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Home My WebLink AboutBoard of Commissioners - Minutes - 08/13/20020 0 0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Courtroom, New York Mills Government Offices 118 No. Main Avenue, New York Mills Tuesday,August13, 2002 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, August 13, 2002, at 9:30 a.m. at the New York· Mills Government Offices ·with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Dennis Mosher, Roger Froemming, and Bob Block present Approval of Agenda Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services agenda of August 13, 2002, with the following change: Chuck Kitzman -canceled Approval of Minutes Motion by Block, second by Nelson, and unanimously carried to approve the Human Services Board minutes of July 30, 2002, as mailed. . Human Services Contract Renewals rviotion·by Mosher, second by Nelson, and unanimously carried to authorize the Chair's signature to execute an lnteragency Purchase of Service Agreement between Otter Tail County Human Services, Perham School District #549, and Lakeland Mental Health Center, Inc. for the period of July 1, 2002 to June 30, 2003. The agreement provides the Children's· Day Treatment Program for the Perham School District for children ages 10 to 16. · Motion by Froemming, second by Nelson, and unanimously carried to authorize the Chair's signature to execute the following Purchase of Service Agreements for Assisted Living Services: The Thomas House -June 1, 2002 through December 31, 2002 Pelican Valley Health Center/Riverfront Manor -June 1, 2002 through December 31, 2002 Motion by Mosher, second by Block, and unanimously carried to authorize th~ Cha 0 ir's signature to execute the following Purchase of Service Agreements to provide home care and homemaking services: Lake Region Health Care Corporation -July 1, 2001 through June 30,_2002 Lake Region Health Care Corporation -July 1, 2002 th"r6ugh June 30, 2003 · Safety Net Redesign Workgroup Human Services Director, John Dinsmore, reported on a recent meeting with the Safety Net Redesign Workgroup. The group is developing a workplan with the Department of Human Services and nine regional counties to provide the services needed for a 50-bed facility. He stated that this is the service delivery portion of the plan, which should match up with the State/City discussion regarding a new facility. OTC Board of Commissioners' Minutes August 13, 2002 Page2 Quarterly Fiscal Report t\ Merit System I..,! Mr. Dinsmore presented a quarterly update for the first seven months of year 2002 and briefed the Board on revenue and expenses to-date for the-programs managed by the Human Services Department. Mr. Dinsmore provided a handout regarding the State Merit System. Medica Contract Motion by Block, second by Mosher, and unanimously carried to authorize the appropriate county officials' signatures to execute a contract between the County of Otter Tail and Medica Health Systems for the period of 2002 through 2004 subject to the approval of the County Attorney. Immunization Registry Update Public Health Director, Diane Thorson, reported that Otter Tail County has joined with 26 other counties as part of the Southwest Minnesota Registry where immunizations given are on an internet-based system. The goal is to include all clinics on the system so immunization records can be accessed. Otter Tail Family Services Collaborative Ms. Thorson updated the Board regarding Family Services Collaborative programs/activities including; training for evaluation of programs, the Truancy Prevention Project, and a renewed contract with Success Services. Approval of Bills and Claims Motion by Mosher, second by Nelson, and unanimously carried to approve the Human Services bills and claims as presented. Adjournment At 10:19 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, August 27, 2002. Dated: 8'" ... :L 7-1'.:i~ OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest ~ µ Larry ~Cler .,.