HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/25/2003•
•
•
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, February 25, 2003
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, February 25, 2003, at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Mosher, second by Froemming, and unanimously carried to approve the Human
Services agenda of February 25, 2003, as mailed.
Approval of Minutes
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human
Services Board minutes of February 11, 2003, as mailed.
Governor's Budget Proposal
Court Services Director, Chuck Kitzman, provided an overview of how the Governor's
FY2004-2005 Budget proposal impacts the Court Services Department. The Department of
Corrections has divided services into core and non-core services. The Governor's proposal
reduces funding for core services while some non-core services are subject to elimination.
Unallotment Budget Plans
Public Health Department Budget
Community Health Service Committee Appointments
Diane Thorson, Public Health Director, reported that State WIC funding, in the amount of
$27,709.00, and State Community Health Services funding, in the amount of $36,703.00,
have been unallotted by the Governor. The Public Health Labor Management Committee
has met and discussed ways to meet these budget shortfalls. Expense reduction will include
480 hours of support staff time and 911 hours of nurse time due to several leaves of absence
as well as not filling a current vacant PHN position. Additionally,._ unanticipated revenues
have been made available from federal grants and the Public Health . Department is
negotiating additional revenue from Human Services for long term care consultation services.
Ms. Thorson explained that last year, the Public Health Department ended the year with a
negative cash balance of $31,360.33; $26,000 negative carry over from CY2001 and $5,193
from CY2002. Motion by Nelson, second by Froemming, and unanimously carried to transfer
$31,360.33 from Human Services Fund Reserves to the Public Health Operating Budget to
balance the fund.
Motion by Nelson, second by Block, and unanimously carried to approve the following
appointments to the CHS Advisory Committee for the term of January 1, 2003 through
December 31, 2005:
Reappointments: Kay Kratowill, Lake Region HealthCare
Connie Stigen, Fergus Falls Medical Group
OTC Board of Commissioners' Minutes
February 25, 2003
Page 2
New Appointment:
· Brad Wurgler, Perham Memorial Hospital & Homes
Cindy Hermanson, Henning Medical
Paul Baer, St. Williams Nursing Home
Kristy Karels, ParenUChildren Representative
Human Services Annual Report
Human Services Director, John Dinsmore, presented the 2002 Annual Report for the Otter
Tail County Human Services Department.
Commissioner Mosher was absent at 10:20 a.m. · ·
Purchase of Service Agreement Renewal
Motion by Nelson, second by Froemming, and unanimously_ carried to authorize the Chair's
signature to renew a Purchase of Service Agreement between Otter Tail County Human
Services and Tran$Em for supported employment transition -services for persons age 16 to
23, subject to the approval of the County Attorney. The amount of the agreement is
$50,000.00 for CY2003 and federally funded.
Bills & Claims i,, ,;:, -. · ,-,
Motion by Nelson, second by Froemming, and unanimously carried to approve the Human
Services bills & claims as presented. · ,,
Closed to the Public'
0
Adjournment of Human Services Meeting .', · ' ' 0 • Q
At 10:30 a.m., Chair' Lee declared ttie meeting of the Otter Tail· County Board of
Commissioners closed to the public for the purpose of evaluating the performance of Human
Services Director, John Dinsmore; pursuant to M.S. Chapter 13D.05 Subd. 3(a).
Commissioners Nelson, Lee, Froemming, and Block were present. A summary of
performance conclusions will be provide_d at the next regular County Board meeting.
At 11 :03 a.m., upon conc'lusion of the performance evaluation, Chairman Lee declared 'the
meeting of the Otter Tail County Human Services• Board adjourned until Tuesday,
March 11, 2003. :
Dated: ~ II-.J.no.,3 I· ' '
Attest: ----------Larry Krohn, Clerk
C UNTY HUMAN ~,Rvy.,:s BOARD
U~/~--
. K. Lee, Human Services Chair
Call to Order -County Board
The Otter Tail County Board of Commissioners convened Tuesday, February 25," 2003, at
11 :04 a.m. at the Otter Tail County Courthouse with Malcolm Lee, Chair; Syd Nelson,
Vice-Chair; pennis Mosher, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Mosher, second by Block, and unanimously carried to approve the County Board
agenda of February 25, 2003, as mailed. · ·
0
•
•
•
Approval of Minutes
OTC Board of Commissioners' Minutes
February 25, 2003
Page 3
Motion by Nelson, second by Froemming, and unanimously carried to approve the County
Board minutes of February 18, 2003, as mailed.
Approval to Pay Bills
Motion by Mosher, second by Froemming, and unanimously carried to approve payment of
County Board bills per Attachment A of these minutes.
