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Home My WebLink AboutBoard of Commissioners - Minutes - 06/17/2003• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday,June17,2003 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 17, 2003, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present. Approval of Agenda Motion by Mosher, second by Froemming, and unanimously carried to approve the County Board agenda of June 17, 2003, with the following addition: 1 :30 p.m. -Budget Committee Meeting Approval of Minutes Motion by Mosher, second by Froemming, and unanimously carried to approve the County Board minutes of June 10, 2003, as presented. Approval to Pay Bills Motion by Block, second by Mosher, and unanimously carried to approve payment of County Board bills per Attachment A of these minutes. Bid Award -Henning Transfer/Demolition Site After previously advertising for bids, Solid Waste Director, Mike Hanan, opened the following bids: Comstock $105,550.00 Evavold-Delzer $60,412.60 Drews $66,848.20 Gladen $96,497.10 Strom $87,265.80 Blom beck $42,858.50 Blombeck Construction withdrew their bid as it was not complete; therefore, motion by Froemming, second by Mosher, and unanimously carried to award the bid for cell construction at the Henning Transfer/Demolition Site to Evavold-Delzer Construction in the amount of $60,412.60. Public Information Officer Position Motion by Mosher, second by Froemming, and unanimously carried to authorize the Solid Waste Director to proceed with the County's hiring process for the position of Solid Waste Public Information Officer. Proposed Regional Extension Centers Economic Improvement Commission Director, Lee Danielson, submitted a handout dated June, 2003 that identifies the meaning of "Regional" Centers. He explained that the Fergus Falls Economic Improvement Commission would complete an application for the City of Fergus Falls to become the location for a regional site for the University of Minnesota Extension Services. Commissioners indicated a desire to have a regional site in Otter Tail OTC Board of Commissioners' Minutes June 17, 2003 Page2 County; however, they did not wish to choose Fergus Falls over New York Mills. Q Mr. Danielson indicated that he was not asking the Board to endorse one Community over another; rather, he asked that Board members call Dr. Casey of the University of Minnesota to support a regional site in Otter Tail County. Several Board members indicated that they would call Mr. Casey in support of an Otter Tail County Regional Extension Center. AS400 Upgrade MIS Director, Tim Brand, reported that there is $126,000 in the MIS Capital Improvement Fund fo·r an AS400 Computer upgrade. The upgrade is necessary for increased imaging, memory, and faster processing. The County Board directed Mr. Brand to meet with the County Attorney to identify the proper legal process to be considered in selecting a vendor for this upgrade. Hardware for the Government Services Center Mr. Brand discussed GSC hardware needs to provide connectivity and general costs of the hardware. Discussion took place regarding the potential to bond for this expense of approximately $80,000. The County Board referred Mr. Brand to the County Attorney to discuss this issue further. ' Storage of Computer Backup Tapes Since remodeling the first floor of the courthouse, the County does not have adequate storage for computer backup tapes nor is the storage safe in the event of damage by