HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/25/20020
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday,June25,2002
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, June 25, 2002, at 9:30 a.m. at
the Otter Tail County Courthouse with Commissioners Dennis Mosher, Chair; Malcolm Lee,
Vice-Chair; Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human
Services Board agenda of June 25, 2002, with the following changes:
10:05 a.m. -Cancel DD Program Overview
10:05 a.m. -Add Safety Net Redesign Project Update &
Architect and Planner Update
Approval of Minutes
Motion by Lee, second by Block, and unanimously carried to approve the Human Services Board
minutes of June 11, 2002, as mailed.
Formal Policy/Procedure
Federal Title 4E Audit
Court Services Director, Chuck Kitzman, reported that the legislature has directed that corrections
and social services agencies that deliver case management services for offenders with serious
mental illness develop a formal policy/procedure for delivering those services.
Mr. Kitzman updated the Board regarding a federal audit for out of home placement costs (federal
title 4E funding) scheduled next year.
Public Health Discussion
Public Health Director, Diane Thorson, discussed the fall Public Health Conference, application for
Otter Tail County Public Health. Department to be Part B Medicare Provider, and small pox
vaccinations.
Human Services Discussion
Human Services Director, John Dinsmore, discussed the building project as it relates to the Human
Services Department and informed the County Board that employee meetings will be taking place
regarding the common themes for design at the building. Future planning for expansion at the
New York Mills building was discussed. Mr. Dinsmore presented a "Performance Measurement
Guidelines & Results Oriented Budgeting Process" handout for Budget Year 2003 planning. He
briefed the County Board on the recent Safety Net Redesign meeting.
Otter Tail Family Services Collaborative
Mr. Dinsmore reported that the Otter Tail Family Services Collaborative is now a Minnesota
Counties Insurance Trust (MCIT) member for insurance purposes at an annual premium of
$5,971.00. The annual premium will be pro-rated for CY 2002 with an insurance effective date of
June 14, 2002.
OTCo. Board of Commissioners' Minutes
June 25, 2002
Page 2
Approval of Bills and Claims
Motion by Nelson, second by Froemming, and unanimously
Services bills and claims as presented.
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carried to approve the Human ·w
Adjournment
At 10:36 a.m., Chairman Mosher declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, July 16, 2002.
Dated: ~ ¾ / (... "J,,D O d-i
Attest: Lar~. ~
OTTER TAIL COUNTY HUMAN SERVICES BOARD
By:. _________________ _
Malcolm Lee, Human Services Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, June 25, 2002, at 10:46 a.m.
at the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Vice-Chair;
Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the County Board
agenda of June 25, 2002, as mailed.
Approval of Minutes
Motion by Nelson, second by Block, and unanimously carried to approve the County Board
minutes of June 18, 2002, as presented.
Approval to Pay Bills
Motion by Lee, second by Mosher, and unanimously carried to approve payment of County Board
bills per Attachment A of these minutes which includes the following lodging payment:
Cragun's Lodge & Conference Assistant County Attorney, Nicole Hansen
Victim Witness Coordinator, Lori Wood
Billing from City of Fergus Falls
Solid Waste Director, Mike Hanan, reported that he received a bill from the City of Fergus Falls for
the transferring of waste from the Fergus Falls Landfill to the Gwinner Landfill. Discussion
followed. Commissioners requested that Mr. Hanan send the bill back to the City of Fergus Falls
for clarification as to why the County would be responsible for the bill.
Resource Recovery Contract with the City of Fergus Falls
Motion by Block, second by Froemming, and carried with Lee opposed, to authorize the Chair's
signature to execute a contract between the County of Otter Tail and the City of Fergus Falls
relative to the Resource Recovery Facility located at the RTC location.
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Planning Commission Recommendations Q
Preliminary Plat-"Eagle View Acres'1/clo Sugar Creek Properties:
Motion by Froemming, second by Lee, and unanimously carried to approve the Preliminary Plat
known as "Eagle View Acres" consisting of 4 single family residential lots with conditions as
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OTCo. Board of Commissioners' Minutes
June 25, 2002
Page 3
recommended by the Planning Commission. The property is described as GL 3 & NE¼ NW¼,
Section 23 of Leaf Lake Township, East Leaf Lake (56-116).