Shoreland Management Ordinance Discussion
Land & Resource Director, Bill Kalar, provided minutes from the Planning Commission
meeting regarding proposed SMO revision items. Mr. Kalar indicated that the last page of the
minutes includes a list of 17 proposed revisions that have been discussed over the course of
the past year. Page 2 & 3 of the minutes includes a list of proposed revision items
recommended by the Planning Commission. Mr. Kalar and the Commissioners discussed
the proposed revisions from the list on Page 2 & 3 of the Planning Commission minutes
dated February 19, 2003.
Water Plan Update
Mr. Kalar reported that funding the County would have received from the Board of Water and
Soil Resources in March, 2003, has been unallocated. Motion by Nelson, second by
Froemming, and carried with Lee opposed, to provide the County Share ($14,744.00) already
committed to the Soil & Water Conservation District for updating the water plan subject to the
fact that state funding will not be available and the SWCD must plan accordingly .
Recess & Reconvene
At 11 :51 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :00 p.m.
Sheriff's Department Contract Approvals
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute the following agreements to extend two state programs from July 1,
2003, through June 30, 2005:
Sentence to Service Program Joint Powers Agreement between the State of
Minnesota Commissioner of Corrections and Otter Tail County
Institution Community Work Crew House Building Program (ICWC) Joint Powers
Agreement between the State of Minnesota Commissioner of Corrections and Otter
Tail County, wit~ State reimbursing the County $52 per day for housing inmates
Performance Evaluation Summaries
Motion by Mosher, second by Block, and unanimously carried to approve satisfactory
performance evaluations for the Land & Resource Management and Solid Waste Directors
and to request that the performance evaluation summaries be placed in their personnel files.
Perham Resource Recovery Facility Amendment
Solid Waste Director, Mike Hanan, briefed the Board regarding a recent meeting of the
Perham Recovery Facility Coordinating Committee. He stated that the City of Perham
intends to sell bonds for an additional 1.75 million dollars, the proposed tipping fee will raise
to $56 per ton, and the bonding company is requiring that the Operating Reserve Fund be
OTC Board of Commissioners' Minutes
February 25, 2003
Page4
replenished to $250,000. Motion by Froemming, second by Block, and unanimously carried Q
to authorize the Chair's signature to execute an amendment to the Agreement between the
City of Perham and Otter Tail County for waste deliveries to the Perham Solid Waste Facility
dated February 20, 2003.
Motion by Froemming, second by Nelson, and unanimously carried to authorize payment,
from the Solid Waste Enterprise Fund, of Otter Tail County's share ($92,500) to replenish the
Perham Recovery Facility Reserve Fund and to increase the tipping fee at the Perham Solid
Waste Facility to $56.00 per ton effective May 1, 2003.
Resolution in Support of
Solid Waste as a Renewable Energy
Otter Tail County Resolution No. 2003 -13
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, Otter Tail County is a member county delivering municipal waste to both the
Perham Resource Recovery Incinerator and the Fergus Falls Resource Recovery Incinerator;
and
WHREAS, Solid Waste is both sustainable and indigenous -two criteria necessary ·for
establishing the definition of a renewable energy resource; and
WHEREAS, Recently adopted Federal air emission standards represent the strongest and Q
most effective actions ever taken to control emissions from waste combustion resulting in a
clean source of energy; and
WHEREAS, Designating the facilities as a renewable energy source will help to lowe"r the
cost that local governments encounter when delivering waste to waste to energy facilities;
and
WHEREAS, Otter Tail County has implemented an integrated Solid Waste Manageme"rit
Program that includes public education, waste reduction, recycling, and household.hazardous
waste management as well as waste to energy; and
WHEREAS, Waste to energy facilities are defined by Sta~e Rules as "an energy recovery
facility used to capture the heat value of solid was·te or RDF"; and . ) ri
' . • I . • WHEREAS, Waste to energy/resource recovery is preferable' to landfilling when
implementing the waste management hierarchy and State of Minnesota policy; and
WHEREAS, renewable designation for waste to energy facilities has ri6 impact o'n the State's
budget and would provide parity with landfill gas which is already designated as renewable; . ' . ' . . . ' . . . '
BE IT NOW THEREFORE RESOLVED, That Otter Tail County supports new legislation that
would amend Minnesota Statute Section 216B.2422 to include the following definition as Q
"renewable": an energy recovery facility· used to capture the heat value of solid waste or . . ' ' RDF.· 'I
•
•
•
. "
OTC Board of Commissioners' Minutes
February 25, 2003
Page 5
Commissioner Froemming seconded the motion, and upon being put to vote, was
unanimously carried.
