HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/08/20020
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, October 8, 2002
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, October 8, 2002, at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Mosher, second by Nelson, and unanimously carried to approve the Hunian Services
agenda of October 8, 2002, as mailed.
Approval of Minutes
Motion -by Froemming, second by Nelson, and unanimously carried to approve the Human
Services Board minutes of September 24, 2002, as mailed.
Child & Teen Checkup Contract Approval
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute a Contract between the State of Minnesota and the County of Otter Tail
Public Health Department for the Child and Teen Checkups Program. The State provides
$119,500 based on $25 per child eligible for Medical Assistance and MinnesotaCare.
'Immunization Data
Ms. Thorson provided immunization data from the Retrospective Kindergarten Surveys. She
reported a 33% increase in immunizations at 20 months from 1997 to 2002 in Otter Tail County.
Contract Renewal
Motion by Block, second by Mosher, and unanimously carried to authorize the Chair's signature to
execute a Host County Purchase of Service Agreement for Mental Health Services between the
County of Otter Tail Human Services Department and Catholic Charities Intensive Treatment Unit.
The period of the contract is from January 1, 2003 to December 31, 2003 at a 3% per diem
increase from $296.69 to $305.59.
Regional Treatment Center Coalition
Commissioner, Bob Block, reported on the work of the RTC Coalition. He presented a handout
regarding statutes relating to the delivery of services. Discussion took place regarding
consolidation of services and potential need for lobbying.
Contract Renewal
Motion by Mosher, second by Block, and unanimously carried to authorize the Chair's signature to
execute a Purchase of Service Agreement between the County of Otter Tail Department of Human
Services and MeritCare Hospital (MeritCare HomeCare) for the period of July 1, 2002 through
June 30, 2003. · · ·
OTC Board of Commissioners' Minutes
October 8, 2002
Page 2
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Approval of Bills and Claims
Motion by Nelson, second by Block, and unanimously carried to approve the Human Services bills 0
and claims as presented.
Adjournment
At 10:05 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services Board
adjourned until 9:30 a.m. on Tuesday, October 22, 2002.
Dated: JD, 1¢::-D?-OTTER TAIL COUNTY HUMAN SERVICES BOARD
Attest: ~~ ~ Larry Krhn,lerk
g,t',., /J?y;;t✓ /~ L
By:. __ -m_+---"c,,)"_/1/_'_ ·_/ _________ _
Malcol Lee, Human Services Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, October 8, 2002, at 10:30 a.m.
at the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Vice-Chair;
Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Froemming, second by Lee, and unanimously carried to approve the County Board
agenda of October 8, 2002, with the following addition:
11 :20 a.m. -McDonald Lake Property Owner, Dave Anderson O
Approval of Minutes
Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board
minutes of October 1, 2002, as presented.
Approval to Pay Bills
Motion by Lee, second by Block, and unanimously carried to approve payment of County Board
bills per Attachment A of these minutes which includes the following lodging payment:
Cragun's Assessor, Bob Moe
Reclassifications -Veterans Service Office
County Coordinator, Larry Krohn, presented reclassifications for the Veterans Service Office as
recommended by MAXIMUS as follows:
Job Number Position
2601 Veterans Services Director
2602 Veterans Services Officer
2603 Office Manager/
Recommended Grade
Grade 21
Grade 17
Asst. Veterans Service Officer Grade 13
2604 Administrative Assistant Grade 8
Motion by Lee, second by Mosher, and unanimously carried to approve the reclassifications in the
Veterans Service Office as described effective July 1, 2002, as recommended by MAXIMUS.
Tractor Quotations
Solid Waste Director, Mike Hanan, presented quotations received for purchase of a tractor/loader
for the Henning Transfer Station as follows:
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OTC Board of Commissioners' Minutes
October 8, 2002
Page 3
Quote Received Manufacturer Model Horsepower Loader Meets Quoted
. No. Rating Rating Specs Price
Prairie Implement Massey 271XE 59 PTO HP MF 1060 Yes $21,825.00
Parkers Prairie Ferguson Joystick
84" Bucket
Prairie Implement Massey 471 59 PTO HP MF 1060 Yes $22,293.00
Parkers Prairie Ferguson Joystick
84" Bucket
Interstate Inc. Massey 251XE 45 PTO HP MF 1040 Yes $18,582.00
Fergus Falls Ferguson · Joystick
72"Bucket
Interstate Inc. Massey 271XE 59 PTO HP MF 1040 Yes $19,6g2,oo
Fergus Falls Ferguson 2.5" Cyl.