Preliminary Plat & Conditional Use Permit -"Moebius Strip'1/Nolan Moebius:
Motion by Mosher, second by Lee, and unanimously carried to approve the Preliminary Plat known
as "Moebius Strip" consisting of 6 single family residential lots and a Conditional Use Permit to
build a road to service the plat with conditions as recommended by the Planning Commission. The
property is described as NE¼ SE¼ & Lot 3 & 4, Section 14 of Tumuli Township, Unnamed
(Skauhaug) Lake (56-600).
Preliminary Plat-"Helmeke & Lenius Addition'1/Mark & Barbara Lenius and Brad & Pat Helmeke:
Motion by Nelson, second by Froemming, and unanimously carried to approve the Preliminary Plat
known as "Helmeke & Lenius Addition" consisting of 4 single family backlots as presented on the
revised plat dated June 11, 2002. · The property is described as pt of GL 1, Section 3 and pt of GL
4, Section 2 of Edna Township, Little McDonald Lake (56-328).
Conditional Use Permit -Louise Wyborny:
Motion by Nelson, second by Mosher, and unanimously carried to approve a Conditional Use
Permit to cut down a hill and fill to cross low land to gain access to property with conditions as
recommended by the Planning Commission. The property is described as pt of GL 1, Section 20
of Hobart Township, Rose Lake (56-360).
Conditional Use Permit-Otter Tail County Highway Department:
Motion by Froemming, second by Lee, and unanimously carried to approve a Conditional Use
Permit for reconstruction of CSAH No. 52 from TH 106 East approximately 4 miles to TH No. 29
with conditions as recommended by the Planning Commission. The property is described as
CSAH 52 from TH 106 E approximately 4 miles, Sections 7, 8, 17, & 18 of Compton Township and
11, 12, 13, & 14 of Deer Creek Township, Deer Creek (56-TR).
Conditional Use Permit -Mike Bleichner:
Land & Resource Director, Bill Kalar, reported that this CUP request is to build an approach from
CR 49 into the property where a house will be built. He stated that the Planning Commission
recommended approval with several conditions including no docks or boatlifts allowed lakeside of
CH No. 49. Mel Klein, of the Marion Lake Association, spoke in opposition of granting a
Conditional Use Permit for this request. He stated that the Lake Association is opposed to any
intrusion into a fragile wetland area located in the Northeast corner of Marion Lake. Richard
Kotchevar, also a member of the Marion Lake Association, spoke in opposition and expressed
safety concerns in crossing the road to get to the lake. Marion Lake Property Owner and COLA
member, Paul Tangen, referenced language in the County's Shoreland Management Ordinance
regarding location, design, and use of watercraft launching or docking. Joe Maske, Planning
Commission member, spoke about the conditions recommended by the Planning Commission.
Motion by Nelson, second by Froemming, and carried with Block and Lee opposed, to approve a
Conditional Use Permit to put in an approach to access property to build a home with conditions as
recommended by the Planning Commission. The property is described as pt GL 1 (17.5 acres),
Section 8 of Rush Lake Township, Marion Lake (56-243).
Conditional Use Permit-Matt & Brenda Hobbs:
Mr. Kalar stated that this CUP request was recommended for denial because of• lack. of
representation at the Planning Commission meeting. Shoreland Solutions Consultant, Rob Goral,
OTCo. Board of Commissioners' Minutes
June 25, 2002
Page 4
spoke on behalf of the applicants and explained that he thought the Planning Commission meeting
was Thursday, not Wednesday and that error was the reason for lack of representation. He
requested that the County Board consider and approve the proposal on the merits of the
application. Discussion followed. Motion by Froemming, second by Nelson, and unanimously
carried to refer this Conditional Use Permit request back to the Planning Commission to review the
request at their July 10, 2002, meeting. This motion is conditioned upon the applicant's written
agreement to waive the 60-day rule.
