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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday,August20,2002
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 20, 2002, at 9:37 a.m.
at the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Vice-Chair;
Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board
agenda of August 20, 2002, with the following changes:
Closed Session for Labor Negotiations
Discussion Regarding Correspondence and the Regional Treatment Center Facility
Approval of Minutes
Motion by Froemming, second by Block, and unanimously carried to approve the County Board
minutes of August 13, 2002, as mailed.
Approval to Pay Bills
Motion by Lee, second by Mosher, and unanimously carried to approve payment of County Board
bills per Attachment A of these minutes.
E-911 Road Name Change
Don Hovey, owner of a campground named Hovey at Star, presented a request to change the
E-911 name of Trailer Park Loop. Mr. Hovey suggested several other names and explained that
Trailer Park Loop has a negative connotation. Lengthy discussion followed regarding the effect a
change would have for the first responders because the new name would not be changed on the
maps and the fact that the appeal process to change names has expired. Motion by Lee, second
by Block, and unanimously carried to deny the request to change the road name of Trailer Park
Loop.
Post Employment Health Plan Discussion
A representative of the Minnesota State Retirement System (MSRS) briefed the Board and
provided several brochures on the new Post Employment Health Plan now available for groups of
employees. The plan offers employees tax-free benefits for medical expenses upon separation of
employment. To be eligible to participate, everyone within a bargaining unit or personnel policy
must participate and be treated in the same manner. Union Representative, Merle King, stated
that the Teamsters Public and Law Enforcement Employees' Union, Local No. 320, Supervisor's
Unit, has requested participation in this plan. Motion by Block, second by Lee, and carried with
Nelson opposed, to authorize the Chair's signature to execute a Memorandum of Understanding
between Otter Tail County and Minnesota Teamsters Public and Law Enforcement Employees'
Union, Local No. 320 (Supervisor's Unit). This Memo of Understanding authorizes the Post
Retirement Health Insurance Plan through the MSRS.
Recess & Reconvene
At 10:45 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 10:50 a.m.
OTC Board of Commissioners' Minutes
August 20, 2002
Page 2
Planning Commission Recommendations 0
Conditional Use Permit-Hobart Township/Bonnie Neu: -.
Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to improve an existing road known as Adams Point Lane with conditions as recommended
by the Planning Commission. The property is described as Fr'I SE¼ Ex Plat Rose Acres & Lot 3
Ex Tr & Ex Plat Rose Acres and Dedicated Road for plat of Rose Acres (AKA Adams Point Lane),
Section 17 of Hobart Township; Rose Lake (56-360).
Conditional Use Permit-Dora Township, %Norbert Benke:
Motion by Lee, second by Block, and unanimously carried to approve a Conditional Use Permit to
prepare roadway and place 24' tar mat on 335th Avenue with conditions as recommended by the
Planning Commission. The project is proposed to take place on 335th Avenue, from Co. Highway
35 to Wildwood Dr -.7 mile; Section 13 of Dora Township; Big (West) McDonald Lake (56-386).
Conditional Use Permit -Richard & Rebecca Rice:
Motion by Nelson, second by Lee, and unanimously carried to approve a Conditional Use Permit
for excavation of 482 cubic yards to be used for a new driveway with conditions as recommended
by the Planning Commission. The property is described as Lot 1, Block 1, Wegscheid Addition to
Paul Lake, Section 10 of Edna Township; Paul Lake (56-335).
Conditional Use Permit-Michael & Kristie Partain:
Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to operate a gunsmith shop out of a garage on their property as presented. The property is
described as Lot 1, Stenstrom Beach, Section 12 of Elizabeth Township; Long Lake (56-784). Q
Conditional Use Permit-Dora Township/John Condon:
Motion by Lee, second by Nelson, and unanimously carried to approve a Conditional Use Permit to
improve slopes and prepare for tar on Minnesota St, Hill 'N Valley Rd & Meyer Beach Drive with
conditions as recommended by the Planning Commission. The project is proposed to take place
on Minnesota Street, Hill 'N Valley Rd, Meyer Beach Dr. and S½ SE¼ Ex Trs & Ex Plat & Lot 3 Ex
Tr & Ex Plat (90.25 Acres), Section 23, 24, 25, & 26 of Dora Township, Big (West) McDonald Lake
(56-386).
