HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/23/20020
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, April 23, 2002
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, April 23, 2002, at 9:31 a.m. at
the Otter Tail County Courthouse with Commissioners Dennis Mosher, Chair; Malcolm Lee, Vice-
Chair; Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Lee, second by Block, and unanimously carried to approve the Human Services Board
agenda of April 23, 2002, as mailed.
Approval of Minutes
Motion by Froemming, second by Nelson; and unanimously carried to approve the Human
Services Board minutes of April 9, 2002, as mailed.
Dental Update
Public Health Director, Diane Thorson, requested discussion regarding the unmet dental needs in
Otter Tail County and across the state with the thought in mind that there is not enough space at
the RTC building for a dental program. Ms. Thorson stated that the County has dental equipment
to maintain the portable clinics and would continue the relationship with the University to do
portable clinics; however, she asked if the County should become involved with the bigger picture
to educate more dentists and meet the unmet needs. Lengthy discussion continued. County
Coordinator, Larry Krohn, suggested that the issue of unmet dental needs be put on the agenda for
a session at the District AMC meeting in June.
Contract Approval
Motion by Froemming, second by Block, and unanimously carried to authorize the Public Health
Director's signature to execute a contract between the County of Otter Tail Public Health
Department and Jan Eitzen, in the amount of $1,500, for professional services for future planning
(3-5 years) for the Public Health Department. The retreat will be held April 25, 2002, at the
Bigwood Events Center.
Youth Prevention Program
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature
to execute a contract between the County of Otter Tail and The Village Family Service Center for
youth ages 11-17 who are receiving county services via probation or social services. The program
is known as The Village's Youth Prevention Program with a two-year contract amount of
$485,608.00.
Foster Care Month
Otter Tail County Resolution No. 2002 -26
Commissioner Lee offered the following and moved its adoption:
WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is
the very foundation of our communities, our state, and our County.
OTC Board of Commissioners' Minutes
April 23, 2002
Page 2
WHEREAS, in Otter Tail County there are over 50 children and youth in foster care being provided Q
with a safe, secure, and stable home along with the compassion and nurture of a foster family, and
WHEREAS, over 50 foster families, who open their homes and hearts to children whose families
are in crisis, play a vital role helping children and families heal and reconnect and launching
children into successful adulthood, and
WHEREAS, foster homes are licensed for fewer children today than they were prior to 1985,
resulting in a greater need for more foster families, and
WHEREAS, there are over 60 adults in family foster care homes, and
WHEREAS, there are 40 family foster homes for adults, who open their homes to provide a family
environment to individuals with developmental disabilities, mental illness, or who are elderly, and
WHEREAS, there are numerous individuals, public and private organizations who work to increase
public awareness of the needs of children and adults in foster care as well as the enduring and
valuable contribution of foster care providers.
NOW, THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority
vested in us as County Commissioners of Otter Tail County, do hereby proclaim May as
FOSTER CARE MONTH in Otter Tail County and urge all citizens to volunteer their talents and
energies on behalf of children/adults in foster care, foster parents, and the professional staff
working with them during this month and throughout the year.
Commissioner Froemming seconded the motion, and upon being put to vote, was unanimously
carried.
Adopted at Fergus Falls, Minnesota, this 23rd day of April, 2002.
Dated: '/('\~ Ii.( ;).Oor
I
Attest: k,wi ~
Larry Kro n, Cerk
TAIL COUNTY HUMAN SERVICES BOARD
May is Mental Health Month Proclamation
May, 2002
Otter Tail County Resolution No. 2002 -27
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, the U. S. Surgeon General states that mental health is fundamental to health and
indispensable to personal well-being, family and interpersonal relationships, and contributes to
community and society; and
WHEREAS, the U. S. Surgeon General confirms that mental illness affects one in five Americans
every year, regardless of age, gender, race, ethnicity, religion, or economic status; and
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OTC Board of Commissioners' Minutes
April 23, 2002
Page 3
WHEREAS, the U.S. Surgeon General has found that a range of treatment exists for most mental
disorders and the efficacy of mental health treatments are well documented; and
WHEREAS, Otter Tail County has made a commitment to community-based systems of mental
health care for all residents; and
WHEREAS, the guiding principles of community mental health care have always been
comprehensiveness, cost-efficiency, effective management, and high-quality and consumer-
responsive services, and these principles are now being adopted by private and public healthcare
payers; and
WHEREAS, the National Mental Health Association, the National Council for Community
Behavioral Healthcare and their national partners, the National Alliance for the Mentally Ill and their
local affiliates observe Mental Health Month every May to raise awareness and understanding of
mental health and illness;
THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority vested
in us as County Commissioners of Otter Tail County, do hereby proclaim May, 2002,
;MENTAL HEAL TH MONTH in Otter Tail County. As County Commissioners of Otter Tail County,
we call upon all citizens, government agencies, public and private institutions, businesses, and
schools to recommit our community to increasing awareness and understanding of mental illness
and the need for appropriate and accessible services for all people with mental illness.
