HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/11/2003•
•
•
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, February1 11, 2003
9:30 a.m.1
Call to Order
The. Otter Tail County Board of Commissioners convened Tuesday, February 11, 2003, at
9:31 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; Dennis Mosher, and Roger Froemming present. Commissioner Bob
Block was absent.
Telephone System Update
Communications Consultant, Jeff Nelson, reported that Phase I of the Courthouse telephone
system upgrade has been completed and is being used successfully. Phase I of the project
included a system upgrade in the Law Enforcement Center, Courthouse, and both Human
Services buildings. A modification of Phase I upgrade incorporated the County Attorney's
Office in this phase. The base contract was approved for Phase I in the amount of
$150,027.00, and was awarded to Network Center Communications of Fargo, ND. After a
series of meetings, a decision was made to increase the number of extensions and to change
from eight-button telephones to sixteen-button phones which was a change from the Request
for Proposal. Other additional costs resulted from the need to correct existing building wiring
and the addition of headsets. Mr. Nelson requested approval of the change orders in the
amount of $46,762.01. Motion by Mosher, second by Froemming, and unanimously carried
to approve substantial completion of the project and change orders in the amount of
$46,762.01.
Recess Otter Tail County Board of Commissioners
Call to Order of Human Services Board
At 9:40 a.m., the Otter Tail County Board of Commissioners recessed. The Otter Tail County
Human Services Board convened Tuesday, February 11, 2003, at 9:40 a.m. at the Otter Tail
County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair;
Dennis Mosher and Roger Froemming present. Commissioner Bob Block was absent.
Approval of Agenda
Motion by Mosher, second by Nelson, and unanimously carried to approve the Human
Services agenda of February 11, 2003, with the following addition:
Human Services Contract Renewal
Approval of Minutes
Motion by Froemming, second by Mosher, and unanimously carried to approve the Human
Services Board minutes of January 28, 2003, as mailed.
c Court Services Annual Report
Court Services Director, Chuck Kitzman, and Administrative Assistant, Amy Kampa,
presented the Court Services Annual Report for CY2002. The top ten juvenile offenses for
CY2002 included: alcohol offense, misdemeanor theft, drug paraphernalia possession,
tobacco use, shoplifting, no driver's license, disorderly conduct, possession of marijuana, .
OTC Board of Commissioners' Minutes
February 11, 2003
Page 2
burglary, and criminal damage to property. There were a total of 280 juvenile offenders. Q
There were 112 juveniles in the Change Direction -Drug Education Program. Additional
programs to help juvenile offenders included the Keys to lnnervision, Teen Tobacco
Awareness, and Theft Clinic. DWI charges. and domestic assaults led in the top adult
offenses under supervision in CY2002. Mr. Kitzman reported that a lot of the fines are being·,
turned into Community Service work.
Request for Letter of Support
County Public Transportation Proposal
Public Health Director, Diane Thorsori; and Steve Skauge, Productive Alternative Director,
requested a Letter of Support for a County Public Transportation Proposal.· Ms. Thorson
reported that she and Mr. Skauge had met with the Long-Range Planning Task Force· on
January 29, 2003, to discuss this issue. Committee members recommended support from
the County Board of Commissioners. Mr. Skauge reported that Productive Alternatives has
15 handicapped· accessible vehicles and DOT certified drivers. These vehicles· serve PA
clients out of Perham, Fergus Falls, and Parkers Prairie and are used for the DAG program.
These clients cannot pay for these services; however, PA receives $10 per person per day
from the County.· This covers approximately half of the cost, with PA losing about $150;ooo
per year._ Mr. Skauge reported that PA receives frequent requests for public use of these
vehicles. Mr. Skauge explained that there is a grant available that would help provide public
transit, but since PA doesri't provide public transit, the grant is not available to them. The
grant also requires a 20% local match to be eligible to apply for ttie grant. PA receives
$260.000 from the County, which the State has agreed would qualify for the 20% local match.
