HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/07/2003MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, January 7, 2003
9:30 a.m.
Statutory Meeting -Call to Order
Pursuant to Minnesota Statute, the Otter Tail County Board of Commissioners convened Tuesday,
January 7, 2003, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners
Syd Nelson, Malcolm Lee, Dennis Mosher, Roger Froemming, and Bob Block present.
Year 2003 Otter Tail County Board Chair Selected
County Board Clerk, Larry Krohn, requested nominations for the CY2003 Otter Tail County Board
Chair. Motion by Froemming, second by Nelson, to elect Commissioner Malcolm Lee as the Otter
Tail County Board Chair for CY2003. Motion carried.
Year 2003 Otter Tail County Board Vice-Chair Selected
Chairman Malcolm Lee assumed the chair and requested nominations for the CY2003 Otter Tail
County Board Vice-Chair. Motion by Mosher, second by Froemming, to elect Commissioner
Sydney Nelson as the Otter Tail County Board Vice-Chair for CY2003. Motion carried.
Approval of Agenda
Motion by Block, second by Mosher, and unanimously carried to approve the County Board
_Aagenda of January 7, 2003, with the following addition:
--AMC Policy Discussion
Approval of Minutes
Motion by Mosher, second by Block, and unanimously carried to approve the County Board
minutes of December 31, 2002, as presented January 7, 2003.
Approval of Bills
Motion by Mosher, second by Block, and unanimously carried to approve payment of County
Board bills per Attachment A of these minutes.
GIS Department Presentation
GIS Coordinators, Brian Armstrong & Sherry Leabo, as well as staff members presented
background information on areas that the department is currently working with including parceling,
E-911, county web page, soils data, and watershed information/data. They briefed the Board on
anticipated future projects. Mr. Armstrong expressed a need to spend more time on parceling and,
in addition, provided a current graph of specific project time and time spent assisting other
departments.
CY2003 Solid Waste Haulers' Applications
Motion by Nelson, second by Mosher, and unanimously carried to approve the following Solid
Waste Haulers' licenses for CY2003: • Ballard Sanitation
30 2nd Ave NW
Pelican Rapids, MN 56572
C & J's Lake Service
10909 SW Townline Rd.
Pelican Rapids, MN 56572
OTC Board of Commissioners' Minutes
January 7, 2003
Page 2
City Dray Sanitation
16407 USHY 71
Wadena, MN 56482
Ken's Garbage Service
104 North Oak St.
Clitherall, MN 56524
Minn-Kata Recycling
Hwy 59 North
D.L. MN 56501
Denzels' Region Waste
27766 Josten Lake Rd.
Dalton, MN 56324
Steve's Sanitation
240 6th Ave. NE
Perham, MN 56573 _
The Peltz Group, Inc.
4600 N. Port Washington Rd.
Milwaukee WI 53212
Fuch Sanitation
PO Box 204
Glyndon, MN 56547
Meyers Garbage Service
51047 Co. Hwy. 8
Perham, MN 56573
Waste.Management Inc
811 8th st. SE
Detroit Lakes, MN 56501
Severence Enterprise
Rt. 2, Box 109
Herman, MN 56248
Toutges Sanitation
49601 Branborg Creek Rd.
Henning, MN 56551
. Corrie's Sanitation
"4966 River Place NE
Carlos, MN 56319
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Motion by Froerilming, second by Nelson, and un~ni~~usly ca.rried to approve the following non0 county Solid Waste Haulers' licenses: . · · ' , . . . '
Wilkin County Environmental Services Metro Disposal
PO Box 947
i=argo, ~-o 58107.
515 South 8th St . .
Breckenridge, MN 56520
Ellsworth Engebretson
237840 470th Ave
Morris, MN 56267
Extension Agriculture Update
Extension Educator, Vince Crary, discussed with the, Board, problems with low milk prices in
Minnesota and the increasing loss of dairy farms. Otter Tail Coun~ has less than 400 dairy farms.
