HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/24/2002'., ...
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, September 24, 2002
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, September 24, 2002, at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Mosher, second by Froemming, and unanimously carried to approve the Human
Services agenda of September 24, 2002, as mailed.
Approval of Minutes
Motion by Nelson, second by Mosher, and unanimously carried to approve the Human Services
Board minutes of September 10, 2002, as mailed.
Dental Clinic
Motion by Mosher, second by Block, and unanimously carried to authprize the Public Health
Director to execute an Agreement of Affiliation between the County of Otter Tail and the University
of Minnesota for holding a portable dental clinic for the period of October 14, 2002, through
October 25, 2002, at a cost of $1,800 per day.
I . • ~ . ,,
Public Health Director,. Diane Thorson, provided .a copy of a letter written to Patricia Glasrud,
Assistant to the Dean at the University of Minnesota School of Dentistry, regarding a proposed
future for a dental clinic in this region. Ms. Thorson expressed a desire to partner with the North
Dakota State College of Science to address dental health issues.
State Funding Update
Ms. Thorson briefed the Board on the expected state budget reductions that would affect local
funding. The State Health Department is preparing budgets with a 10% reduction which equates
to approximately 30 million dollars. The majority of funding reductions will be in state grants to
local government agencies. Local Health Agencies have been asked to communicate which
grants could be cut with the least amount of impact.
Contract Variance
Motion by Block, second by Nelson, and unanimously carried to authorize the Chair's signature to
execute a variance from the Adult Foster Care Rules for three existing contracts under the
waivered program.
Mental Health Safety Net Redesign Compact
Human Services Director, John Dinsmore, presented the "Northwest Minnesota Safety Net
Redesign Results Initiative Compact Region IV" that provides 50 inpatient mental health beds and
50 inpatient chemical dependency ·beds in Fergus Falls. He reviewed the components of the
compact and stated that the Safety Net Redesign Committee is requesting that the Commissioner
of MN OHS sign the compact first with Region IV counties following.
OTC Board of Commissioners' Minutes
September 24, 2002
Page 2
State Funding Q
Commissioner Nelson expressed concern with the proposed reduction in Temporary Assistance for ..
Needy Families (TANF) dollars from the federal government in Yr2004 & 2005. He stated that
MFIP cash assistance, local intervention grant for self-sufficiency, employment services tracking
system, and Children, Family & Learning Department would feel a tremendous impact if the trend
continues. Concern was expressed regarding mandates and whether or not the State will reduce
mandates along with funding reductions. Jim Mulder of the AMC will give a report at the October
11 th meeting.
Approval of Bills and Claims
Motion by Mosher, second by Nelson, and unanimously carried to approve the Human Services
bills and claims as presented.
Performance Evaluation Summary
Motion by Mosher, second by Froemming, and unanimously carried to approve the satisfactory
performance evaluation summary of Public Health Director, Diane Thorson, as presented.
Adjournment
At 10:30 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services Board
adjourned until 9:30 a.m. on Tuesday, October 8, 2002.
Dated: lo/{)&" /0·;;2... OTTER TAIL COUNTY HUMAN SERVICES BOARD r I
Attest: /4vt/i ~
LarryKro , Clrk
By:/~14~LL ... =--1. Malcolm Lee, Human Services Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, September 24, 2002, at
11 :00 a.m. at the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Vice-
Chair; Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board
agenda of September 24, 2002, with the following additions:
11 :00 a. m. -Hwy Engineer and Land & Resource Director -CUP Issue
11: 10 a.m. -Bill Kalar -CUP Extension Requests
11 :20 a.m. -Auditor, Wayne Stein
Road Discussion
Approval of Minutes
Motion by Lee, second by Block, and unanimously carried to approve the County Board minutes of
September 17, 2002, as presented.
Approval to Pay Bills
Motion by Froemming, second by Lee, and unanimously carried to approve payment of County Q
Board bills per Attachment A of these minutes.
u
Extension Agriculture Update
OTC Board of Commissioners' Minutes
September24, 2002
Page 3
Extension Educator, Doug Holen, briefed the Board regarding the soybean harvest and several
other ag programs. He reported that the Extension office is working to educate people on the farm
bill.
Conditional Use Permits
Highway Engineer,· Rick West and Land & .Resource Director, Bill Kalar, discussed a culvert
replacement project in Bluffton Township. The Highway Engineer will apply for a Conditional Use
Permit for the project.