Conditional Use Permit-Glenn K. & Kathleen A. Carlson:
Motion by Froemming, second by Block, and unanimously carried to approve a Conditional Use
Permit to construct a driveway as presented. The property is described as pt GL 3, 7.7 acres in
Section 20 of Leaf Lake Township, West Leaf Lake (56-114).
Conditional Use Permit Extension Request
Motion by Nelson, second by Lee, and unanimously carried to extend the deadline for the
Conditional Use Permit of Mark & Jocelyn Kerr on Sunset Bay Resort on Dead Lake from July 30,
2002, until July 30, 2003.
Final Plat-"Adair Acres"
Attorney, Kris Svingen, addressed the Board regarding the proposed final plat of Adair Acres on
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West Battle Lake. Mr. Svingen addressed two concerns involving the mapped location of the
Indian Mound and the amount of space shown on the Preliminary Plat between the drainage
easement and the Indian Mound buffer zone. Land & Resource Director, Bill Kalar, will further
research these issues with surveyor David Anderson, and return to the Board this afternoon for 0
consideration of this final plat.
Culvert Replacements
Motion by Lee, second by Froemming, and carried with Nelson opposed, to authorize a cost share
agreement (based on County resolution/policy dated 09/06/77) with Elizabeth Township and
Eastern Township to replace a 48 " or larger culvert in each township. Otter Tail County will pay
one-half of the cost of the culvert replacements including permit costs at an estimate of $10,000 for
each project.
Rail Safety Project-Pine Lake Township
MN/DOT Agreement No. 80364
Otter Tail County Resolution No. 2002 -44
Commissioner Nelson offered the following and moved its adoption:
BE IT RESOLVED, that the Otter Tail County Board of Commissioners enter into an agreement
with The Township of Pine Lake, The Burlington Northern and Santa Fe Railway Company, and
the Commissioner of Transportation for the closure of railroad crossings and the construction of
roadway improvements in Pine Lake Township, Minnesota, and appointing the Commissioner of
Transportation agent for the Township to supervise the project and administer available Federal
Funds in accordance with Minnesota Statutes, Section 161.36. The County's share of the project's
cost shall be zero percent.
BE IT FURTHER RESOLVED, that the Chair of the Board be and is hereby authorized to execute
said agreement for and on behalf of the County.
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OTCo. Board of Commissioners' Minutes
June 25, 2002
Page 5
Commissioner Lee seconded the motion and upon being put to a vote, the resolution was
unanimously adopted.
Adopted at Fergus Falls, Minnesota, this 25th day of June, 2002.
Dated:. a¾ 91 :;).<:) C 'd--OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest: ¼~ LarryKro~'Cerk s,L~ DennlsMoser,County8oard Chair
Central Lakes Trail Project-S.P. 56-090-04
Motion by Nelson, second by Block, and carried with Mosher abstaining, to authorize the following
payments for right of way or easement acquisition for the Central Trails Project:
Theodore & Marjorie Delzer $ 528.00
Rodney & Mary Moebius 924.00
Nolan & Delores Moebius
LeRoy & Cynthia Fronning
Dalton Lumber Company
P.O. Box 177
Dalton, MN
City of Dalton
Robert Dyke, Mayor
P.O. Box 231
Dalton, MN 56324
$ 561.00
$1,155.00
Facility's Study -New York Mills Building
Physical Plant Manager, Rick Sytsma, briefed the Board regarding a recent meeting with New York
Mills economic development groups and rental tenants in the NYM building. He discussed several
space and planning issues. He recommended completion of a Facility's Study for the building to
assist in making decisions for an overall master plan. Discussion followed. Motion by Block,
second by Lee, and unanimously carried to enter into an agreement with Shultz Torgerson
Architects to complete a Facility/Space Study for the New York Mills building with a cost not to
exceed $4,500.
Recess & Reconvene
At 12:10 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :04 p.m.
County Ditch No. 12
Several Lida Township Board members introduced discussion regarding County Ditch No. 12.