He provided brochures for Dairy Days scheduled· for January 8 h ·at the VFW, Commissioner
Nelson requested a report on the attendance of that event. Discussion continued regarding the
dairy industry and the -role of the federal government in preserving milk 'production in, the United
States. ·
Recess & Reconvene
At 10:39 a.m., Chairman Lee recessed the meeting of the Otter Tail County Board of
Commissioners for a short-break: The meeting was reconvened at 10:47 a.m. " ,. , ...
Ditch No. 53 0
Certified Ditch Viewers, Howard Goese, Richard Carlund, and Elder Kugler, presented a Ditcf,
Viewers Report for Ditch #53. · Randy Wasvick, County Ditch Inspector, stated -that the report
includes land that was not previously in the assessed ditch system. If the ·report is approved, the
OTC Board of Commissioners' Minutes
January 7, 2003
Page 3
._d_ata is forwarded to the Auditor to add assessments, then a public hearing is required. Motion by
WNelson, second by Froemming, and unanimously carried to accept the Ditch Viewers Report on
Ditch No. 53 as presented and directed the Ditch Inspector to forward this report to the County
Auditor.
County Ditch No. 12
Mr. Wasvick stated that the townships (Lida & Pelican) have cleaned out road ditches,
approximately 300-400 ft., to the west to the swampy area where a beaver dam was also removed
on County Ditch No. 12. The townships requested that the ditch be cleaned out from the culvert to
the swampy area. Mr. Wasvick has an estimate for the clean out; however, the landowners have
not been identified. Commissioners requested further research on this ditch and referred
Mr. Wasvick to the GIS Department to identify landowners on the ditch system and to the County
Auditor for his input.
Investments Resolution
Otter Tail County Resolution No. 2003 -01
Commissioner Nelson offered the following and moved its adoption:
,,RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that
WHEREAS, Otter Tail County Treasurer, Steve Andrews, be and is hereby given authority to invest
County funds as available .
• ommissioner Froemming seconded the motion, and upon being put to vote, was unanimously
carried.
Adopted at Fergus Falls, Minnesota, this yth day of January, 2003.
Dated: 01/1y/a::, --~~,+-'-_._,,,__ _____ _
Attest: /au~ a
Larry Kro n, Clerk
OTTER TA BOARD o/~MISSIONERS
By:_...:.._....,,c....~--><'-'""<........f.--'---""'--,/_-· _____ _
Malcol
Depository Resolution
Otter Tail County Resolution No. 2003 -02
Commissioner Mosher offered the following and moved its adoption:
RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that
WHEREAS, all financial institutions in Otter Tail County, including state and federal banks be and
are hereby designated as depositories of County funds.
Commissioner Block seconded the motion, and upon being put to vote, was unanimously carried .
• Adopted at Fergus Falls, Minnesota, this 7th day of January, 2003.
'OTC Board 61 Commissioners' Minut~s
January 7, 2003
Page 4
I
Dated:. _ __._Q"--'t-f/-'-1---''i+/4...,,o,3---<--,_-__ _ -r r ' .
Attest: 4r. {#-
. , · Larry Kroh,~ Cle'
o.TTE~ TAIL~---~ BO~.~R~~/' ,coM.MISSION,ERS ; . ' 0
B ~ /cd . " y: '
Malcolm K. Lee, County Board Chair
· 'County Board & Human Services Meeting Dates Set·for CY2003 , · • _.
. Motion by Mosher, second by Block, and unanimously carried to establish the following Otter Tail
'County Human Services and County Board 'nie~ting dates for CY20.03: _ · ·
',
Full Day Human Services Board
County Board Followed by County Board
9:30a.m. 9:30 a.m.
January 7 & 2f :., ' 14 & 28 ·
February 4 & 18 11 & 25 ,. ' March -4 & 18 11 & 25
April 1 & 15 8 & 22
May-6 & 20 i ,: . • • I ' • 13 & 27
-.