Motion by Nelson, second by Froemming, and unanimously carried to extend the following
Conditional Use Permits until November 1, 2002:
Conditional Use Permit #5944, Hobart Township Bridge Replacement
Conditional Use Permit #5781, Gorman Township Bridge Replacement
Conditional Use Permit #5813, Leaf Lake Township Bridge Replacement
Conditional Use Permit Modification
Motion by Froemming, second by Lee, and carried with Nelson opposed, to grant a modification of
CUP #5973 for Richard & Rebecca Rice on Paul Lake, to allow an additional 100 cubic yards of
material on site to complete the driveway project.
Snowmobile Agreement
Motion by Froemming, second by Nelson, and unanimously carried to approve a modified
Minnesota· Trail. Assistance Program Snowmobile/Cross-Country Ski Grant Agreement between
the County of Otter Tail and the State of Minnesota. The grant agreement provides the Prairie
Snow Drifters Snowmobile Trail $3,500 rather than $5,500 previously granted.
, Recess & Reconvene
At 11 :40 a.m., Chairman Mosher recessed the meeting of the Otter Tail County Board of
Commissioners for lunch break. The meeting was reconvened at 12:46 p.m.
Payment Approval
Motion by Froemming, second by Block, and unanimously carried to .approve payment to Delzer
Construction, Inc., in the amount of $10,685.00 for work completed on County Drainage System
.#43, Indian Lake.
Credit Card Approval
Motion by Lee, second by Block, and unanimously carried to approve the following request for an
Otter Tail County credit card:
Michael Alan Schreader Sheriff's Department -$1,000
. Payment Approval
Motion by Nelson, second by Lee, and unanimously carried to authorize the County Auditor to
enter into an agreement with National Business Systems for the printing .of the payable 2003 Truth
in Taxation statements. The cost of the services is as follows:
$0.1233 per notice
·., Typesetting a_nd proofing -$110.00
Actmin_ist,_rative Fee -$155.00 plus postage
OTC Board of Commissioners' Minutes
September 24, 2002
Page 4
Disclosure Reporting Service Agreement
Motion by Lee, second by Nelson, and unanimously carried to authorize the County Auditor to Q
send a letter to Springstead Incorporated canceling our annual continuing disclosure reporting
services agreement as recommended by Carolyn Drude of Ehlers and Associates.
Reclassification of Positions
Motion by Lee, second by Block, and unanimously carried to approve the reclassification of the
position of Waste Management Director (#2701) from a Grade 24 to Grade 25 effective
July 1, 2002.
Motion by Nelson, second by Froemming, and unanimously carried to approve the reclassification
of the Administrative Assistant in the Solid Waste Department from a Grade 10 to a Grade 11
effective July 1, 2002.
Budget Requests for CY2003
Motion by Nelson, second by Lee, and carried with Froemming opposed, to approve $500 in
CY2003 Budget for the Minnesota Red River Development Association.
Motion by Nelson, second by Froemming, and unanimously carried to approve $4,000 in CY2003
Budget for the History Museum of East Otter Tail County.
The Partners Program has requested $2,000 for CY2003 from Otter Tail County. The organization
services several Townships and the City of Rothsay servicing the elderly to keep them in their
homes rather than being placed in Nursing Homes. Motion by Froemming, second by Nelson, and Q
unanimously carried to table the budget request of the Partners Program for further research.
Motion by Froemming, second by Lee, and unanimously carried to deny the budget request of the
Minnesota Heartland Tourism Association. Otter Tail County has budgeted funds for the Otter Tail
Country Tourism organization.·
Road Name Change Discussion
Commissioner Bob Block expressed concern regarding the people who live along 425th Street.
Discussion took place regarding the fact" that the people who live along the road should sign off
that they are in favor of a road name change to Fort Thunder Road as their postal addresses and
drivers licenses would need to be changed again. Also, the expense resulting from the change
was not discussed. Motion by Block, second by Froemming, and unanimously carried to direct GIS
Coordinator, Brian Armstrong, to write a letter to the Perham Town Board and the residents living
along 425th Street to invite them to attend a County Board meeting regarding this issue.
Adjournment
At 2:02 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, October 1, 2002.
Dated: (u /01 /oz -~7,-.=-,-1~~--
Attest: !dm, a
Larry Krohl{ Clerk
CB/kd
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:~dL__ 0
Dennis R. Mosher, County Board Chair
Otter Tail County Warrants
September 24, 2002
Page 1, Attachment A
9 /24 /2 0 02
l3:4l:l5
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 9/24/2002 FOR PAYMENT
VENDOR NAME
ACE NORTH UNION TOWING ACP AGGREGATE INDUSTRIES APPLIED CONCEPTS, INC.