Dick Sha spoke on behalf of the Lida Town Board. He stated that one issue has been resolved in
a previous County Board motion regarding the replacement of culverts or clean up of a ditch along
the Township Road. The Township is the road authority for that ditch and·has jurisdiction over the
maintenance of that ditch. The other issue is a huge beaver dam downstream on the· Pelican
Township side. Mr. Sha. explained that it should be removed so it doesn't silt up and affect
flowage. Ditch Inspector, Randy Wasvick, presented a map of CD System No. 12 .. The Township
road runs through the two townships, CD No. 12 is to the west and east with several different
OTCo. Board of Commissioners' Minutes
June 25, 2002
Page 6
branches. It is a large ditch that flows all the way to Maplewood. Mr. Wasvick stated that the
beaver dam could be removed with a backhoe. Motion by Lee, second by Froemming, and
unanimously carried to authorize clean out of the beaver dam in Ditch No. 12 in Pelican Township
as described and recommended by the Ditch Inspector.
License Applications
Motion by Nelson second by Lee, and unanimously carried to approve the following applications
for license:
++Battle View Landing
22540 County Highway 5
Henning, MN 56551
Huckleberry's
29961 415 St
Dent, MN 56525
*Kalk-Young Inc.
Oakwood Supper Club
Highway 16
Henning, MN 56551
*Lakeway Golf Course, Inc
16319 Golf Course Road
Dalton, MN 56324
***The Pier
Pier Hospitality Corp
Highway 78
PO Box 128
Ottertail, MN 56571
**Riverfront Lounge
33630 Highway 1
Underwood, MN 56586
**Rocky's Resort
31370 Highway 108
Dent, MN 56528
+Spanky's in the Pink, Inc.
*Trackside Restaurant and Lounge
63131 Highway 10West
PO Box 546
Wadena, MN 56482
Vacationland
38555 Wagon Trail Loop
Battle Lake, MN 56515
On-Sale Wine
On-Sale Liquor and Sunday Liquor
On-Sale Liquor and Sunday Liquor
On/Off Sale 3.2 Malt Liquor
On-Sale Liquor and Sunday Liquor
On-Sale Wine
On-Sale 3.2 Malt Liquor
On/Off-Sale 3.2 Malt Liquor
On-Sale Liquor and Sunday Liquor
On-Sale Liquor
On-Sale 3.2 Malt Liquor
*Subject to the approval of the County Attorney's office and to the approval of the County Sheriffs office.
**Subject to the approval of the County Attorney's office.
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OTCo. Board of Commissioners' Minutes
June 25, 2002
Page 7
•••subject to the approval of the County Attorney's office, the County Sheriffs office, and to the approval of the
Township.
+Subject to the approval of the County Attorney's office, the County Sheriffs office, to the submission of the
required insurance certificate, to the submission of the application and its related fee.
++Subject to the submission of the required insurance certificate.
HRA Board Reappointment -Art Schwartz
Motion by Nelson, second by Froemming, and unanimously carried to re-appoint Art Schwartz to
the Otter Tail County Housing and Redevelopment Authority for a term beginning August 1, 2002
and ending July 31, 2007.
Application for Exempt Permit
Motion by Nelson, second by Block, and unanimously carried to approve the Application for
Exempt Permit as submitted by the Holy Cross Church, with no wailing period, for an event
scheduled for Sunday, September 8, 2002, at the Holy Cross Church Parish Hall.
Purchase of Optical Scan Units for Voting
Motion by Lee, second by Froemming, and unanimously carried to authorize the County Auditor's
signature on the sales order form for the purchase of 26 ES&S Model 100 precinct based optical
scan units.
Payment Approval
Motion by Lee, second by Block, and unanimously carried to approve payment to the Otter Tail
County Highway Department, in the amount of $832.25, for disposal costs related to the demolition
of the Field's (tax forfeited) property in the City of Pelican Rapids.
Final Plat-"Adair Acres"
Motion by Froemming, second by Mosher, and unanimously carried to approve the Final Plat of
Patrick L. & Laurie A. Thompson known as " Adair Acres" which consists of 13 backlots in Section
31 & 32 in Girard Township, West Battle Lake.