Conditional Use Permit-Richard & Linda West:
Motion by Mosher, second by Lee, and unanimously carried to approve a Conditional Use Permit
to remove a wooden retaining wall and replace with keystone concrete block wall as presented.
The property is described as Cedar Park Club, Lot 1 & Vac Rd. Adj Ex Tr, Section 30 of Dane
Prairie Township; Swan Lake, (56-781).
Conditional Use Permit-Calvin S. Preston:
Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to erect up to three (3) Stor N Lock buildings as presented, removing the requirement that
the buildings must be earthtone in color. The property is described as Lot 1, 3 Ex Platted & Ex Trs
in Lot 3, and SW¼ NW¼, Section 23 of Elizabeth Township; Jewett Lake (56-877).
Conditional Use Permit-Timothy D. & Christy Buss: 0
Motion by Nelson, second by Block, and unanimously carried to approve a Conditional Use Permit · ·
to lower a bluff with conditions as recommended by the Planning Commission. The property is
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OTC Board of Commissioners' Minutes
August 20, 2002
Page 3
described as Lot 5 Block 1, Pine Lake Shores, Section 35 of Gorman Township; Little Pine Lake
(56-142).
Conditional Use Permit -Paul & Stasia Dom:
Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to lower a bluff with conditions as recommended by the Planning Commission. The
property is described as Pine Lake Shores Lot 6 Block 1, Section 35 of Gorman Township; Little
Pine Lake (56-142).
Conditional Use Permit-Tim McGeehan:
Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use
Permit to remove existing lakeside/shoreline terracing & replace with boulder type retaining wall
system with conditions as recommended by the Planning Commission. The property is described
as Lot 10 Block 2, Scalp Lake Acres, Section 7 of Hobart Township; Scalp Lake (56-358).
Final Plat -"Mason Lake Estates"
Motion by Froemming, second by Nelson, and unanimously carried to approve the Final Plat of
Danny Hanson etal known as "Mason Lake Estates" located in Section 23 of Girard Township,
Lake No. 56-196.
Motion by Lee, second by Block, and unanimously carried to approve the Final Plat of Wesley &
Rodney Hagen known as "Western Exposure" located in Section 29 of Scambler Township on
Pete Lake (56-941 ).
Conditional Use Permit for C. John Barry
Land & Resource Director, Bill Kalar, reported that the Land & Resource Committee met this
morning regarding the Conditional Use Permit application request for C. John Barry on Pelican
Lake as was previously requested. Discussion took place regarding the fact that the CUP request
had already been denied, the Soil & Water Conservation District had not sent a final approval on
the project, and concern that the applicant could sell off wetland credits, so the mitigation may not
have resulted in 15 to 1 restoration. Motion by Lee, second by Mosher, and unanimously carried
to state that the County Board revisited the Conditional Use Permit request of C. John Barry and
the County Board's position has not changed.
Proposed Schedule Change
Mr. Kalar requested permission for his office (Land & Resource) to be closed to the public from
8 -9 a.m., beginning September 1, 2002, because the office is short staffed at this time. Motion
by Lee, second by Nelson, and unanimously carried to close the Land & Resource Office from 8-9
a.m. to the public, effective September 1, 2002, on a trial basis, provided that one person in the
office is designated to answer the phone and take messages. This request is being granted
because the office is currently short staffed and an hour of quiet time may expedite completion of
paperwork.
Recess & Reconvene
At 12:13 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :02 p.m. with all
seated commissioners present.
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OTC Board of Commissioners' Minutes
August 20, 2002
Page 4
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Request for Reconsideration of the Petition for a Vote for n
Little McDonald (Kerbs) & Paul Lake Improvement District ltJill
Ambrose and Tim Moenkedick requested reconsideration of several signatures on the petition
recently submitted requesting a vote in order to proceed with the formation of the Little McDonald
(Kerbs) & Paul LID. He presented a handout detailing each requested change. County Attorney,
David Hauser, stated that the Auditor has reported that the changes would not make enough
difference to give the petition 26% of the base property owners in the District. Joan Covington
read, for the record, a letter stating her position regarding the petition and the formation of the LID.