AUTO GLASS SPECIALISTS INC. BEST INC. BRANDON COMMUNICATIONS INC MYRNA BUDKE JOHN BUSHMAN CALIFORNIA CONTRACTORS SUPPLY
BRIAN CARLSON CLAY CO TREASURER COOPER'S TECHNOLOGY GROUP CULLIGAN CYBERNETICS DACOTAR PAPER COMPANY
THE DAILY JOURNAL DAN'S EXHAUST PROS ELECTION SYSTEMS & SOFTWARE IN ELEMENT K JOURNALS ELK RIVER LANDFILL FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS
FERGUS LOCKER
ALAN FRANK ROD FRY G & K SERVICES GALL'S INC. GR GRAPHICS INC GRANT COUNTY DAC ERVIN HAGEN AMANDA HANSON HJ\RLES TREE SERVICE HAWLEY CENEX HOOT'S MARINE INDIANHEAD SPECIALTY INSIGHT INTEGRITY COMPUTER SYSTEMS 'JJ 1 S GAS AND GROCERIES
JK SPORTS JOHNSTON FARGO CULVERT INC. KIM !<ARCH
KELLY SERVICES INC. LARRY KROHN LAKELAND MENTAL HEALTH CENTER LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE
DONALD LARSON PATTY LAAUM
AMOUNT
93.19 591.66 3,206.12 299.02
535.21 9,845.38 1,880.75 102.14 l,030 .. 00 98.76 97.50
344.76 1,244.09 28.59 150.00 255.45 772.70
39.58 7,190.15 129.00 1,682.78 3,290.00 79,905.60 122.58
47.75 82.50 2,210.14 37.93 167.87 6,091.66 182.45 74.60 767.63 22.00 84.81 90.08 489.00 42.55
75.75 519.79 4,250.42 216.02 1,095.13
111.69 4,884.00 755.23 1,300.00 144.00
10.35
IFD66 COUNTY 56
PAGE 1
9/24/2002
Otter Tail County Warrants
September 24, 2002
Page 2, Attachment A
IFD66
COUNTY 56 9/24/2002
13:41:15
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION PAGE 2
WARRANTS APPROVED ON 9/24/2002 FOR PAYMENT 9/24/2002
VENDOR NAME
LEGEND TECHNICAL SERVICES INC
LOCATORS & SUPPLIES INC.
M-R SIGN CO.
MATTHEW BENDER & COMPANY INC.
MCIT METRO SALES INC
MINNCOR INDUSTRIES
MINNESOTA STATE BAR ASSOCIATIO
MN ASSOC OF CO ADMINISTRATORS
MN CO INSURANCE TRUST
MN STATE AUDITOR
MN STATE LAW LIBRARY
NELSON DODGE GMC POLARIS
NETWORK SERVICES COMPANY
NIEMELA REPAIR OLSON OIL CO.
JAY OLSON OTTER TAIL CO HUMANE SOCIETY
EXPRESSONE OTTER TAIL CO TREAS
OTTER TAIL CO TREASURER
OTTER TAIL TELCOM
PAMIDA INC.
KRISTIE PARTAIN
POLK CO SOLID WASTE MANAGEMENT
POWERPHONE, INC
PUBLIC SAFETY CENTER, INC
CHERI SCHULTZ SIGNWORKS SIGNS & BANNERS
STEIN'S INC. SWANSTON EQUIPMENT CORP.
THE SYSTEMS AUDIT GROUP INC.
TANK N YUMMIES
THERMAL TECHNOLOGIES INC.
THYSSEN KRUPP ELEVATOR CORPORA
TNT REPAIR INC.
TROPHY HOUSE
U.S.LATEX PRODUCTS INC
.UGSTAD PLUMBING INC.
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VOSS LIGHTING
WASTE MANAGEMENT WEST CENTRAL MN ASSESSMENT PER
WEST GROUP PAYMENT CTR.
WESTSIDE MOBILE CARQUEST
WILKIN CO ENVIRONMENTAL OFFICE
FINAL TOTAL ...... .
AMOUNT
85.00
34.05
258 .26
620.61
40.00 788,00
596.40
1,260.50
210.00
2,500.00
3,790.50
175.00
856.40 377.61
35.00 122. 83
187.50
180.00
27.00
288.52
315.08
76.25
10.21
150.00
189.00 268.71 37. 29 220.24 276.10
822.43
98.00
546.05
1,082.05
902.52
238.60
7.62
113.88
15.10
346.57
23.56
99.94 l,368.68
10.00 7,783.75
21. so
805.29
$164,949.96 ****
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