PA also receives 531 O grants that allow them to purchase new vehicles. One of the biggest Q
concerns is the liability issue·. Currently Productive Alternatives' insurance premiums are
$2,000 per vehicle. If providing public ·transit, the premium would be $6,000 per vehicle. A
question had been raised as to whether PA could be insured through the County's· current
carrier. MCIT Senior Account Executive, Sue Dahlhauser, explained that certain criteria are
required to qualify under MN Statute §466; and it's unlikely that PA would qualify. Motion by
Mosher, second by Nelson, to approve ·the request for a Letter of Support for County Public
Transportation Proposal. Chairman Lee called for a roll call vote: ·
Commission District 3 · Mosher Yea
Commission District 4 Froemming Yea
Commission District 1 Nelson Yea
Commission District 2 Lee· Nay
Motion carried 3 -1 .
University of Minnesota Contract for Dental Clinic
Ms. Thorson requested approval of the University of Minnesota contract for providing a
portable dental clinic. Motion by Nelson, second by Froemming, with Commissioner Lee
opposed, to authorize the Public Health Director to enter into a contract between Otter Tail
County Department of Public Health and the University of Minnesota School of Dentistry for a
portable dental clinic in the amount of $18,000 for February 10th through February 21, 2003.
0
•
•
•
OTC Board of Commissioners' Minutes
February 11, 2003
Page 3
Legislative Budget Discussion
Ms. Thorson reported that the Governor's recommendation is to cut the WIC funding and
CHS subsidy. WIC is a federal program with added state funding to run the program. She
stated that this would affect Otter Tail County WIC funding by about $44,000 and $40,000 in
CHS funding. A Personnel Committee will be scheduled for February 18, 2003, to discuss
these concerns further.
· Approval of Bills and Claims
Motion by Mosher, second by Froemming, and unanimously carried to approve the Human
Services bills and claims as presented.
Purchase of Service Agreement
Motion by Froemming, second by Nelson, and unanimously carried to authorize the
appropriate county officials' signatures to enter into an agreement between Otter Tail County
Department of Human Services and the Thomas House, Perham, MN, for Residential
Services/ Assisted Living for the period from June 1, 2003 to December 31, 2003.
New York Mills Office Remodeling
Commissioner Nelson introduced discussion regarding the New York Mills office remodeling
project. Lengthy discussion followed. Motion by Nelson, second by Mosher, and
unanimously carried to rescind the motion from the February 4, 2003 meeting. This motion
read as follows:
Motion by Nelson, second by Block, and unanimously carried to
approve the cost of furnishings for the remodeling in the New York
Mills building at an estimated cost of $40,000 -$49,500, with
$15,000 to be paid from the Public Health Department budget and
$5,000 from the Assessor's Department budget.
Adjournment
At 11:10 a.m., the meeting of the Otter Tail County Human Services Board adjourned until
9:30 a.m. on Tuesday, February 25, 2003.
Dated: __ =el+l..,_1.,_g+-/=c0=-----r I
Attest: J~~ a Larry Kroh, Clerk
Reconvene County Board
At 11:10 a.m., the Otter Tail County Board of Commissioners reconvened with all
Commissioners present except Commissioner Bob Block.
Approval of Agenda
Motion by Froemming, second by Mosher, and unanimously carried to approve the County
Board agenda of February 11, 2003, with the following addition:
Physical Plant Manager, Rick Sytsma -Approval of Rental Lease.
OTC Board of Commissioners' Minutes
February 11, 2003
Page4
Approval of Minutes · Q
Motion by Froemming, second by Mosher, and• unanimously carried to approve the County
Board minutes of February 4, 2003, with the following correction under Approval of Final
Plats: •,
Motion by Mosher, second by Froemming, and unanimously carried to approve the Final Plat
known as "Moebius Strip" ...
