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Home My WebLink AboutBoard of Commissioners - Minutes - 03/04/2003• • MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, March 4, 2003 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened .Tuesday, March 4, 2003, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the County Board agenda of March 4, 2003, as mailed. Approval of Minutes Motion by Nelson, second by Mosher, and unanimously carried to approve the County Board minutes of February 25, 2003, as mailed. Approval to Pay Bills Motion by Mosher, second by Lee, and unanimously carried to approve payment of County Board bills per Attachment A of these minutes, which includes the following lodging payment: Radisson Hotel Roseville Sec./Assessment Tech 11, Kim Karch Payment Approval Motion by Nelson, second by Froemming, and unanimously carried to authorize payment to the Minnesota Rural Counties Caucus, in the amount of $2,000, for annual dues. Agreements for CSAH No. 52 and Pine Lake Township Projects Motion by Nelson, second by Froemming, and unanimously carried to authorize the Highway Engineer to enter into the following agreements between Otter Tail County and Burlington Northern and Santa Fe Railway Company, subject to the County Attorney's approval and that the language regarding general liability limits must reflect Minnesota Statutory Requirements: Temporary Occupancy Permit Agreement Minnesota St., SP 56-596-01 Temporary Occupancy Permit Agreement CSAH No. 52, SAP 56-652-12 License (Rail Corridor Usage) CSAH No. 52, SAP 56-652-12 Highway Weight Restrictions Tracking No. 02-24416 Tracking No. 02-24472 Tracking No. 02-24473 Motion by Mosher, second by Block, and unanimously carried to authorize the Chair's signature to execute an agreement approving weight restriction enforcement on Otter Tail County roads by the State Patrol. Motion by Nelson, second by Froemming, and unanimously carried to authorize the County Highway Engineer to place road weight restrictions on County roads when deemed • necessary. OTC Board of Commissioners' Minutes March 4, 2003 Page 2 Highway Retainage Reduction Q Motion by Mosher, second by Nelson, and unanimously carried authorizeretainage reduction to 2% for the CSAH No. 12 project. Central Specialties is the contractor for the project. Lakeland Mental Health Center Proposed Contract County Attorney, David Hauser, and Court Administrator, Kathy Ouren, presented a proposed agreement between Otter Tail County and-LMHC for payment of court ordered evaluations. After discussion, commissioners requested· -that only the evaluations the County is responsible for should be listed in the contract: It should not include. the types of court ordered evaluations that are the responsibility of;the State. Commissioners also requested justification for the 25% fee increase in the proposed contract. Sheriff's Department Annual Report Sheriff, Brian Schlueter, Jail Administrator, Richard Akerman, ·and Detective, Charles Sherbrooke, presented and reviewed the Annual Sheriff's Department Report for CY2002. Government Services Center · , • Architect, David Shultz, updated the Board regarding· tne progress of the Government Services Center remodeling project. The project is on schedule and within the projected budget. Mr. Shultz stated that the next step is to request bids on the furnishings for the GSC building. Bids will be accepted individually for seating, conference tables, cafeteria furnishings, etc; therefore, the furnishings award may go to ·several different vendors. There will be future flexibility to reconfigure offices without purchasing additional panels because of Q the limited number of components in the design and layout. Discussion continued. Motion by Block, second by Lee, and unanimously carried to authorize Architect, David Shultz, to proceed with the Request for Proposal for furnishings for the GSC building. · ' Use of