~,µ,;eL ico mlee, Human Services Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 13, 2002, at 11 :00 a.m. at the New York Mills Government Offices with Dennis Mosher, Chair; Malcolm Lee, Vice-Chair; Syd Nelson, Roger Froemming, and Bob Block present. Approval of Agenda 0 Motion by Froemming, second by Lee, and unanimously carried to approve the County Board r"'\ agenda of August 13, 2002 with the following addition: \;/,,I Request for Approval of License Application -Battle View Landing 0 0 0 Approval of Minutes OTC Board of Commissioners' Minutes August 13, 2002 Page 3 Motion by Nelson, second by Lee, and unanimously carried to approve the County Board minutes of August 6, 2002, as mailed. Approval to Pay Bills Motion by Froemming, second by Lee, and unanimously carried to approve payment of County Board bills per Attachment A of these minutes. Report on New York Mills Building Space Study Physical Plant Manager, Rick Sytsma, reported that a written report will be completed soon by Shultz Torgerson Architects regarding space needs at the New York Mills building. He recommended moving the Assessor's office to a currently underutilized area and move a conference area closer to law enforcement. The approximate cost for these changes (Phase I of the remodeling plan) is $25,000. Phase 2 would include using space in the lower level for additional Human Services employees. Lengthy discussion continued regarding the current vendors .in the building and determining an appropriate rental fee. Motion by Lee, second by Nelson, and unanimously carried to approve Phase I of the remodeling plan in the New York Mills building as described by the Physical Plant Manager and to continue developing the remodeling process. Shoreland Management Ordinance Discussion Lakeshore Property Owner, Joe Honrud, referred to a letter dated March 18, 2002 that he had sent to the County Board. He questioned what had been done in regard to the suggestions for change in his letter. County Attorney, David Hauser, stated that the County Board did receive the letter with some requests for change in the Shoreland Management Ordinance; however, the Board did not elect to include those recommendations in the Ordinance. Mr. Honrud suggested that a member of the Land & Resource Committee oversee complaints that are received by the Land & Resource office, requested that a permit for a structure that measures less than 8' x 1 O' not be required in the SMO, requested that permits be allowed for more than 6 months (with 6 month extension) to accommodate homeowners that do a lot of their own work, and form a Citizen Advisory Group to work with the Planning Commission. Mr. Honrud invited commissioners to view his p'roperty on Shallow Lake. Chair Mosher stated that he had reviewed the letter and requested another agenda time with Mr. Honrud when the Land & Resource Director could also be present. i / Recess & Reconvene At 12:1 O p.m, Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1 :00 p.m. I i Conditional Use Permit for C. John Barry I Attorney, Kurt Deter, John Anderson of EnviroData, and Jim Jensen of Jensen Home Builders, presented information and handouts regarding the chronology of events with respect to the CUP request of John Barry for Lot 23, Provan Beach property. Mr. Deter explained that the applicants never· intended to circumvent the rules; however, during the process, a mistake was made because of a misunderstanding of the Wetland Conservation Act and the Conditional Use Permit process. The Planning Commission recommended denial of this CUP because the wetland area was filled in before they had an opportunity to view the area and the County Board, subsequently, followed the recommendation for denial. Mr. Deeter requested that