Adopted at Fergus Falls, Minnesota this 25th day of February, 2003.
Dated: lY\L.. eP. 4 1 20>3
Attest: kfj tfJ
LarryKron, lerk
Solid Waste Fee Schedule
Motion by Mosher, second by Block, and unanimously carried to approve the following Solid
Waste Fee Schedule effective May 1, 2003.
Mixed Municipal Waste/Household Waste: County Fee State Assessment Total
Per Ton $ 39.32 $ 6.68 $ 46.00
Acceptable Industrial/Non-Incinerated (per ton) 70.00 11.90 81.90
Per Container (minimum) 1.71 0.29 2.00
Per container (30 gallons) 1.71 0.29 2.00
Per Container (50 gallons) 3.42 0.58 4.00
Cubic Yard (uncompacted) 5.99 1.01 7.00
Cubic Yard (compacted) 13.33 2.27 15.60
Demolition Debris:
Per Yard $ 8.00 $ 0.60 $ 8.60
Minimum (1/2 Yard) 4.00 0.30 4.30
Dump Truck (1 O yards) 80.00 6.00 86.00
Whitegoods:
Major Appliances (stove, freezer, etc.) $ 8.00 N/C $ 8.00
Microwaves 8.00 N/C 8.00
Commercial Appliances (freezers, coolers, etc) 50.00 N/C 50.00
Batteries:
Car/Boat/Motorcycle $ 1.00 N/C $ 1.00
Truck/Tractor 4.00 N/C 4.00
Commercial 10.00 N/C 10.00
Tires:
Passenger Car/Pickup $ 2.00 N/C $ 2.00
Semitruck/Trailer 5.00 N/C 5.00
Tractor (38 or smaller) 15.00 N/C 15.00
Tractor (Larger than 38) 25.00 N/C 25.00
Flotation Tire 50.00 N/C 50.00
Miscellaneous:
Stuffed Chair $ 5.13 0.87 $ 6.00
Sofa 10.26 1.74 12.00
Mattresses 10.26 1.74 12.00
Carpeting (per yard) 0.85 0.15 1.00
Computers 8.00 N/C 8.00
OTC Board of Commissioners' Minutes
February 25, 2003
Page 6
· Televisions 19" or smaller··
Greater than 19"
Propane Tanks (5-20-40 pounds)
· 8.00
12.00
4.00
NiC
· N/C
N/C
8.000
12.00
4.00
Scrap Iron & Metal:
Refer to Local. Scrap Dealer
Minimum · ·
PickupfTrailer (level bo1<)
Commercial (10 yards)
Brush:
PickupfTrailer (level box)
Dump Truck (10 yards)
Per Yard
Non Otter Tail County Waste:
Non Otter Tail County Waste
Yard Waste:
Must be clean and free of contaminates
Haulers License Fees:
4.00 . \.
8.00
25.00 ' \
.. _,
' -. . . :
$ 5.00
20.00
2.00
3 times the county rate
-N/C 4.00
N/C 8.00
N/C 25.00
,,.,..,. ~ . _ _:__
N/C $ 5.00
N/C 20.00
N/C 2.00
Free Free
License Fee (base)
License Fee (per truck)
Bond
$ 100.00
10.00
5,000.00
N/C
N/C
N/C
$ 100.00
10.00
5,000.000
Service Fee:
Per Service Fee Point $ 8.00 N/C $ 8.00
Unprotected Loads: 1.5 times the Posted Rate
Payment Approval
Motion by Mosher, second by Nelson, and unanimously carried to authorize payment to
Olympic Sales for truck and trailer equipment for the Solid Waste Department in the amount
of $34,000.
Corrugated Cardboard Containers
:: Mr. Hanan recommended purchase of eleven 8-yard dumpsters to recycle ca~dboa.rd.
· Cardboard is a recycling revenue source and the Solid Waste Department would like to place
the dumpsters in ten strategically located sites. Motion by Mosher, second by Froemming,
and unanimously carried to authorize purchase of eleven 8-yard dumpsters for recycling
cardboard at an approximate cost of $11,000.
Recess & Reconvene
At 1 :40 p.m., Chair Lee declared the meeting of the Otter Tail County Board ·of
Commissioners recessed for a committee meeting. The meeting was reconvened at
2:06 p.m. 0
•
•
•
. .
OTC Board of Commissioners· Minutes
February 25, 2003
Page 7
Change Order Approval for Government Services Center
Motion by Nelson, second by Mosher, and unanimously carried to authorize Change Order
No. CO 4A.01, in the amount of $1,760.00, payable to Johnson-Nelson Masonry of Ashby,
MN, for reinforcing steel not included in the original bid package at the GSC.
