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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/20/2003• MINUTES OF THE OTTER TAIL COUNTY LABOR/MANAGEMENT COMMITTEE Otter Tail County Courthouse Commissioners' Room, Floor 1-B Thursday, March 20, 2003 1 :00 p.m. Call to Order Sharon Wicklund called the Labor/Management Committee meeting to order at 1:03 p.m. Attendance: Tonya Anderson, Brian Armstrong, Dwight Serven, Carol Brause, Rick Denzel, Sue Ewy, Chuck Grotte, David Hauser, Charles Kitzman, Don Larson, Mick McCormick, Barbara Molter, Dennis Mosher, Sydney Nelson, Kirsten Olson, Wayne Roisum, Heather Severson, Wayne Stein, James Stewart, Jodi Wentland, and Sharon Wicklund. Excused Absence: Richard Akerman, Tim Brand, Doug Cannell, John Dinsmore, Barb Jongeling, Cheryl Kottom, Larry Krohn, and Anne Mueller. Unexcused Absence: None. Review of Mission and/or Norms of Behavior Mick McCormick read the Mission Statement and Goals. • Review of Minutes Committee members approved as presented, the minutes of February 20, 2003, by consensus. Review of Agenda Committee members approved as presented, the agenda of March 20, 2003, by consensus. Discussion Items A. Miscellaneous: The following items were discussed: • Law Enforcement Unions Insurance Subcommittee representation. Law Enforcement has three unions, should three employees from each union have representation or should one employee represent all three unions? • Brian stated that he and Sharon Wicklund have contacted all department heads and that they have developed an ongoing list of Wellness Subcommittee members. • Replacement of Labor/Management Committee Members-Richard Akerman and Anne Mueller both have indicated conflicts in attending the Labor/Management Committee meetings. Consensus was reached by the Labor/Management Committee that Anne Mueller will need to find a union replacement and David Hauser will check with Larry Krohn on how Richard Akerman's replacement should be handled (Management at Large/County Sheriff/Chief Deputy). • Problem Solving Form on Christmas Eve Holiday. The following was discussed: <l Christmas Eve is a half-day holiday for most employees which is not consistant with all County Employees (See attached Problem Solving Form). <l Christmas Eve is not a mandated holiday. <l There are a few Solid Waste/Redemption sites that remain open on Christmas Eve Day. <l Discussion of bargaining units. <l Discussion of union groups versus non-union group. • <1What subjects belong at the Labor/Management Committee, what subjects don't? <l The Labor/Management Committee has the ability to make referrals to the Personnel Board. <l What actually gets done in four hours of work? <l There are offices that are very busy on Christmas Eve Day. but does fluctuate from year to year. <l The LMC does not need a subcommittee formed to review the bargaining unit contracts. <l There is one bargaining unit that has Christmas Eve off as a full-day holiday. • Labor/Management Committee Minutes March 20, 2003 <1 Generally, when there is a department need, the department head presents the need to Larry Krohn, who in turn presents to the Board of Commissioners . <1 Any employee who has a concern can be put on the County Board Agenda to present their concern to the County Board of Commissioners. <1 Consensus was reached by the Labor/Management Committee not to take a position on the Christmas Eve issue, but if employees are interested in organizing this issue, they can present it to the County Board of Commissioners. B. Subcommittee Forms: The following Subcommittee Forms were presented by Brian Armstrong for discussion and approval. (See Attached) • Subcommittee Form-Master • Subcommittee Form-Insurance • Subcommittee Form-Wellness • Subcommittee Form-RTC Building Current Issues • Subcommittee Form-New Member Orientation Public Health and Human Services Labor/Management Updates The Public Health Labor/Management Committee has been working on: • Possible solutions that our department is facing in downsizing. • Prioritizing ideas and reviewing highest priority issues that would save money and spare staff. lnfonnation Sharing/Announcements • Labor/Management Committee group discussion on future Otter Tail County budget cuts. • Northeast Parking Lot-People outside of the County are using