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Home My WebLink AboutBoard of Commissioners - Minutes - 03/11/2003• • • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, March 11, 2003 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, March 11, 2003, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Roger Froemming, and Bob Block present. Commissioner Dennis Mosher was absent. Approval of Agenda Motion by Froemming, second by Nelson, and unanimously carried to approve the Human Services agenda of March 11, 2003, as mailed. Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board minutes of February 25, 2003, as mailed. Local Corrections Supervision Fees Court Services Director, Chuck Kitzman, reported that Minnesota Statute gives authority to Corrections Administrators to charge local corrections fees. These fees are separate from fines that the court assesses. Mr. Kitzman provided a handout to show how other counties in other parts of the state are assessing corrections supervision fees and their success in collecting these fees. Mr. Kitzman will prepare a proposal to charge supervision fees and submit a request to use credit card payments for those fees. Governor's Budget Proposal According to the Governor's Budget Proposal, for FY2004-2005, the County Probation Officer reimbursement and Caseload/Workload Reduction would receive a 5% reduction. The Keys to lnnervision Program funding will be eliminated and users of the classes will be charged for the service. The Governor's Proposal eliminates funding for the Extended Jurisdiction Juveniles, Juvenile Restitution, Juvenile Detention Services Subsidy for Temporary Hold Facility, and Juvenile Placement Programs. Mr. Kitzman reported that in 2002, Otter Tail County received $289,943.00 in Criminal Justice Aid. He anticipates that CJA will be reduced by 3% in CY2003 and eliminated in CY2004. Public Health Department Annual Report Smallpox Vaccinations Diane Thorson, Public Health Director, presented the Otter Tail County Public Health Annual Report for January -December, 2002, and reviewed areas of health improvement. Ms. Thorson reported that Phase I of the small pox vaccination plan has been completed. She has received direction from the Centers for Disease Control that Phase II should begin now. Phase II includes small pox vaccination acce~s by all emergency and hospital workers. , I OTC Board of Commissioners' Minutes March 11, 2003 Page 2 Budget Discussion Human Services Director, John Dinsmore, presented the Human Services Core Services Guidelines in response to a recent Department Head meeting. He reported that these guidelines are being used to analyze the Human Services budget and how the Governor's Proposal could affect the department. He provided total dollars spent by program area for Purchase of Service Contracts and total dollars for staff to administer various programs. Funding sources were identified and Mr. Dinsmore stated that when cutting expenses of local dollars, the impact on state and/or federal dollars will_ need to _be considered. ( p j ._ • .. . , , , l • Regional Treatment Center Coalition Meeting Mr." Dinsmore reported that the Governor and the Commissioner of OHS have ·determined that there won't be one site for Ml services; rather, several smaller units spread throughout the region. Nursing Homes with empty beds may be a possibility for this use. Performance Based Pay . . Motion by Lee, second by Froemming, and unanimously carried· to approve the Performance Based Pay Formula, as described in the February 7, 2003, memo by John Dinsmore, will be implemented effective March 1, 2003 and will be in. effect on a trial basis for CY2003 .. The County Board will re-evaluate the success of this proposal at Mr. Dinsmore's next annual performance appraisal in 2004. · · ' 0 Bills & Claims , , . . Motion by Nelson, second by Froemming, and ~nanirnously'ca"rried to approve the Humfin 0 Services bills & claims as presented. · · · ' Adjournment ;.: · At 10:46 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, March 25, 2003. Dated: 03 I .:2:s_ / n?, Tl .Attest:. /Mf a . Larry K ohn, Clerk OTTE~ NTY HUMAN SERVIC . 