Correct the motion to read as follows:
Motion by Lee, second by Froemming, and unanimously carried to approve the Final Plat
known as "Moebius Strip"... ·, ,,.
Approval to Pay Bills
Motion by Nelson, second by Mosher, and unanimously
County Board bills per Attachment A of these minutes .
. '
carried to approve payment of
·: Insurance Report.to.County . . .
MCIT Senior Account Executive, Sue Dahlhauser, provided an overview of the 2003 Member
Report For Otter Tail County.
, 4-H Update ,. , .
Extension Educator, Donna Geiser, thanked the Commissioners for the approval to hire two
full time 4-H Coordinators. Ms. Geiser reported on the winter activities for 4-H. A 4-HcProject
Day was held in.New York Mills with about 125 children in attendance. The 4-H Project Day
in Underwood was attended by, .115 .children. Ms. Geiser provided photo. calendars for 2003. Q
Some of the photos had been taken by 4.-H members. ;;
Mn DOT Partnership Agreement . . . .
Highway Engineer, Rick West, reported that the County Board of Commissioners had
approved a State of Minnesota Partnership Contract between the State of Minnesota
Commissioner of Transportation and the County of Otter Tail on December 3, 2002; but a
resolution is needed.
Resolution Authorizing MnDOT Partnership Agre~ment.
Otter Tail County Resolution No. 2003-10
Commissioner Nelson offered the following and .moved iis adoption: . . '. \, '
\-:-.'"'• ,,-:--..\
BE IT RESOLVED that the County of Otter Tail entered 'into ·an· ag·reement previously
approved by motion on December 3, 2002, with the State of Minnesota, Department of
Transportation, for the following purposes, to wit:
' ' . ·, ,I,
To request that the .State perform certain technical, .transportation-related
services identified in Exhibit A, "Available Services," of the agreement. The
County will submit a brief written request for each service in accordance with
the terms and conditions set forth and contained in the Partnership Contract, a
copy of which was before the board. . · · Q
•
•
•
OTC Board of Commissioners' Minutes
February 11, 2003
Page 5
BE IT FURTHER RESOLVED that the proper County officers are and were hereby
authorized to execute such agreement and any amendments, and thereby assume for and on
behalf of the County all of the contractual obligations contained therein.
Commissioner Froemming seconded the motion, and upon being put to vote, the resolution
was unanimously adopted.
Adopted at Fergus Falls, MN this 11 th day of February, 2003.
Dated:, __ ...,,o?:,,,,./,.....1C,L3,_,/,....,0"""3,c_ __ _
I I
Resolution Temporary Easement on State Property
County State Aid Highway No. 5
Otter Tail County Resolution No. 2003-11
Commissioner Froemming offered the following and moved its adoption:
WHEREAS, the Otter Tail County Highway Department proposes to reconstruct and improve
a portion of County Sate Aid Highway No. 5, known as Project No. S.P.56-605-06, located
between Trunk Highway No. 210 and 180th Street, AND
WHEREAS, the improvements consist of widening, reconstructing, and resurfacing of said
highway as determined necessary to provide for the safety of the traveling public, AND
WHEREAS, in addition to the existing highway right of way, temporary construction
easements are required, AND,
WHEREAS, The State of Minnesota Department of Natural Resources possesses land along
said County State Aid Highway No. 5, in the Southeast Quarter of the Southeast Quarter,
Section 6, Township 132 North, Range 39 West.
NOW, THEREFORE, BE IT RESOVED, THAT the Otter Tail County Board of Commissioners
authorizes the Otter Tail County Highway Department to obtain a temporary construction
easement over said land in accordance with Minnesota Statutes.
Commissioner Mosher seconded the motion, and upon being put to vote, was unanimously
carried.
Adopted at Fergus Falls, MN this 11 th day of February, 2003.
