a $437,000 facility deficit and the request by Clay Co~nty for member counties to share in payment of this deficit. After lengthy committee discussidn, Mr. Kitzman felt that Clay County may be willing to reduce the deficit amount requested trbm the member counties. Further discussion will take place if I Clay County presents a new proposal. I Local Corrections Fees Proposal Mr. Kitzman reported that, in an effort to cut costs and find new sources of revenue, he is requesting approval of Local Corrections Fees for probation services. He provided copies of . . OTC Boa"rd of Commissioners' Meeting , July 8, 2003 Page2 1.., .. ' the statute that authorizes counties to charge corrections·,fees~ Credit cards may be used for Q payment of these fees. Several·credit card company proposals were provided and lengthy discussion followed. Motion by Nelson, secorid by Froemming, and unanimously carried to authorize the Court Services Department to charge Local Corrections Fees as presented and t<:> authorize the Court Services Director_ to solicit a contract yvith a crt'ldit card comp~my for clients to pay electronically for the, fees; . . . . -. .· ._~~.;'(-. -· ,, .J , , ·,: _ , <'., , Bu~getManagement Guidelines.•·. . , . ·: ;-, -. Huma11 $eryice!l Dire,ctor, John J;:!iQsmore, reporte,d an expected :1:::1 milli9n d9lla~ shortfal_l in the Human Services budget fo~,:the, next -twe> years. He pre.sented ,t~e-1g1,1i91flline,s .the, Management Team will use to make budget decisions. • ... ·.-,( :, ,· .. , '.... . ' . ~· ~· . . : : , , -. _ , .;,,,'. , . -· , -~ommunity CSSA Meetings , ._ ··. •'.' r • :·; , • .-1 ,:c·· , .Mr. .Dinsmore proyided data COl)lP,iled ,during ten cpmmunity mee,ting~)o _g1:1in -input' fro!ll. the,· public regarding Human Services programs:· The. turnqut fr9m the public ,at-t~ese_ community meetings was quite low; therefore, the focus next time will be on targeted meetings inviting providers and other interested pc1rties.. · "·. '· .. Bill & Claims · Motion by Nelson, second by Froemming, and unanimously carried to approve the Human Services bills & claims as presented. · · · ... Adjournment ' .-, .. ·,--. , .. : . 1, ,•, At 10:53 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, July 22, 2003'. ·::, ·,,•' ,:: '.. r:·!:_",.. ..:;:.: ~-··· .. l )_ l. '_· ,, ·i ;_, .. , . ' ' . ',. . UMAN,SE ICES BOARD_;. -. ,·,-, . ' . ', .. · . '--':}. .. . : , , ' , : ·r ·- ,. <' ·, /. ,."Callto'Order-CountyBoard', -'. C ' :,.-... ., .. : 0 ··, The o·tter _Tail County Board or Commissioners convened Tuesda·y, July 8_. '2003,:_at 11:00 a.m.''at the Otter·Tail'Couhty Courthouse with Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Roger Froemming, Dennis Mosher, and Bob Block present. ·' -· · _ _ . . . Appro'ial ofMinutes: . ' . : ~-_ _ . Motio'n by Froemr;ning, secona by Nelson, and linanimousli carriec:l to' ·approve 'the County' Board minutes of July-1', 2003, as mailed .. : ' 'i. '· . . . -, · 1 :--. . ' '· . • · ,c..-,,,~ .· I,· '.,· · 1, :_ :.Jc-.~.~ · ... ,1 __ t 'i .~· :-· . _ ,·. _ r ..... 0 • '·:· <;.; .,, . ·-,· . : ,_ ,, • :,-11·<1Approval ofAgenda: -··_r-· : . -. -::, ·,: ··•_ ,,:t·: .. -,;. . Moticiri" by Mosher,' second'by B'ic,ck, and unanimously carried to approve the County Boar9 agenda of July 8, 2003, with the following additions: · ·" ' ·'· · '· · Q 2:10 p.m. -Rick Sytsma -Agreement with City of Fergus Falls 2:30 p.m.--' Larry:Krohn ;_Budget& Phone Proposal for GSC _'..,; , f' , ,,• • • • ~, I• • , t ' t : ~ • • • ( '' ,/"",. : .