Motion by Block, second by Froemming, not to reconsider the final results of the Petition described
above Chairman Mosher called for a roll call vote:
Commission District 4 Froemming Yea
Commission District 1 Nelson Yea
Commission District 5 Block Yea
Commission District 2 Lee Yea
Commission District 3 Mosher Yea
Motion earned unanimously.
Contract Approval -CSAH No. 12
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute a contract between the County of Otter Tail and Central Specialties, Inc. of
Alexandria, MN, for work on CSAH No. 12, S.A.P. 56-612-11 & Etc. subject to approval of the
County Attorney.
TERMINATION OF JOINT POWERS AGREEMENT
RESOLUTION NO. 2002 -50
Road Testing Equipment (Road Rater)
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, all twelve (12) Mn/DOT District No. 4 counties entered into a Joint Powers Agreement
in 1980 to purchase, operate, and maintain non-destructive testing equipment to determine
existing roadway structural strength, to provide data in determining bituminous overlay thickness
and to provide data for spring weight restriction postings; AND
WHEREAS, the road testing equipment is near the end of it's useful life and the number of tests
that are being performed annually is very minimal; AND
WHEREAS, the Joint Powers Agreement provides for the termination of the Joint Powers
Agreement under Article VIII, Section 1c; AND
WHEREAS, Otter Tail County finds ii is no longer economically feasible to continue the operation
of this road testing equipment.
NOW, THEREFORE; BE IT RESOLVED, that Otter Tail County agrees to terminate this Joint
Powers Agreement effective the date of this County Board Resolution.
Commissioner Block seconded the motion and upon being put to a vote, the resolution was
adopted 4 -1 with Commissioner Lee opposed.
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OTC Board of Commissioners' Minutes
August 20, 2002
Page 5
Adopted at Fergus Falls, Minnesota, this 20th day of August, 2002.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest: ~It ~
Larryl<rhn, Clerk
By:~~~
Dennis R. Mosher, County Board Chair
Closed to the Public
At 1 :50 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners
closed to the public for purposes of discussing labor negotiation strategies relative to the
Teamsters Public and Law Enforcement Employees' Union, Local No. 320, (Patrol & Detention
Units). All seated commissioners were present along with the County Coordinator, County
Attorney, and Recording Secretary.
Open to the Public
Discussion -Regional Treatment Center
At 1 :55 p.m., upon conclusion of the closed session, Chair Mosher declared the meeting open to
the public for the remaining agenda items. Mr. Mosher opened discussion regarding problems with
services at the Regional Treatment Center. Discussion continued regarding the way the
employees are being treated especially in dealing with the uncertainties of their future. Motion by
Lee, second by Block, and unanimously carried to draft a letter to the responsible authority at the
State of Minnesota in regards to the situation at the Fergus Falls Regional Treatment Center.
Adjournment
At 2:00 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, August 27, 2002.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest: ~Wc ~ Larry KrohCler By•~~
ennlsR.Mosher,CountyBoardhair
CB/kd
Otter Tail County Warrants
August 20, 2002
Page 1, Attachment A
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8/20/2002 13:44:22
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/20/2002 FOR PAYMENT
VENDOR_ NAME
A-1 LOCK AND KEY ADELSMAN COMPANY AMERIGAS APPLIED CONCEPTS, INC. AUTO SAFETY SERVICE BALLARD SANITATION INC. BATTLE LAKE MOTOR PATROL ASS'N
BATTLE LAKE STANDARD BCA-TRAINING & DEVELOPMENT BELLMORE'S NORTH UNION TOWING BEST INC. BEYER BODY SHOP BJ'S EAST BL EXPRESS BLESI-EVANS COMPANY BOB'S STANDARD BULK SERVICE BRANDON COMMUNICATIONS INC BRAUN VENDING INC BROCK WHITE COMPANY LLC.