fire. Currently, com'pact disks (CD's) are created for the Recorder, as well as other departments. Q Mr. Brand explained the need for storage equivalent to a small vault that is fire' rated to protect these valuable compact disks. Chairman Lee requested that Mr. Brand write up a plan and present it to the Board for future consideration. · · ' , • ' • '. ' • I I Otter Tail County Highway No. 4 After acknowledging receipt of a joint resolution of Lida, Dora and Candor Townships and the City Council of Vergas, a motion was offered by Mosher, seconded by Froemming, and unanimously carried to consider placement for the resumption of reconstruction of CSAH No. 4 on the Five-Year Highway Improvement Plan during the public input meetings held this fall. 1 License Application Approvals Motion by Nelson, second by Mosher, and unanimously carried to approve the following applications for license, subject to all other licensing requirements being met. Balmoral Golf Course, Inc. Battle Lake, MN 56515 Birchwood Golf Course Pelican Rapids, MN 56572 ' . ' Blue Water Restaurant and Sports Bar, Inc. Pelican Rapids, MN 56572 Collins Landing · Dent, MN 56528 On-Sale Liquor and Sunday Liquor ' ' On/Off-Sale 3.2 Malt Liquor On-Sale Liquor and Sunday Liquor , Off-Sale 3.2 Malt Liquor · ' Off-Sale 3.2 Malt Liquor 0 • • • OTC Board of Commissioners' Minutes June 17, 2003 Galaxy Resort Dent, MN 56528 Kalk-Young, Inc. Oakwood Suppler Club Henning, MN 56551 Keeps Clitherall Corner Clitherall, MN 56524 Spanky's in the Pink, Inc. Spanky's Stone Hearth Frazee, MN 56544 Ten Mile Lake Resort, Inc. Dalton, MN 56324 Page 3 Off-Sale 3.2 Malt Liquor On-Sale Liquor and Sunday Liquor On-Sale Liquor and Sunday Liquor Off-Sale 3.2 Malt Liquor On-Sale Liquor and Sunday Liquor Tobacco Recess & Reconvene At 10:50 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:55 a.m. Approval of Final Payment -2003 Highway Signing Materials Motion by Block, second by Nelson, and unanimously carried to approve Final Payment, in the amount of $109,881.46, to Newman Signs, Inc. for 2003 Highway Signing Materials . 2003 Legislative Summary Regarding Transportation Discussion lead by Mr. West included a number of issues regarding funding for transportation that was discussed at the recent AMC Region IV meeting. Planning Commission Recommendations Conditional Use Permit -John Bany: Motion by Lee, second by .Block, and unanimously carried to approve a Conditional Use Permit to fill a degraded wetland and replace the low quality wetland with a much larger restoration with conditions as recommended by the Planning Commission. The property is described as Lot 23 & vac rd adj ex pt vac rd being 32.26' x 5.13' x 33.51' x17.14; parcels #950 & #65-001 not to be split, Section 4 of Dunn Township; Pelican Lake (56-786). Preliminary Plat -"White Oaks Center"/Lany Scheffler: Motion by Lee, second by Froemming, and unanimously carried to approve the Preliminary Plat known as "White Oaks Center" consisting of 6 lots 1 blk for Commercial Use with conditions as recommended by the Planning Commission. The property is described as SE¼ NW¼ ex tr, SW¼ NE¼ and Lots 2 & 3 (155.24 Acres), Section 1 of Scambler Township; Non-Shoreland. Preliminary Plat -"South Oaks :t7d Addition"/Dreyer Farms: Motion by Froemming, second by Nelson, and unanimously carried to approve the Preliminary Plat known as "South Oaks 2nd Addition" consisting of 7 lots (single family residential backlots) as presented. The property