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Home My WebLink AboutBoard of Commissioners - Minutes - 10/15/2002• .,.-, ... · "m' !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ~-~ 0 0 0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday,October15,2002 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, October 15, 2002, at 9:31 a.m. at the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Vice-Chair; Syd Nelson, Roger Froemming, and Bob Block present. Approval of Agenda Motion by Froemming, second by Lee, and unanimously carried to approve the County Board agenda of October 15, 2002, with the following changes: 10:15 a.m. -Steve Andrews canceled 10:15 a.m. -HRA Loan Officer, Dennis Christenson Approval of Minutes Motion by Lee, second by Froemming, and unanimously carried to approve the County Board minutes of October 8, 2002, as presented. Approval to Pay Bills Motion by Nelson, second by Block, and unanimously carried to approve payment of County Board bills per Attachment A of these minutes which include the following lodging payments: Holiday Inn Office Manager/Assist. Veterans Service Officer, Jane Baumgartner Craguns Solid Waste Director, Mike Hanan Hilton Mpls. Web Developer, Scott Backstrom Holiday Inn GIS Employees, Scott Backstrom, Sheri Leabo, & George Meyer County Ditch System No. 21 Ditch Inspector, Randy Wasvick, presented a map showing three areas in County Ditch No. 21 that need to be cleaned out. He has met with several property owners who are requesting the clean out. . He stated that the ditch system from John Lake to County Road 18 has no water in it and is not working at all. Mr. Wasvick received a time and material bid from Contractor, Dan Ness, at $90 -$110 per hour with an estimated total clean out cost of $10,000. County Attorney, David Hauser, stated that the County, as Ditch Authority, is responsible to keep the ditch working, assuming expenses do not exceed $50,000. Motion by Lee, second by Block, to authorize the Ditch lnspectof to proceed w_ith clean out of a portion of County Ditch System No. 21 (as presented on map) subject to an informational meeting with property owners benefited by the Ditch System, to determine the best way to accomplish the needed maintenance. Lengthy discussion followed. Chairman Mosher called for a vote. Motion carried unanimously. County Ditch System No. 53 Mr. Wasvick reported that the redetermination of benefits for County Ditch System No. 53 will not be completed before freeze up. The large holes will need to be filled in before winter for safety reasons. Lengthy discussion followed. Because this _work is being done on an emergency basis, the pipe that is not working will be replaced before the holes are filled in this fall. OTC Board of Commissioners' Minutes , , October 15, 2002 Page2 Community Fix-Up Fund Housing and Redevelopment Authority (HRA) Specialist, Dennis Christenson, requested additional O funds to reduce interest for the Community Fix-Up Fund Program. The County allocated $15,000 per year beginning with CY2001. The HRA used only $3,700 of the $15,000 allocation in CY2001. All of the CY2002 funds have been used and the HRA has additional loan applications in process. Motion by Nelson, second by Block, and unanimously carried to increase the budget for CY2002, in the amount of $6,000, for the Minnesota Housing Finance Agency Community Fix-Up Fund through the HRA. Recess & Reconvene At 10:24 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee Meeting. The meeting was reconvened at 11 :00 a.m. with all five seated commissioners present. Planning Commission Recommendations Conditional Use Permit -"Lake Lizzie Shores'1/Chris & Kim Guck: Land & Resource Office Manager, Marsha Bowman, reported that this request was for an additional 5 camping lots. The Planning Commission approved 3 additional units even though it exceeds the number allowed by the Shoreland Management Ordinance because the plan presented would reduce the impervious surface. Resort Owner, Kim Guck, requested that the County Board approve 5 extra camping sites instead of 3, as recommended by the Planning Commission, and consider the request from an economic standpoint. Discussion followed. Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use Permit to allow five camping lots in the vicinity of the barn and grain bin as proposed (the barn and grain bin are to be removed). County Attorney, David Hauser, informed Ms. Guck that a variance would also be required because the number of units and setback requirement does not meet the ordinance. The property is described as GL 6 & pt of GL 5 (28.01 Acres), Section 28 of Dunn Township; Lake Lizzie (56-760). Conditional Use Permit -Martin Engineering I "Truly Natural": Motion by Lee, second by Nelson, and unanimously carried to approve a Conditional Use Permit to operate a retail sales bus)ness, selling gifts and natural bath and body products, as presented. The property is described as Martin Knoll Lot 1, Section 1 of Scambler Township; Pelican Lake (56-786). Conditional Use Permit -Donald W Luhning I Roger Luhning: Motion by Froemming, second by Block, and unanimously carried to upgrade an existing easement road with conditions as recommended by the Planning Commission. The property is described as pt of GL 2 (15:06 Ac) and pt of GL 1 & 2 (1.11 Ac), Section 5 of Girard Township; Ethel Lake (56-193). Preliminary Plat & Conditional Use Permit -McConachie Addition I Glenn Roger: Q Motion by Nelson, second by Lee, and unanimously carried to approve the Preliminary Plat known as "McConachie Addition" consisting of 5 single family residential lots and a Conditional Use Permit to build a new roadway to access the proposed lots with conditions as recommended in the October 9, 2002, Planning Commission motion. The property is described as pt of GL 7, Section Q ... 27 of Hobart Township; Long Lake (56-388). 0 0 . • OTC Board of Commissioners' Minutes October 15, 2002 Page 3 Amendment to Conditional Use Permit #5957 -"Sunshine Resort": Motion by Nelson, second by Froemming, and unanimously carried to allow a revision of CUP #5957 to include replacement of a roof on cabin #2 to be included in this permit as requested. The property is owned by Steven & Sherri Halstensgaard, Big Pine Lake (56-130). Revision to Conditional Use Permit #5964 -"Hancock Estates": Motion by Mosher, second by Nelson, and unanimously carried to approve the proposed revision (plan dated October 8, 2002) for Conditional Use Permit #5964 to allow a change to the original ingress & egress easement with conditions as recommended by the Planning Commission. The developer is David Olson and the property is located on Hancock Lake (56-255). Conditional Use Permit-Marin Bay Condominiums: Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use Permit to install a marine rail system for watercraft for onland storage with conditions as recommended by the Planning Commission. The property is described as Marin Bay Condominium, Section 31 of Corliss Township; Big Pine Lake (56-130). Conditional Use Permit -"Rushview Resort": Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use Permit to add a porch to a unit on "Rushview Resort" as presented. The property is described as William Reece's Lakeshore Lots 3, 4, 5, & 6, & pt of GL 2 & 3 (Rushview Resort) Section 26 of Rush Lake Township; Rush Lake (56-141). Final Plats Motion by Mosher, second by Lee, and unanimously carried to approve the Final Plat known as "Sugar Maple Shores" located in GL 4, 5, and 6, of Section 5 in Everts Township, Round Lake. Motion by Froemming, second by Mosher, and unanimously carried to approve the Final Plat of John W. Matteson known as "Silver Shores Second Addition" located on GL 6 in Section 28, Township 133, Range 40, on First Silver Lake. Motion by Mosher, second by Nelson, and unanimously carried to approve the Final Plat of Milton T. Paulson known as "Pleasant Pointe" located in Government Lots 10, 11, 12, and 13, in Section 5, Township 133, Range 41, Pleasant, Little Pleasant, and Little Anna Lakes. Snowmobile Performance Based Grant Agreements Motion by Lee, second tiy,f:roemming, and unanimously carried to authorize the Chair's signature to execute the 2003Jy1innesota Trail Assistance Program, Performance Based Grant Agreement between the County of Otter Tail and Lake Runners Trail Association (LRTA) Trail, in the