Dated: Qol /;g-/ a3 OTTER TAIL NTY BOARD OF COM
I I
Attest J~ a
Larry t<roii: Clerk
OTC Board of Commissioners' Minutes
February 11, 2003
Page 6
Approval to Purchase Mower/Loader Tractors Q
Motion by Mosher, second by Nelson, and unanimously carried to approve the purchase of
two John Deere 6420 Tractors with Loaders from Interstate, Inc., Fergus Falls, MN, at a cost
of $56,402.42 each, for a total amount of $112,804.84 under MN State Bid Contract No.
430247. ,
Approval of Rental Lease
Motion by Nelson, second by Froemming, and unanimously ·carried to authorize the
appropriate County officials' signatures to execute a Lease Agreement between the County
of Otter Tail and Belltelephone, Inc., of St. Paul, MN, for leased premises located in the City
of New York Mills, MN, effective March 1, 2003, for a three-year term
. Building Committee Meeting , '·
Commissioners requested a Building Committee meeting in-New York Mills·at 10:00 a.m., on
February 19, 2003, with Rick Sytsma, Diane Thorson, Bob Moe, Jourdan Sullivan, and John
Dinsmore ..
Labor Agreement
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute the Labor Agreement between Otter Tail County and AFSCME Local
1830 for the period of January 1, 2003 through December 31, 2005.
Resolution in Support of the
·.Otter Country Trail Association Clubhouse/Storage Facility
Otter Tail County Resolution No. 2003-: 09
Commissioner Froemming offered the follo"Ving and moved its adoption:
. .
WHEREAS, Otter Tail County has a large potential for multi-use trail expansion, and
WHEREAS, Otter Country Trail Association is working with and has representation on the
Regional Trail Planning Committee, which helps plan motorized and non-motorized trails on a
regional level, and
WHEREAS, Otter Tail County has constructed a new 17-mile black top multi-use trail that
Otter Country Trail Association insures, and
' !
WHEREAS, Otter Country Trail Association has a need to construct a building for meetings
and storage with the understanding that the snowmobile .season can be quite-.short, and ,
WHEREAS,. Leaving this building under-used during the off snowmobile season would be
non-productive, and ·
WHEREAS, Using this building to promote healthy outdoor activities and multi-use trail heads
would benefit Otter Tail County and its citizens, and
0
WHEREAS, Other organizations have expressed a need for meeting space and a place to Q
organize and hold events, and ' 1
' ' . ·, . \
•
•
•
.,
OTC Board of Commissioners' Minutes
February 11, 2003
Page 7
NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners
of Otter Tail County hereby supports this concept and encourages potential funding sources
to consider this proposed OCTA project favorably. The OCTA understands that this is a
volunteer effort and that no funds from Otter Tail County will be used in pursuit of this project.
Commissioner Lee seconded the motion, and upon being put to vote, was unanimously
carried.
Adopted at Fergus Falls, Minnesota, this 11 th day of February, 2003.
Dated: o..o /;g /03 ---="'-1+.,_,..Y7~~----
Attest: ~ft " Larry Kro ; Clerk
OTTER TAIL COUNTY BOARD Oj C~ISSIONERS
By: ~~L
Malcolm K. Lee, County Board Chair
Law Library Fee Increase
Motion by Froemming, second by Mosher, and unanimously carried to raise the Law Library
fee from $5.00 to $10.00, effective July 1, 2003.
Adjournment
At 12:32 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, February 18, 2003.
Dated :_----<--n.:::J..._,!,...,/'""s7,_,_~=o~3'----r7
Attest: ~~ ~ Larry Kr n,lerk
CB/ab
IL COUNTY BOARD OF COMMISSIONERS
-~L
0
0
0
•
•
2/11/2003
13:09:17
•
•
Otter Tail County Warrants
February 11, 2003
Page 1, Attachment A
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56
PAGE 1
WARRANTS APPROVED ON 2/11/2003 FOR PAYMENT· 2/11/2003
VENDOR NAME AMOUNT
A-1 LOCK AND KEY
STEVEN ACKERMAN
AGGREGATE INDUSTRIES, INC.
