HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/16/2002'('~-~..;.,' ' . . '
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, April 16, 2002
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, April 16, 2002, at 9:33 a.m. at
the Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee, Vice-Chair;
Syd Nelson, Roger Froemming, and Bob Block present
Approval of Agenda
Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board
agenda of April 16, 2002, with the following changes:
2:45 p.m. -Jail Administrator, Gary Waskosky
3:00 p.m. -Auditor, Wayne Stein for Redistricting Discussion
Set Date & Time for County Board Meeting in New York Mills
Discuss Rotation of Chairperson Position
Discuss New York Mills Discharge into Willow Creek
Approval of Minutes
Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board
minutes of April 9, 2002, with the following correction: Page 4 under "Lake Improvement District -
Discussion" replace Tim Moenkedick with Ambrose Moenkedick.
Approval to Pay Bills
Motion by Nelson, second by Froemming, and unanimously carried to approve payment of County
Board bills per Attachment A of these minutes which includes the following lodging payment:
Holiday Inn Express Jail Administrator, Gary Waskosky
Agriculture Update
Extension Educator, Doug Holen, briefed the County Board on the state of agriculture in the county
as well as agriculture research and programs the Extension Office is promoting. Mr. Holen stated
that the Extension Service is now regionally based with one crop educator taking care of a 14-
county region. A summer ag intern will be hired with grant collars received, which will help with
additional workload. Business leaders in the area have questioned where Otter Tail County sees
itself in the future agriculturally ... Chairman Mosher stated that this would be a good topic to bring
to townships. A group/committee to discuss ag issues in Otter Tail County was suggested.
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Vice-Chair for Human Services Board
Motion by Froemming, second by Block, and unanimously carried to appoint Commissioner
Malcolm Lee as Human Services Vice-Chair to correct a mistake in rotation.
Support of Fergus Falls Regional Treatment Center Community Committee
for Facilities Proposal
Otter Tail County Resolution No. 2002 -21
Commissioner Block offered the following and moved its adoption:
OTCo. Board of Commissioners' Minutes
April 16, 2002
Page2
WHEREAS, Lake Region Healthcare Corporation, the City of Fergus Falls, and the County of Otter Q
Tail formed a committee called the FFRTC Community Committee to develop a proposal under
which the Fergus Falls community can provide to the state of Minnesota and Minnesota
Department of Human Services a community-based solution to assist the Department of Human
Services in implementing its plan for the future of the Fergus Falls Regional Treatment Center
operations and services; and
WHEREAS, it is important for the County and the residents of Otter Tail County to maintain a long-
term presence in Fergus Falls of the services and programs provided by the FFRTC; and
WHEREAS, the proposal of the FFRTC Community Committee dated April 1, 2002, as provided to
the State of Minnesota, Department of Human Services, and the Department of Administration sets
forth a proposal for the construction and financing of a new facility in Fergus Falls in which the
Department of Human Services would continue FFRTC operations and services for mental illness,
chemical dependency, and detoxification, a copy of which letter is attached to the official minutes
as Exhibit A; and
WHEREAS, said letter was presented to the County Commissioners at the Commissioners' April 2,
2002, meeting and Commissioner Block introduced a motion and resolution to endorse the
proposal of the FFRTC Community Committee, which motion was seconded by Commissioner
Lee, and which was dispensed with by unanimous consent;
BE IT RESOLVED, by the governing body of Otter Tail County, Minnesota, as follows:
The April 2, 2002, proposal by the FFRTC Community Committee is hereby
endorsed by Otter Tail County and the Otter Tail County Board of Commissioners
supports the proposal for the construction and financing of a new FFRTC facility,
proposal, subject to further consideration and action if said proposal receives a
positive response from the State of Minnesota.
Commissioner Lee seconded the motion, and upon being put to vote, was unanimously carried.
Adopted at Fergus Falls, Minnesota, this 16th day of April, 2002.
Dated: /pJ ,;23J c9-.()-{)?-
Attest: ~ ~
Larry Ki-oh; Clerk
OTTZ COUNTY BOARD OF COMMISSIONERS
By:~~~
Dennis Mosher, County Board Chair
Transportation Enhancement Funds
Otter Tail County Resolution No. 2002 -22
Commissioner Lee offered the following and moved its adoption:
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WHEREAS: The Minnesota Department of Transportation District 4 Area Transportation Q
Partnership is currently soliciting proposed projects for funding in 2003 with Transportation
Enhancement Funds available through Transportation Equity Act of the 21st Century (TEA 21 ).