~1 ''/" . Approval to Pay Bills ·' OTC Board of Commissioners' Meeting July 8, 2003 Page 3 Motion by Mosher, second· by Froemming, and unanimously carried to approve payment of County Board bills per Attathment A of the official minutes. I S.A.P. 56-619-10 & Etc. Mark Thorson, owner of Mark Sand & Gravel Company, discussed the issue of liquidated damages by the County against his company. He explained that the company is in a period of transition, with a lot of g~owth. He reported a payroll increase from 82 people to over 200. During this period, the company is assessing and evaluating where the company will reside. Currently, they are in the 'process of moving to a temporary location. He stated that the business is highly comp~titive in Otter Tail County and everyone wants their projects completed by September 1pth , so it becomes difficult, at times, to juggle the schedules and it is not possible to avoid fall competition. Mr. Thorson continued discussing the condition of Highway 19 and presentedJ pictures; maintaining that the life of the road has been increased by waiting until spring to pave the road. He previously requested a reduced amount of liquidated damages, not t9 exceed $20,000. The Highway Committee will research and deliberate on this issue further and the item will be placed on the County Board agenda next week for a decision. Su~day 10:00 a.m. Opening to Serve Liquor County Attorney, David Hauser, reported that the governing body may permit an establishment/club to sell ~lcoholic beverages with the sale of food between the hours of 10 a.m. to 1 :00 a.m. If the JBoard wants to allow the sale of liquor at 10:00 a.m. on Sundays for the Balmoral Golf Course, it would require an ordinance. Commissioners requested information on what other counties and municipalities are doing in regards to the sale of liquor on Sunday mornings. Recessed Reconvened in Closed Session At 11 :43 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners recessed fqr lunch. At 1 :22 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners reconvened and closed to the public to discuss a contract dispute/issue with J Mark Sand & Gravel Company that could lead to litigation, as authorized by attorney-client privilege, Chapter 13D.05 Subd. 3(b). Present were Commissioners Lee, Froe~ming, Mosher, Nelson, and Block, and the County Highway Engineer, County Attorney, County Coordinator, and Board Secretary. Continue in Open Session At 1 :46 p.m., Chairman Llee declared the meeting of the Otter Tail County Board of Commissioners open to the public for the remainder of the agenda items. C.P. 03:1198, Overlay Project After previously advertising for bids, Highway Engineer, Rick West, opened the following bids at 1 :00 p.m. on June 25, 2003, for an overlay project, C.P. 03:119B: Mark Sand & Gravel Co. $517,320.50 Fergus Falls, MN Central Specialties, Inc. Alexandria, MN I $545,988.75 OTC Board of Commissioners' Meeiirig July° 8, 2003 Page4 Motion by Mosher, second by Block: a"i1d unariimbuslf carried to award C.P. 03: 119B to the 0 •low bidder, Mark'Sand & Gravel Co.; in the amount of $517,320'.50, as reco'mmended b"y the Highway Engineer. •· , :<·· ::.,: · · .. : : , . , , · ::,· :1. . . , ; ·;,_ .. ,: ... .., , Countywide Traffic Marking contract 'Motion by Nelson; secohcfby Froemrriirig, 'and ·unanimously carried to: authorize ·tne· Chair's signature to ·execute a contract' -between: the County of Otter. Tail ;and -Interstate· Road Management of-Alexandria, MN; for the"countywide traffic marking contract, c·.P. 03:TM.·'·'-' • l ' • r, · ·• -· ,.· · • t"f ., • ~ ' 1' ' r • ' l ... 1 • -" I' •'•' ~•-, •. .., .-:.1.1 ,H• ' I ··,r, r, •. ,_.,._,, ,.,_11.-:.