1 : By:. . Malcol ..., ' ' I· '. •I ' ! Call to Order -County Board , The Otter Tail County Board of Commissioners convened Tuesday, March 11, 2003, at 10:51 a.m. at the Otter Tail County Courthouse with Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Roger Froemming, and Bob Block present. . Budget Discussion . . . . County Coordinator, Larry Krohn, reported on a recent Department Head meeting. The seriousness of state funding reductior:is was discussed. Each department will identify core services, prioritize those services, and assign a dollar value if possible. Each department will 0 then prepare their Operational ·sudgeis" showing a 5% reduction and a 10% .reduction. Discussion followed. · · · · · • • • OTC Board of Commissioners' Minutes March 11, 2003 f , Page 3 Approval of Agenda Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board agenda of March 11, 2003, as mailed. Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of March 4, 2003, as mailed. Approval to Pay Bills Motion by Nelson, second by Froemming, and unanimously carried to approve payment of County Board bills per Attachment A of these minutes, which includes the following lodging payment: Shooting Star Casino Jail Administrator, Richard Akerman Assistant Jail Administrator, Al Keller Emergency Services Grant Information Emergency Services Director, Tiny Holm, reported on grant information. Grant funding, in the amount of $11,900, to rewrite the Emergency Management Plan was approved on February 28th. The County has been allocated a grant for $93,118. The Department of Justice grant ($30,697) has been submitted and Mr. Holm is waiting for confirmation. The other part of the grant is a state grant ($18,734), which requires a 25% match. The Sheriffs Department has already purchased radios and other items; therefore, the County has met the match requirement. The grant dollars will be used for protective suits and other safety equipment for every fire department and/or community in Otter Tail County. A trailer will be purchased for the purpose of storing all of the protective equipment and $1,000 per person will be provided for all ambulance and emergency responders. Mr. Holm reported that this funding is committed to the County from the federal government and there will be an additional $43,686 for training as well. Ditch No. 53 Ditch Inspector, Randy Wasvick, introduced discussion regarding Ditch No. 53. Water flow from the Northwest was discussed. Commissioner Nelson questioned the possibility of doing another redetermination later rather than now as the costs are so high for so few people. Approximate redetermination costs are $2,400. Commissioner Nelson stated that the township is going to provide $5,000 towards total costs of the repairs. Mr. Wasvick will use his GPS equipment to provide the County Board with elevations to give a better idea of how much the water would need to rise to affect flowage to the ditch. Closed to the Public Meeting Reconvened At 11 :20 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss threatened litigation as authorized by attorney- client privilege, Chapter 13D.05 Subd. 3b. Present were