'
June 3 & 17 10 & 24
July 1 & 15 8 & 22 0-· · August· ' 5 & 19 ,. . 12 · & 26 '
September 2 & 16 9 & 23
October 7 & 21 14 & 28
November 4 & ·18 12* & '25 ·
December 2 & 16 NIA**& 23 ' . ' -
' . '
Generally, Commissioners will meet on the first four Tuesdays of each month; however, there are
exceptions as follows: '· · ·, ,
' ''
*The week of November 10, 2003, the Human Services Board and 'county ·Board"will meet on
Wednesday, November 12, 2003, instead of Tuesday, November 11 th because of the Veterans
Day holiday. ,· ,, .
**There will be no Human Services and County Board meeting the second week of December,
2003, in order to allow the Commissioners to attend the AnnUal Association df Minnesota-Counties'
meeting:
' /.; ."• I , • I
County Board of Equalization: Monday, June 16, 2003 at 9:00 a.m. and Friday, June 27, 2003
' • . • . , ' , ~ • .. l-' ' : . ' ' , ' -. • •-' ,'.., '
CY2003 County Board Committee Appointments
Chairman Malcolm Lee made the following CY2003 committee appointments:
. ' '
AMC Delegates Five Seated Commissioner(,_)
County Coordinator/County Attorney/Hwy
Engineer
.. ···re,,.. . . ':,i ·.,.
.. ,
Natural Resources Committees:
International Coalition
Judicial Ditches
Noxious Weed Appeal (statutory)
Pomme de Terre Joint Powers Board
Soil & Water Conservation District (EOT)
Soil & Water Conservation District (WOT)
Water Plan Committee
Financial Committees:
Budget/Audit Committee
Capital Improvement Committee
Investment Committee
Facilities:
Building Committee (statutory)
Government Services Center Building
Committee
Personnel Related Committees:
Personnel Committee
Labor Management Committee
Public Health Labor Management Committee
Human Services Labor Management
Committee
Departmental Policy Committees:
Computer Steering Committee
Courtroom Security Committee
Employee Safety Committee
Extension Committee (statutory)
GIS/E911 Committee
Highway Committee
Land & Resource Committee
•
OTC Board of Commissioners' Minutes
January 7, 2003
Page 5
Lee
Mosher
Lee
Mosher -West
Froemming -East
Mosher
Nelson
Mosher
Mosher
Nelson
Lee
Mosher
Froemming
Lee
Mosher
Nelson
Lee
Lee
Block
Mosher
Lee
Nelson
Lee
Block
Froemming
Block
Mosher
Froemming
Froemming
Mosher
Block
Lee
Mosher
Nelson
Mosher
Lee
OTC Board of Commis~ion~rs' Mi~utes
· January 7, 2003
-
.
Page 6
Solid Waste Committee Froemming~ ------0
-Lee
Board Appointments to other ---
Organizations: . -' ..
Agriculture Advisory Representative Nelson
County Solid Waste Coordinating Committee Froemming
Family Services Collaborative Executive '. ' Block -~ -• ..
Committee I\', ' Nelson
Lake Region Comr:r,unity Partners Block -· -Mosher -
Lakeland Mental Health Center -Block
Law Library (statutory) Froemming
Long Range Planning Task Force .. · Mosher ' -
Min_nesota Rural Counties. Caucus (MRCC) --. -,. . Delegate -Nelson
Alternate -Froemming
RTC Re-use Task Force Block --· . --Mosher
Transportation Advisory Committee (TAC) ·i,'1 ' Lee
(Regional MnDOT)
Wadena Community Action Council -Nelson -.
West Central Area Agency on Aging (WCAAA) Block
West Central MN EDD (economic Le(
I
) -. . --
development)
WCR Juvenile Center Advisory Board Nelson
Reappointment -Lakeland Mental Health Center Board
Motion by Froemming, second by Block, and unanimously carried to appoint Ellen Palmer to the
Lakeland Mental Health Center Board effective January 1, 2003, for a three year term.