the County l;loard look at the area, the Scheffler property where wetland mitigation provides a 15 to 1 replacement, and reconsider the decision based on what is best for Pelican Lake. Motion by Lee, second by Block, OTC Board of Commissioners' Minutes August 13, 2002 Page4 and unanimously carried to refer this issue to the Land & Resource Committee to research further, Q. • then return back to the County Board for consideration, and to put the current process in abeyance until the research is complete. City of Pelican Rapids Resolution Solid Waste Director, Mike Hanan, presented, for the record, a copy of the City of Pelican Rapids resolution regarding a proposed transfer station on City property. Perham Resource Recovery Facility Motion by Nelson, second by Froemming, and unanimously carried to approve an increased tipping fee from $49 per ton to $52 per ton at the Perham Resource Recovery Facility effective January 1, 2003. Closed Landfill Program Mr. Hanan reported that he received documentation from the Minnesota Pollution Control Agency (MPCA) accepting the agreement to include the Northeast Landfill in the State Closed Landfill Program. As part of that agreement, Otter Tail County must transfer $590,996 to the Minnesota Department of Revenue. Motion by Lee, second by Block, and unanimously carried to transfer $590,996 from the Financial Assurance Fund in the Solid Waste Enterprise Fund to the Minnesota Commissioner of Revenue for the Closed Landfill Program. Bid Award -Central Lakes Trail Overlay Project After previously advertising for bids, Highway Engineer, Rick West, opened the ·following bids at 1:00 p.m., August 7, 2002, for S.P. 56-090-04/S.P. 26-090-02: Q Central Specialties, Inc. $646,142.30 Alexandria, MN Riley Bros. Construction, Inc. Morris, MN Mark Sand & Gravel Acquisition Co. Fergus Falls, MN Tri-City Paving, Inc. Little Falls, MN $665,255.20 $672,484.50 $732,327.00 Sherbrooke Asphalt, Inc. $835,275.00 Detroit Lakes, MN Motion by Froemming, second by Block, and unanimously carried to award the Central Lakes Trail Overlay Project to the low bidder, Central Specialties, Inc. of Alexandria, MN, in the amount of $646,142.30. Bid Award -CSAH No. 67 After previously advertising for bids, Highway Engineer, Rick West, opened the following bids at 1 :00 p.m., August 7, .2002, for S.P. 56-667-28 & Etc.: Central Specialties, Inc. $936,426.86 Alexandria, MN Mark Sand & Gravel Acquisition Co. Fergus Falls, MN $951,012.97 Q 0 • Bauerly Bros. Inc. Sauk Rapids, MN Sherbrooke Asphalt Detroit Lakes, MN OTC Board of Commissioners' Minutes August 13, 2002 Page 5 $1,050,679.27 $1,085,118.52 Tri-City Paving $1,127,437.91 Little Falls, MN Motion by Froemming, second by Block, and unanimously carried to award the Reconstruction & Overlay of CSAH No. 67 to the low bidder, Central Specialties, Inc. of Alexandria, MN, in the amount of $936,426.86. License Application Motion by Froemming, second by Lee, and unanimously carried to approve the following application for license subject to conditions: Battle View Landing On/Off Sale 3.2 Malt Liquor Steven Heidenson This approval is subject to Sheriff approval, County Attorney Approval, Proof of Insurance, Fee, Forms, and Township Approval. Adjournment At 2:18 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, August 20, 2002. 0 Dated: ◊ ~ ~ -:),CJ ...-0 ?