Commissioner Block seconded the motion, and upon being put to vote, was unanimously carried.
Adopted at Fergus Falls, Minnesota, this 23rd day of April, 2002.
Dated: '11\~ I '-{1 Qoo'o-
Attest: },,v~ ~
Larry Kron, lerk
Human Services Handouts
Human Services Director, John Dinsmore, provided several handouts including a quarterly income
and expense report showing funding sources. As of March 31, 2002, 25% of the budgeted
expenses have been paid out and 31 % total agency revenue has been received. He presented
Child Support Enforcement and Social Service Program data.
Family Services Collaborative
Court Services Director, Chuck Kitzman, reported that the collaborative met yesterday and the
Planning and Evaluation Committee submitted a plan that was a result of focus groups and
stakeholders groups. Mr. Dinsmore stated th_at the Minnesota Counties Insurance Trust is asking
for a letter from Otter Tail County that states that the County is sponsoring the Family Services
Collaborative for membership. Motion by Mosher, second by Lee, and unanimously carried to
state that Otter Tail County is a member of MCIT and encourages the application. of liability
coverage insurance for the Otter Tail Family Services Collaborative through MCIT. ·
OTC Board of Commissioners' Minutes
April 23, 2002
Page 4
Approval to Pay Bills & Claims Q
Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services
bills and claims as presented.
Closed to the Public -Performance Evaluation
Adjournment
At 10:49 a.m., Chair Mosher declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for the purpose of evaluating the performance of Human
Services Director, John Dinsmore, pursuant to M.S. §471.705 Subd. 1d(d). All five seated
commissioners were present for the evaluation. A summary of performance conclusions will be
provided at the next regular Human Services Board meeting. At 11 :20 a.m., upon conclusion of
the closed session, Chairman Mosher declared the meeting open to the public and adjourned the
Human Services meeting until 9:30 a.m. on Tuesday, May 14, 2002.
Dated: :fl) °o ) '-{ ¢-06 ?-I OTT'7, TAIL COUNTY HUMAN SERVICES BOARD
By:~~_/
Attest ~ ~ Larry Kroh, Clek
Dennis Mosher, Human Services Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, April 23, 2002, at 11 :22 a.m. at 1~
the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Vice-Chair; W
Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the County Board
agenda of April 23, 2002, with the following additions:
. Approval of a Final Plat
Olaf Draxton at 1 :45 p.m. -Ditch No. 43
Household Hazardous Waste Contract
Discussion -Ditch No. 52
Approval of Minutes
Motion by Lee, second by Froemming, and unanimously carried to approve the County Board
minutes of April 16, 2002, as presented.
Approval to Pay Bills
Motion by Lee, second by Nelson, and unanimously carried to approve payment of County Board
bills per Attachment A of these minutes.
Planning Commission Recommendations
Conditional Use Permit -James Markle:
Motion by Lee, second by Froemming, and unanimously carried to approve a Conditional Use
Permit for the revised drawing received at the April 17, 2002, Planning Commission meeting with 0
conditions as recommended by the Planning Commission. The property is described as Lot 1
Block 1, Poss Beach Addn #2 and Pt GL 6 (.06 acres -not to be split) in Section 31 of Dunn
Township on Lizzie Lake (56-760).
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OTC Board of Commissioners' Minutes
April 23, 2002
Page 5
Approval of Final Plat -"Lake Hovland Estates"
Motion by Lee, second by Nelson, and unanimously carried to approve the Final Plat known as
"Lake Hovland Estates" located on Lake Hovland in Trondhjem Township as follows: GL 1,
Section 26, Township 135, Range 44, which lies southerly of Otter Tail County Right-of-Way Plat
No. 9, according to the recorded plat thereof.