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OTCo. Board of Commissioners' Minutes
April 16, 2002
Page 3
WHEREAS: Projects selected under this program may be funded with up to 80% Enhancement
Funds with the re.mainder to be funded locally, AND
WHEREAS: There is a local effort by the City of Vergas to construct a bike/pedestrian path
adjacent to TH 228 from the Canadian Pacific Railway Corridor to the City Park on Long Lake
approximately 2,700 feet in length, AND
WHEREAS: Application for these Transportation Enhancement Funds is to be made by a
governmental agency representing a population of 5,000 or greater.
NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that
Otter Tail County hereby agrees. to become the sponsor and will make application for
Tr_ansportation Enhancement Funds for•the construction of a bike/pedestrian path adjacent to TH
228 from the Canadian Pacific Railway Corridor to the City Park on Lcing Lake .
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BE IT FURTHER RESOLVED, that agreement to sponsor this project does not include a
commitment to provide county funds as part of the local share funding for construction and future
maintenance.
Commissioner Froemming seconded the motion, and upon being put to vote, was unanimously
carried.
Adopted at Fergus Falls, Minnesota, this 16th day of April, 2002.
Dated: ftp:uJ .J___ 31 J_r30 d-OTTER L CO
By:.i_~~a'/!!2.~~::::::::::_ ____ _
Dennis Mos er, oun y Board Chair
Attest: ~~ ,¢
Larry Kroii:Cler
Highway Easement Release
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature to
execute a Quit Claim Deed for Highway Easement Release of All that part of the Southeast
Quarter of the Northwest .Quarter and the Southwest Quarter of the Northeast Quarter, Section 32,
Township 134, Range 43, in Otter Tail County, Minnesota as described on the deed.
Detour Agreem~nt with the State of Minnesota
Otter Tail County Resolution No. 2002 -23
Commissioner Nelson offered the following and moved its adoption:
IT IS RESOLVED that Otter Tail County enter into MnDOT Agreement No. 83019 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the County for the use of County State Aid Highways No.
11 and No. 21 and County Road No. 116 as a detour route during pavement resurfacing and
rehabilitation construction to be performed upon, along, and adjacent to Trunk Highway. No. 210
from 2.5 miles east of the west Otter Tail County line to the west junction with Trunk Highway .No.
94 under State Project No. 5601-30 (T.H. 210=003).
OTCo. Board of Commissioners' Minutes
April 16, 2002
Page4
IT IS FURTHER RESOLVED that the Otter Tail County Board of Commissioners and the Clerk of
the Board of Commissioners are authorized to execute the Agreement and any amendments to the
Agreement.
Commissioner Mosher seconded the motion, and upon being put to vote, was unanimously
carried.
Adopted at Fergus Falls, Minnesota, this 16th day of April, 2002.
Dated: Ap,w .2 3
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:)Oo <.)-. OARD OF COMMISSIONERS
Attest: f~~ ~ Larry Kron, Cerk
Approval of Contract -Seasonal Supply of Hot Mix Bituminous
Motion by Lee, second by Block, and unanimously carried to authorize the Chair's signature to
execute a contract between the County of Otter Tail and Mark Sand & Gravel Acquisition Co. of
Fergus Falls for seasonal supply of hot mix bituminous for North Otter Tail County for the 2002
construction season.
County Board Meeting Rescheduled
Motion by Lee, second by Froemming, and unanimously carried to change the location of the
May 21, 2002, Human Services and County Board meeting from the Otter Tail County Courthouse
to the New York Mills offices. ·
Discussion -Letter to the Editor . . '-'', : . •
Commissioner Lee referred to a letter to the editor written by Attorney, Allen··Haugrud; regarding
discharge of sewage into Willow Creek. Commissioner Lee stated that this issue does not come
under the County Commission, but rather, the Minnesota Pollution Control Agency. Discussion
followed.