--OTTER TAIL COUNTY BOARD OF COMMISSIONERS 0 Attest: b~ ¢ Larry Krohn, Crk CB/kd By:JL<&:,L_ Dennis R. Mosher, County Board Chair , . () • Otter Tail County Warrants August 13, 2002 Page 1, Attachment A 8/13/2002 14:42:45 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM W.ARRJ\NTS FOR PUBLICATION IFD66 COUNTY 56 PAGE l 0 WARRANTS APPROVED ON 8/13/2002 FOR PAYMENT VENDOR NAME A-1 LOCK AND KEY AL'S REFRIGERATION AL'S STOP & SHOP INC. AUTO GLASS ASSOCIATES BATTLE LAKE HARDWARE & RENTAL BATTLE LAKE STANDARD BEAR GRAPHICS INC. MARK BECKER BEST INC. BOB BARKER COMPANY INC. BOB'S NAPA AUTO PARTS BRANDON COMMUNICATIONS INC BRAtJN INTERTEC CORPORATION CENEX PETROLEUM INC. CITY BAKERY CLOUD CARTOGRAPHICS INC. CO-OP SERVICES INC CONOCO· COOPER'S TECHNOLOGY GROUP CORPORATE TECHNOLOGIES VINCE CRARY CULLIGAN THE DAILY JOURNAL DAKOTA ELEVATOR DENZEL'S REGION WASTE INC. DIAMOND VOGEL PAINT CENTER DIVERSION AUTO ELECTION SYSTEMS & SOFTWARE IN ENGINEERING REPRO SYSTEMS ERHARD VILLAGE STORE HELEN ERKENBRACK EVERTS LUMBER CO. FARGO GLASS AND PAINT CO FARMERS CO-OP OIL FARNAM' S GENUINE PARTS INC. -PR FARNAM' S GENUINE PARTS, INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS TIRE CENTER FLEET SUPPLY ROGER FROEMMING DONNA GEISER GENERAL PARTS INC. GERALD N. EVENSON INC. GERRY'S PARTS SUPPLY MARK HAUGEN HEALTH CARE INCINERATORS HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC. AMOUNT 65. 91 85.37 199.78 503.39 47.89 201. 89 2,656.59 144.54 4,743.24 122.90 7.57 326.62 923.50 12.40 22.95 1,779.76 2,814.95 74.00 157.49 6,004.88 155.76 455.61 3,079.70 79.00 140.40 46.70 157.36 75. 00 88.34 237.38 5.52 44.26 387.0l. 222.05 87.38 646. 03 269.55 l,599.00 493.61 66.12 33.58 241.61 20.90 l.55.77 81. 66 650.00 5.00 43.19 5.14 8/13/2002 Otter Tail County Warrants August 13, 2002 Page 2, Attachment A 8/13/2002 14:42:45 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 8/13/2002 FOR PAYMENT 8/13/2002 VENDOR NAME HENNING TRUSTWORTHY HARDWARE DOUG HOLEN HOWIE'S CLOTHING IBM CORPORATION THE INDEPENDENT INSIGHT INTEGRITY COMPUTER SYSTEMS INTERSTATE INC. INTERTECHNOLOGIES GROUP KELLY SERVICES INC. KNUTSON ELECTRIC REBUILDING KORBY CONTRACTING COMPANY INC. L & L SERVICE LAKE REGION COOP ELEC .ASSN LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE LAKES X-TERMINATION PEST CONTR LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE LARSON-PETERSON & ASSOCIATES LOCATORS & SUPPLIES INC. MAIN STREET GAS & GOODS LLP MARTIN'S PAINTING & MORE MIDWEST TESTING LABORATORY MN DEPT OF TRANSPORTATION MN MOTOR COMPANY MN STATE AUDITOR MOORE MEDICAL CORP. DENNIS MOSHER CHERYL MUCHOW NATURES GARDEN WORLD NELSON DODGE-GMC SYDNEY NELSON NORTH UNION TEXACO NORTHERN STATES SUPPLY INC. OFFICE DEPOT OK TIRE STORES OTTER TAIL TELCOM PAMIDA INC. PAMIDA PHARMACY PAUL'S HOLIDAY STATION STORE PELICAN CASH & DASH PENROSE OIL COMPANY PERHAM ACE HARDWARE PERHAM CO-OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM PRINTING PETE'S AMOCO NORMAN PIERCE JR. AMOUNT 62.52 313.96 66.40 1,467.42 9.60 142.00 634.74 148.64 665.00 1,687.20 52.92 33.55 476.41 245.00 J.35.00 1,233.13 79. 88 957.70 2,950.00 47,011.37 1,617.84 597.90 320.00 3,090.00 179.99 1,273.61 1,236.00 63.68 56 .21 79.95 42.60 30. 80 l3J.. 40 583.33 49.46 6J. .'29 lJ..19 395.98 62. 35 4,743.95 70.95 269.84 J.47. 58 5.90 1,334.29 164.91 57.ll 242.48 98.99 • Q 0 0 I 0 • Otter Tail County Warrants August 13, 2002 Page 3, Attachment A IFD66 B/13/2002 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM iUIRRANTS FOR PUBLICATION COUNTY 56 14:42:45 PAGE 3 WARRANTS APPROVED ON B/13/2002 FOR PAYMENT B/13/2002 VENDOR NAME PRAIRIE IMPLEMENT INC, QUILL CORPORATION THE RENTAL STORE REVIEW ENTERPRISES INC. RINGDAHL AMBULANCE SERVICE SCHMITZ FORD SERVICE FOOD SUPERVALU SIGELMAN STEEL & SALVAGE SIGNWORKS SIGNS & BANNERS SOFTWARE HOUSE INTERNATIONAL STANDARD PARTS OF WADENA STEIN'S INC. STEVE'S SANITATION STRAND ACE HARDWARE THYSSEN KRUPP ELEVATOR CORPORA ULTRA-CHEM INC. UNITED BUILDING CENTERS UNIVERSITY OF MINNESOTA UNIVERSITY OF MN-EXTENSION SER VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VOSS LIGHTING WELDING SUPPLIES & FIRE WES' FUEL STOP WESTSIDE CONOCO ZIEGLER INC. 210 LUBE EXPRESS FINAL TOTAL ••••••• AMOUNT 148.85 163 .13 26.61 95.62 138.00 27.35 33.87 44 .13 284.89 33,446.34 152.77 1,196.79 36.27 41.46 291.Sl 249.60 206.4B 2,lll.78 498.70 83.53 9.58 52 .12 783.84 67.30 27.80 105.75 96.74 $146,281.08 ****