\; • ', . : : Amendment to'the Correction Facility ·Food Service'Coritract · ' " c·-': Motion· by·Nels·on, 'second by Fr'oemmlflg, •and unanimously carried to:authorize·the Ch'air's signature to execute an. Amendment''to' a · Management"Operating Agreement for ·the ·correctional facility food serVice· contracf between the Counfy of'. Otter Tail arid ARAMARK ·correctional Service; Inc.[ :The 'ameridm'e'ht exterids,the current food service ·contract: from ·July 1 ;•2003 t61.:June 30, 2004, at the ·same per'meal cost. ·· '· . r:. ,·:, · :• ' . ' 1 , '!, '' :~,.~, '1 ;,'_~ \' ".,\ '·-,ti·· :}, i ( 1_1: r ,' • ,;~ ,,,: .l ( ..I. ::·:-" _ ..:_ ~••. -' _·. ': < ' : : Pay, for Stay Legislation ' ' . ' . ' ·' ,,, I -,. : ' Jail Administrator, Richard Akerman, reported that the legislature gave · counties legal authority in August of last year to charge inmates for staying in correction facilities. Otter Tail County's proposal would ·be to 'charge ·$20 pe'rday, whicn can only be charged of someone •that,has been convicted of a crime, The detentfon center will take care of billings for 90 days1, and th·en the bill would be :transferrea to.-ttie County Attorney's Collection Officer. Motion· by •Froemming, second by Block;'1and ·im•animously carried to approve the -proposed "Pay for 0 'Stay" program atthe Otter Tail County Detention ce.hter at _a rate'of$20:per''day. 'The Hu~e'r ratewouldalso·be$20perdafi ,< ::,";;:::,, ,;,1,, .. :, ... : ·.::.1r' · , ... ,.,: r: .-, :>l' .. · , ·. ! -. ' • ' -~ I ' ,- County Drainage System No. 43 Motion by Mosher, second by Froemming, and unanimously carried to approve payment to Delzer Construction Inc. in the:.amou·nvof $594.00 frorri the Road and Bridge Fund, for servicesprovidedfoCountyDraihage:SystemNo:43., . ." '· -, ''·-,, , ... ;,: .. :·,i. ,.., . , .' ~ . _ .-._: .t •:,: ,_" i;-) ,.111 ; ~-;. • .;_•, .,.J ·,·,,. -, . .,.-! ., ' .'I ,._, -, , · ·. · .,! .. . . Housing-and-Redevelopment Authority·' ~ ' · ;:~• Motion by. Block,: second ·by Mosh·er,: an·d · unanimously carried to approve paymerit to the Fergus FallsHRA in:the amciunfof'$2,862.72, fo'r reimbursement of·Section 8 Administrative 'Funds for the period of January ( 2003 through June 30;> 2003. . ', ·. ·'· ' : ., , ,. ' , . < : i · ~ .. :-~·.,-J;;(~ ~,·r -.'J·; -i1.· ,·.: ":".,:_ · r, ,· ~) .'-.• ;1' ·-,"'.t --:.. ~~ Approval of License Application Motion by Mosher, second by Nelson,: a·nd carried with Lee'opposed, to approve the following applicatibn.forilicense' 1 J•.·., v,• 'n ,.r,• "" , ·•·1• 1:•··!,·. : .,.,: · · ·, .. , ,,, i. · 1 !' MainStreetGas&Goods,,l\,,..:••··.,,: __ ;·; ,·.-Tobacco·• ,:.:,.,.·t·~· .... ·., Dalton, MN 56324 J~--·-,-.· '-:_:--_}· .1 ... / . :. ' , · ·. · · ', . ~: Optional 2 a.m. Closing Time,for Establishments· · -> · . "' ,. ;-, Motion by Froemming, second by Block',:.-and carried~with'Moslier arid Nelson• oppose'd; to authorize the County Auditor to sign all applications submitted•fot::the optional 2·a,m. closing 0 time for establishments for the remainder of CY2003. • •, .. ,. · • .t, · • • • •'!•,;'·· f• • ' 1 :-;i -:.,· ; ,.-,1.,, OTC Board of Commissioners' Meeting July 8, 2003 .. ,, ;,. Page 5 Application for Exempt Permit Motion by Nelson, second by Froemming, and unanimously carried to approve, with no waiting period, the LG220IApplication for Exempt Permit by the Holy Cross Church for an event scheduled for September 14, 2003, at the Holy Cross Church Parish Hall. Credit Card Authorization Motion by Block, second by Mosher, and unanimously carried to approve the following request for an Otter Tail Co,unty credit card: Dana Lyn Mcclaflin Human Services Dept. $500.00 Classification dt Tax Forfeited Land and Request for DNR Approval I Otter Tail County Resolution No. 2003-46 