Construction and Development Fee Revenue and Expenses Report
Land & Resource Director, Bill Kalar, presented information he recently received from AMC Policy
Analyst, David Weirens, regarding legislation passed that establishes a new requirement for all
counties, cities, and townships to report building fee revenue and expenses to the Department of
Administration effective April 1, 2003.
Highway Contract Approvals
Highway Engineer, Rick West, authorized the Chair's signature to execute a contract between the
County of Otter Tail and Riley Bros. Construction, Inc. of Morris, MN, for State Project
No. 56-645-08 on CSAH No. 45.
,Motion by Lee, second by Block, and unanimously carried to authorize the Chair's signature to
execute a contract between the County of Otter Tail and Robert R. Schroeder Construction, Inc. of
Glenwood, MN, for work and labor performed in the construction of Bridge No. 56531, S.A.P.
56-610-10, CSAH No. 10, City of Elizabeth, MN.
Consulting Services Agreement
Motion by Lee, second by Froemming, and unanimously carried to authorize an agreement
between the County of Otter Tail and Interstate Engineering, Inc. for consulting services on the
CSAH No. 10 Bridge Replacement Project
Recess & Reconvene
At 11 :50 a.m., Chairman Mosher recessed the meeting of the Otter Tail County Board of
Commissioners for a committee meeting and lunch break. The meeting was reconvened at
1:05 p.m.
HazMat Report
Emergency Services Director, Tiny Holm, reported that the Hazardous Material Training Team is in
place and the County is expecting funding from the legislature.
Staffing Request
Sheriff, Gary Nelson, and Deputy, Mark Morris, requested that a new deputy position scheduled for
July 1, 2002, be moved to April 24, 2002, because of extenuating circumstances with an intended
military leave. Motion by Lee, second by Mosher, and unanimously carried to approve a new
deputy position effective April 24, 2002, instead of July 1, 2002.
License Application Approvals
Motion by Lee, second by Froemming, and unanimously carried, to approve the following
applications for license:
Collins Landing
Dent, MN 56528
Off-Sale 3.2 Malt Liquor
OTC Board of Commissioners' Minutes
April 23, 2002
Page 6
*Heislers Country Store Off-Sale 3.2 Malt Liquor
Vergas, MN 56578
*Subject to the approval of the County Attorney's office and to the approval of the County
Sheriffs office.
Hidden Acres Resort
Vergas, MN 56587
Consumption & Display Permit
**The Last Chance Saloon and Eatery On-Sale Wine, On-Sale Intoxicating Liquor
Battle Lake, MN 56515 On/Off-Sale 3.2 Malt Liquor
**Subject to the payment of the appropriate fees, to the submission of the required
insurance certificate, to the approval of the Township, to the approval of County
Sheriffs office and to the approval of the County Attorney's office.
Wee Villa Resort LTD Partnership
Fergus Falls, MN 56537
Ye Olde Schoolhouse
Erhard, MN 56534
On/Off -Sale 3.2 Malt Liquor
Consumption & Display Permit
Resolution of the County Board of Otter Tail County, State of Minnesota
Otter Tail County Resolution No. 2002 -28
Commissioner Froemming offered the following resolution and moved its adoption:
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WHEREAS, the Commissioner of .Natural Resources of the State of Minnesota, has made 0
application under authority of Minn. Stat. § 282.01, subd. 1, on behalf of the Department of Natural Vii!III
Resources, a state agency, for release of the following described lands from the trust in favor of
the taxing district:
and
The South 30 acres of the Northeast Quarter of the Southwest
Quarter (NE¼ SW¼), the North Half of the North Half of the
Northwest Quarter of the Southwest Quarter (N½ N½ NW¼ SW¼),
and the South Half of the South Half of the Northwest Quarter of
the Southwest Quarter (S½ S½ NW¼ SW¼), of Section Eight (8),
Township One Hundred and Thirty-two (132) North, Range Thirty-
six (36) West.
WHEREAS, it appears that there is need for such lands and the applicant desires to obtain such
lands for conservation purposes:
NOW, THEREFORE, BE IT RESOLVED, that the petition of said Commissioner of Natural
Resources of the State of Minnesota, be granted and that the above described lands be and
hereby are released from the trust in favor of the taxing district to the State of Minnesota,
Department of Natural Resources.
Commissioner Block seconded the motion, and upon being put to vote, was unanimously carried.
Adopted at Fergus Falls, MN, this 23rd day of April, 2002.
