HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/26/20020
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, November 26, 2002
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, November 26, 2002, at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Block, second by Mosher, and unanimously carried to approve the Human
Services agenda of November 26, 2002, as mailed.
Approval of Minutes
Motion by Nelson, second by Froemming, and unanimously carried to approve the Human
Services Board minutes of November 12, 2002, as mailed.
Emergency Preparedness
Public Health Director, Diane Thorson, provided several handouts regarding pre and post-
eventsmallpox vaccinations. She reported that the Public Health Department would work on
the steps required to develop a pre-event and post-event plan. Ms. Thorson reported that a
retirement in the Disease Prevention Specialist position is anticipated. Because this position
is critical, Ms. Thorson requested permission to advertise to replace this position to allow time
for training. Motion by Block, second by Mosher, and unanimously carried to authorize the
replacement of the Public Health Nurse Disease Prevention Specialist position on a 40 hour
per week basis.
Refugee and Interpretive Services
Ms. Thorson reported that the LSS Refugee and Interpretive Services has an annual budget
of approximately $85,000. The organization requested funding from the County.
Ms. Thorson has budgeted $2,500 from the Child & Teen Checkup Outreach Program and
the Human Services budget will provide an additional $2,500 for this service.
Human Services Contract Approvals
Motion by Mosher, second by Froemming, and unanimously carried to amend the Lutheran
Social Services (LSS) In-Home Therapy Contract to transfer $30,000 into the LSS Family
Resource Contract.
Motion by Block, second by Mosher, and unanimously carried to authorize the Chair's
signature to execute contracts between the County of Otter Tail and the Fergus Falls
Regional Treatment Center for chemical dependency and detox services for CY2003 at the
increased rates as presented.
Motion by Nelson,' second by Froemming, and unanimously carried to authorize the Chair's
signature to execute an agreement between the County of Otter Tail and Pill-Alert for
automated medication dispensing.
OTC Board of Commissioners' Minutes
November 26, 2002
Page2
Motion by Froemming, second by Nelson, and unanimously carried to authorize the Chair's
signature to execute an agreement between the County of Otter Tail and Northern Safety &
Security for medication monitoring equipment.
Motion by Mosher, second by Block, and unanimously carried to authorize the Chair's
signature to execute a Host County Shared Services/Income Agreement between the County
of Otter Tail and the State of Minnesota for State Regional Treatment Center employees that
have been providing services in the community through the Adult Mental Health Initiative.
This contract is for CY2003 with a not to exceed figure of $12,000.
Motion by Mosher, second by Nelson, and unanimously carried to authorize the Chair's
signature to execute a Purchase of Service Agreement between the County of Otter Tail and
the Kessel Group Home. The contract is for the period of January 1, 2003 through
December 31, 2003 and provides residential services.
Motion by Froemming, second by Nelson, and unanimously carried to authorize the Chair's
signature to execute an Addendum to the Purchase of Home Health Care Service Agreement
between the County of Otter Tail and CK Home Health Care, Inc. The Addendum eliminates
home health aide, skilled nursing, and private duty nursing services and adds respite care
services.
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Motion by Block, second by Mosher, and unanimously carried to authorize the Chair's
signature to execute a Purchase of Service Agreement between the County of Otter Tail and 0
Lutheran Social Services to entitle LSS to provide assisted living services. This contract
approval is subject to LSS receiving their medical assistance provider number for Otter Tail
County and subject to the approval of _the County Attorney.
Approval of Bills and Claims
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human
Services bills and claims as presented.
Adjournment
At 10:26 a.m., the meeting of the Otter Tail County Human Services Board adjourned until
9:30 a.m. on Tuesday, December 17, 2002.
Dated : _ __,_,_l,?,2'.-J/'-'-1....,7~/--"~'-".:2..=---, I OTTER TAIL COUNTY HUMAN SERVICES BOARD
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· Malcolm Lee, Human Services Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, November 26, 2002, at
11 :00 a.m. at the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Q
Vice-Chair; Syd Nelson, Roger Froemming, and Bob Block present.
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Approval of Agenda
OTC Board of Commissioners' Minutes
November 26, 2002
Page 3
Motion by Froemming, second by Lee, and unanimously carried to approve the County Board
agenda of November 26, 2002, with the following addition:
Discussion -Correspondence Regarding PGOLID
Approval of Minutes
Motion by Nelson, second by Block, and unanimously carried to.approve the County Board
minutes of November 19, 2002, as presented.