I Commissioner Lee offered the following and moved its adoption: I WHEREAS, the County Board of Commissioners of the County of Otter Tail, State of Minnesota, desires to offer 1 for sale the following described parcel of land that has forfeited to the State of Minnesota for non-payment of taxes: Original Plat Lot 9, Block 6 City of Pelican Rapids WHEREAS, said parcel of land has been considered and viewed by the County Board of Commissioners and has been classified as non-conservation land as provided in Minnesota Statute 282.01, and I . . NOW, THEREFORE, BE I~ RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies that the above referenced parcel of land has been considered, visually viewed on a map, and corhplies with the provisions of Minnesota Statutes 85.012, 92.461, 282.01 Subd. 8, and 282.0'.18 and other statutes that require the withholding of tax-forfeited lands from sale. BE IT FURTHER RESOL'v'.ED, that the Otter Tail County Board of Commissioners hereby requests approval from the1 Minnesota Department of Natural Resources for the sale of the above described property. Commissioner Block seconded the motion and upon being put to a roll call vote, the above resolution was unanimously! adopted as follows: . · . Commission District 2 I Lee Yea Commission District 5 I Block Yea Commission District 4 I Froemming Yea Commission District 1 I Nelson Yea Commission District 3 I Mosher Yea Adopted at Fergus Falls, Mi~nesota, this 8th day of July, 2003 . O!C Board of Commissioners' Meetirig July a; 2003 Page 6 ; Dated:_....J?'2C..., w,c_'-"I..L.1''-,5tl...: /,u,a..;._..:;>L_~'--' -_' -,~.;,-'-'-'-'- Ma colm K. Lee, County Board Chair . ' . . I. • .( '. RESOLUTION NO. 2003-47 : · · •.:< , I I I •• • , · · RESOLUTION ESTABLISHING PROCEDURE~. RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE Commissioner Froemming offered the following and moved its adoption: ·-.. ~ ,. ,, .. ~.-.~.r.::: _,-.-.. ' -,.,'j HE IT RESOLVED by the County.· Board: qf ·Commissioners . (the ·,"G:ounty. ·-Board") oLttie County of Otter Tail, Minnesota (the "County"),,as follows:·,; . .-:1. , 1 ,. r _,,, · ·, · ,, ' -' 1. Recitals. ; j , , .I I ••. , •· -. -. ; , ', · I . ,.· • .-·' ·' . ' ' t ·-'-· . ··, "' · '· (a) ' The Internal Revenue Service has issued Treasury Regulations: Section 1~150- 2 "(as the same may be'amerided or supplemented, the" "Regulations"), dealing with "reimbursement bond" proceeds, being proceeds of the County's bonds used to . reimb~rse the County f<?r, ~ny pr~j7ct ~xpen,ditur_e P§lid by th_e Cpunty prjor to the tiryie of the issuance of those bonds.' ·, .J ·-·" ---, • • 1~ ',. · · · · • 0 -J ·. ·, . ' ,,' I •• "• ,',f" . ; ,_'•,,,,·,, ',·' ',· .• •••,:•-;, •,-,•~ ,"' , .-.. · •--,, --' -•-,•r ' ( _ .. l ', , : I t _. : " • '. -, , ,_., '. ·-•~ . .,. . '"'' ··,,. -_ --· (b) ·· The Regulations generally require that the County make a declaration of intent ·• --,., .1 • , ,,... • --, . , r . . ·to reimburse itself for ·such prior expenditures out of the proceeds of subsequently issued bonds, that such declaration be made not later than 60 days after the expenditure is c1ctually paid, ~nd t~at the bo[lding occur and t.h~ written reimbursement allocation be made'from·the'prodeeds of such bonds within 18 months after the·lat~r of (1) the· date of "payment of tke; expenditure or (2) tlie date the project is placed in service (but in no event more than 3 years after actual payment). · • · ·• ,-: (c) 'The County ~heretofo're'· implemeht~d 1>procedures· for compliance 'with ·the predecessor versions of the Regulations and desires to amerid and supplement those procedures to ensure compliance with