Commissioners Lee, Froemming, Nelson, and Block, and the County Attorney, County Coordinator, and Board Secretary . At 11 :30 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners open to the public for the remainder of the agenda items. OTC Board of Commissioners' Minutes March 11, 2003 Page4 Lakeland Mental Health Center Contract Discussion took place regarding a proposed contract between the County of Otter Tail and Lakeland Mental Health Center for court ordered evaluations. Upon completion of indicated language changes and explanations, Commissioner Block moved to authorize the Chair's signature to execute the contract betweein the County of Otter Tail and Lakeland Mental Health Center for purchase of services with LMHC for court ordered evaluations for CY2003. Commissioner Nelson seconded the motion and it was carried unanimously. Insurance Purchase for Interior of GSC Building Motion by Block, second by Nelson,' and' unanimously carried to authorize purchase of insurance for the interior of the·GSC building at an annual premium not to exceed $6,060. Reclassifications Approved · Motion by Lee, second by Froemming, and unanimously carried to authorize the reclassification (effective January 1, 2003) of the following positions in the Highway Department as recommended by MAXIMU°S: · · ' #1718 Accounting Supervisor· · · From Grade 18 to Grade 19 #1709 Lead Sign Technician · From Grade 14 to' Grade 16 · Adjournment At 12:09 p.m., Chairman Lee declared the meeting -of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m: on Tuesday, March 18, 2003. Dated :._----==0:..::3,<. . .LJ.L1-"'gc....L-'/c"'-'--3L..-__ · ' IF J CB/kd OTTER ~A~, UNTY BOARD OF COM~IONERS By:~~~ /4_ . Malcolm K. Lee, County Board Chair 0 0 0 .. 3/11/2003 13:06:10 • • OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 3/11/2003 FOR PAYMENT VENDOR NAME AMERICAN INSTIT1JTIONAL SUPPLY, AMERICAN TOWER CORPORATION AMERIGAS J. ANDERSON ATCO INTERNATIONAL BARBER RAZOR BLADE CO. BARGAINS GALORE BARRETT EMS TRAINING BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD BEST INC BEYER BODY SHOP BJ'S EAST BOB'S NAPA AUTO PARTS BRANDON COMMUNICATIONS INC BRAUN VENDING INC BRETZ HARDWARE CO WADE BUGBEE BUREAU OF MEDIATION SERVICES CG PROPERTIES CAREER TRACK CARR'S LAKE COUNTRY SUPERMKT CHRISTENSEN CONSTRUCTION CO-OP ISERVICES INC COMMISSIONER OF TRANSPORTATION CONOCO . COOPER'S TECHNOLOGY GROUP COPY EQUIPMENT INC. CRANE :JOHNSON LUMBER CO. THE DAILY JOURNAL DAKOTA GYPSUM DAN'S ,EXHAUST PROS ERHARD VILLAGE STORE EVERTS LUMBER CO. FARMERS STATE BANK OF UNDERWOO FARNAM'S GENUINE PARTS INC.-PR FARNAM'S GENUINE PARTS, INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT FERGUS FALLS SMALL ENGINE & TR CITY FERGUS FALLS FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER FORTWENGLER ELECTRIC SHOP ROGER FROEMMING GERALD N. EVENSON INC. GR GRAPHICS INC GREG BARRY EXCAVATING AMOUNT 184.77 75.00 304.14 64.80 148.00 175.00. 82.58 195.00 216.74 143.63 4,489.04 79.88 90.93 63.74 3,125.68 33.62 6.79 255.41 150.00 1,267.45 298.00 145.41 315.00 3,529.36 907.88 203.80 786.99 130.94 6.70 3,741.66 318.16 40.43 826.76 16.44 30.00 51. 20 439.35 1,545.47 1,421.00 2,493.29 . 