Bridge Repair over the Otter Tail River
Motion by Froemming, second by Mosher, and unanimously carried to approve the quotation
of Robert R. Schroeder Const., Inc., in the amount of $13,250, for replacing the supports to
the sidewalk and adding two additional pile on the bridge on Otter Tail Co. No. 45 over the
Otter Tail River.
Highway Department Policy for Approach Permits
The County Board reviewed a proposed Approach Request Requirements Policy, which will
become effective May 1, 2003. The County Board suggested changing the completion date
for approaches from 60 calendar days to 45 calendar days and that the list of contractors
provided is not all inclusive and applicants are not required to use a contractor on that list.
Highway Project Retainage Reduction Requests
Motion by Mosher, second by Lee, and unanimously carried to authorize retainage reduction
on Otter Tail County S.P. No. 56-624-10, west of Erhard on CSAH No. 24, from 5% to 1 % as
requested by Mark Sand & Gravel Co. provided this project is completed early during the
summer of 2003 .
Motion by Mosher, second by Nelson, and unanimously carried to authorize retainage
reduction to 1% for S.P. 56-090-04, 26-090-02, Central Lakes Trail Project, as requested by
Central Specialties, Inc. and to deny a reduction in retainage to Central Specialties, Inc. for
S.A.P. 56-612-11 (CSAH No. 12 Project).
Motion by Nelson, second by Froemming, and unanimously carried to authorize retainage
reduction for Central Specialties, Inc. to 2% for S.A.P. No. 56-667-28, CSAH No. 67 project.
Commissioner Nelson was absent at 2:40 p.m.
Application for Exempt Permit
Motion by Lee, second by Nelson, and unanimously carried, to approve with no waiting
period the LG220 Application for Exempt Permit, as submitted by the Pelican Rapids Ducks
Unlimited Chapter for an event scheduled for April 11, 2003 at the Blue Water Restaurant
and Sports Bar.
Payment Approvals
Motion by Nelson, second by Froemming, and unanimously carried, to approve the following
payments for services provided to County Drainage System No. 38:· ·' ,: ,. ,. _
Otter Tail County GIS Department
Otter Tail County Highway Department
Applications for License
$2,690.00
97.96
Motion by Mosher, second by Lee, and unanimously carried, to approve the following
applications for license:
OTC Board of Commissioners' Minutes
February 25, 2003
Page 8
Battle Lake Cenex
Perham Cooperative Creamery Ass'n
. · Highway 201 West .
Battle Lake, MN 56515 ·
Collins Landing
31334 State Coach Dr.
Dent, MN 56528
Wee Villa Resort
31126 county Highway 27
Fergus Falls, MN 56537
· Detroit Lakes Reg. Chamber of Commerce
700 Washington Ave
Detroit Lakes, MN 56501.
Tobacco License
Tobacco License
Tobacco License
Renewal of Consumption and Display Permit
Temporary On-Sale Liquor License
Fair Hills Resort
April 29, 2003
Recess & Reconvene
At 3:00 p.m., Chair Lee declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 3:05, p.m.
Veterans Service Officer Reappointment .
0
Motion by Lee, second by Mosher, and unanimously carried to reappoint Jourdan Sullivan as
Director of the Otter Tail County Veterans Service Office effective March 1, 2003, for a four-
year appointment. Q
Budget Discussion
County Coordinator, Larry Krohn, led a discussion regarding the Governor's proposal to cut
$600,000 to Otter Tail County in state aid for 2003 and 1.2 million dollars next year. He
suggested reductions in .County budgets for approxim?tely ½ of the Gove~nor's proposal at
this time. Mr. Krohn requested direction from the Board regarding the process to determine
budget cuts. The County Board requested that Mr. Krohn send a letter to Department Heads
requesting a list of all functions their department is performing that are not currently
mandated by law, and other ideas Department Heads have for reducing their budget. The
AMC is addressing unfunded mandates and mandates that are expensive but do not service
the general public. Budget discussions will be placed on the County Board agenda during
the upconiing months.
Adjournment
At 3:36 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, March 4, 2003.
Dated: Tu,-c k ':11 '2-0c>.3 O~TY BOARD OF ~l~NERS
By: -~/t':..c,_
~Lee:Ec>w,iysoard.Chair
CB/kd
0
•
•
•
..
2/26/2003
9:00:23
. '
-Otter Tail County Warrants
February 25, 2003
Page 1, Attachment A
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56 PAGE 1
WARRANTS APPROVED ON 2/25/2003 FOR PAYMENT 2/25/2003
VENDOR NAME
RICHARD AKERMAN
APPLIED CONCEPTS, INC.