Joystick ·
72" Bucket
Interstate Inc. John Deere 5205 48 PTO HP JD 521 Yes $18,5g4,93
Fergus Falls 2,094 LB
Interstate lhc. · John Deere 5320 55 PTO HP JD 521 Yes $21,248.30
Fergus Falls 2,094 LB
Evergreen Equip. John Deere 5320 55 PTO HP JD 521 Yes $31,000.00
Wadena Cab(air/heat)
Fergus International Case C50 40 PTO HP L405 Yes $19,996.00
Fergus Falls
Fergus International Case C60 50 PTO HP L405 Yes $23,160.00
Fergus Falls
Mr. Hanan recommended the 271XE from Interstate Inc. with a MF 1060 loader and 84 inch bucket
at an additional cost of $900. He stated that this tractor/loader with the larger bucket serves the
needs of the Transfer Station the best because of the HP and type of equipment. Motion by Block,
second by Lee, and unanimously carried to authorize the Solid Waste Director to purchase a
Massey Ferguson. (271XE) tractor/loader with a 1060 bucket from Interstate Inc. of Fergus Falls, in
the aniount of $20,592 plus tax as recommended.
. Approval to Purchase Brush Mower
Mr. Hanan requested approval to purchase a brush mower with the extra funds budgeted in the
Capital Improvement Budgelfor the Tractor/Loader. The Tractor/Loader was budgeted at $25,000
and purchased for $20,592 plus tax. Motion by Froemming, second by Lee, and unanimously
carried to authorize the Solid Waste Director to purchase a brush mower at an estimated cost of
$1,200. .
Resolution Waiving the Thirty-Day Notification Period
Pursuant to Minnesota Statutes, Section 469.175, Subd. 2
Otter Tail County Resolution No. 2002 -55
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, the City Council of the City of Perham (the "City") is considering the establishment of
Tax Increment Financing District No. 2-21 (the "TIF District"); and · ·
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WHEREAS,· Minnesota Statutes, Section 469.175, Subd. 2 requires that the County Board be
providl,'ld notice. of the _establishment of the TIF District, a copy of the proposed tax increment
OTC Board of Commissioners' Minutes
October 8, 2002
Page4
financing plan ("TIF Plan") and the estimate of fiscal and economic implications of the proposed "
establishment of District No. 2-21 at least thirty days before the public hearing required by ....;
Minnesota Statutes, Section 469.175, Subd. 3; and
WHEREAS, the County Board of Commissioners for Otter Tail County has received a copy of the
proposed TIF Plan, including estimates of the fiscal and economic implications of the TIF District to
be established by the City; and
WHEREAS, the City has requested a waiver of the County Board's thirty-day comment period
provided by Minnesota Statutes, Section 469.175, Subd. 2; and
WHEREAS, the County Board desires to waive the thirty-day notification requirement in order to
expedite the City's establishment of the Tl F District; and
WHEREAS, the County Board has reviewed the TIF Plan and the fiscal impacts of the TIF District.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY BOARD OF OTTER TAIL COUNTY
AS FOLLOWS:
1. The County Board agrees to waive the 30-day comment period on the TIF Plan by
providing a comment on the TIF Plan, as provided in Minnesota Statute, Section
459.175, Subd. 2.
2. The County Board's comment on the TIF Plan is: _N_o_n_e _________ _
Commissioner Froemming seconded the motion and upon being put to vote, the resolution was
adopted.
Dated:
By,~/ DennisR.Mser,Couny Board Chair
Sale of Property to Adjacent Landowners
Motion by Nelson, second by Froemming, and unanimously carried to appraise the following
described property for a private sale to adjacent landowners at $500 and to set the date of the
private sale for Friday, November 15, 2002:
Lots 39 arid 40, Block 3, Blowers Second Addition, Parcel 73-000-99-0214-001
Project Update
Central Lakes Trails
Highway Engineer, Rick West, briefed the County Board on current construction projects as well as
the Central Lakes Trail Project. Motion by Nelson, second by Lee, and unanimously carried to
authorize the Chair's signature to execute Supplemental Agreement #1 to the Central Lakes Trail
Agreement, in the arriount of $88,000, which extends the trail 2.3 miles to the Douglas County line.