AL'S STOP & SHOP INC.
ALL CREATURES VET. HOSPITAL
AMERICAN INSTITUTIONAL SUPPLY,
AMERICAN TOWER CORPORATION
AMERIGAS ANDERSON LAND SURVEYING INC.
J. ANDERSON ARVIG COMMUNICATION SYSTEMS
ATCO INTERNATIONAL
ATSSA BALLARD SANITATION INC.
BARGAINS GALORE
BATTLE LAKE AUTO PARTS
BATTLE LAKE STANDARD
BEST INC.
BEYER BODY SHOP
BJ'S EAST BOB BARKER COMPANY INC.
BOB'S NAPA AUTO PARTS
BRAUN INTERTEC CORPORATION
BRAUN VENDING INC
BRETZ HARDWARE CO
CAREER TRACK
DAN CHARLSON
CHEMSEARCH CITY BAKERY CO-OP SERVICES INC
COMMUNITY FIRST NATIONAL BANK
CONOCO COOPER'S TECHNOLOGY GROUP CRAGUN'S LODGE AND CONFERENCE
DACOTAH PAPER COMPANY
DAKOTA ELEVATOR
DAN'S EXHAUST PROS
DITCH WITCH OF MINNESOTA INC.
DIVERSION AUTO
EVERTS LUMBER CO.
MAYNARD FALK FARGO FREIGHTLINER FARGO GLASS AND PAINT CO FARNAM'S GENUINE PARTS, INC
FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPARTMENT FERGUS INTERNATIONAL INC.
FERGUS TIRE CENTER
27.63
244.25
1,772.16
168.65
84.11
204.12
75.00
423.46
3,800.00
67.04
912.61 447 .30 190,00
146.25
15.31
146.06
4 92. 3 8 9,076.13 2,828.92 70.75 63.46 104.04
7;015.00
21. 62
13. 36 125.00 1,869.09 1,388.41
13.45
197.14
260.40
44.37
553.83
382.14
132. 80
79.00
19.04
41.57
620.27
27.28
298.75
76.10
35.81
38.01 1,439.63
477.95
328.19 100.56
151.27
' . Otter. TaihCounty:,.Warrants,
February 11~ 2003.
Page,2: Attachment A
2/11/2003 13:09:17
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION ° PAGE 2
WARRANTS APPROVED ON 2/11/2003 FOR PAYMENT 2/11/2003
VENDOR NAME
FLEET SUPPLY FLOOR TO CEILING STORE
FORTWENGLER ELECTRIC SHOP
ROGER FROEMMING
GERRY'S PARTS SUPPLY
GOODIN COMPANY GR GRAPHICS INC ERVIN HAGEN
CARLA HAYES HEALTH CARE INCINERATORS
HEARTLAND AUDIO-INC
HEDAHLS HEADQUARTERS
HEISLER'S COUNTRY OIL
HENNING ADVOCATE HENNING AUTO·PARTS INC. HENNING TRUSTWORTHY HARDWARE
CITY HENNING
HILLTOP LUMBER -INC
INPRO CORPORATION-
INSIGHT ,
JJ'S GAS AND GROCERIES
JK SPORTS JOHNSON BEARING COMPANY
ERWIN JOHNSON
KELLY SERVICES INC.
KRIS ENGINEERING INC.
L & L SERVICE
LAKE REGION DENTAL CENTER
LAKE REGION HEALTHCARE
LAKE REGION SURVEYING INC
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE
LAKEWAY MARKET LOCATORS & SUPPLIES INC. MAIN STREET GAS & GOODS LLP MARLIN'S SMALL ENGINE REPAIR
MCHRMA MCMASTER-CARR SUPPLY COMPANY
MERICKEL LUMBER & ACE HARDWARE THE MIDWEEK .