the Regulations .. ___ L.:.... _______ .1 • ______ -."1,_f; __ . I .. (d) The County's.bond counsel has advisechtie County that the Reg'ulations do not apply, and hence the provisions of this Resol_ution.are intended to have nb application to payments of County project costs first made' by the County out of the proceeds of I -_ ' . ·' I · · -bonds issued prior to the date of such payments. .. • · · --· · 0 0 1. Official Intent Declaratio~_u.The 0 • RJgulatiori~; \~ tli~'• s"it'u~tibris! i~ whicf the/ apJiy; require the County to have declared an official intent (the "Declaration") to reimburse itself for Q previously paid project expenditures out of the proceeds of subsequently issued bonds. The County Board hereby authorizes the County Auditor to make the County's Declarations or to delegate from time to time that responsibility to other appropriate County employees. Each • • • ,,te.',~ -·~-OTC Board of Commissioners' Meeting July 8, 2003 Page 7 Declaration shall comply with the requirements of the Regulations, including without limitation the following: 2. (a) Each Declaration shall be made not later than 60 days after payment of the applicable project bast and shall state that the County reasonably expects to reimburse itself for 1the expenditure out of the proceeds of a bond issue or similar borrowing. Each Declaration may be made substantially in the form of the Exhibit A which is attached to1 and made a part of this Resolution, or in any other format which may at the time combly with the Regulations. (b) Each DeclarJtion shall (1) contain a reasonably accurate description of the "project," as definedJ in the Regulations (which may include the property or program to be financed, as applicable), to which the expenditure relates and (2) state the maximum principal ~mount of bonding expected to be issued for that project (c) Care shall be taken so that the County, or its authorized representatives under this· Resolution, not make Declarations in cases where the County does not reasonably expect tch issue reimbursement bonds to finance the subject project costs, and the County offitials are hereby authorized to consult with bond counsel to the County concerning Jthe requirements of the Regulations and their application in particular circumstances. I (d) The County Board shall be advised from time to time on the desirability and timing of the issuarice of reimbursement bonds relating to project expenditures for which the County hak made Declarations. 1. Reimbursement Allolations. The designated County officials shall also be responsible for making the "reimbursement allocations" described in the Regulations, being generally written allocations that e~idence the County's use of the applicable bond proceeds to reimburse the original expenditures. 2. Effect This Resolition shall amend and supplement all prior resolutions and/or procedures adopted by the!County for compliance with the Regulations (or their predecessor versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution shall apply and govern. 3. Adopted this 8th day of July, 2003, by the County Board of Commissioners . OTC Board of Comrriissi~ners' Meeting July 8, 2003 Page 8 r~~t;on ·~Y Bl~~~. s~co~~ ~;·,~:;t:~;!~~~~~:~1~~~~~~d8~; !~t~~rize ~~,e c~:iris.~ign~;~r~ 0 to execute a Steam Purchase Agreement between the County of Otter Tail and the City of F. F'II'·&" h ·Gsc•··• ·.,; . '-.' . ,. I . ,· I ' r· ·• erg us a s ,or t e . · · · · · · · · ' ·· • · • · · ... -· · • · • · :-: ... ::., (:.::,··:,=-_, ·-:.~:-.::-,"; -_ i .. -.•:· -e, ._., , ,,._ ~- : . I. i' : '.: -I • :-:-: ,:Teieph'one Proi:iosal for GSC Building ': ·01 ' • : ' 'Motion by .Block, second · by Moshe'r,_,~and •unanimously carried' to 'authorize".the County Cdordihator to .