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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, June 4, 2002
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, June 4, 2002, at 9:30 a.m. at
the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Vice-Chair;
Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board
agenda of June 4, 2002, with the following additions:
Auditor, Wayne Stein -add at 9:30 a.m.
GIS Coordinator, Sherry Leabo -add "Request for Lakeshore Parcel Mapping Grant Support Letter''
Approval of Minutes
Motion by Lee, second by Block, and unanimously carried to approve the County Board minutes of
May 28, 2002, as presented.
Approval to Pay Bills
Motion by Lee, second by Froemming, and unanimously carried to approve payment of County
Board bills per Attachment A of these minutes.
License Applications
Motion by Nelson second by Froemming, and unanimously carried to approve the following
applications for license:
**Clear Lake Resort
Dalton, MN
Fair Hills Resort Inc.
PO Box 6
Detroit Lakes, MN
*Hamburger Hollow
43077 County Highway 53
New York Mills, MN
Lakeside Market
28465 County Highway 145
Battle Lake, MN
Madsen's Resort
27102 State-Highway. 78
Battle Lake, MN
On/Off Sale 3.2 Malt Liquor
Wine
On/Off Sale 3.2 Malt Liquor
Off Sale 3.2 Malt Liquor
Tobacco
On/Off Sale 3.2 Malt Liquor
., . . .,
OTCo. Board of Commissioners' Minutes
June 4, 2002
Page 2
Rolling Hills
Pelican Rapids, MN
*Waterfront Groceries
23738 Edlynn Beach Trail
Pelican Rapids, MN
On/Off Sale 3.2 Malt Liquor
Off Sale 3.2 Malt Liquor
*Woody's Blue Horizon On/Off Sale 3.2 Malt Liquor
Highway 78 South
Perham, MN
*Subject to the approval of the County Attorney's office.
**Subject to the approval of the County Attorney's office and to the County Sheriff's office.
Payment Approvals
Motion by Nelson, second by Block, and unanimously carried to approve reimbursement to the City
of Perham for a payment made to the Perham Hospital, in the amount of $234.05, for services
provided under the provision of Minnesota Statute §609.35.
Motion by Lee, second by Froemming, and unanimously carried to approve payment, in the
amount of $3,633.75, to Egge Construction, Inc. for the demolition and disposal of a house located
on a Pelican Rapids Tax Forfeited site.
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Proposed LPD Lake Improvement District
Chairman Mosher stated that, as of last week, the County Board has not adopted an Order to 0
Establish a Lake Improvement District; therefore, at this time, the proposed District has been
denied. Ambrose and David Moenkedick presented a handout requesting that lands in constant
family name be excluded from the Lake Improvement District similar to agricultural land. They
explained that the cost of lowering the level of the lakes, which is the main objective of the LID,
may become so costly that families could be forced to sell property outside of the family. County
Attorney, David Hauser, summarized the actions of the County Board relative to the proposed LID.
Paul Grinnell stated that the mechanisms of the LID need to be in place to proceed with detailed
costs for lowering the lakes. The proposed LID is that mechanism. Input on the proposed LID is
scheduled on the next County Board agenda.
Building Remodeling Update
Physical Plant Manager, Rick Sytsma, requested approval of several recommendations regarding
the County building at the RTC location as follows:
1) Request for approval to proceed with a bid process for demolition requirements at an
approximate cost of $225,000 with inclusion in the process of the Solid Waste
Committee. Motion by Block, second by Lee, and unanimously carried to approve
the request to proceed with bids for the demolition package as recommended by the
Architect.
2) Request for approval to proceed with an RFP (Request for Proposal) for the civil
package including dirt work, earthmoving, parking lots, sewer, water service
connections, etc. Mr. Systma stated a need to complete this work before the
weather is too cold and estimated the cost at $400,000. Motion by Lee, second by
Froemming, and unanimously carried to authorize the Plant Manger and Architect to
proceed with a Request for Proposal for the civil package at the County building at
the RTC location as recommended by the Building Remodeling Committee.
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OTCo. Board of Commissioners' Minutes
June 4, 2002
Page 3
3) Request for approval to proceed with a Request for Proposal for the cabling and
boring package (install fiberoptics), which will be the communication link between
the courthouse campus and the building at the RTC location. Motion by Lee, second
by Block, and unanimously carried to authorize the Plant Manager and Architect to
proceed with a Request for Proposal for the cabling and boring package to provide
communication between the courthouse and the building at the RTC location at an
estimate of $125,000.