JEFFREY ARNDT
JOHN BARTHEL BEAR GRAPHICS INC:
BEST INC.
BJORN'S HEATING & AIR COND.
JOHN BOHN BRANDON COMMUNICATIONS INC BRIGGS CORPORATION
MYRNA BUDKE
JOHN BUSHMAN CADD-ENGINEERING SUPPLY, INC
MARLENE CARLSON
COOPER'S TECHNOLOGY GROUP
CORPORATE TECHNOLOGIES
DACOTAH PAPER COMPANY
DEER CREEK'EXPRESS STOP, INC
DICTAPHONE DOCUTECH CONSULTING
EAGLE POINT
GARY ECKLEY
ELEMENT K JOURNALS
MARK ELLENSON ERICKSON ELECTRONICS FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPARTMENT FERGUS FALLS SMALL ENGINE & TR
BRENT FLODEN
ROGER FROEMMING
GOODIN COMPANY GOVERNMENT FINANCE OFFICERS AS MYRON GRAFF .
HANSON'S PLUMBING & HEATING IN
HARMS TOWING & SERVICE
BRUCE HAUGRUD
HENNING ADVOCATE
HENNING HARDWARE
SHELDON HOLM
INSIGHT INTERTECHNOLOGIES GROUP
JJ'S GAS AND GROCERIES
KELLY SERVICES INC.
KIM KNUTSON
LARRY KROHN
LAKE REGION HEALTHCARE
LAKES X-TERM LLC PEST CONTROL
DARREL LEITCH ROGER LEWIS
AMOUNT
66.48
299.02
8.00
8.39
359.92 8,614.14
9.00
3.61
7,774.50 169.83 10.15
6.91
235.45 10.68 13.67 20.00
277.24 179.15
771.33
5,084.84 2,550.00 6.90 87.00
6.91
53.20
122.75
69.60
175.11 6.86 32.40 39.64
510.00 3.61'
4.26 159.75 7.44
30.35
27.58 118.88 5,943.00
17.05
55.55
2,034.78
8.50
306.64
862.50
79.88
3.18 8.00
Otter Tail County,Warrants,
February 25,-2003
Page 2, Attachment A
2/26/2003
9:00:23
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND.DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 2/25/2003 FOR PAYMENT
VENDOR-NAME
TARA LINDQUIST
MCAA
MCCC MI 33 MN ASSOC OF CO ADMINISTRATORS MN SHERIFFS' ASSOCIATION
ANNE MUELLER
NELSON BROTHERS PRINTING
NELSON DODGE GMC POLARIS
SYDNEY NELSON NORTH UNION TEXACO
OLSON AUTO ELECTRIC
OTTER TAIL CO CT ADMINISTRATOR
OTTER TAIL CO TREASURER
OTTER TAIL TELCOM
PAMIDA INC.
PETE'S BODY SHOP & TOWING
DAVID PETERSON PRO AG -FARMERS·COOPERATIVE
PRO-WEST & ASSOCIATES INC.
PUBLIC SAFETY CENTER,.INC
QUILL CORPORATION ROWEKAMP ASSOCIATES INC
SCHMITZ FORD
CHERI SCHULTZ SEWER SERVICE JERRY SHULTZ DENNIS SODERSTROM
KEVIN SONSTEBO
STEIN'S INC.
LAYNE STENSLIE
JOSLYN THOMPSON DARYL TRITES TRUE VALUE TINA TUNGSETH
UAP-TIMBERLAND LLC
VAUGHN CHEVROLET CO
VICTOR LUNDEEN COMPANY
VIKING OFFICE PRODUCTS
WW GRAINGER INC
WACCO WEST GROUP PAYMENT CTR.
SHARON WICKLUND
WIEBE' S GARAGE
JACK WILDE 4-H PLAT BOOK PROJECT
AMOUNT
7 .01 .. 390.00
2,190.00
210 .·00
2,187.72
5 ,31
669.31
371.58
104.40
141.35
176.02 40.00 56.83 60.00 9:57
. 100.ll
7.98
1,221.55
60.00
553.15 375.75 2,078.88
95.82
40 .. 34
75.00
7.44·
· 15 .44
16.00
854.56 7.18
3 .18·
15.15
50.66
12.96
4,269.68
27.62 1,100.10
123.72
629.94 228.98
321.25 49.67
20:00
6.59 625.00
IFD66
COUNTY 56 PAGE 2'
'· 2/25/2003
**** FINAL TOTAL ...... . $56,866.43 ****
0
0
0