KAREN CANNELL CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMKT CARR'S TREE SERVICE -ROBERT CARRISON CASEY'S GENERAL STORES, INC. CATCO CO-OP SERVICES INC COLLEGE WAY AUTO INC. CONOCO COOPER'S TECHNOLOGY GROUP CORPORATE EXPRESS CULLIGAN
DACOTAH PAPER COMPANY THE DAILY JOURNAL. DEAN'S COUNTRY MARKET DELZER CONSTRUCTION INC.
DENNY'S ENTERPRISES INC -,DENZEL' S WELDING . DHS -CODE #192
DIAMOND MOWERS INC DIVERSION AUTO DON'S SERVICE DOUGLAS CO SHERIFF JAMES EASTMAN RONALD EBNERT ECONO SALES AND SERVICE ELECTION SYSTEMS & SOFTWARE IN ELECTRIC MOTOR SERVICE ENERGY PARTNERS, LLC
AMOUNT
1.05 273.76 1.07 299.02 1,237.35 50.73 136.00
160.66 180.00. 170.40 3.00 213.60 71.38 68.57 147. 96 46.55 1,688.76 36.32 200.61
86.88 11.17 321. 52 122.48 10.00 288.62 92.34 21 7. 93 376.62 222.80 9,817.98
59.74 80.35 379.37 2,795.49 8.80 23,335.00
187.69 185.00 60.00 533.43 47.43 58.10 107.00 95.82 735.00 147.30 125,297.25 31. 86 101.19
IFD66 COUNTY 56 PAGE l
8/20/2002
Otter Tail County Warrants
August 20, 2002
Page 2, Attachment A
8/20/2002 13:44:22
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/20/2002 FOR PAYMENT
VENDOR NAME
ESSER PLUMBING & HEATING FARGO FREIGHTLINER FARMERS ELEVATOR OF FERGUS FAL FARNAM'S GENUINE PARTS, INC FERGUS AUTO SUPPLY FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT FERGUS FALLS SMALL ENGINE & TR
CITY FERGUS FALLS FERGUS INTERNATIONAL INC. FERGUS POWER PUMP INC. FERGUS SURPLUS FERGUS TIRE CENTER
FERRELLGAS FORCE AMERICA G & K SERVICES GALL'S INC. GE CAPITAL GOODIN COMPANY GR GRAPHICS INC GREAT AMERICAN MARINE LARRIS GREWE LARRY GRIPENTROG ERVIN HAGEN HALL GMC INC. NEILL HARDINA HEDAHLS HEADQUARTERS HENNING TOWNSHIP HENNING TRUSTWORTHY HARDWARE HILL TOP TOWING H20 INC. THE INDEPENDENT INTERSTATE ENGINEERING INC. JIM'S REPAIR JJ'S GAS AND GROCERIES KELLY SERVICES INC. KOCH MATERIALS COMPANY L & L SERVICE LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE LAKES X-TERMINATION PEST CONTR LAKES 99 FIVE LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE LOCATORS & SUPPLIES 'INC. LUXSTEEL DOMORE M-R SIGN CO.