this parking lot and as a result, employees are having a difficult time finding parking spots. • If the County decides to have a wage freeze, the freeze would effect all non-union employees only. It would only affect the union employees, after their current union contracts expire . • Next Meeting The discussion items for the April agenda include: • Miscellaneous Adjournment At 2:38 p.m., Brian Armstrong declared the meeting of the Otter Tail County Labor/Management Committee adjourned until 1 :00 p.m. on Thursday, April 17, 2003. '" Anacnment • PROBLEM SOLVING FORM • Subcommittee Formed: □Yes ~No Identified Issue: Christmas Eve is a half-day holiday, which is not consistent for all County Employees. Description of Current Situation: Make Christmas Eve a full-day holiday. Recommended Options: The only group that gets the entire day of Christmas Eve off is the Highway Maintenance Workers, it is listed in their contract. Labor/Management Committee recommended that if Sharon Wicklund would like to present to the Commissioners, she may do that. • Form Completed by: Sharon Wicklund Date: 03/13/03 Completed forms should be routed to: LMC Representative Date Reviewed by LMC: 03/20/03 Action Agreement by LMC: No action to be taken by the Labor/Management Committee . • SUBCOMMITTEE NAME: • Date Formed: Date LMC Approved: Tasks: Required Department Representation: Name Department ' • Other Members: Name Department Term Limits: Member Replacement Procedure: Status: • Date Inactive Date Disbanded SUBCOMMITTEE NAME: Insurance • Date Formed: Julx: 2000 Date LMC Approved: Tasks: Research and review health insurance options, recommend action updates to Labor/Management Committee. Required Department Representation: Name De12artment Kathy Domholt Coordinator's Dawn Godel Auditor's David Hauser Attorney's AFSCME Union Representative Highway Support Specialist Union Representative Human Services Professional Union Representative Human Services Professional Union Representative Public Health Law Enforcement Unions Representative Sheriffs • Other Members: Name De12artment ' Leon Anderson -At Large- . Term Limits: None ! Member Replacement Procedure: ' ! RITROM (Replacement is the Responsibility of Member) w/Union Steward Approval RITROM by LMC with Department Head RITROM at Large . Status: • Date Inactive Date Disbanded SUBCOMMITTEE NAME: Wellness • Date Formed: SQring of 2001 Date LMC Approved: Tasks: Promote health and wellness of Otter Tail County employees. File plan with Lakes Country Service Coop. Receive financing from Lakes Country Services Coop for program. Required Department Representation: Name De12artment Public Health Labor/Management Committee Coordinator's • ' Other Members: ' Name De12artment Term Limits: None Member Replacement Procedure: RITROM • Status: Date Inactive Date Disbanded SUBCOMMITTEE NAME: RTC Buildinn Current Issues • Date Formed: November 21, 2002 Date LMC Approved: Tasks: See Problem Solving Form entitled "'RTC Building Current Issues". Required Department Representation: Name Department Doug Cannell Building Maintenance I • Other Members: Name Department Barbara Molter Assessor"s Sharon Jewell Coordinator"s Term Limits: None Member Replacement Procedure: RITROM Status: • 12/19/02 Date Inactive Date Disbanded SUBCOMMITTEE NAME: New Member Orientation • Date Formed: August 15, 2002 Date LMC Approved: October 17, 2002 Tasks: See Problem Solving Form "Education of New LMC Members". Required Department Representation: Name Department None Other Members: • Name Department Richard Akerman Detention Facility Larry Krohn Coordinator Barbara Molter Assessor's Sharon Jewell Coordinator's Sue Ewy Public Health Term Limits: None . Member Replacement Procedure: RITROM Status: • Date Inactive Date Disbanded LABOR/MANAGEMENT COMMITTEE ATTENDANCE/SIGN IN CHECK SHEET MEETING DATE: March 20, 2003 • Richard Akerman Excused Larry Krohn Tonya Anderson Don Larson Brian Armstrong Mick McCormick Dwight Serven Barbara Molter Tim Brand Dennis Mosher Carol Brause Anne Mueller Doug Cannell Sydney Nelson Rick Denzel Kirsten Olson John Dinsmore Wayne Roisum • Sue Ewy Heather Severson Chuck Grotte Wayne Stein David Hauser James Stewart Barb Jongeling Jodi Wentland Chuck Kitzman Sharon Wicklund Cheryl Kottom Joanne Derby Cheryl Jones • Merle King Lori Morrell