Motion by Nelson, second by Lee, and unanimously carried to not restrict studs on snowmobiles
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OTC Board of Commissioners' Minutes
October 8, 2002
Page 5
on the Central Lakes Trail that is under Otter Tail County jurisdiction except to reserve the right to
make restrictions if damage to the paving surface is evident.
Application for Cleaning County Road Ditch
Motion by Nelson, second by Froemming, and unanimously carried to approve the Application for
Cleaning County Road Ditch (Permit No. 2002-01) along CSAH No. 84 in New York Mills in the
area from Lund Boats north and west along the south side of CSAH No. 84. The application was
filed by the City of New York Mills and the city has deposited a check for $250 as required.
Reques! to Change the Five Year Highway Plan
Highway Engineer, Rick West; presented a letter written by the co-chairs of the Committee for the
Preservation of County Road 4. The letter expresses concerns about the proposed expansion and
reconstruction of County Road 4 and further, formally requests that the County Road 4 expansion
proposed under the Five-Year Highway Construction Program be abandoned. Mr. West stated
that this proposed road project is approximately 6½ miles. Work completed to-date on this project
is land survey work and aerial flight of the project. Mr. West stated that if the people along this
road are opposed .to the project, the funding could be used for other highway projects in the
County. Motion by Lee, second by Block, and unanimously carried to authorize the Highway
Engineer to remove the proposed County Road No. 4 project· from the Five Year Highway Plan,
notify the Committee for the Preservation of County Road 4 regarding the action, and continue with
routine maintenance on the road as needed.
Change.Order Approved -Government Services Building
Motion by Lee, second by Block, and unanimously carried to approve Change Order No. CO
2B/3A-01 to the Excavation and Concrete Package, in the amount of $6,353, to level floors inside
the Government Services Building during Phase I of the remodeling. Physical Plant Manager,
Rick Sytsma, updated the County Board regarding other anticipated change orders relative to the
remodeling of the Government Services Building.
Resolution to Request
Otter Tail County Housing and Recievelopment Authority
Participation in County Administration
Otter Tail County Resolution No. 2002 -56
Commissioner Lee offered the following and moved its adoption:
1. This Board hereby determines to request that the Otter Tail County Housing and
Redevelopment Authority issue revenue bonds under Minnesota Statutes, Sections
469.152 to 469.165 (the "Bonds") to finance development of an administration facility
for County offices by converting a portion of the Regional Treatment Facility that was
deeded to Otter Tail County by the State of Minnesota to serve such purposes,
including necessary demolition, renovation, and related site work at the Government
Services Building (the "Project"). The principal and interest on the Bonds will be
paid from lease payments to be made by the County.
2. The County shall work with Otter Tail County Housing and Redevelopment Authority . ' . to prepare proposed documentation, to set a sale date and make application to
. rating agencies. The terms of the Bonds and related documentation shall be subject ,.
to approval by this Board.
OTC Board of Commissioners' Minutes
October 8, 2002
Page 6
Commissioner Nelson seconded the motion and upon being put to vote, the resolution was ~~-0
By:~~<
Dennis R. Mosher, County Board Chair
Big McDonald Lake Property
Big McDonald Lake (McDonald Shores First Addition) Property Owner, David Anderson, expressed
concern regarding the string test method that has been used to establish setback from the lake by
one of his neighbors. He explained that the properties in this area have lakes on both sides;
therefore, residences must be built within the 200 ft. setback requirement. He stated that one of
his neighbors is applying the string test method to establish his setback and because the lakeshore
curves, the neighbor is 10-15 ft. off the 100-ft. setback required in the Shoreland Management
Ordinance. His neighbor had previously applied for a variance to the setback requirement and had
been turned down. A site permit has been granted from the County. Mr. Anderson requested that
the County review the rules so people in the future are not allowed to build within the setback area.
Land & Resource Director, Bill Kalar, stated that the intent of the string test was for the
substandard type situations to allow people to build in-line with their neighbors. Discussion took Q
place regarding the language of the definition of "String Test" and the Administration language
regarding "String Test" in the Shoreland Management Ordinance. The Land & Resource Office will
send a letter to Mr. Anderson's neighbor to clarify the language in the SMO regarding the "string
test".
Commissioner Mosher was absent at 12:08 p.m.
Risk Management Seminar
Motion by Block, second by Froemming, and unanimously carried, that, in Commissioner Masher's
capacity on the Finance & Budget Committees, his attendance at the MCIT Risk Management
Seminar October 4, 2002, is approved.