4) Mr. Sytsma discussed several different methods of project delivery, i.e. the County
acting as its own general manager for the remodeling project, hiring a general
contractor for the project, or hiring a construction manager. Discussion followed.
Motion by Lee, second by Block, and unanimously carried to retain the services of
Shultz, Torgerson Architects to act as the project manager for the remodeling project
of the County building at the RTC location at a. cost of $140,000. Project
management services will begin immediately to ensure complete project
specifications.
5) Mr. Systma requested that commissioners review several options for the layout of
the proposed Commissioners' room at the RTC location. Discussion followed.
Recess & Reconvene
At 10:40 a.m., Chairman Mosher recessed the meeting of the Otter Tail County Board of
Commissioners for a committee meeting. The County Board meeting was reconvened at
10:50 a.m. for consideration of the remainder of the agenda items.
Web Developer .
Motion by Lee, second by Mosher, and unanimously carried to authorize the GIS 'Coordinator to
proceed with advertising of the Web Developer position at a compensation grade 17. ·,
Parcel Mapping Funding
GIS Coordinator, Sherry Leabo, requested a letter of support from the County Board for an
application for funding for lakeshore parcel mapping through the Legislative Commission on
Minnesota Resources (LCMR). The proposal would provide $5.00 per parcel cost share for
counties wishing to create digital maps of lakeshore parcels. Motion by Froemming, second by
Block, and unanimously carried to authorize the Chair's signature on a letter of support for
Proposal (C-2)4 -Lakeshore Parcel Matching Grant.
Courthouse Campus Telephone Proposal
Communications Consultant, Jeff Nelson, reported that last October, the County proceeded with a
Request for Proposal for a new phone system. That proposal was to layout some future needs.
The process has taken longer than expected; however, it has exhaustively looked at different
options for the County's voice communication system. He provided documents that detailed the
phone improvement process. The process provided department meetings to assess growth
potential, remote access, and voice mail. Specifications were published for the vendor community,
vendor tours were conducted, and two proposals were received, one from Network Center and the
other from Corporate Technologies. Proposals were opened February -14, 2002, and after a
preliminary analysis, County representatives had a meeting with each vendor, posed questions to
the vendors, and held several subsequent meetings. Mr. Nelson recommended an award to
Network Center for Phase I of the telephone system implementation with a not to exceed value of
OTCo. Board of Commissioners' Minutes
June 4, 2002
Page4
$155,000. Phase I of the project includes the courthouse, 505 Court Street building, 121
Washington Avenue building, Highway, Detention, and Sheriff's Department. Discussion followed
with comment from County employees. Motion by Lee, second by Froemming, and unanimously
carried to authorize Mr. Nelson, on behalf of Otter Tail County, to negotiate a Phase I contract with
Network Center at a not to exceed cost of $155,000, for a new telephone communications system
for the courthouse campus.
Grant Application Approved
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature
to execute a Grant Award Agreement between the County of Otter Tail Emergency Management
and the State of Minnesota Division of Emergency Management. The Agreement provides federal
funding, in the amount of $9,639.00, to assist local governments in providing the capability to deal
effectively with catastrophic disasters. Motion by Lee, second by Block, and unanimously carried
to authorize County Board Secretary, Kathy Domholt, to sign this grant agreement on behalf of
Clerk, Larry Krohn.
Contract Approval
Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute a contract with Highway Engineer, Rick West, and the County of Otter Tail.
The contract extends Mr. West's appointment until May of 2006.
