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Home My WebLink AboutBoard of Commissioners - Minutes - 11/12/2002_,,,-.:: ".', . ·,. ":~ 0 0 0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-8 Tuesday, November 12, 2002 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, November 12, 2002, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present. Approval of Agenda Motion by Mosher, second by Block, and unanimously carried to approve the Human Services agenda of November 12, 2002, as mailed. Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve the Human Services Board minutes of October 22, 2002, as mailed. Minnesota Department of Economic Security Grant Court .Services Director, Chuck Kitzman, presented information regarding the Juvenile Accountability Incentive Block Grant (JAIBG). This federally funded grant of $15,601 requires a cash match of $1,733 and is limited to working with juvenile offenders. ML Kitzman reported that, in the past, the County has applied this funding to the West Central Regional Juvenile Center. Motion by Mosher, second by Nelson, and unanimously carried to authorize this JAIBG to be utilized by the West Central Regional Juvenile Center. Criminal Justice Information System Terminal Contract Mr. Kitzman requested approval of a contract that will provide a CJIS terminal connection to perform background checks on offenders in the Court Services office in Fergus Falls and the New York Mills Police Department. Motion by Nelson, second by Block, and unanimously carried to authorize the Chair's signature to execute an agreement between the County of Otter Tail and the Minnesota Department of Public Safety to install CJIS terminals in the Court Services office in Fergus Falls and in the New York Mills building subject to the .approval of the County Attorney. There will be connection/install expenses; however, there are no.monthly fees. Kids County Data Mr. Kitzman provided data from the Kids Count Minnesota publication. Fall _Prevention Grant from West Central Area Agency for Aging Associate Public Health Director, Sue Ewy, stated that the Public Health Department submitted a grant to be the lead agency to coordinate with the WCAAA to educate home care and foster care providers in the prevention of falls for the elderly. Motion by Block, second by Mosher, and unanimously carried to authorize the appropriate County Officials' signatures to execute a contract between the County of Otter Tail and the WCAAA for the fall prevention grant. The. grant, in the amount of $24,565, provides for 12 hours per week to coordinate with WCAAA for this education. OTC-Board of Commissioners November 12, 2002 Page2 Update -Dental Meeting Ms, Ewy briefed the Board regarding a recent dental meeting with officials from the nine county region and the University of Minnesota. Cholesterol Testing Equipment Public Health Nurse, Marion Kershner, presented a handout regarding the reasons to consider purchase of Cholesterol Testing Equipment. The cost of the testing machine is $2,000 and Ms. Kershner recommended purchase of two machines. Discussion took place regarding staff time, technology of equipment, and the lack of preventative provisions in some medical insurance plans. By County Board consensus, commissioners requested that the Public Health Department pursue the concept and return to the Board with a proposal. Contract Approvals Motion by Block, second by Mosher, and unanimously carried to authorize the Chair's signature to execute an Addendum to the Purchase of Service Agreement between the County of Otter Tail and Midwest Community Residential Resources, Inc. for the period of July 1, 2002 through December 31, 2002 to include the CADI program. Motion by Froemming, second by Mosher, and unanimously carried to authorize the Chair's signature to execute a Purchase of Service Agreement between the County of Otter Tail and Department of Human Services for waivered services to persons with mental retardation or related conditions through the Fergus Falls Regional Treatment Center. The term of the contract is for CY2003. Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chair's signature to execute Purchase of Service Agreements for the period of July 1, 2002 through June 30, 2003, for the following Assisted Living Agencies: Mill Street Residence Pioneer Home, Inc. in Fergus Falls Pioneer Senior Cottages/Pioneer Retirement Motion by Mosher, second by Block, and unanimously carried to authorize the Chair's signature to execute a Purchase of Service Agreement between the County of Otter Tail and New Dimensions Home Health Care, Inc. for the period of July 1, 2002 through June 30, 2003. Motion by Mosher, second by Block, and unanimously carried to authorize the Chair's signature to execute a Purchase of Service Agreement between the County of Otter Tail and CK Home Health Care in Rothsay, MN, for the period of November 1, 2002 through June 30, 2003, which authorizes home care services for eligible clients. Motion by Block, second by Mosher, and unanimously carried to authorize the Chair's signature to execute a Purchase of Service Agreement between the County of Otter Tail and Pioneer Day Care for the period of July 1, 2002 through June 30, 2003, for Adult Day Care Services. • • 0 0 Motion by Block, second by Mosher, and unanimously carried to authorize the Chair's Q signature to execute a contract between the County of Otter Tail and the West Central Area Agency on Aging to provide funding for the Over 60 Transportation Program for CY2003. The grant allocated from the WCAAA is $16,995 with a County match of $16,995. 0 OTC Board of Commissioners November 12, 2002 Page 3 Human Services Program Planning Human Services Director, John Dinsmore, narrated a power point presentation regarding strategic program planning for Human Services. Approval of Bills and Claims Motion by Nelson, second by Froemming, and unanimously carried to approve the Human Services bills and claims as presented. Adjournment At 10:43 a.m:, the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, November 26, 2002. Dated :_-1-(.,_I +-/ ,..2-c:..ov:;_'1-I o"'", 7_.__~_ I I Attest: Lu,,~ a Larry Kr n, ·clerk OTTER TAIL COUNTY HUMAN SERVICES BOARD By~~/L Malcolm Lee, Human Services Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 12, 2002, at 11 :00 a.m. at the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, 0 Vice-Chair; Syd Nelson, Roger Froemming, and Bob Block present. Approval of Agenda Motion by Lee, second by Froemming, and unanimously carried to approve the County Board agenda of November 12, 2002, with the following addition: 11 :10 a.m. -Physical Plant Manager, Rick Sytsma Approval of Minutes Motion by Nelson, second by Block, and unanimously carried to approve the County Board minutes of November 5, 2002, as presented. Approval to Pay Bills Motion by Lee, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Executive Safety Steering Committee Recommendation Safety Director, Tiny Holm, requested approval for the County to pay for water coolers at the County locations that have wells and are not serviced by a municipal system. The quality of water at some of the locations not served by a municipal system is p'oor and• the Executive Safety Steering