is described as E½ NE¼ ex tr & SE¼ SW¼ & Lots 1 & 2 ex platted ex tr parcel #46-000-0100-01-000 & 53-000-9905-47-001 not to be OTC Board of Commissioners' Minutes June 17, 2003 Page4 split and SE¼ & Lot 3 ex plat ex tr, Section 1 of Otter Tail Township; Buchanan Lake Q (56-209). Preliminary Plat'-"The Highlands'1/Dary/ & Marie Tysdal, Dan Sillerud: Motion by Lee, second by Mosher, and unanimously carried to approve the Prelir;ninary Plat known as "The Highlands" consisting of 30 lots for single family residential use with conditions as recommended by_the Planning Commission. The property is described as E1/2 SW¼ ex trs, W½ SE¼ ex tr NW¼ SW¼ ex trs & GL 3 ex trs & ex platted, Section 20 of Aurdal Township; Non-Shoreland. Preliminary Plat-"Ellingson's Addition'1/Dr. R. P. Ellingson: Motion by Mosher, second by Froemming, and unanimously carried to approve the Preliminary Plat known as "Ellingson's Addition" consisting of 7 lots for single family residential use with conditions as recommended by the Planning Commission.· The property is described as pt NW¼ com SE cor. .. (7.95 acres) & E 260' of S 1162' of SE¼ NW¼ (6.94 acres), Section 3 of Clitherall Township; West Battle Lake (56-239). Conditional Use Permit -Robert & LoreliWestby: . , . , . Motion by Mosher, second by Block, arid unanimously· carried to amend Conditional Use Permit #6033 to allow a maximym of a 3' x 5' . sign as recommended by the Planning Commission. · · · Conditional Use Permit-"Babe's Resort'1/Todd C'olliton & Thomas W Hanson: Motion by Nelson, second by Froemming, and unanimously carried to deny a Conditional Use Permit to mount a gutted out single engine airplane on a storage building as recommended by the Planning Commission. The property is described as· Pt·of GL 5 ... , Section 2 of Perham Township; Little Pine Lake/Mud Lake (56-142/56-222). · Conditional Use Permit-Zion Evangelical Lutheran Church: · . . , Motion by Lee,. second by Block, and unanimously carried to approve a Conditional Use Permit to build a new church on parcel 17-000-2203-01-006 per the revised request and with acknowledgement that the drainage easement conditions recommended by the Planning Commission had been met through the pLJrchase agreement presented by the church. The property is described as Pt GL 5 & 6 .. :(5.69 Acres), Section 22 o( Dunn Township; Elbow Lake/Franklin Lake (56-774/56-759). · ' · · · Conditional Use Permit-Ann & Gene Davis (Lessee: Paul Evenson): · . Motion· by Lee, second by Nelson, and unanimously carried to approve a Conditional Use Permit to construct.a site for an above ground gas tank for the sale of gas to water traffic on Lake Lida as presented. The property is described as Pt.. of GL 2 ... (14:59 Ac), Section 32 of Lida Township; Lake Lida (56-747). · Conditional Use Permit -Fred & Mary Manuel: , 0 Motion by _Lee, second by Mosher;'and unanimously carried to remove dirt/fill from in front of walkout basement to the west of the house as presented in their modified request and with Q conditions as recommended by the Planning Commission. The property is described as Lakewood Point Lot 3 Blk 1, Section 2 of Dunn Township; LittlePelican Lake (56-761): • • • fr OTC Board of Commissioners' Minutes June 17, 2003 Page 5 Conditional Use Permit-Dead Lake Township: Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use Permit to widen existing roads (Govern Road and Govern Trail) as presented. This project includes Govern Road from 360th St., S & W