Adjournment
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At 11 :50 a.m., Chair Mosher declared the meeting of the Otter Tail County Board of "·· _
Commissioners adjourned until Tuesday, June 11, 2002. """1
Dated: H (IA\A // 1 :;Loo?-OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest: /~f ~ Larry Krohn Cle
CB/kd
By:~~
Dennis Mosher, County Board Chair
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Otter Tail County Warrants
June 4, 2002
Page 1, Attachment A
IFD66 6/04/2002 12:33:36
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION COUNTY 56 PAGE l
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WARRANTS APPROVED ON 6/04/2002 FOR PAYMENT
VENDOR NAME
A-l LOCK AND KEY ACS MARLYS ADAMS ADAMSON-NORMAN AMERICAN LEGION AMERICAN LEGAL PUBLICATIONS AMERICAN TOWER CORPORATION ANDERSON LAND SURVEYING INC. BRIAN ARMSTRONG ATCO INTERNATIONAL AUTO GLASS SPECIALISTS INC. BACHMAN PRINTING COMPANIES BEST INC. . BOB BARKER COMPANY INC. BOB'S STANDARD BULK SERVICE BP AMOCO BRANDON COMMUNICATIONS INC CARR'S LAKE COUNTRY SUPERMKT CHARLES D. CENTER VFW POST 328 CHIEF SUPPLY CORPORATION CITY DIRECTORY INC. CONSTRUCTION BULLETIN MAGAZINE CORPORATE EXPRESS DAN'S EXHAUST PROS DELZER CONSTRUCTION INC. DENZEL'S REGION WASTE INC. DENZEL'S WELDING EDWARD CARLSON AMERICAN LEGION FABRICATORS UNLIMITED INC FARNAM' S GENUINE PARTS, INC FERGUS ELECTRIC FERGUS FALLS. POLICE DEPARTMENT FERGUS INTERNATIONAL INC. FOTH ;:. V]>Jil DYKE
GENERAL PARTS INC. GILMORE WEIK VFW POST 5252
HAIMERL AMERICAN LEGION POST l . HALL GMC INC , NEILL HARDINA HENNING ADVOCATE HOLIDAY HOLIDAY INN .THE INDEPENDENT INNOVATIVE OFFICE SOLUTIONS INTERSTATE INC. ERWIN JOHNSON KELLY SERVICES INC. CHARLES KREKELBERG LAKE REGION SURVEYING INC LARRY OTT INC. TRUCK SERVICE
AMOUNT
42.85 2,613.99 35.00 l00.00 69.95 75.00 4,500.00 12.82 308.85 463.70 344.42 13,314. BO 160.18 24.53 24.50 13,921.68 186.99 l00.00 66.Bl 83.00 771.58 214.95 39.58 90.00 153.65 430.00 l00.00 185.20 34.07 17.lO 570.52 42.80
5,851.03 55.97 100.00 100.00 280.98 35.00 117.60 329.27 '72.42 231.35 467.75 447.14 250.00 438.08 42. 00 2,302.50 775.00
6/04/2002
' Otter Tail Co~nty Warrants
June 4, 2002
Page 2, Attac~ment A
6/04/2002 12:33:36
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 6/04/2002 FOR PAYMENT
VENDOR NAME
MACPZA-DAVID WEIRENS MID-CENTRAL EQUIPMENT INC. MID-STATE SERVICES MN FRAUD INVESTIGATORS ASSN.
JIM MYHRE NELSON BROTHERS PRINTING
NEW YORK MILLS HERALD OLSON-STITZEL AMERICAN LEGION OTTER TAIL CO TREASURER PAMIDA INC. PAMIDA PHARMACY PELICAN RAPIDS ,PRESS PETE ' S AMOCO. THE PIERCE CO. PMR 2000 PMX MEDICAL VIRGINIA PORTMANN SCHMITZ FORD SEWER SERVICE SHERWIN WILLIAMS KEVIN'SONSTEBO SCHAN SORKNESS SOUTH MILL SERVICE SOUTHTOWN C-STORE
STEIN'S INC. DAVID THOMPSON TRI-STATE TIRE U.S.LATEX PRODUCTS INC UNITED RENTALS INC UNIVERSITY OF MINNESOTA VFW POST 612 VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS
WACCO WALTERS PHOTOGRAPHY 210 LUBE EXPRESS
AMOUNT
20.00 64.85 23.00 75.00 12.00 27l. 58 50.lO l00.00 l,246.65 9.07
40.41 386.68 159.14 27.57 22.81 l30.7l 3 50. 00 39.85 73.25 146.68 462.69 27.50 195.61 264.67 1,075.67 210.00 12.00 246.88 2,048.02 90.00 62.50 ll.78 44. 63 960.00
12.43 50.87
IFD66 COUNTY 56 PAGE 2
6/04/2002
**** FINAL TOTAL ...... . $60,019.21 ****
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