Approval to Pay Bills
Motion by Lee, second by Froemming, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes, which includes the following lodging
payment:
Americlnn Correction Officers, Mike Jensen & Bob Hjelmen
Planning Commission Recommendations
Land & Resource Director, Bill Kalar, and Planning Commission member, Leona Zimmerman,
were present during consideration of Planning Commission recommendations.
Conditional Use Permit-"Whispering Pines Resort'1/Robert Corbin:
Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use
Permit to replace a cabin and remodel other cabins at the resort with conditions as
recommended by the Planning Commission. The property is described as Lewis Ward
Martin's Perfect Beach Lot 8 -Lot 13, Section 31 of Corliss Township, Big Pine Lake
(56-130).
Conditional Use Permit -Dan & Steph Baker:
Motion by Nelson, second by Block, and unanimously carried to deny a Conditional Use
Permit for Dan & Steph Baker for the reasons stated by the Planning Commission. The
property is described as Lot 9, Block 1 of Rose Acres, Section 17 of Hobart Township, Rose
Lake (56-360).
Conditional Use Permit -Galen L. & Laura A. Youngsma:
Land & Resource Director, Bill Kalar, reported that the Planning Commission recommended
denial of a CUP for Galen & Laura Youngsma. Laura Youngsma requested that this CUP
request be tabled until the May, 2002, Planning Commission meeting to allow time to address
the water run-off and soil condition issues. Lengthy discussion took place regarding the
length of time to be tabled, notification of neighbors, the 60-day rule, and whether or not this
would be considered a different plan. Mr. Kalar stated that there are some positives in the
current plan as the existing cabin and a portion of the driveway to be removed are currently
very close to the lake. Mr. Kalar did share concerns with surface water run-off issues.
Motion by Froemming, second by Nelson, to table the .Conditional Use Permit request of
Galen and Laura Youngsma until May, 2003, subject to the applicant waiving the 60-day rule.
Chair Mosher called for a roll call vote·
Commission District 4 Froemming Yea
Commission District 1 Nelson Nay
Commission District 5 Block Yea
Commission District 2 Lee Nay
Commission District 3 Mosher Nay
OTC Board of Commissioners' Minutes
November 26, 2002
Page 4
Motion failed
Motion by Nelson, second by Lee, and unanimously carried, to deny a Conditional Use
Permit for Galen & Laura Youngsma based on the fact that, in the past, there have been
some mistakes and we want to make sure this is right and also, a new application will provide
notification to the neighbors. The property is described as Lot 15, Oak Ridge Beach, Section
14 of Amor Township, Otter Tail Lake (56-242).
Conditional Use Permit -Robert & Janet Randall:
Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use
Permit to dig a basement for a home as presented. The property is described as Long Lake
Shores 2nd Addition Lot 2, Blk 1, Section 28 of Hobart Township, Long Lake (56-388).
Conditional Use Permit -Rede ye Mobile Home Park/Melvin C. & Edith B. · Myers:
Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional
Use Permit to expand mobile home park site to a total of eight units as presented. The
property is described as S½ SE¼ (80 Acres), Section 22 of Paddock Township, Redeye
River (56-RR).
Conditional Use Permit -Barbara Payton et al:
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Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to fill and grade a section of driveway with conditions as recommended by the
Planning Commission. The property is described as Fri S½ SW¼ & Lot 11 & Lot 8 ex Tr
(109.48 acres), Section 19, Scambler Township, Harrison Lake (56-934). 0
Conditional Use Permit -Eldon Rund:
Motion by Mosher, second by Lee, and unanimously carried to approve a Conditional Use
Permit to install tile and a standpipe with conditions as recommended by the Planning
Commission. The property is described as NW¼ SW¼ Ex Hwy & Ex Tr & Lot 4 Ex Pt Platted
Ex Tr (62.3 acres), Section 29 of Tumuli Township, Ten Mile Lake 56-613).
Conditional Use Permit-Clitherall Township-(190th Street:
Motion by Mosher, second by Lee, and unanimously carried to approve a Conditional Use
Permit to widen 190th St from TH 78 east approximately 2,200' with conditions as
recommended by the Planning Commission. The project takes place on 19Qth Street from
T.H. 78 east to 150' East of Country Estate Road, approximately 3,150', Section 15 of
Clitherall Township, Clitherall Lake (56~238).