Committee recommended this solution. Motion by Lee, second by Mosher, and carried with Nelson opposed, to authorize Otter Tail County to pay for water coolers if the work location is not served by a .municipal water system. C) New York·Mills Office Space Physical Plant Manager, Rick Sytsma, provided current and proposed layout of the space in the lower level of the New York Mills building. Lengthy discussion followed regarding space OTC Board of Commissioners November 12, 2002 Page4 for Time Communications. Commissioners requested that Mr. Sytsma negotiate further with Time Communications to develop the rental lease agreement. Application for Exempt Permit Motion by Lee, second by Nelson, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Lake Sybil Rod and Gun Club. Examiner of Title Fee Motion by Froemming, second by Block, and unanimously carried to authorize the Recorder to pay Attorney, Robert Russell, $500 for Examiner of Titles professional services for CY2002 from the Recorder's budget. For future years, this expense will be added as a line item in the Recorder's budget. Payment Approved Highway Engineer, Rick West, presented a copy of a letter received from Sverdrup Township requesting the County's assistan_ce with the expense of placing riprap on Norway Lake Road because of a high water problem. Discussion followed. Motion by Nelson, second by Lee, and unanimously carried to reimburse Sverdrup Township $5,000 to pay for a portion of the cost to riprap Norway Lake Road because, without the riprap, the County would have experienced greater high water problems on County Road #35. 0 Performance Evaluation -Veterans Service Officer At 11 :52 a.m., Veterans Service Officer, Jourdan Sullivan, requested that his performance 0 evaluation be held in open session. Mr. Sullivan and Commissioners discussed the responsibilities and goals of the Veterans Service Office. Motion by Lee, second by Nelson, and unanimously carried to approve an excellent performance evaluation for Veterans Service Officer, Jourdan Sullivan, and directed that this motion be included in Mr. Sullivan's personnel file. County "Drop-Off'' Box Commissioner Block presented a question he received regarding the possibility of the County putting a "drop-off' box in the alley next to the downtown Post Office location. By consensus, the "drop-off' box idea was tabled until after the relocation is completed at the Government Services Center. Adjournment At 12: 11 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, November 19, 2002. Dated:_.J.J:.Lt+f-1-t...t.'1--J/C...,,o"--'?:'==---r I CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By~~ DennisR.Mos er,CountyBoard Chair 0 • I • j 0 ., Otter Tail County Warrants November 12, 2002 Page 1, Attachment A ll/13 /2002 8:09:02 OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE l 0 WARRANTS APPROVED ON ll/12/2002 FOR PAYMENT ll/12/2002 VENDOR NAME A-l LOCK AND KEY AL'S STOP & SHOP INC. ALL CREATURES VET. HOSPITAL ALLIED FIRE PROTECTION INC AMAZON ENVIRONMENTAL INC AMERIGAS J. ANDERSON ARVIG COMMUNICATION SYSTEMS MAVIS AUSTIN AUTO SAFETY SERVICE SCOTT BACKSTROM BALLARD SANITATION INC. BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD BEAR GRAPHICS INC. BECKLUND OIL CO. ANGELA BERGE BEST INC. BOB'S NAPA AUTO PARTS BRANDON COMMUNICATIONS INC BRETZ HARDWARE CO BUY-MOR PARTS & SERVICE LLC C & M FORD SALES INC. DOUG CANNELL KAREN CANNELL CASEY'S GENERAL STORES, INC. CENEX PETROLEUM INC. CHARLSON CONSTRUCTION & SNOW R CHISAGO CO SHERIFF'S OFFICE CHRISTENSEN CONSTRUCTION CHERI CLARK CO-OP SERVICES INC CONOCO COOPER'S TECHNOLOGY GROUP CORPORATE TECHNOLOGIES VINCE CRARY CROWNE PLAZA MINNEAPOLIS THE DAILY JOURNAL DAKOTA ELEVATOR DAKOTA GYPSUM E & J PRESS ELECTION SYSTEMS & SOFTWARE IN EVERTS LUMBER CO. EXEMPLAR INTERNATIONAL, INC FARGO FREIGHTLINER FARMERS CO-OP OIL FARNAM'S GENUINE PARTS INC. -PR FARNAM'S GENUINE PARTS, INC FERGUS AUTO SUPPLY AMOUNT 4.22 . 