Adjournment
At 12:25 p.m., Vice-Chairman Lee declared the meeting of the Otter Tail County Board of
Commis~fad'. urned until 9:3 a . on Tuesday, October 15, 2002.
Dated:///£~ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
lo !<,/oz_ L
Attest La,~ ~ "'de,,, R. M1(~Boaro Chai,
CB/kd Q
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Otter Tail County Warrants
• October 8, 2002
Page 1, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
10/08/2002
14:32:21
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE l
WARRANTS APPROVED ON 10/0B/2002 FOR PAYMENT 10/DB/2002
VENDOR NAME
A-1 LOCK AND KEY
AMERICAN INSTITUTIONAL SUPPLY,
AMERICAN TOWER CORPORATION
J. ANDERSON
ARVIG COMMUNICATION SYSTEMS
BATTLE LAKE AUTO PARTS
BATTLE LAKE STANDARD
BECKER CO HIGHWAY DEPARTMENT
BEST INC.
BEYER BODY SHOP
BIG STONE CO HIGHWAY DEPT. BOB'S NAPA AUTO PARTS BRANDON COMMUNICATIONS INC BRAUN INTERTEC CORPORATION
BUY-MOR PARTS & SERVICE LLC
CARR'S LAKE COUNTRY SUPERMKT
CLAY CO TREASURER .
CO-OP SERVICES INC COOPER'S TECHNOLOGY GROUP CRAGUN'S LODGE AND CONFERENCE
THE DAILY JOURNAL.
DAKOTA ELEVATOR DAKOTA GYPSUM DAN'S TOWING & REPAIR DAVID ROMANN HAlJLING & LANDSCP DIAMOND VOGEL PAINTS DICK'S STANDARD GAPPA OIL CO. DOUGLAS COUNTY PUBLIC WORKS
JAMES EASTMAN
EDNA TOWNSHIP EVERGREEN EQUIPMENT INC. EVERTS LUMBER CO.
FARMERS CO-OP OIL
FERGUS ELECTRIC
FERGUS FALLS POLICE DEPARTMENT
FERGUS LOCKER
FERGUS TIRE CENTER
FERRELLGAS
HARVEY FLATAU ROGER FROEMMING
FRONTIER PRECISION INC
GERRY'S PARTS SUPPLY
GOODIN COMPANY GR GRAPHICS INC GRANT CO HIGHWAY DEPARTMENT
GREEN PRO WEST
NEILL RAJ<DINA BRUCE HAUGRUD HEDAHLS HEADQUARTERS
AMOUNT
3.20
173.84
150.00 173.38
70 .. 46
30.43
70.28
171.15
9,670.22
185.38
171.15 48.86 760.02 B,900.00
32. 84
380.89
171.15
144.82
1,544.81
529.02
4,588.65
79.00 581.39 126.74 3,547.09 2,829,53 19.50
171.15
120.96
1,993.68
33,041.34 4.56
197.63
1,782.80
279.49
122.58
266.43
56.71
6,002.34
85. 05
281.53
120.97
184.12
1,166.67
171.15 75.88 140.00
99.90
130. 12
Otter Tail County Warrants .
October 8, 2002
Page 2, Attachment A
10/08/2002
14:32:21
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 10/08/2002 FOR PAYMENT
VENDOR NAME
HEISLER'S COUNTRY OIL
CITY HENNING
DOUG HOLEN
HOLIDAY
INDEPENDENT EMERGENCY SERVICES
THE INDEPENDENT INFORMATION SYSTEMS CORP. INNOVATIVE OFFICE SOLUTIONS
INTERSTATE INC.
JJ'S GAS AND GROCERIES
JK SPORTS ERWIN JOHNSON KELLY SERVICES INC. KNUTSON ELECTRIC REBUILDING
L & L SERVICE
LAKE REGION SURVEYING INC
LAKELAND TRUE VALUE HARDWARE
LARRY OTT INC. TRUCK SERVICE
LARSON-PETERSON & ASSOCIATES
LEGAL DIRECTORIES PUBLISHING C
LUND BOATS MAHNOMEN CO HIGHWAY DEPARTMENT
MAIN STREET GAS & GOODS LLP
MARK SAND & GRAVEL
THE MIDWEEK MIDWEST TESTING LABORATORY MINN-KOTA COMMUNICATIONS INC.
MN CO ENGINEERS ASSOC.