Conditional Use Permit-Clitherall Township (Country Estate Road):
Randall Mann expressed concerns that this project could have an impact on the marsh,
which has no outlet, and consequently, there could be water problems with lots on Elm Dale
Beach. Discussion followed. Motion by Lee, second by Block, and unanimously carried to
refer the Conditional Use Permit request of Clitherall Township (Country Estate Road Project)
back to the Planning Commission for reconsideration at their December 11, 2002, meeting.
Conditional Use Permit-Otter Tail County Highway Department: ·
Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional
Use Permit to replace a deficient bridge as presented. The project is located at the crossing
of Bluffton Township Road No. 70 and Bluff Creek in Section 30, Bluffton Township (Old
Bridge No. L2632, S.A.P. 56-599-52) Bluff creek (56-BC).
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OTC Board of Commissioners' Minutes
November 26, 2002
Page 5
of Bluffton Township Road No. 70 and Bluff Creek in Section 30, Bluffton Township (Old
Bridge No. L2632, S.A.P. 56-599-52) Bluff creek (56-BC).
Building Permit Request
Parkers Prairie City Administrator, Dave Campbell, stated that Ron & Sharon Christianson
live within 1,000 ft. of Lake Adley, outside of the city limits. They need a site permit to
remodel, which would require them to update their septic system. Mr. Campbell explained
that the City of Parkers Prairie is in the process of annexing this area and then, the
Christiansen's would hook up to the municipal system. Mr. Campbell requested that the
upgrade of the septic system not be required because of the proposed annexation of the
area. Under the Shoreland Management Ordinance, when building, the septic system must
be updated if it does not meet the current septic system regulations. Absent the upgrade, a
site permit could not be issued. The County Board suggested they request a variance
through the Board of Adjustment.
Discussion Regarding Ditches-
Dtich No. 21:
Ditch Inspector; Randy Wasvick, discussed the situation with Ditch No. 21. He requested
that the Highway Department do a survey of the area so a profile of elevations can be
established. Mr. Wasvick and DNR Hydrologist, Terry Lejcher, would work together to agree
on how much silt could be removed during a clean-out of the area.
Ditch No. 63:
Mr. Wasvick presented a request from Ted Hegseth, who rents land from Charles Grunewald,
to .do a repair in Ditch No. 63 to fix tile that has broken out. Also, requesting to tile an open
ditch that is not part of the ditch system. By consensus, · commissioners agreed that
Mr. Hegseth could proceed with the work as long as there is no cost to the County for the
work completed.
Ditch No. 52:
Mr. Wasvick reported that beaver dams have been removed from Ditch No. 52 In St. Olaf
Township and the water is flowing.
Ditch No. 11:
Mr. Wasvick reported that a request has been made to clean out a portion of Ditch No. 11 in
Tordenskjold Township along CR 119. Six beaver dams were removed this year, some
beaver dams are back. There are only 7 benefactors on this ditch system and clean out of
the whole system could cost $10,000. Commissioners requested that the Ditch Inspector and
County Attorney meet with the benefactors of the system to explain the situation and also, if
there is enough funds in the Ditch No. 11 system, remove the remaining beaver dams.
Ditch No. 49:
Commissioners, by consensus, agreed to allow removal of 4 beaver dams in Ditch No. 49 in
Inman Township subject to supervision of the work by the County Ditch Inspector.
Recess & Reconvene
Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners
recessed for lunch break at 12:30 p.m. The meeting was reconvened at 1 :30 p.m. ·
OTC Board of Commissioners' Minutes
November 26, 2002
Page 6
Appraiser Trainee Position Request Q
Assessor, Bob Moe, requested permission to develop a job description for an Appraiser ··
Trainee position. The County Board requested that Mr. Moe develop the job description and
then request an appointment with the Personnel Committee of the County Board.
Government Services Building Remodeling Discussion
Physical Plant Manager, Rick Sytsma, and Architect, David Shultz, briefed the County Board
regarding the recommended height of service counters at the Government Services building
as it relates to law accommodation requirements. There may be additional cost if counter
tops are not installed per current specifications. Commissioners discussed the issue and
recommended two options to be selected by the respective department head.
Quit-Claim Deed
Motion by Froemming, second by Nelson, and unanimously carried to authorize the Chair's
signature to execute a Quit-Claim Deed to convey the City of Vining Highway garage property
from the County of Otter Tail to Eagle Contracting.
Correspondence Regarding the Pelican Group of the
Lakes Improvement District
Chair Mosher acknowledged several letters that have been received regarding the PGOLID.
Discussion took place. Commissioners requested that the County Attorney respond to the
letters received in writing.