MAAO
AMOUNT
41. 00 61.18 17.00 39.79 46.42 189.00 1,049.89 1,460.27
278.08
2. ll 467.50 16.21 281.21 113.43
6.85 2,338.17
26. 97 233.65 226.39 200.16 1,057.12 235.03 64.99 58.28 l,505.06 60.00 295.58 380.15 19.15 90.00 85.00 132.25 26,271.70 52.00 177.96 l,686.60 4,863.78 176.19
400.00 660.50 19.36 257.73 54.00 1,179.84 450.00 122.33 979.00 l,145.57 160.00
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IFD66 COUNTY 56 PAGE 2
8/20/2002
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8/20/2002
13:44:22
Otter Tail County Warrants
August 20, 2002
Page 3, Attachment A
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/20/2002 FOR PAYMENT
VENDOR NAME
MADDEN RESORTS MAIN STREET EXPRESS MAIN STREET GAS & GOODS LLP MATHISON COMPANY
THE MIDWEEK MILLER & HOLMES INC. MN CO ATTORNEY'S ASSOCIATION MN MOTOR COMPANY MOCIC MONITOR TIRE DISPOSAL INC. MPELRA NATIONAL BUSHING & PARTS CO, NELSON BROTHERS PRINTING NELSON DODGE-GMC NELSON FORD NETWORK SERVICES COMPANY NEW YORK MILLS HERALD NORTH UNION TEXACO NOVA FIRE PROTECTION OK TIRE STORES OLSON OIL CO. OTTER TAIL CO HUMANE SOCIETY
OTTER TAIL TELCOM OVERHEAD DOOR COMPANY OVERLAND MECHANICAL SERVICES PAMIDA INC. PAUL'S HOLIDAY STATION STORE VIRGINIA PAULSON PEBBLE LAKE TAKE 5 PELICAN CASH & DASH PELICAN RAPIDS PRESS PERHAM CO-OP CREAMERY PERHAM CONOCO CITY PERHAM PETE'S AMOCO PETE'S BODY SHOP & TOWING THE PIERCE CO. HENRY PRICE PRODUCTIVE ALTERNATIVES INC. REVIEW ENTERPRISES INC. RICK'S TIRE SERVICE RINGDAHL AMBULANCE SERVICE ROTHSAY TRUCK STOP & CAFE INC ROWEKAMP ASSOCIATES INC. SAMMY'S ONE STOP SCHMITZ FORD SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE
AMOUNT
170.31
164.01
55.80
290.89
603.54
1,497.16
47 .39
68.77
300.00 4,143.60 260.00 18.55
164.94
72.43
1,163.24 211.28 101.25 92.05
290.00
28. 03
272.26 48.00 100.00 144.00
345.09
97.94
563.94
10.00
97.00
187.57
163.63 359.25
530.44
59,131.07
179.94 249.21
267.26
168.00 207.48 142.10 25.00
112.50
29.75 543.15 76.61 42.35 4,690.00
11.57
240.00
IFD66 COUNTY 56 PAGE 3
8/20/2002
Otter Tail County Warrants
August 20, 2002 ·
Page 4, Attachment A
8/20/2002 13:44:22
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS ANil DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/20/2002 FOR PAYMENT
VENDOR NAME
BRENDA. SHOEMAKER
SOUTH MILL SERVICE SOUTHTOWN C-STORE SP INDUSTRIES INC. ST FRANCIS MEDICAL CENTER
DAVID STADUM STEIN'S INC. STEPP MANUFACTURING CO. INC. STEVE'S SANITATION MICHAEL STOLTMAN STOP-N-GO STORES INC. SUPER SUCKER SEPTIC SERVICE SUPERIOR LAMP INC SWANSTON EQUIPMENT CORP. DAVID THOMPSON TOM'S AMOCO TRI-TECH INC TROPHY HOUSE UNIVERSITY OF MINNESOTA LEONOR VALDERRAMA
VALLEY SOFT WATER VALLEY SOFT WATER LTD
VERGAS 66 VICTOR LUNDEEN COMPANY VIKING COCA-COLA VIKING OFFICE PRODUCTS WALLWORK TRUCK CENTER WALTERS PHOTOGRAPHY WASTE MANAGEMENT WASTE MANAGEMENT OF NO MINNESO WASTE MANAGEMENT OF NORTH DAKO
WATKINS EXCAVATING WELLER OIL CO LUCAS WESTBY WIDSETH SMITH NOLTING & ASSOC. WRECK A MENDED
ZEE SERVICE COMPANY
AMOUNT
25.9.23 165.68 311. 67
21.26 8 7 0 . .98 11.41
115.29 115.16 3,426.64 30.00 856.16 144.36 101. 40 13,645.00 40.00 13.20 51.78 26 .37 340.00 45.00 21.20 67.26 26.75 409.27 5.00 859.61
401.74 67.20 4,873.75 55.74 2,381.50 175.00 75.33
45.00 1,321.75 122.48 77.52
IFD66 COUNTY 56 PAGE 4
6/20/2002
**** FINAL TOTAL ...... . $331,090.86 ****
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