through cul-de-sac (0.4 mile) & Govern Trail from Govern Road, E through cul-de-sac (0.6 mile), Sections 25 & 26 of Dead Lake Township; Dead Lake (56-383). Extension Request for Final Plat -"Sunshine Villa" Motion by Nelson, second by Froemming, and unanimously carried to authorize a 30-day extension for completion of the Final Plat of "Sunshine Villa" as requested by Steve Halstensgaard. New Investment Fund for 457 Deferred Compensation Plan Motion by Mosher, second by Block, and unanimously carried to authorize the addition of the Morley Value Stable Investment Fund to the Nationwide Retirement Solutions 457 Deferred Compensation Plan (NACO). National Association of Counties Motion by Block, second by Mosher, and carried with Lee opposed, to approve the National Association of Counties actual annual membership dues of $998.00 (the previous amount stated was an approximate dollar amount). Recess Reconvene in Closed Session At 11 :45 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. After lunch break, at 1 :05 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Physical Plant Manager, Rick Sytsma, pursuant to M.S. Chapter 13D.05 Subd. 3. All five seated commissioners were present for the evaluation. A summary of performance conclusions will be provided at the next regular County Board meeting. Adjournment At 1 :35 p.m., upon conclusion of the performance evaluation, Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, June 24, 2003. Dated:_~le...,,,_/~-'4--'-+-'/0~3 ___ _ Attest: ~ ~ LarryKro, Clerk CB/kl/kd 0 0 \ 0 • • 6/17/2003 12:25:38 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 6/17/2003 FOR PAYMENT VENDOR NAME A-1 LOCK AND KEY ACCURATE COMPONENT SALES INC ADAMSON-NORMAN AMERICAN LEGION AL'S REFRIGERATION J ANDERSON APPLIED CONCEPTS INC ARAMARK SERVICES INC ARROWWOOD RESORT & CONFERENCE ARVIG COMMUNICATION SYSTEMS AUTO GLASS SPECIALISTS INC BATTLE LAKE MOTOR PATROL ASSN BATTLE LAKE STANDARD ANGELA BERGE BEYER BODY SHOP BROGARD PLUMBING BURELBACH AMERICAN LEGION .KAREN CANNELL CARQUEST AUTO PARTS CASEY'S GENERAL STORES INC CHECKERS CO OP SERVICES INC STEVEN COLE COMMISSIONER OF TRANSPORTATION CONSTRUCTION BULLETIN MAGAZINE COOPERS TECHNOLOGY GROUP COPY EQUIPMENT INC CRAGUNS LODGE AND CONFERENCE C CULLIGAN DACOTJ\H PAPER COMPANY DAKOTA ELEVATOR DAKOTA GYPSUM DAN'S EXHAUST PROS DELL ACCOUNT DENNY'S CONOCO DENZEL'S REGION WASTE INC DIVERSION AUTO DOCUTECH CONSULTING EDWARD CARLSON AMERICAN LEGION ELEMENT K JOURNALS ENERGY PARTNERS LLC FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPT FERGUS FALLS SMALL ENGINE & TR CITY FERGUS FALLS ROD FRY GEORGE BERGEM AMERICAN LEGION GILMORE WEIK VFW POST 5252 AMOUNT 106.13 42.47 100.00 66.00 619.23 299.02 4,427.08 569.26 95.00 29.95 34.00 24.34 74.07 165.08 265.50 100.00 41.50 4.70 251.71 36.67 1,555.32. 28.54 441,75 1,048.32 931. 05 80.60 598.00 20.02 92.53 79.00 116.70 39.58 1,618.60 133.08 37.44 459.98 700.00 100.00 87.00 92.03 2,336.58 2,383.10 31.69 12.00 1,806.56 4,179.30 115.72 100.00 100.00 Otter Tail County Warrants June 17, 2003 P;;ige 1, Attachment A IFD66 COUNTY 56 PAGE 1 6/17/2003 Otter .Tail County V\/arrants . June 17, 2003 Page 2; Attachment A 6/17/2003 12:25:38 OTTER TAIL COUNTY AUDITOR ·PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 6/17/2003 FOR PAYMENT VENDOR NAME GOODIN COMPANY TIM GOODMAN GR GRAPHICS INC MARSHALL ERVIN HAGEN HAIMERL AMERICAN LEGION POST 1 HALL GMC INC .. HANSON'S PLUMBING & HEATING IN HEALTH CARE INCINERATORS HEISLER'S