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OTC Board of Commissioners' Minutes
April 23, 2002
Page 7
~;~QA: OF COMMISSIONERS
Dennis Mos er, County Board Chair
4-H Program Coordinator Position
Extension Director, Steve Handegaard, reported that the reorganization of the University of
Minnesota Extension Service is evolving with some educators statewide being laid off and others
being reassigned. With the changes, the critical need is assistance with the 4-H program. The
University is encouraging hiring a 4-H Coordinator. Mr. Handegaard requested approval to hire
two interim, temporary, part-time 4-H Program Coordinators with each Coordinator working three
days per week. Lengthy discussion followed. Motion by Froemming, second by Nelson, and
unanimously carried to authorize hiring two temporary (from mid-June to mid-December, 2002)
part-time 4-H Program Coordinators as requested with approximate cost of the positions as
follows:
Total for two 3 day per week, temporary positions -$14,976.00
Less 40% from University of Minnesota -$5,990.40
County share of salary -$8,985.60
County pays fringe cost -$1,842.00
Total County Cost -$10,827.60
Individuals filling the above 4-H Coordinator positions will be hired and employed by the University
of Minnesota. The County's share for the above expense will come from the 2002 Otter Tail
County savings from Extension reorganization and the Otter Tail County Extension 2002 budget.
High Water -CH 33, Indian Lake & Ditch No 43
Olaf Draxton, from Dane Prairie Township, stated that he would like to address a problem that is
manmade from forty years ago, which is a natural waterway that was filled. He stated that filling of
that ditch has raised the lake level (Indian Lake) three feet and many trees have been lost and the
water is now on the shoulder of CH 33. He presented photos/maps of the area previous to 1962.
He stated that this would involve opening up the natural ditch. DNR Hydrologist, Terry Lejcher,
reported that Indian Lake is landlocked, and because of this high water period and some
complaints, the DNR survey crew surveyed the lake. The lake is approximately three feet above
the Ordinary High Water Level. His concern is that if Indian Lake comes up another ½ foot. it will
have hit the runout elevation. The receiving body of water for this ditch is Swan Lake, which has
also been over the OHWL for about ten years. His concern if water starts to runout of Indian Lake
at the outlet, is an 11 ½-foot drop at that point. Restoring this back to the original ditch would be
very difficult because there are no elevation records in the old ditch records. Discussion took place
about releasing water in some type of controlled manner and potential assessment of a repair to
the ditch system. Commissioners requested that this issue be placed on the agenda at the next
Board meeting for continued discussion.
Commissioner Nelson was absent at 3:26 p.m.
Household Hazardous Waste Contract -Steven's County
Motion by Froemming, second by Block, and unanimously carried to authorize the Chair's
signature to execute a contract between the County of Otter Tail and Stevens County -for the
operation of a regional/local household hazardous waste management program.
OTC Board of Commissioners' Minutes
April 23, 2002
Page 8
Adjournment 0
At 3:32 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, May 7, 2002.
Dated: 'f(l~ 7t .?$6A OARD OF COMMISSIONERS
Attest ¼ rfl-La'rry ohn,Clerk
CB/kd
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Otter Tail County Warrants
April 23, 2002
Attachment A, Page 1
IFD66
4/23/2002
13:04:53
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
COUNTY 56
PAGE 1
WARRANTS APPROVED ON 4/23/2002 FOR PAYMENT 4/23/2002
VENDOR NAME
A-1 LOCK AND KEY CYNDI ABBOTT
ACS ALL CREATURES VET. HOSPITAL
AMERICAN INSTITUTIONAL SUPPLY, SCOTT ARNDT
ASSOCIATED SALES & BAG COMPANY
BARRETT EMS TRAINING
BCA-TRAINING & DEVELOPMENT
BECKER COUNTY TRANSIT
BEST'INC.
BLACK HILLS AMMUNITION
ROBERT BLOCK
BY-MOR PARTS COMPANY INACTIVE
CITY BAKERY CO-OP SERVICES INC COMPRENDIUM PROFESSIONAL DVLPM
COOPER'S TECHNOLOGY GROUP
CORPORATE EXPRESS
CORPORATE TECHNOLOGIES
DACOTAH PAPER COMPANY THE DAILY JOURNAL
MARY DINIUS
CHERYLE DOSS
ELECTION SYSTEMS & SOFTWARE IN
ELEMENT K JOURNALS FERGUS AUTO SUPPLY FERGUS ELECTRIC FERGUS FALLS COMMUNITY COLLEGE CITY FERGUS FALLS FERGUS INTERNATIONAL INC.