Underwood Grain Elevator 0
Solid Waste Director, Mike Hanan, and Auditor, Wayne Stein, briefed the Board regarding
proposed demolition and disposal ofthe old Underwood Grain Elevator. Motion by Mosher,
second by Lee, and unanimously carried to authorize the Auditor to proceed with requests for
proposals to remove the old Underwood Grain Elevator. This motion is subject to the City of
Underwood paying the landowner for the disposal site and the County of Otter Tail paying the
required state tax to bury debris.
Payment Approvals
Motion by Nelson, second by Block, and unanimously carried to approve payment to Lake
Region Healthcare, in the amount of $450, for services provided under the provision of
Minnesota Statute 609.35.
Motion by Lee, second by Block, and unanimously carried to approve payment to the
Humane Society of Otter Tail County, in the amount of $100.00, for services provided under
the provision of Minnesota Statute 343.
Motion by Lee, second by Froemming, and unanimously carried to approve payment to the
City of Fergus Falls, in the amount of $870, for utility repair services provided for a tax
forfeited parcel located at 515 West Maple.
Approval of Post Employment Health Plan for Support Specialist Unit
tMotion byt Lee,Msecond bdy Blocfk,Uandd untandil!1ousblytwcarried
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Teamsters Public and Law Enforcement Employees' Union, Local No. 320 (Human Services
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OTC Board of Commissioners' Minutes
November 26, 2002
Page 7
Support Specialist Unit). This Memo of Understanding authorizes the Post Retirement Health
Insurance Plan through the MSRS.
Flexible Spending Health Account Agreement
Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature
to execute an agreement between the County of Otter Tail and MIi SelectAccount, which
authorizes the administration of the FSA and further, to authorize the renewal agreement for
CY2003 at the same rates as CY2002.
Long Term Disability Agreement
Motion by Froemming, second by Block, and unanimously carried to authorize the Chair's
signature to execute an agreement between the County of Otter Tail and Fortis Benefits
Insurance Company, administrator of the County's long term disability plan at no increase
from the CY2002 premiums.
Adjournment
At 2:48 .p.m., Chair Mosher declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, December 3, 2002.
Dated: I(}, /6,;3 }oz... r I OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest ~ {i/4 Larry Kroh~ Cler By~ D~oser,CountyBoard Chair
CB/kd
Otter Tail County Warrants
November 26, 2002
Page 1, Attachment A
OTTER TAIL COUNTY AUDITOR IFD6 6 ll/26/2002 12:50:06 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE l
WARRANTS APPROVED ON ll/26/2002 FOR PAYMENT ll/26/2002
VENDOR NAME
MARLYS ADAMS RICHARD AKERMAN :ALL BUILDING CORPORATION
AMERICINN OF MARSHALL ARVIG COMMUNICATION SYSTEMS ASSOCIATION OF MN COUNTIES AUTO GLASS ASSOCIATES
SCOTT BACKSTROM BCA-FORENSIC SCIENCE LAB BECKER CO SHERIFF
BEN FRANKLIN BERT'S TRUCK EQUIPMENT OF MHD BEST INC. BEYER BODY SHOP BIELEMA FUNERAL HOME BRAD BOTNER EXCAVATING BRANDON COMMUNICATIONS INC BUTLER TOWNSHIP
KAREN CANNELL CHARLSON DAN CITY BAKERY CORPORATE TECHNOLOGIES CUTLER MAGNER COMPANY DAKOTA GYPSUM
DAN'S EXHAUST PROS DENZEL'S REGION WASTE INC. DIVERSION AUTO ELECTION SYSTEMS & SOFTWARE IN ELLINGSON-BRENDEN AMER LEGION FASTENAL COMPANY
FERGUS AUTO SUPPLY FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FERGUS SURPLUS ROGER FROEMMING GALL.' S INC. GOODIN COMPANY GOVERNMENT FINANCE OFFICERS AS GR GRAPHICS INC DALLAS GREWE H & R CONSTRUCTION
ERVIN HAGEN STEVE HANDEGAARD HARLES TREE SERVICE HARMS TOWING & SERVICE
HENNING ADVOCATE HOWIE'S CLOTHING
INTERSTATE INC.