Public Meeting :.. Mitchell Farms ·
At 11:15 a.m, Chairman Lee opened a Public Meeting for the pending issuance of a Minnesota
Pollution Control Agency Interim Permit for Mitchell Farms located in Section 19 of Hobart
Township in Otter Tail County. No one from the public was present. Np action required.. _ , _, _
Payment Approvals ,
Motion by Nelson, second by Block, and unanimously carried to authorize payment of the following
CY2003 annual appropriations:
West Central MN Initiative Fund
West Otter Tail Fair Association
East Otter Tail Fair Association
Otter Tail Country.Tourism Association
Rural Life Outreach
$15,212
$12,000
$12,000
$ 7,000
$ 1,000
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OTC Board of Commissioners' Minutes
January 7, 2003
Page 7
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Approval of Tobacco Licenses
Motion by Nelson, second by Block, and unanimously carried to approve the following applications
for license:
Dalton City
104 Sunset Dr.
Dalton, MN 56234
Jerry's Village Inn
PO Box 27
Ottertail, MN 56571
Rocky's Resort
31370 State Highway 108
Dent, MN 56528
Tobacco
Tobacco
Tobacco
Publishing & Printing Bids
,After previously advertising for bids, the County Auditor opened the following bids:
Legal Notices, Publications, and Commissioners' Minutes:
Daily Journal $10.66 per S.A.U.
•'Annual Financial Statement
Perham Enterprise Bulletin
Henning Advocate
.• Delinquent Tax List
New York Mills Herald
New York Mills Herald
First Publication
Second Publication
First Publication
Second Publication
$10.66 per S.A.U.
$10.66 per S.A.U .
$10.66 per S.A.U.
$ 6.47 per S.A.U.
After consideration, motion was made by Mosher, seconded by Block, and unanimously carried to
award bids for publishing and printing for CY2003 as follows:
·,Legal Notices, Publications, and Commissioners' Minutes:
Daily Journal $10.66 per S.A.U.
,Annual Financial Statement
Perham Enterprise Bulletin
Henning Advocate
Delinquent Tax List
New York Mills Herald
New York Mills Herald
First Publication
Second Publication
First Publication
Second Publication
$10.66 per S.A.U.
$10.66 per S.A.U.
$10.66 per S.A.U.
$ 6.47 per S.A.U.
Application for Exempt Permit
Motion by Lee, second by Mosher, and unanimously carried to approve the LG220 Application for
:Exempt Permit with no waiting period, as submitted by the Pelican Rapids Jaycees, for an event
.scheduled for February 1, 2003, on Lake Lida (Corner of County Road 4 and 31).
OTC Board of Commissioners' Minutes
January 7,' 2003
Pages
GovernmenfServices Center Account : 0
Motion by Block, second by Mosher, and unanimously carried to authorize Auditor, Wayne Stein,
as the alternate representative to the County Coordinator to request reimbursement from U.S.
Bank for remodeling expenses relative to the Government Services Center.
Approval of Change Orders -GSC Building
Motion by Block, second by Lee, and unanimously carried to authorize the following ·change orders
for the GSC building project: ,, •
Change Order No. CO 9G.01 William Wallace Painting $ .1,220.Q0
Change Order No. CO 15A.1 Manning Mechanical, Inc,· $1 ~.811.00 , .
Discussion -City of Fergus Falls Billing
Solid Waste Direct, Mike Hanan, briefed the County Board regarding a bill for transportation and
disposal of waste the County received from the City of Fergus Falls. After lengthy discussion of
the circumstances, commissioners requested that Mr. Hanan send a letter to the City of Fergus
Falls stating the County's position. _, .
Chief Deputy Compensation
Motion by Mosher, second by Lee, and unanimously carried to authorize the new Chief Deputy's
compensation at Step 5 of the Chief Deputy Compensation Range. The position is not subject to
union contract or personnel · rules; however, benefits are commensurate with the non-union
employees' benefits. -o
· . "AMC Policy Discussion
County Coordinator, Larry. Krohn, reported on the Association of Minnesota Counties' position
regarding the expected $4.5 billion state deficit and the corresponding effort by counties to
facilitate government reform. Mr. Krohn requested approval of the concept of a resolution in
support of the proposed Minnesota County Restructure Act of 2003. Lengthy discussion followed.