-proi::eea with the· proposal between 'the County of 'otter Tail and• Network Center Communications & Otter Tail TelCom to ·expand the NEC ·NEAX 2000 IVS2 Telephone System to the Government Services Center building. The proposed estimate is $115,164.00 phis tax with additional charges' ifwirihg is rieeded.·· :;:_. · . ,..:.J · , ,;.,-,-!· : 1,:i -~·,:--.,··: ... :·1.: ~-· ,r , •~_;j, /:.·, -.·_,, :1 .. -1\.,;;'.·..!~ .·; ,., 11\. 1~1i; __ 1 i :. ,r., ·-1~{ ~'-.0 •• :<:,. :., . ·,.·Adjour'ninent' .': .!-:· a· ·--i;.:.c . .., At 3:02 p'.m., Chairman Lee-'declared the' meeting of-lliEf Otter" Tail •County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, July 15, 2003. ~·.:..·.-_-,,. ·.'1~·.··:· ·1 •. · ·. -,\ ".:;-~n ·., .... ,.~ .ri:.1/.: ,._,,--• .1:·:·.: ., ;:~?at~~: ,-.':r?lrrtJoP:·:_; ,,,';·,;'r~TTE_# ,· N ·_. o~,~~ -~~M~. ,,1o~ERS '., • .,,,.-: i:·· '!•. '< ,"By:·;/ ,, ' . d·:·.·~ Malcolm K.·Lee; Coun CB/kd ... F 1 r ~ -, · ,,,,· .·. . ; -. " . ' '.,,I ·:rr,·· .~ .. ~-x,r··-. .:cL·: . . :-, ': 1 ;_ ':.: ... . . . • ; I ,l \ / ;· ';' ; . ) 'd ,.... .., -' . \ ' . . \ '. . . " J, . ' ·' ., . • '1;, c . - .• _I ; /; ! :._:, 1 :'-. ·,/ 1" I[;: 0 0 . . . • • • 7/07/2003 8:52:17 Otter Tail County Warrants July 8, 2003 Page 1, Attachment A PANELSON WARRANTS VENDOR NAME OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM I WARRANTS FOR PUBLICATION APPROVED ON 7/08/2003 FOR PAYMENT AMERICAN TOWER CORPORATION ASSOCIATION OF MN COUNTIES BEYER BODY SHOP ROBERT BLOCK I BOBCAT OF OTTER TAIL COUNTY CADD ENGINEERING SUPPLY INC CALL ONE INC · I CARR'S LAKE COUNTRY SUPERMARKE COOPERS TECHNOLOGY GROUP DACOTAH PAPER COMPANY DENNY'S CONOCO DICKS STANDARD DIVERSION AUTO JACOB DREVLOW PAT ECKERT FARNAM'S GENUINE PARTS INC FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT FERRELLGAS I FRAZEE FORUM INC ROGER FROEMMING GOODIN COMPANY GRAINGER INC ERVIN HAGEN NEILL HARDINA HEDAHLS HEADQUARTERS HEXUM BUILDING: CORPORATION HOLIDAY CREDIT, OFFICE PAUL'S HOLIDAY1 STATION STORE IBM CORPORATION THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERTECHNOLOGIES GROUP ERWIN JOHNSON I KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LARRY OTT INC ~RUCK SERVICE MAHNOMEN CO SHERIFF'S DEPT MCCC MI 33 I MCIT MIDWESTERN MAT RENTAL & SUPPLY MN MOTOR COMPANY MN SHERIFFS ASSOC DENNIS MOSHER I NARDINI FIRE EQUIPMENT NATIONAL BUSH]NG & PARTS CO NELSON BROS PRINTING NELSON DODGE GMC AMOUNT 75.00 40.00 95.85 30.24 78.31 116.32 1,542.94 803.25 30. 76 153.63 105.35 24.25 41. 72 13.32 103.70 88. 93. . 3,858.92 829.44 56.71 72.00 32.40 122.98 896.20 7.24 105.00 8.23 31,603.50 1,665.30 92.70 282.00 46.35 2,372.65 7,445.49 900.00 185.00 1,549.28 960.00 725.00 44.80 3,361.89 40.00 8.52 2,844.14 114.45 55.44 112.00 . 11.03 178.92 20.67 IFD66 COUNTY 56 PAGE l 7/08/2003 Ottei-Tail Gou~~ W~rrants July 8, 2003 . , Page 2, Attachine'nt A 7/07/2003 8:52:17_. OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM .COUNTY 56 WARRANTS FOR·.PUBLICATION ··· · . PAGE •/ ·2 . --..... **** . . WAR.RAN'l'S APPROVED ON 7/0,8/200~ ,FOR-> PAYMENT. 7/08/2003 VENDOR NAME SYDNEY NELSON , , NORTH UNION TEXACO PAMIDA INC VIRGINIA PAULSON PELICAN CASH & DASH PELICAN RAPIDS-PRESS . PERHAM ENTERPRISE BULLETIN PETE ' S AMOCO -· . PETE'S BODY SHOP & TOWING PMR 2000 HENRY PRICE. RELIANCE TELEPHONE THOMAS RUNDLE . · . SIMPLEXGRINNELL ·LP SOUTH MILL SERVICE SOUTHTOWN C-STORE· STEINS INC STENERSON LUMBER THE SUPER SUCKER DAVID THOMPSON TOM'S AMOCO TOOL CRIB OF THE NORTH U S RECORDS . VICTOR LUNDEEN COMPANY VIKING OFFICE.PRODUCTS WILLIAMS TOWING & RECOVERY 210 LUBE EXPRES_S .. . .' :. FINAL TOTAL ....