AMOUNT
4.56 3.80
166.74 149.80 1,457.65 70.00
25.00 43.28
440.00 84.00 10.60 33,56 4,585.44 191.71 150.00 126.25 8,389.29
3,588.90 . 18. 07
3 82. 34 7.20 60.00 25,723.15
67.30 42.66 140.40 ·192,92 1.46 100.00
ll.45 6.67 257.08 8,907.75 69,148.25 7.41 67.16 2,863.05 351.95 115.00 37.28 · 60. 73
8,387.50
91.24 305.38 284.75
234.30 600.60 377.45 499.49
Otter Tail County Warrants·
November. 26; 2002
Page 2, Attachment A
11/26/2002
12:50:06
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 2
WARRANTS APPROVED ON 11/26/2002 FOR PAYMENT 11/26/2002
VENDOR NAME
JK SPORTS
GARY JOHNSON
JENNIFER JOHNSRUD KELLY SERVICES INC.
EILEEN KIRKWOOD
KOEP'S CLITHERALL CORNER LAKE REGION DENTAL CENTER
LAKE REGION HEALTHCARE
LAKES COUNTRY GLASS LAKES COUNTRY SERVICE
LAKEWAY MARKET
LARRY OTT INC. TRUCK SERVICE
MALCOLM LEE MAIN STREET EXPRESS MAIN STREET GAS & GOODS LLP
MAR-BEN INC
MARK SAND & GRAVEL
MCIT MEDTRONIC PHYSIO-CONTROL MEYER GARBAGE SERVICE
GEORGE MEYER
MID-CENTRAL EQUIPMENT INC.
MIDWEST TESTING LABORATORY
MIKE'S LOCK & KEY SERVICE MIKE'S PLUMBING & HEATING MILLER'S PRECISION ENTERPRISES MN CO ATTORNEY'S ASSOCIATION
MN COMMERCE DEPARTMENT
MN DEPT OF PUBLIC SAFETY
ELDON MOREY PHD
DENNIS MOSHER
JIM MYHRE
NELSON DODGE GMC POLARIS . NELSON INTERNATIONAL
SYDNEY NELSON NORTHERN SAFETY CO., INC
CONNIE OLIPHANT
OLSON OIL CO.
EXPRESSONE OTTER TAIL CO TREAS
OTTER TAIL TELCOM
OVERLAND MECHANICAL SERVICES
PAMIDA INC.
PAMIDA PHARMACY PARK REGION COOPERATIVE
MITZI PEDERSON PELICAN RAPIDS PRESS PERHAM AREA EMS PERHAM CO-OP CREAMERY
PERHAM CONOCO
AMOUNT
52.00
153.81
8.00
674.88
42.00 27.00
1,271.00
1,401.94
40.20
63.37
436.06
400.00
110.96
212.01
119.14
663.26
5,983.50
90.00 261.46
30.42
48.00
39.78
·2,373. 00 877.10
103.22 295.84,
190.00
40.00
25.00 650.00
47.45
140.15
32.62
15. 61
121.19 1,006.57
8.00 256'. 70
610. 3 7
20.18
264.63
53.08
3,340.76
574.09
107.35 20.00
355.53
44.99
346.00
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Otter Tail County Warrants
November 26, 2002
Page 3,' Attachment A
OTTER TAIL COUNTY AUDI-TOR . IFD66
11/26/2002
12:50:06
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 3
WARRANTS APPROVED ON 11/26/2002 FOR PAYMENT 11/26/2002
VENDOR NAME
PERHAM MEMORIAL HOSPITAL
PERHAM POLICE DEPARTMENT
PETE'S BODY SHOP & TOWING
GREGORY PETERSON
PITNEY BOWES PRO-WEST & ASSOCIATES INC.
RECYCLE AMERICA
RELIABLE
THE RENTAL STORE KENNETH RIAN
RINGDAHL AMBULANCE SERVICE
SAUL MINEROFF ELECTRONICS INC.
HEIDI SAURER CHERI SCHULTZ
SIGNWORKS SIGNS & BANNERS
STEIN'S INC. SUPER SUCKER SEPTIC SERVICE
TANK N YUMMIES TNT REPAIR INC. UGSTAD PLUMBING INC. VIKING OFFICE PRODUCTS WASTE MANAGEMENT OF NORTH DAKO
WEST GROUP PAYMENT CTR.
WESTSIDE MOBILE CARQUEST
JAMES WICK
AMOUNT
20.00
45.00
8,050.32
10.00
828.57 315.00
3,467.48
68.84
154.40 100.00
172.50
161.00
13.07 44.29
581.14
997.75 72.19 406.11 361.60 110.50
60.40
4,800.25
367.43
72.49 100.00
**** FINAL TOTAL ...... . $184,299.12 ****
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