MN MOTOR COMPANY
MN STATE AUDITOR
ROBERT MOE ANNE MUELLER NATIONAL BUSHING & PARTS CO. NELSON DODGE GMC POLARIS
NELSON FORD
SYDNEY NELSON
NEW YORK MILLS HERALD
NEWMAN SIGNS INC.
NORTH UNION TEXACO
· NVLSP
OFFICE DEPOT OLSON FUNERAL HOME
PAMIDA INC.
VIRGINIA PAULSON
PEART & ASSOCIATES, INC
PELICAN CASH & DASH
PELICAN RAPIDS PRESS
PERHAM ENTERPRISE BULLETIN.
PETE'S N-'JOCO
AMOUNT
407.08
900.00
105.34
1,459.47
6,365.00
89.70
795.00
1,349.30
3_.945,10
65.00
519.97 100.00
922.41
204.06
91.91
1,222.50
126.86 175.00
12,918.55
38.70
210.00
171. 15
39.00
1,987.02
38.32
73.50
2,453.76
333.33
12.43
6,774.08
54.76 11. 99
16.12
1,498.74
20.29
83.95
187.87
2,554.94
294. 71
50.00
123.30 300.00
49.05
50.00
519.60 210.90 31.75
110.63
732.24
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IFD66 COUNTY 56
PAGE 2
10/08/2002
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Otter Tail.County Warrants
October 8, 2002
Page 3, Attachment A
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10/08/2002 14:32:21
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 3
WARRANTS APPROVED ON 10/08/2002 FOR PAYMENT 10/08/2002
VENDOR NAME
GREGORY PETERSON
POPE CO HIGHWAY DEPARTMENT
PRAIRIE IMPLEMENT INC. PRODUCTIVE ALTERNATIVES INC.
QWEST DEX RDO EQUIPMENT COMPANY REVIEW ENTERPRISES INC.
ROCHE DIAGNOSTICS CORPORATION
SCHMITZ FORD SHERWIN WILLIAMS SIGELMAN STEEL & SALVAGE
TODD SMEDSTAD
KEVIN SONSTEBO SOUTH MILL SERVICE
SOUTHTOWN C-STORE
STADUM PLUMBING L.L.P.
DAVID STADUM
STANDARD PARTS OF WADENA
STEIN'S INC. STENERSON LUMBER STEVENS CO HIGHWAY DEPARTMENT
STOP-N-GO STORES INC.
STRAND ACE HARDWARE
SUBWAY
SUNMART SWEENEY BROS. TRACTOR CO.
SWIFT CO HIGHWAY DEPARTMENT
DAVID THOMPSON
FERGUS TIRES PLUS
TNT REPAIR INC.
TRAVERSE CO HIGHWAY DEPARTMENT
TRI-STATE TIRE
U.S POSTAL SERVICE UGSTAD PLUMBING INC.
UNIVERSITY OF MINNESOTA UNIVERSITY OF MN-EXTENSION SER
VARITECH INDUSTRIES
VERGAS ACE HARDWARE
VICTOR LUNDEEN COMPANY
VIKING OFFICE PRODUCTS
VOSS LIGHTING
W. W. GRAINGER INC
WALLWORK TRUCK CENTER
WALTERS PHOTOGRAPHY
WES' FUEL STOP
WEST GROUP PAYMENT CTR.
RICHARD WEST
WILKIN CO HIGHWAY DEPARTMENT
ZIEGLER -INC.
AMOUNT
872.00
l 71.15
97.80
232.14
306.00
81. 34
98.47
532.50
77.85 23.97 6.48 44.17
42.78
2,013.77 49.00 6,265.40
32.00
20 .19
1,866.06
102.87
l 71.15 653.79
32.70
105.34
1.99
264.57
171.15
210.00
296.79 39.20
171.15
284.88
4,000.00
61.25
7,240.70 344.50
273.10
Bl.18
618.94 334.20
332.33 123.84
67.81
110.99
48.50
136.32
45.63 171.15
179.26
Otter Tail County Warrants
October 8, 2002 ·
Page 4, Attachment A
10/08/2002 14:32:21
OTTER TAIL COUNTY.AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56 PAGE 4
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WARR'lliTS APPROVED ON 10/08/2002 FOR PAYMENT 10/08/2002
VENDOR NAME
210 LUBE EXPRESS
FINAL TOTAL ...... .
AMOUNT
207.60
$162,159.27 ****
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