ROGER FROEMMING
GOODIN COMPANY
GR GRAPHICS INC
LARRIS GREWE
TROYHAARSTICK
HEALTH CARE INCINERATORS HEISLER'S COUNTRY OIL
HENNING TRUSTWORTHY HARDWARE
HONEYWELL
H20 INC. INFORMATION SYSTEMS CORP.
INSIGHT
INTERSTATE ENGINEERING INC.
INTERSTATE INC.
INTERTECHNOLOGIES GROUP
INTOXIMETERS INC.
J-CRAFT INC.
JK SPORTS
AMOUNT
3.20
26.20
300.00
ll.72 110.36 475.00
58.83
825.00
60.00 117",60
11,940.78
189.00
151.84
36.54
ll.98 14.30
330.00
.782.78
137.43
40.00
396.05 286.80 16.00
25.04
3,300.00
67.00
55.96 473.00 so.co 63,248.76 3,071.29
336.93
396.51 217.64
23.07
66.38
5.00
525.38
52.98
1,436.25
24.50 567.49 6,641.00
3,126.87
3,195.00
17.05
259.79
2,180.41
264.00
Otter Tail County Warrants
April 23, 2002
Attachment A, Page 2
4/23/2002
13:04:53
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 4/23/2002 FOR PAYMENT
VENDOR NAME
KELLY SERVICES INC.
KOEP'S CLITHERALL CORNER
LARRY OTT INC. TRUCK SERVICE
MALCOLM LEE
JERRY LOKEN
MARKHURD CORPORATION
MID-CENTRAL EQUIPMENT INC.
MN CO INSURANCE TRUST
MN REVENUE
MN UC FUND DENNIS MOSHER NELSON BROTHERS PRINTING
NEW YORK MILLS HERALD
NORTH DAKOTA ST COLLEGE OF SCI
NORTH UNION TEXACO
OLSON AUTO ELECTRIC
ORIGINAL HEATING MAN, THE EXPRESSONE OTTER TAIL CO TREAS
OTTER TAIL CO TREASURER
OTTER TAIL TELCOM
PAMIDA INC.
PMX MEDICAL
PRAXAIR
PRO-WEST & ASSOCIATES INC.
RDJ SPECIALTIES INC
REAL VISION SOFTWARE, INC
REGION IV PREVENTION COALITION
REVIEW ENTERPRISES INC.
KATHRYN RONNING
ROWEKAMP ASSOCIATES INC.
CHERI SCHULTZ
SHERWIN WILLIAMS
JERRY SHULTZ
SIGELMAN STEEL & SALVAGE
ST. CLOUD RESTAURANT SUPPLY
DAVID STADUM
STEIN'S INC.
STENERSON LUMBER
SUPERIOR LAMP INC SVINGEN ATHENS RUSSELL
TEE'S PLUS
KRISTI THUNSELLE
THYSSEN KRUPP ELEVATOR CORPORA
TNT REPAIR INC.
TOUTGES SANITATION
TREADWAY GRAPHICS
UNIVERSITY OF MINNESOTA
VICTORY CORPS
VIKING OFFICE PRODUCTS
AMOUNT
303 .40. 9.50
1,325.00
199.65
5 .10 25,500.00
35.08
130.00
198.00 166.02
72.27
1,630.67
154.60
1,190.00
107.72
240.76
3,188.00 77.77
326.30
53 .14
21. 69
34.52
207.04
3,030.00
410.24
3,000.00
45.00
181.67
12.86 1,400.00
34.68
9.45
100.00
35.10
13.01 23.34
870.08
20.90
217.19 551.00
285.25
95.25
120.00
169.30
46.80
85.41
7,991.16
216.64
183. 53
0
IFD66 COUNTY 56
PAGE 2
4/23/2002
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0
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4/23/2002
13:04:53
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Otter Tail County Warrants
April 23, 2002
Attachment A, Page 3
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 4/23/2002 FOR PAYMENT
VENDOR NAME
WASTE MANAGEMENT
WASTE MANAGEMENT OF NO MINNESO
RANDY WASVICK
WEST GROUP PAYMENT CTR.
210 LUBE EXPRESS
AMOUNT
2,580.24
55.74
75.00
321.25
53.58
IFD66
COUNTY 56
PAGE 3
4/23/2002
FINAL TOTAL ...... . $163,358.61 ****