Parking Lot at the 121 Washington Avenue Building County Coordinator, Larry Krohn, requested authorization on behalf of Human Services employees to use the parking lot at the 121 Washington Avenue building on a Saturday this spring for a rummage sale for their Relay for Life Team. Commissioners'had no objections., . ' ' - Budget Discussion Mr. Krohn provided several budget discussion handouts. Commissioners agreed that budget reductions of $300,000 for CY2003 should be the goal at this time. Mr. Krohn will discuss budget reductions with Department Heads at the Department Head meeting scheduled for Marchih. ·· · · · · · · '. Performance Evaluation Summary_ , Motion by Block, second by Nelson, and carried with Mosher abstaining, to· approve the '\ satisfactory performance evaluation as submitted for Human. Services Director, John Dinsmore, and to direct that the summary be placed in his personnel file. Adji>urnment At 11:15 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Q Commissioners adjourned until Tuesday, March 11, 2003. • Dated: "M,~ //1 .l.oo~ CB/kd • • OTC Board of Commissioners' Minutes March 4, 2003 ,, ;• Page 3 ~~~£LONERS Malcolm K. Lee, County Board Chair 0 0 0 • • 3'/0·4/2003 12:46:09 • • Otter TaHCounty Warrants · March 4, 2003 Page 1, Attachment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 3/04/2003 FOR PAYMENT VENDOR NAME ASSOCIATION OF MN COUNTIES AUTO GLASS SPECIALISTS INC. BATTLE LAKE STANDARD BEST INC. BEYER BODY SHOP BIG FOOT GAS & GROCERY BP AMOCO BY-MOR PARTS COMPANY INACTIVE DAN CHARLSON COOPER'S TECHNOLOGY GROUP CULLIGAN DACOTAH PAPER COMPANY DAHLSTROM CARPET THE DAILY JOURNAL DAKOTA ELEVATOR DEPT OF LABOR AND INDUSTRY DIVERSION AUTO . DON'S SERVICE ECONO SALES AND SERVICE EXEMPLAR INTERNATIONAL, INC MAYNARD FALK FERGUS AUTO SUPPLY FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP . FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS FOTH & VAN DYKE GE CAPITAL. JOHN GOOD GOODIN COMPANY GRANT COUNTY DAC ERVIN HAGEN DAVID HAUSER HEDAHLS HEADQUARTERS HOLIDAY WILLIAM HUNTER INNOVATIVE OFFICE SOLUTIONS INSIGHT . INTEGRITY COMPUTER SYSTEMS JK SPORTS ERWIN JOHNSON KELLY SERVICES INC. KOEP'S CLITHERALL CORNER LAKES COUNTRY SERVICE LARRY OTT INC. TRUCK SERVICE MACPZA MCIT MCMASTER-CARR SUPPLY COMPANY MIKE'S LOCK & KEY SERVICE AMOUNT 20.00 29.95 ll6.00 6.00 2,828.69 107.05 94.90 20. 04 1,963.85 1,077.84 37 .27 629.80 522.50 4,189.27 79.00 20.00 826.32 99. Ol 137.43 38.00 333.00 5.69 277.71 5,800.00 210.96 60,605.20 9,106.83 233.65 161.00 74.87 864.76 23.83 153.27 78.06 388.57 100.00 550.14 29.00 165.82 75.00 300.00 1,254.84 177.0l 19.00 l,500.00 100.00 240.00 119.04 so.so IFD66 COUNTY 56 PAGE 1 3/04/2003 Otter,Tail:County . .Warrants, March 4; 2003'. · Page 2, Attachment A - 3/04/2003 12:46:09 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION - WARRANTS APPROVED ON 3/04/2003 FOR PAYMENT VENDOR NAME AMOUNT NELSON BROTHERS PRINTING NELSON DODGE GMC POLARIS SYDNEY NELSON .. NETWORK SERVICES COMPANY OFFICE DEPOT OLSON OIL CO. OTTER TAIL CO TREASURER OVERLAND MECHANICAL SERVICES PAMIDA INC. PERHAM AUTO VALUE CITY PERHAM PITNEY BOWES PRODUCTIVE ALTERNATIVES INC. RADISSON HOTEL ROSEVILLE RELIABLE RETROFIT RECYCLING, INC SOBERG RADIATOR . SOUTH MILL SERVICE SOUTHTOWN C-STORE STADUM PLUMBING L.L.P. STEIN'S INC. GENEVIEVE STRANDE RICK SYTSMA DAVID THOMPSON JEFFREY THOMPSON KRISTI THUNSELLE THYSSEN KRUPP ELEVATOR CORPORA TNT REPAIR INC. TOOL CRIB OF THE NORTH VICTOR LUNDEEN COMPANY WADENA CO AUDITOR-TREASURER WALTERS PHOTOGRAPHY WEST GROUP PAYMENT CTR. ZIEGLER INC. 210 LUBE EXPRESS 911 MAGAZINE l,285,00 22.16 55.80 164.76 66.90 193.03 502.64 107.00, 26.14 10·. 63 5,297.89 828.57 25l. l2 465.40 170.88 178.26 40.00 62. 09' 474.87 150.00 l,082.63 120.00 210.91 221.70 15 .34. 27.99 966.51 868.88 3,885.30 2,303.35 244.92 43.20 l,650.00 3,767.58 57.88 26.95 IFD66 COUNTY 56 PAGE 2 3/04/2003 **** FINAL TOTAL ...... . $121,716.95 **** • 0 0 0