Correspondence Acknowledged
Chairman Mosher acknowledged correspondence from the St. Olaf Township Board regarding
high water concerns on several roads within their Township. Highway Engineer, Rick West
responded to the letter.
Adjournment
At 2:10 p.m., Chairman Mosher declared the meeting
Commissioners adjourned until Tuesday. July 9, 2002.
of the Otter Tail County Board of
Dated: s '-¾ 9, MO'd-
Attest: kt~~
Larry Kr n,lerk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By~
Dennis Mosher, County Board Chair
CB/kd
• Otter Tail County Warrants
June 25, 2002
Page 1, Attachment A
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.. 6/25/2002.
14:21:14
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM . WARRJWTS FOR PUBLICATION
WARRANTS APPROVED ON 6/25/2002 FOR PAYMENT
VENDOR NAME
A-l LOCK AND KEY ASSOCIATION OF MN COUNTIES BCA-TRAINING &. DEVELOPMENT DAVID BERG BUSETH TUSOW AMERICAN LEGION CHAMP SOFTWARE, INC CO-OP SERVICES INC COOPER'S TECHNOLOGY GROUP CORPORATE EXPRESS CRAGUN'S LODGE AND CONFERENCE VINCE CRARY . DAN'S EXHAUST PROS . DEPT OF LABOR &. INDUSTRY DIAMOND VOGEL PAINTS DIVERSION AUTO FERGUS AUTO SUPPLY FERGUS FALLS POLICE DEPARTMENT THOMAS FIGLIUZZI DONNA GEISER KATHRYN GILBERT GR GRAPHICS INC TIM GRIEP ERVIN HAGEN HINTGEN-ICARST &. ASSOC. INC. HOMESTEAD BUILDING SUPPLIES DEAN JOHNSON KEEPRS KELLY SERVICES INC. STEPHANIE KROG LARRY OTT INC. TRUCK SERVICE PAUL LARSON LOCATORS&. SUPPLIES INC. MICHAEL MCCORMICK MID-CENTRAL EQUIPMENT INC.
MN CENTER FOR CRIME VICTIMS SE NELSON DODGE-GMC NEW YORK MILLS HERALD PAMIDA INC. PEBBLE LAKE TAKE FIVE LLC PERHAM AREA EMS PITNEY BOWES PRO-WEST&. ASSOCIATES INC. RASMUSSON-SCHEDOWSKI VFW POST RINGDAHL AMBULANCE SERVICE. RIVER BEND INDUSTRIES INC MARK RONNING RURAL CELLULAR CORPORATION CHERI SCHULTZ . SHERWIN WILLIAMS
AMOUNT
7.32 66.00 250.00 42.00 376.00 3,887.25 153.40 4,198.23 71.57 418.00 158.17 43.82 20.00
l, 141. 68 189.99 21.95 125.09 236.21 28.32 250.00 1,276.94 8.81 50.79 42.07 365.13 84.00 3,449.70 825.10 250.00 1,625.00 195.00 287.55 17.85 718.52
190.00 630.33 125.25 12.47 143.00 579.06 828.57 2,394.66 100.00 90.00 730.95 23.31 364.39
J.3 • 21 33.23
IFD66 COUNTY 56 PAGE l
6/25/2002
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Otter Tail County Warrants
June 25, 2002
Page 2, Attachment A
6/25/2002 l4:2l:l4
OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRJINTS FOR PUBLICATION PAGE 2
****
WARRANTS APPROVED ON 6/25/2002 FOR PAYMENT 6/25/2002
VENDOR NAME
SIGNWORKS SIGNS & BANNERS STEIN·' S INC. STINAR-STURDEVANT-STOLZ SWANSTON EQUIPMENT CORP.
TECHMEDICAL, INC
TNT REPAIR INC. TRI-STATE TIRE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS W.W. GRAINGER INC WALTERS PHOTOGRAPHY WEST GROUP PAYMENT CTR. ZEE SERVICE COMPANY
FINAL TOTAL ...... .
AMOUNT
l21,8l 355.77 100.00 13,050.00
110.88 256.98 970.l9 766.04 ll3.05 182.99 8.2l 321.25 6l.l6
$43,560.22 ****
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