•.•. ' ·, . AMOUNT • 104.40 ' ' · 17' 60 . ,,. : .46:66 105.00 ' · 123. 05 166.95 27.60·. 307.67 .. :-.ff~:~~ ' 262.50 • 4.90 1,475.50 222.59 2,054.85 . 8 .oo. 1,026.37~ -81.54 505.33 275.00 15 .31 382.16 101.18 52.98 . 95.06 95.00 26,.,94 $71,011 ·. 5a: **** .. 1.~~ « ~ -) ·• I • 0 0 0 . ' • • • ,., EXHIBIT A OTC Board of Commissioners Minutes Exhibit A of Resolution No. 2003 -47 July 8, 2003, Page 1 Declaration of Official Intent The undersigned, being the duly appointed and acting County _______ of the County of ______ __, Minnbsota (the "County"), pursuant to and for purposes of compliance with Treasury Regulations, Sectioi\ I. 150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as amended, hereby states and cbrtifies on behalf of the County as follows: I I. The undersigned has been and is on the date hereof duly authorized by the County Board of Commissioners to make and bxecute this Declaration of Official Intent (the "Declaration") for and on ~~half of the County. I 3. This Declaration relates to the following project, property or program (the "Project") and the costs thereof to be financed: 4. 5. 6. 7. 8. 9. The County reasonaljly expects to reimburse itself for the payment of certain costs of the Project. out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued by the County after the date of payment of such dosts. As of the date hereof, the County reasonably expects that $ ______ is the maximum principal amount of the Bonds which will be issued to finance the Project. I 10. · . 11. Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of issuance, or any of the othedypes of expenditures described in Section l.150-2(d)(3) of the Regulations. 12. I . . · · 13. As of the date hereof, the statements and expectations contained in this Declaration are believed I to be reasonable and accurate. · 14. I IS.Date: ______ _,_ ___ _ 16. 17. . County ______ _ County of ______ __,Minnesota 1 0 ·' l { I ' 0 ,. 0 • • • . I MINUTES OF ~HE OTTER TAIL COUNTY BOARD OF COMMISSIONERS I Otter Tail County Courthouse Commissioners' Room, Floor 1-8 Tuesday, July 15, 2003 9:30 a.m. \ Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 15, 2003, at 9:30 a.m. at the Otter TJii County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; D~nnis Mosher, Roger Froemming, and Bob Block present. I Approval of Agenda Motion by Mosher, second, by Block, and unanimously carried to approve the County Board agenda of July 15, 2003, with the following addition: h 0:30 a.m. -Auditor -License Applications Approval of Minutes Motion by Froemming, set7ond by Nelson, and unanimously carried to approve the County Board minutes of July 8, 2003, as presented. Approval to Pay Bills Motion by Nelson, second by Froemming, and unanimously carried to approve payment of County Board bills per Attachment A of these minutes. Budget Discussion County Coordinator, Larry Krohn, briefed the Board on Budget Committee meetings. The Committee is now reviewing department budgets. Departments are reducing their budgets as much as possible withoyt reducing staff. Discussion continued regarding step increases, the Solid Waste Enterprise lFund, andpo~:~i~b~:::t 1 :::~ction strategies. . Mr. Krohn suggested that p blic notices regarding the relocation of many county offices at the GSC would be helpful for the public. Joel Myhre, Editor of the Daily Journal in Fergus Falls, proposed the value of an i~sert in the Journal and other area newspapers that explains the background behind the new building, which departments are moving and which departments are staying in the main coJrthouse building, and