COUNTRY OIL HENNING ADVOCATE HENNING AUTO PARTS INC HENNING HARDWARE CITY HENNING HERZOG ROOFING INC. HOMESTEAD BUILDING SUPPLIES HOTSY EQUIPMENT COMPANY HOUG-HAMMER AMERICAN LEGION THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS INSIGHT PUBLIC SECTOR INTERPOLL LABORATORIES INC INTERSTATE ENGINEERING INC INTERTECHNOLOGIES GROUP JACK'S UNIFORMS & EQUIPMENT JIM'S REPAIR · JOHNSTON FARGO CULVERT INC KIMBERLY KARJALA KELLY SERVICES INC KOEP'S CLITHERALL CORNER L & L SERVICE LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER LAKELAND TRUE VALUE HARDWARE LAKES COUNTRY SERVICE CO OP LAKEWAY MARKET LARRY'S SUPERMARKET LAWSON PRODUCTS INC LIONESS ENTERPRISES M-R SIGN CO MAIN STREET EXPRESS MAIN STREET GAS & GOODS JANET MALONE MARK SAND & GRAVEL MCCOLLOUGH WELDING MERITCARE HOSPITAL METEORLOGIX . MN CENTER FOR CRIME VICTIMS SE MN CO INSURANCE TRUST MN HWY SAFETY AND RESEARCH CEN AMOUNT 101. 32. 1,000.00 . 200.16 22,75 100.00 . 402.73 5;589.00 5.00 266.99 .. 36. 42 231.07 -117.83 41.36 705.00 27.88 122.07 100.00 76.80 456.93 2; 034 ;15 5,379 .. 00 5,713.00 17.05 77.65 40.00 6,761.69 72.93 2,393.10 52.65 122.62 4,429.77 3,480.50 22.35 1,408.38 589.04 22,03 122,19 148 .40 1,973.55 '·111,45 420.24 22,99 ·197.95 8. 52 · '58. oo 1,500.00 200.00 3,493.00 1,443.00 0 IFD66. COUNTY 56 PAGE '2 6/17/2003 0 0 . ' -. • • 6/17/2003 12:25:38 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 6/17/2003 FOR PAYMENT VENDOR NAME MN ST BOARD OF ASSESSORS NATURES GARDEN WORLD NELSON FORD LINCOLN MERCURY IN SYDNEY NELSON NEW YORK MILLS HERALD CITY NEW YORK MILLS NORTH UNION TEXACO OFFICE DEPOT OLSON OIL CO INC OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTER VFW POST 874 OTTERTAIL HOME CENTER & HARDWA AMOUNT 30.00 285.62 260.61 45.00 302.60 75.00 464.56 64.14 40.65 74.52 · PAMIDA INC 432.82 100.00 7.98 18.81 276.21 47.28 100.00 469.99 • PARK REGION CO OP KRISTIE PARTAIN PAUL PUTNAM AMERICAN LEGION PO PELICAN CASH & DASH PERHAM co·op CREAMERY PERHAM CONOCO PERHAM ENTERPRISE BULLETIN PERHAM SAND & GRAVEL PERHAM STEEL & WELDING CITY PERHAM NASH PERRINE PETE'S AMOCO PETE'S BODY SHOP & TOWING PINE PLAZA TV APPLIANCE & CAMP PRO-WEST & ASSOCIATES INC RELIABLE REVIEW ENTERPRISES INC SAMMY'S ONE STOP VICKI SCHWANKE SEWER SERVICE SKIBNESS STRIPING STEINS INC STENERSON LUMBER STEVE'S SANITATION STOLPMAN LAW OFFICE STOP-N-GO STORES INC STRAND ACE HARDWARE SWANSTON EQUIPMENT CORP TANK N YUMMIES THYSSEN KRUPP ELEVATOR CORPORA JENNY TOEPPER GARY TORGERSON SUSAN ULSCHMID UNITED BUILDING CENTERS UNITED STATES POSTAL SERVICE 1,471.19 323.27 399.30 545.28 1,041.25 61,497.88 173.00 189.14 912.90 85.15 315.00 188.51 410.64 232.28 33.40 1,395.00 700.00 4,469.95 205.38 4,022.00 738.00 966.75 95.53 22,129.76 420.64 966.51 39.99 99.95 61.43 6.37 20,000.00 · Otter Tail County Warrants June 17, 2003 P.age 3, Attachment A IFD66 COUNTY 56 PAGE 3 6/17/2003 · Otter TaifCounty Warrants June 17, 2003 · Page 4, Attachment A IFD66 COUNTY 56 6/17/2003 12:25:38 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 4 **** WARRANTS APPROVED ON 6/17/2003 FOR PAYMENT 6/17/2003 VENDOR NAME UNIVERSITY OF MN UNIVERSITY OF MN-EXTENSION SER VALLEY SOFT WATER VARITECH INDUSTRIES VERGAS 66 VICTOR LUNDEEN COMPANY VOSS LIGHTING WACCO WASTE MANAGEMENT WASTEQUIP RAYFO RANDY WASVICK WELDING SUPPLIES & FIRE WEST GROUP PAYMENT CTR FINAL TOTAL ...... . AMOUNT 570.00 6.15 31. 80 1,372.28 44.74 580.27 206.45 99.00 9,807.00 167,858.00 ,31.28 S-1. 61 .379.16 $386,863.69 **** 0 0 0