A Resolution of Support for the
Minnesota County Restructure Act of 2003
Otter Tail County Resolution No. 2003 -03
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, the state of Minnesota is facing a troubled economic cycle and has a projected $4.5
billion budget deficit for the next biennium; and
WHEREAS, the administration and individual legislators have stated that.counties should be a part
of the solution to the state's deficit; and · '
WHEREAS, the state legislature will consider cutting and/or eliminating aids to counties, which are
used to provide essential services to the citizens of Minnesota and such cuts would result in
increased local property taxes; and.
. r;•,~~: .. 1, ''. :, : , . _ , . I
WHEREAS, the counties will be partners in achieving a budget solution but such a partnership ii;)
currently impractical for counties as the majority of county budgets consists of mandates imposed
by the state and federal governments over which the counties have no discretion; and
, i_/
OTC Board of Commissioners' Minutes
January 7, 2003
Page 9
aWHEREAS, a fundamentally new county/state relationship must be developed in which county
.-governments have the discretion and flexibility with which to cost effectively and efficiently offer
services.
BE IT THEREFORE RESOLVED THAT the Otter Tail County Board of Commissioners, comprised
of the undersigned individuals, support passage of the concept of the proposed Minnesota County
Restructure Act of 2003 based on the following three key provisions:
1. Counties may provide those services that contribute to the health, safety,
welfare, and economic well being of the county. Counties may provide
services unless directly prohibited by the state. · '
2. All mandates, maintenance of efforts, rules requiring the delivery of services
and reporting requirements excluding those rules and mandates that originate
or access federal me>nies are repealed.
3. Counties shall have immunity stemming from all lawsuits for failure to provide
non-mandated services.
1st District Commissioner
2nd District Commissioner
3"' District Commissioner
Dennis R. osh r
4th District Commissioner
5th District Commissioner
~-i-~ Ro~ming ~ ~ Bob Block
Commissioner Block seconded the motion, and upon being put to vote, was unanimously carried.
Adopted at Fergus Falls, Minnesota, this ?1h day of January, 2003.
Dated : _ ___,,,O"-'-,I 1-/ ,_I'-(-'-+-'/ o"'"',_3.__ __ _ I I
ISSIONERS
Attest: Lv,~ ¢
Larry Kroh~ Cle~
•
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OTC Board of _Commissioners' Minutes
"January 7, 2003
Page IO
Adjournment
At 12:05 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of
Commissioners adjourned i,mtil Tuesday, January 14, 2003.
·. I -. ' ' • , ,.,, _ . ~ : 1 . ; • ' ..
Dated: o 1 / 'I o/iJ:3 OTTER--:T~-. l'. o I . . ?--':,
By: 1/
OMMISSIONERS
• t -. . .
' ' alcolm K. Lee, County Board Chair
CB/kd
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l/07/2003 13:01:09
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Otter Tail County Warrants
January 7, 2003
Page 1, Attachment A
OTTER TAIL COUNTY AUDITOR . IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION COUNTY 56 PAGE l
WARRANTS APPROVED ON l/07/2003 FOR PAYMENT l/07/2003
VENDOR NAME
AMERICAN TOWER CORPORATION J. ANDERSON ARMOR HOLDINGS FORENSICS, INC
AUTO SAFETY SERVICE
BEST INC. BEYER BODY SHOP BIG FOOT GAS & GROCERY BIG STONE CO SHERIFF
BOB'S NAPA AUTO PARTS BRANDON COMMUNICATIONS INC CARR'S LAKE COUNTRY SUPERMKT ROBERT CARRISON CITY BAKERY COMMISSIONER OF TRANSPORTATION
COOPER'S TECHNOLOGY GROUP CORPORATE TECHNOLOGIES DAKOTA ELEVATOR DAN'S EXHAUST PROS DEPT OF LABOR & INDUSTRY DICK'S STANDARD GAPPA OIL CO. DOUGLAS COUNTY CORRECTIONS
MAYNARD FALK FERGUS ELECTRIC FERGUS TIRE CENTER FORTWENGLER ELECTRIC SHOP DAVID GADOW GOODIN COMPANY .