other pertinent information. The coverage would be very good with an approximate circulation of 22,000. Motion by Block, second by Mosher, and unanimously tarried to approve a newsletter insert as proposed by the Daily Journal to include circulatioh in the Journal and other area newspapers as well as peripheral newspapers that circulate t9 Otter Tail County citizens. The estimated cost is $4,400 to be paid from the Maintenance remodeling Budget Emergency Assistance Program Policy Human Services Supervispr, Bev Schoon, briefed the County Board on changes to Emergency Assistance. Emergency Assistance has been termed an entitlement, which means that if the criteria wa1s met, the County would pay for the crisis. Now, the funding will be given on historical spenqing and when that funding is exhausted, there will be no further assistance. Motion by Mos~er, second by Nelson, and unanimously carried to approve the OTC Board of Commissioners' Minutes July 15, 2003 Page 2 • ;...r Otter Tail County Emergency Assistance Program Policy· effective July 1, 2003, as presented. Q The Emergency Assistance budget for July 1, 2003 through December 31, 2003 is capped at $47,000.00. . . . . .... Highway Departm'ent Awards Motion by Mosher, second by Froemming, and unanimously carried to award Aerial Photography Services for CSAH No. 86 Reconstruction, S.A.P. 56-685-01 from CSAH 15 North to TH 210, to KBM, Inc. of Grand Forks, ND, with the.low quotation of $3, 160.09 .• ... • ' Jtt I ~ ' ~-' ••: I l ,;_ .I .J ••, •• • .•(_>, 1 _! •1 ' ,J ~, '. Motion by Froer11ming,, second by ·Nelson; 'and' unanimously· 'c~rfled to award r,Aeriai Photography Services for CSAH '65 ·Reconstruction, S.P. '56-665-06, and' CSp;H 67 Reconstruction, S.A.P. 56-667-30, to Markhu_rd of Maple Grove, MN, in the amount of $10,000.00 and $10,300.00 respectively. · •1!";_.J,i·,',, ,_,::·:,l\1·.,:G,,;.._,r1·. ,::.·,,,,,··,. · i:-' · t,,,1·, ~ . ' ., . (/ . . . . . ' . Motion by Mosher, second by Froemming, and unanimously carried to award Geotechnical Services to Braun lntertec Corporation: of Fa·rgo, No;· for CSAH 65 Reconstruction, in the amount of $9,040.00, CSAH 67 Reconstruction, in the amount of $9,040.00, and CSAH 86 Reconstruction, in the .amount of $4,05'0.00. Total contracted amount for these soil borings is • . ' ' ' ' ' ,. ._ • 'i ' $22130.00. · . · · · · · ' . . , r• • \.·' .... • , , '! . Bid Award -S.P. 56-605-06 After previously advertising for bids, Highway Engineer, Rick West, opened the following bids at 1 :00 p.m. ·on June 25, 2003, for Reiconstruction of CSAH No. 5: • , · . . · : · · · ' . , • -' • j • • • : -:• ' -• J '\ i _ •.• Central Specialties, Inc. Alexandria, MN . ' -.. ·Mark Sand & Grav~I Acquisition Co .. · ,,· Fe'rgus Falls; MN '-~ ' ·: i • $798,378.96 ,. $802:898.61 . .., Motion by Froemming, second by Block, and unanimously carried to award S.P. 56-605-06 to the low bidder, Central Specialties, Inc., in the amount of $798,378.96. ·,. . ' . License Applications : > , · Motion by Mosher, ·second by Froemming, and carried with Lee opposed, to approve. the following applications.for license: · · · ' · Koeps.ClitherallCorner : ., ii': ,.Tobacco,•. 1.,:,; ,, ,·•·•0 ,, . Clitherall, MN . , ' -, •-: Thumper Pond . Ottertail, MN· , ; . ·, . ; ,'t-.... ,_.' . '· ' . Tobacco . .... ' ,. I • • .,, I • J '. ', .... Change Order Approved '-·· 0 Motion by Block, second by Mosher,.and unanimously carri1;td to approve Change Order No. ·CO 6B.03, in-the amount of $28,666.04, ·to Comstock Construction for additional work at the ·GSC. ;:. ·,· --,. .·, .,.,, ,, .. •; . ., , 0 ·•. :.:;._,1 . •-:. , --~; -. '! ,.:·:• !j1_• l -, i_."i!.·•'