MIDWEST PRINTING CO. MIKE'S LOCK & KEY SERVICE MN MOTOR COMPANY
KURT MORTENSON
DENNIS MOSHER N.F. FIELD ABSTRACT CO INC NANIK' S ELECTRIC . NATIONAL BUSHING & PARTS CO.
NELSON DODGE GMC POLARIS
AMOUNT
99.99
6.39
4.05 .60.48
33.30
348.34
231.57
127.48
388.80
104.00
670.08
478.96'
1,009.80 25.00 448.82 282.15 288.45 24.86 134.41 2,82s.oo-
91.oo
268.00
.116 .32 300.00
291.18 129.09
483.09
4.00
1,270,35
2,838.00
4,800.00
45.00
23.91
83.94
831.-22
404.65
50.00
69.70
31.22
76.64 896.73 · 112 .so
346 :28
276.14·
" 46. 80 575.00 60.00 33.65 444.04
0
0
0
•
•
•
2/11/2003
13:09:17
•
•
Otter Tail County Warrants
February 11, 2003
Page 3, Attachment A
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56 PAGE 3
WARRANTS APPROVED ON ·2/11/2003 FOR PAYMENT 2/11/2003
VENDOR NAME
NETWORK SERVICES COMPANY
NORTH UNION TEXACO
OLSON AUTO ELECTRIC
OTTER TAIL CO TREASURER
PAMIDA INC. PAUL'S HOLIDAY STATION STORE
PEBBLE LAKE TAKE 5 PELICAN CASH & DASH
PENROSE OIL COMPANY
PERHAM ACE HARDWARE
PERHAM CO-OP CREAMERY
PERHAM CONOCO
PETE'S AMOCO PETE'S BODY SHOP & TOWING
PHILLIPE LAW·OFFICE
PRAIRIE IMPLEMENT INC.
RECYCLING ASSOCIATION OF MINNE
THE RENTAL STORE REVIEW ENTERPRISES INC. RINGDAHL AMBULANCE SERVICE ROTHSAY TRUCK STOP & CAFE INC
SCHMITZ FORD SCOTT HOFLAND CONSTRUCTION INC
SEWER SERVICE SHERWIN WILLIAMS :•. SIGELMAN STEEL.& SALVAGE
SOUTH MILL SERVICE
STANDARD PARTS OF WADENA
STEIN'S INC. STENERSON LUMBER
STOLPMAN LAW OFFICE
STOP-N-GO STORES INC. STRAND ACE HARDWARE
DAVID THOMPSON
UNDERMART UNIFORMS UNLIMITED
UNITED RENTALS INC UNIVERSITY OF MINNESOTA
VALLEY SOFT. WATER LTD
VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY
VOSS LIGHTING
WADENA GM WADENA HIDE & FUR COMPANY
WELDING SUPPLIES & FIRE
WES' FUEL STOP
WEST GROUP PAYMENT CTR.
WILKIN CO SHERIFF
210 LUBE EXPRESS
AMOUNT.
288.34
45.62
182.06 50.00
112.58
265.66
28.01
321. 77
612.08
24.50 21.57
164.31
1,107.33
106.50
308.00 292.35 185.00
46.85
22.31
718.50
37.50
308.27
2,830.00 425.00 100.16
25.35
330.33 1,680.18 871.19 202.72 16.50 607.59 14.90
315.00
74.60
187.86
232.00
120.00
28.76
74.27
42.03
196.25
394.68 349.02
9.50
49.70
1,636.00 38.20 31.60
Otter, TaihCounfy,Warra·n1s;.
February11,:2003·
Page·4: Attachment A
IFD66
COUNTY 56 2/11/2003
13:09:17
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION PAGE 4
****
WARRANTS APPROVED ON 2/11/2003 FOR PAYMENT 2/11/2003
VENDOR NAME
FINAL TOTAL ...... .
. AMOUNT .,
\
$75,832.55' ****
i
•
0
0
0