168.76 94.49 1,069.00 6,032.00 295.95 203.43 255.64 53. 97 l.O .DO 236.78 146.25 176.46 l.7.0l 90.37 3,343.36 366.46 46.30 159.00 183.0l 87. 74 7.35 21,930.00 99.99 86. l.4 174.89 14.25 419.76 29.90 262.50 85.78 284.97 341.24 574.90 40.00 296.94 722.40 8,423.66 79.00 868.44 602.79 702.03 12.76 152.00 l.35.21 2,313.14 93. 67 339.00 3l..Ol Otter Tail County Warrants . November 12, 2002 Page 2, Attachment A OTTER TAIL COUNTY AUDITOR IFD66 ll/l3/2002 8:09:02 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE 2 WARRANTS APPROVED ON ll/12/2002 FOR PAYMENT ll/l2/2002 VENDOR NAME FERGUS ELECTRIC FERGUS FALLS POLICE DEPARTMENT FERGUS FALLS SMALL ENGINE & TR CITY FERGUS FALLS FERGUS SURPLUS FERGUS TIRE CENTER GERRY'S PARTS SUPPLY GMAC DIANE HANSON AMOUNT 453.00 328.l9 47.93 10.00 29.92 -HEISLER' S COUNTRY OIL HENNEPIN CO SHERIFF 389.89 74.58 20,842.83 221.24 595.l4 34.80 160.88 126.62 l34.58 HENNING ADVOCATE HENNING AUTO PARTS INC. HENNING TRUSTWORTHY HARDWARE HOLIDAY THE INDEPENDENT JJ'S GAS AND GROCERIES JOHNSON BEARING. COMPANY. KELLY SERVICES INC. L & L SERVICE LAKE REGION HEALTHCARE LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE LOCATORS & SUPPLIES INC. M-R SIGN CO. MAIN STREET EXPRESS MAIN STREET GAS & GOODS LLP MERICKEL LUMBER & ACE HARDWARE DARRAN MEYER . GEORGE MEYER MIDWEST PRINTING CO. MINNESOTA'S BOOKSTORE MN MOTOR COMPANY NAT'L 4-H COUNCIL-SUPPLY SERVI NATIONAL BUSHING & PARTS CO. NELSON BROTHERS PRINTING NELSON DODGE GMC POLARIS NELSON FORD NEW YORK MILLS HERALD NEWMAN SIGNS INC. NORTH UNION TEXACO NORTHWEST IRON FIREMEN INC. KIRSTEN OLSON OTTER TAIL TELCOM PAMIDA INC. . PAUL'S HOLIDAY STATION STORE PEBBLE LAKE TAKES PELICAN CASH & DASH PELICAN RAPIDS PRESS 1,175.20 6,22l.75 71.00 292 .. 96 1,469.08 900.35 2,450.50 J.17.28 900.00 474.07 2,346.04 23.30 J.90.l6 49.05 72.00 9.75 319.51 39.35 l,3l4.98 317.89 52.22 2l5.94 35.67 282.04 334.00 1,579.89 408.56 ll5.00 14.60 6. 34. 22.77 74.05 36.00 373.87 85.70 • 0 0 0 Otter Tail County Warrants November 12, 2002 Page 3, Attachment A IFD66 ll/13/2002 .8:09:02 . OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM ~S FOR PUBLICATION COUNTY 56 PAGE 3 0 **** 0 WARRANTS APPROVED ON ll/12/2002 FOR PAYMENT 11/12/2002 VENDOR NAME PERHAM ACE HARDWARE PERHAM CONOCO PERHAM ENTERPRISE BULLETIN· PERHAM STEEL & WELDING CITY PERHAM PETE'S AMOCO PETE'S BODY SHOP & TOWING POLK DIRECTORIES PRAIRIE IMPLEMENT INC. REVIEW ENTERPRISES INC. ALLEN RICKS SCHMITZ FORD SCOTT HOFLAND CONSTRUCTION INC SOUTH MILL SERVICE . DAVID STADUM STANDARD PARTS OF WADENA STEIN'S INC. STEVE'S SANI·TATION STOP-N-GO STORES INC. STRAND ACE HARDWARE SVINGEN ATHENS RUSSELL SWEDBERG NURSERY SWEENEY BROS. TRACTOR CO. TECHMEDICAL, INC KRISTI THUNSELLE FERGUS TIRES PLUS TOM'S AMOCO TRI-STATE TIRE U.S POSTAL SERVICE UNDERMART UNIV OF MINNESOTA-PRINTING SER VALLEY SOFT WATER LTD VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WACCO WADENA HIDE & FUR COMPANY WALLWORK TRUCK CENTER RANDY WASVICK WES ' FUEL STOP WEST GROUP PAYMENT CTR. FINAL TOTAL ...... . AMOUNT 28.74 131. 40 334.00 12.69 52,469.70 773.42 221. 49 222.56 30.61 6,599.25 75.96 25.49 3,670.00 434.52 261.00 1,203.79 1,503.17 36.27 765.92 180.70 443.50 1,057.00 8.23 lll.85 63.00 784.17 36.80 135.51 20,000.00 137.85 53.25 28.76 25.79 830.77 135.67 185.00 146.08 17.56 75.00 121.40 63.90 $191,446.16 ****