amount of $18,434.00. This is funding from the Minnesota Department of Natural Resources. Motion by Froemming, second by Nelson, and unanimously carried to authorize the Chair's signature to execute the 2003 Minnesota Trail Assistance Program, Performance Based Grant Agreement between the County of Otter Tail and Otter Trail Riders Trail, in the amount of $32,797.00. This is funding from the Minnesota Department of Natural Resources. Motion by Mosher, second by Lee, and unanimously carried to authorize the Chair's signature to execute the 2003 Minnesota Trail Assistance Program, Performance Based Grant Agreement OTC Board of Commissioners' Minutes October 15, 2002 Page4 between the County of Otter Tail and Otter Country Trail Association (OCTA) Trail, in the amount of $27,816.00. This is funding from the Minnesota Department of Natural Resources. t:} Music On-Hold for Phone System Motion by Block, second by Nelson, and unanimously carried to approve the added telephone system feature of music on-hold when an incoming phone call is put on hold or parked at an approximate cost of $345 plus labor for the installation. Human Services & County Board Meetings Rescheduled Motion by Nelson, second by Froemming, and unanimously carried to cancel the Human Services and County Board meeting on December 10, 2002, to accommodate the Annual AMC Convention. The December, 2002, meetings will be scheduled as follows: 12/03/02 County Board Meeting 12/10/02 No Meeting 12/17/02 Human Services & County Board Meeting 12/24/02 County Board Meeting 12/31/02 Human Services & County Board Meeting Recess & Reconvene 9:30 a.m. 9:30 a.m. 9:30-10:30 a.m. 9:30 a.m. At 11 :40 a.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for a Highway Committee Meeting. The meeting was reconvened at 11:55 a.m. Engineering Services Agreement -CSAH No. 12, S.A.P. 56-612-11 Motion by Lee, second by Mosher, and unanimously carried to authorize the appropriate county officials' signatures to execute an Agreement for Engineering Services between the County Otter Tail and Larson-Peterson & Associates, Inc. of Detroit Lakes, MN for CSAH No. 12, Street and Utility Improvements in the City of Dalton. Adjournment At 12:08 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, October 22, 2002. Dated:,_..._l-'""6-~_?."---=-,;,)._------=6....;::~ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Anesi~~ Larry Kro n, rk CB/kd 0 0 Q 0 Otter Tail County Warrants October 15, 2002 Page 1, Attachment A 10/15/2002 13:18:23 OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE l WARRANTS APPROVED ON 10/15/2002 FOR PAYMENT 10/15/2002 VENDOR NAME AGGREGATE INDUSTRIES, INC. AL'S STOP & SHOP INC. ALLIED FIRE PROTECTION INC ALPHANATIONAL TECHNOLOGY AMERICAN INSTITUTIONAL SUPPLY, APPLIED CONCEPTS, INC. ASSOCIATION OF MN COUNTIES AUTO SAFETY SERVICE BALLARD SANITATION INC. BATTLE LAKE MARINE, INC BATTLE LAKE MOTOR PATROL ASSN BATTLE LAKE STANDARD BEAR GRAPHICS INC. ANGELA BERGE BEST INC. BJ'S EAST BL EXPRESS BOARD OF WATER & SOIL RESOURCE BOB'S STANDARD BULK SERVICE BRANDON COMMUNICATIONS INC JAN BROOBERG KAREN CANNELL CAROLINA SOFTWARE CARR' S LAKE COUNTRY SUPERMKT CASEY'S GENERAL STORES, INC. · CITY BAKERY CO-OP SERVICES INC COMMISSIONER OF TRANSPORTATION COMPUTER INFORMATION SYSTEMS CONOCO COOPER'S TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CRAGUN'S LODGE AND CONFERENCE VINCE CRARY CULLIGAN THE DAILY JOURNAL DAN'S EXHAUST PROS DEAN' S COUNTRY MARKET DENNY'S ENTERPRISES INC DENZEL'S REGION WASTE INC. DEPARTMENT OF PUBLIC SAFETY DMG-MAXIMUS INC . DOMIAN-ANDERSON FUNERAL HOME DON'S SERVICE ECONO SALES AND SERVICE ELK RIVER LANDFILL ERHARD VILLAGE STORE FARGO FREIGHTLINER FARNAM'S. GENUINE PARTS, INC AMOUNT 25.65 135.56 250.00 232.00 209.03 299.02 105.00 10.00 292.50 203.96 272.00 394.79 1,508.12 361.00 4,701.52 91.68 8. 93 135.00 23.22 2,771.71 . 19. 