A Resolution to Approve and Adopt the Otter Tail County
Updated Solid Waste Management Plan
Resolution No. 2002 -24
Commissioner Lee offered the following and moved its adoption:
WHEREAS, the legislature of the State of Minnesota requires that Minnesota's counties develop a
Solid Waste Management Plan Update in accordance with Minnesota Statutes 115A.46, 115A.417,
115A.551, subds. 6-7, 115A.552, 115A.557, subd 2-3, 115A.63, 115A.84, 115A.914, 115A.96,
subd. 6-7, 115A.917 Minn. Rules 9215 and all other applicable statutes and rules; and
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WHEREAS, Minnesota counties recognize the need to plan for and practice environmentally sound Q
methods of managing their solid waste stream; and
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OTCo. Board of Commissioners' Minutes
April 16, 2002
Page 5
WHEREAS, in 1989, the legislature of the State of Minnesota enacted legislation to require that
Solid Waste Management Plans Update be amended to include the requirements in Minn. Stat.
115A.551, 115A.914 and 115A.96, subd. 6 (1991); and
WHEREAS, Otter Tail County recognizes the need to plan for and implement waste reduction,
recycling yard waste composting, special waste management strategies, and processing of MSW.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
hereby approves and adopts the Updated Otter Tail County Solid Waste Management Plan and
supporting documentation dated March 2002.
BE IT THEREFORE FURTHER RESOLVED, that Otter Tail County agrees to maintain and
implement the Plan Update as required by Minn. Rules pt. 9215.0530, subp. 1 and 2.
BE IT THEREFORE FURTHER RESOLVED, that the Otter Tail County Board submits this
document to the Director of the Minnesota Office of Environmental Assistance for final approval
pursuant to applicable Minnesota laws and rules.
Commissioner Block seconded the motion, and upon being put to vote, was unanimously carried.
Adopted at Fergus Falls, Minnesota, this 16th day of April, 2002.
Dated: Ap,cJ..:;) 3 g.oo?--
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Attest la" Larry Kron, Clerk
OTTERJ,L COUNTY BOARD OF COMMISSIONERS By~d/~
Dennis Mosher, County Board Chair
Correction to County Board Minutes of March 26, 2002
Motion by Froemming, second by Mosher, and unanimously carried to remove language in the
March 26, 2002, County Board minutes on Page 4 under the heading of "Conditional Use Permit -
Lutheran Island Camp". Remove the words "to build a single family home with attached garage" in
the first sentence.
Visit -Director of the Office of Environmental Assistance
Director of the OEA, Sherry Enzler, discussed several statewide solid waste issues including flow
control, alternative waste, product J,tewardship, and dealing with disposal of electronics, old carpet,
and computers. Commissioner Block expressed concerns with the future of getting rid of waste.
Ms. Enzler stated that the OEA is. taking a strong look at shifting the focus away from garbage and
moving toward reusing our garbage to further recycling and energy savings. Fewer natural
resources of raw materials are used when manufacturing from recycled materialvs .. raw materials.
Ms. Enzler discussed budget issues and thanked the County Board for their role in solid waste
management in Otter Tail County.
Approval of License
Motion by Mosher, second by Froemming, and carried with Lee opposed, to approve the following
application for license:
OTCo. Board of Commissioners' Minutes
April 16, 2002
Page 6
Agnes Benhardus
Norway Beach Resort
Battle Lake, MN 56515
Tobacco
Premise Permit -Perham Lions Club
Otter Tail County Resolution No. 2002 -25
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses
and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board;
and
WHEREAS, the Perham Lions Club, Perham, MN, has made an application to the Gambling
Control Board for a premise permit to conduct lawful gambling at The Pier, in Otter Tail Township
of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a
premise permit unless they receive a resolution from the Otter Tail County Board of
Commissioners approving the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the
conduct of lawful gambling by the Perham Lions Club, Perham, MN, at The Pier, in Otter Tail
Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
hereby approves the conduct of lawful gambling by Perham Lions Club; Perham, MN, at The Pier,
in Otter Tail Township of Otter Tail County, provided the applicant meets all the' necessary criteria
for the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the
Township of Otter Tail by sending them a copy of this resolution.
Commissioner Block seconded the motion, and upon being put to vote, was unanimously carried.
Adopted at Fergus Falls, MN this 16th day of April, 2002.
Dated Ar,,;J '2 31 cfoo',---:~RD OF COMMISSIONERS
/ / ~ ennis Mos er, County oard Chair
Attest: ~~ ~ Larry Kro, Clerk
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Planning Commission Recommendations
Conditional Use Permit -Kelly & Ann Moore: Q
Motion by Mosher, second by Lee, and unanimously carried to approve a Conditional Use Permit
to open a family daycare with conditions as recommended by the Planning Commission.
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OTCo. Board of Commissioners' Minutes
April 16, 2002
Page 7
The property is described as Pt of GL 1 (11.44 acres) in Section 25 of Dane Prairie Township;
Unnamed Lake (56-647).