NEILL HARDINA HARMS TOWING & SERVICE MARK HAUGE CITY HENNING HIGH PLAINS.TECHNOLOGY HILLTOP LUMBER INC .
HOLIDAY IBM CORPORATION INFORMATION SYSTEMS CORP. INNOVATIVE OFFICE SOLUTIONS INSIGHT INTERSTATE INC. ERWIN JOHNSON GARY JOHNSON KELLY SERVICES INC.
LARRY KROHN LAKES COUNTRY SERVICE
DEAN LARSON MALCOLM LEE MAIN STREET GAS & GOODS LLP MDRA MEDTRONIC PHYSIO CONTROL
AMOUNT
75.00 168.27 506.35 1,102.02 18.00
.223.66 102.35 50.00 182.79
1,341.90 141.06 35.00 l.48 1,982.32
1,081.19 40.00 79.00 32.13 20.00 57.96 100.00 128.00
3.50 61.16 52.93 84.99 19.22 210.95
103.84 100.00 900.00 429.38
4.14 304.50 282.00 785.00 902.71 4,312.00 201.29 303.95 42 .35 3 ,087 .. 86
148.28 44.41 100.00
124.83 28.00 414.00 234.30
Otter .• Tail,County·Warrants
January 7, 2003·
Page 2 Attachment A
1/07/2003 13:01:09
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON l/07/2003 FOR PAYMENT
VENDOR NAME
MN ASSOC OF CO OFFICERS MN ASSOC OF TOWNSHIPS
MN PESTICIDE INFO & EDUCATION
MN TRANSP. ALLIANCE
MOCIC NATIONAL BUSHING & PARTS CO. NELSON BROTHERS PRINTING NELSON DODGE GMC POLARIS NELSON FORD NETWORK SERVICES COMPANY
NICE THREADS INC OLD BRICK INN OLSON AUTO ELECTRIC OTTER TAIL TELCOM
OTTERTAIL GLASS INC PAMIDA INC. VIRGINIA PAULSON' PELICAN RAPIDS PRESS PERHAM PRINTING
PETE'S AMOCO PETE'S BODY SHOP &'TOWING PITNEY BOWES --PITNEY BOWES INC. QUINLAN PUBLISHING CO. REVIEW ENTERPRISES INC. ROTHSAY TRUCK STOP & CAFE INC SCHMITZ FORD SOUTH MILL SERVICE SOUTHERN STEEL SOUTHTOWN C-STORE STEIN'S INC. STENERSON LUMBER STEVE'S SANITATION
DAVID THOMPSON TOOL CRIB OF THE NORTH TRI STATE TIRE TRI STATE XEROGRAPHICS
TROPHY HOUSE UNITED STATES POSTAL SERVICE VAUGHN CHEVROLET CO
VICTOR LUNDEEN COMPANY · VIKING OFFICE PRODUCTS WALTERS PHOTOGRAPHY WILLIAMS TOWING &.RECOVERY 210 LUBE EXPRESS
AMOUNT
1,800.00 . 15. 00
1,445.00 3,560.00
200.00 103.46 201.29 22.16 33.19" 165.54
88.50 127.95 212.69 106.50 7.43 "44.98
35.00 20.60 98.62 134.35
80.94 828.57 290.00 162.77 98.00 24.00 27.35 929.06 96.00 219.78 2,467.92 75.45 ·
36.27 105.00 1,512.77
2,466.57 258.75 22. 37
20,000.00 55.24 175.76 43.24
. 6. 84
95.00 57.58
IFD66 COUNTY 56 PAGE 2
1/07/2003
FINAL TOTAL ...... . $59,311.56 ****
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