06 42.59 250.00 220,02 244.82 21.60 2,728.06 5,095.56 11,000.00 174.95 205.97 1,828.16 457.25 240.81 25.77 3,497.65 19.79 7.33 52.11 140.40 510.00 840.00 216.00 37.40 142.00 18,190.22 420.20 12.77 248.61 Otter Tail County Warrants October 15, 2002 Page 2, Attachment A 10/15/2002 13:18:23 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 10/15/2002 FOR PAYMENT VENDOR NAME KAY FAWCETT FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS FERGUS SURPLUS FERGUS TIRE CENTER GE CAPITAL GENERAL PARTS INC. GR GRAPHICS INC HOLLIE HAGEN HALL GMC INC. HEALTH CARE INCINERATORS HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC. HENNING TRUSTWORTHY HARDWARE HILTON MINNEAPOLIS HOLIDAY INN HOLIDAY INN HOTEL & SUITES HOMESTEAD BUILDING SUPPLIES HOOT'S MARINE IBM CORPORATION INFORMATION SYSTEMS CORP. INNOVATIVE OFFICE SOLUTIONS INTERSTATE INC. INTERTECHNOLOGIES GROUP JIM HATCH SALES CO. JK SPORTS KIMBERLY KARJALA KELLY SERVICES INC. KOEP'S CLITHERALL CORNER KRIS ENGINEERING INC. L & L SERVICE LAKE COUNTRY PAVING INC LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE LAKE REGION SURVEYING INC LAKELAND GENERAL STORE LAKES COUNTRY SERVICE. LAKES RADIO LAKES X-TERMINATION PEST CONTR LAKES 99 FIVE LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE LAWSON PRODUCTS INC. SHERRAN LEABO LOCATORS & SUPPLIES INC. MAIN STREET GAS & GOODS LLP JANET MALONE MARK SAND & GRAVEL AMOUNT 13.00 432.75 328.19 4,852.35 3.99 604.58 500.21 66.81 162.88 4. 88 330.64 5. 00 20.05 13 0. 15 42.61 359.36 184.98 681.39 28.48 136.31 327.00 131.69 2,381.18 10.85 982.05 142.71 144.00 81.59 2,691.75 70.54 399.41 535.99 4,473.00 192.00 1,178.00 1,165.00 23.44 44.41 13 l. 00 293.35 30.00 1,412.81 1,050.00 171.02 34. 23. 356.68 687.03 42.06 3,183.37 .. 0 IFD66 COUNTY 56 PAGE 2 10/15/2002 0 0 0 (-\ ~ Otter Tail County Warrants October 15, 2002 Page 3, Attachment A OTTER TAIL COUNTY AUDITOR IFD66 10/15/2002 13:18:23 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE 3 WARRANTS APPROVED ON 10/15/2002 FOR PAYMENT 10/15/2002 VENDOR NAME MATTHEW BENDER & COMPANY INC. .MAXIMUM PC . MCCC,NW 3780 MICHAEL MCCORMICK MCHRMA DARRAN MEYER GEORGE MEYER MID-CENTRAL EQUIPMENT INC. THE MIDWEEK MILLER & HOLMES INC. MINN-KOTA COMMUNICATIONS INC. MN MOTOR COMPANY MN SHERIFFS' ASSOCIATION MN STATE AUDITOR KURT MORTENSON MPH INDUSTRIES INC. NATURES GARDEN WORLD NELSON BROTHERS PRINTING . NELSON DODGE GMC POLARIS NELSON FORD NEW YORK MILLS HERALD NORTH UNION TEXACO NORTHERN IRRIGATION OK TIRE STORES OLSON OIL CO. OTTER TAIL TELCOM OVERLAND MECHANICAL SERVICES PAMIDA INC. PAMIDA PHARMACY PARK REGION COOPERATIVE PAUL'S HOLIDAY STATION STORE PEBBLE LAKE TAKE 5 PELICAN CASH & DASH PENROSE OIL COMPANY PERHAM CO-OP CREAMERY PERHAM CONOCO PERHAM ENTERPRISE BULLETIN PERHAM PRINTING CITY PERHAM THE PIERCE CO. PITNEY BOWES PITNEY BOWES INC. POLK CO SOLID WASTE MANAGEMENT HENRY PRICE PRO AG FARMERS COOPERATIVE PRO-WEST & ASSOCIATES INC. QUILL CORPORATION RELIABLE REVIEW ENTERPRISES INC. AMOUNT 658.35 19.95 447.87 6.68 100.00 59.98 53.74 2.33 407.15 1,466.17 43.00 264. 73 371.36 1,325.00 131. 56. 172.60 20.46 74.55 289.38 760.64 67.50 16.54 58.70 257.59 589.61 250.00 143.28 125.13 4,580.35 821.24 240.50 136.00 265.26 815.90 1,603.75 477.42 20.87 18.76 63,314.37 171. 28 828.57 372.84 15. 00 126.00 169.97 1,170.00 172.24 275.77 113.49 Otter Tail County Warrants October 15, 2002 Page 4, Attachment A IFD66 COUNTY 56 10/15/2002 13:18:23 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 4 **** WARRANTS APPROVED ON 10/15/2002 FOR PAYMENT 10/15/2002 VENDOR NAME RIVER BEND INDUSTRIES INC SAMMY'S ONE STOP SCHOENEBERGER FUNERAL HOME VICKI SCHWANKE SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE SHERWIN WILLIAMS SOUTHTOWN C-STORE STEIN'S INC, STERLING COMMUNICATION STEVE'S SANITATION SUNMART SWANSTON EQUIPMENT CORP. TECHMEDICAL, INC TOOL CRIB OF THE NORTH US POSTMASTER UNITED BUILDING CENTERS UNIVERSITY OF MINNESOTA UVERITECH VALLEY SOFT WATER VERGAS 66 VICTOR LUNDEEN COMPANY VIKING COCA-COLA WADENA ASPHALT COMPANY INC WALLWORK TRUCK CENTER WASTE MANAGEMENT WASTE MANAGEMENT OF NO MINNESO WASTE MANAGEMENT OF NORTH DAKO WELLER OIL CO WES' FUEL STOP WEST GROUP PAYMENT CTR. LUCAS WESTBY WIDSETH SMITH NOLTING & ASSOC. 4-H LEADERS' COUNCIL FINAL TOTAL ..•.... AMOUNT 33 .13 71.71 375.00 12.ll 3,730.00 132.74 1,615.00 11.97 144.05 965.50 6.38 3,317.55 ll.97 65.67 111.87 484.29 38.00 26.63 24,029.23 20.64 41.46 19.45 1,397.86 14.28 3,269.75 184.10 429.53 55.74 4,457.75. 72.60 61.50 2,078.50 30.00 170.00 144.00 $221,697.95 **** Q 0 Q