30.80 806.16 138.45 428.84 6.35 83.52 23.71 200.16 120.00 · Otter Tail County Warrants March 11, 2003 Page 1, Attachment A IFD66 COUNTY 56 PAGE 1 3/11/2003 Otter-TaH,County Warrants, March 11,.2003r Page 2, Attachment A. ·3/ll/2003 13:06:10 OTTER TAIL,COUNTY AUDITOR· PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED .ON 3/11/2003 FOR PAYMENT 3/ll/2003 VENDOR NAME LARRIS GREWE H & T CORP OF MINNESOTA HEDAHLS HEADQUARTERS HEISLER'S COUNTRY OIL MILDRED HELMRICHS · HENNING ADVOCATE HENNING AUTO-PARTS INC, HENNING HARDWARE CITY HENNING HILLTOP LUMBER INC HOLIDAY SHELDON HOLM _ HOME OF ECONOMY l ' . IBM CORPORATION · · ~ ·. · THE INDEPENDENT '· INNOVATIVE OFFICE .SOLUTIONS INSIGHT . INSTRUMENT CONTROL SYSTEMS INC INTERNET CORP LISTING SERVICE JJ'S GAS AND GROCERIES TREASURER KANDIYOHI CO AUDITOR KELLY SERVICES .INC .. KNUTSON ELECTRIC REBUILDING L & L SERVICE . LAB SAFETY SUPPLY, INC. LAKE REGION HEALTHCARE. LAKELAND TRUE VALUE HARDWARE LAKES COUNTRY SERVICE LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE LOCATORS & SUPPLIES INC; MAIN STREET GAS & GOODS LLP MERICKEL LUMBER & ACE HARDWARE MID-CENTRAL EQUIPMENT INC. THE MIDWEEK . MIDWEST PRINTING CO. MN MOTOR COMPANY MN SAFETY COUNCIL N.F. FIELD ABSTRACT CO INC NATIONAL BUSHING & PARTS CO, NELSON DODGE GMC POLARIS NELSON FORD LINCOLN MERCURY IN NEW YORK MILLS HERALD NORTH UNION TEXACO OK TIRE STORES OLSON AUTO ELECTRIC OTTER TAIL CO TREASURER OTTER TAIL TELCOM OVERHEAD DOOR· COMPANY· AMOUNT 17.18 430.80 379.77 662.0l' 9,581.40 48.56 46.75 58.27 289 ,59· ·. 87. 86' 2,255.04 141.12 2,190.92 -282 .oo 25.75 891.37 785.56 927.00 29.50 95.94 475.65 1,624.31 445.08 606.89 943.13 1•, 210_.oo., .29.90 218.90 1,175.29 1,025.00 1,987.47 15:00 233.92. 62.05· 76 .. 64 436.66 696.66 75.00 1,445.00 146.93 2,231.64 21. 88 18.38 782.80 10.00 121:21 575.97 · 15.92 1,441.62 0 0 0 • • • · 3/11/2003 13:06:10 ., ' ' OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants March 11, 2003 Page 3, Attachment A IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 3/11/2003 FOR PAYMENT 3/11/2003 VENDOR NAME PAMIDA INC. PAMIDA PHARMACY PARK REGION COOPERATIVE PAUL'S HOLIDAY STATION STORE PC MAGAZINE PEBBLE LAKE TAKE 5 PELICAN CASH.& DASH PELICAN RAPIDS PRESS PENROSE OIL COMPANY PERHAM AUTO WRECKING INC. PERHAM CO-OP CREAMERY · PERHAM CONOCO PERHAM ENTERPRISE BULLETIN CITY PERHAM PETE'S AMOCO PETE'S BODY SHOP & TOWING PHILLIPE LAW OFFICE PRAIRIE IMPLEMENT INC. PRO AG FARMERS COOPERATIVE RAY'S OIL STATION RELIABLE RINGDAHL AMBTJLANCE SERVICE RIVER BEND INDUSTRIES INC ROCHE DIAGNOSTICS CORPORATION ROTHSAY TRUCK STOP & CAFE INC ROYAL TIRE HEIDI SAURER JOYCE SCHMIDT SCHMITZ FORD SCHOENEBERGER FUNERAL HOME CHERI SCHULTZ SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE SHERWIN WILLIAMS SHOOTING STAR CASINO LODGE SIGELMAN STEEL & SALVAGE SOUTH MILL SERVICE DAVID STADUM STANDARD PARTS OF WADENA STEIN'S INC. STENERSON LUMBER STEVE'S SANITATION STOLPMAN LAW OFFICE STOP-N-GO STORES INC. STRAND ACE HARDWARE STREICHER'S TOM'S AMOCO TRAVEL ASSOCIATES UAP-TIMBERLAND LLC AMOUNT 48. 31 4,936.64 679.43 72.02 25.00 83.00 304.82 51.50 443,70 404.71 1,477.71 142. 01 269.60 36,706.28 277. 3 0 183.18 82.50 31. 45 .301.93 661.73 64. 78 958.50 310.06 532.50 27.60 21.13 5. 31 132. 4 8 28.95 200.00 7.45 2,770.00 240.00 313. 83 319.50 13.04 701.88 67.26 722.42 1,332.82 17.65 1,854.00 16.50 709.16 33.60 4,221.67 13.12 605.00 149.89 0tter,,Tail,Gbunty,Warrants, March 11; 2003 , Page-4, AttachrnentA OTTER TAIL COUNTY AUDITOR 3/11/2003 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM 13:06:10 WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 4 -WARRANTS APPROVED ON 3/11/20_03 FOR PAYMENT 3/11/2003 **** VENDOR NAME AMOUNT UNITED STATES POSTAL SERVICE UNIVERSITY OF MINNESOTA UNIVERSITY OF MN-EXTENSION SER VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WW GRAINGER INC WADENA PIONEER JOURNAL WALLWORK TRUCK CENTER WELDING SUPPLIES & FIRE WES' FUEL STOP WEST GROUP PAYMENT CTR. ZIEGLER INC. 210 LUBE EXPRESS FINAL TOTAL ...... . 20,000.00 141.54 165.10 33 .63 · 337 .37 165.87 212.40 15.00 198.60 43.56 29 .so 1,812 .. 34 135.40 51.56 $154,535.01 ' . **** 0 0 0