Preliminary Plat. ''Tall Oaks'1/Avant Tst:
Motion by Mosher, second by Lee. and unanimously carried to approve the Preliminary Plat known
as "Tall Oaks" consisting of 3 residential lots with conditions as recommended by the Planning
Commission. The property is described as all that part of the NW¼ of the SE¼ and GL(s) 2, 3, & 4
in Section 17 of Everts Township.
Preliminary Plat. "Prime Pine View'1/M. John H. Cordes:
Motion by Froemming, second by Nelson, and unanimously carried to approve the Preliminary Plat
known as "Prime Pine View" consisting of 4 residential backlots with conditions as recommended
by the Planning Commission. The property is described as all that part of GL 2, Section 25 of Leaf
Lake Township; East Leaf Lake (56-116).
Preliminary Plat. "Sugar Maple Shores''/Northem Lakes Co:
Land & Resource Director, Bill Kalar, stated that the Planning Commission discussed the proposed
Preliminary Plat of "Sugar Maple Shores" on Round Lake in Everts Township. The Planning
Commission recommended approval with several conditions. Jim Peterson of Anderson Land
Surveying stated that the applicant would like to table this request so additional information could
•be provided on the areas of concern. Chair Mosher opened the floor for comment. Melanie
Green, Chair of Everts Township presented a petition of objection from the people who live in
•Timber Hills and· two photographs of the township road near the cul-de-sac. Ms. Green stated that
the people who live on Timber Hills Road are opposed to the development because of the
condition of the road and additional traffic. She thought the access to the development would be
from CH 83. Ms. Green asked that the County Board vote against the Preliminary Plat today or
-ipostpone the request. Mr. Wayne Rowe requested additional information on potential Indian
iMounds. Jim Peterson spoke on behalf of the applicant and agreed to waive the 60-day rule to
make a decision.
'Motion by Mosher, second by Froemming, and unanimously carried lo refer the Preliminary Plat
request of "Sugar Maple Shores" back to the Planning Commission to consider additional
information. The applicant has agreed to waive the 60-day rule .
.Peggy Bladow presented two letters for the record. One letter from John & Ann Mehl regarding the
overcrowding and natural resources that they feel would be affected on the lake. The other from
Brian & Peggy Bladow regarding natural habitat issues and road issues. A petition was presented
in objection to the development. . Mr. Hauser stated that the petitions can be received; however, it
is not the number of signatures in objection that will be considered, but the content of what their
objections are that will be considered.
Mr. Kalar staled that this request will be scheduled on May 8, 2002, at 8:30 p.m. with the Otter Tail
County Planning Commission.
Conditional Use Permit -David&· Vicki Danielowski:
· Motion by Mosher, second by Nelson, and unanimously carried to approve the revised plan for this
.retaining wall and ari after the fact Conditional Use Permit with conditions as recommended by the
Planning Commission. The property is described as West 50' of Lot 12 & Land Between Lot &
Lake Evander Beach in Section 10 of Eagle Lake Township; Eagle Lake (56-253).
OTCo. Board of Commissioners' Minutes
April 16, 2002
Pages
Conditional Use Permit -Maine Township: Q
Motion by Froemming, second by Block, and unanimously carried to approve a Conditional Use
Permit for work on a Township road with conditions as recommended by the Planning
Commission. The property is described as 315th Ave, 283rd St. & 318th Ave, Section 34 of Maine
Township; Sharp Lake (56-482), NE & Mud Lake (56-445).
Conditional Use Permit -William H. & Bonnie L. Barber:
Motion by Froemming, second by Block, and unanimously carried to approve a Conditional Use
Permit for fill and excavation work as requested on the CUP application, with conditions as
recommended by the Planning Commission. The property is described as Rustic Acres Lots 1, 2,
& vacant road adjacent & pt Lot 3 lying Easterly in Section 8 of Ottertail Township; Otter Tail Lake
(56-242).
Recess & Reconvene
At 11 :55 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break and a committee meeting. The meeting was reconvened
at 1:12 p.m.
Continuation of Ditch No. 19 Public Hearing
Ditch Inspector, Randy Wasvick, verified that Ditch No. 19 ends at South Maple Lake, not
abandoned Ditch 9 as previously stated. David Hauser stated a need to determine what lands are
benefited, the amount of benefits, and that the drainage authority must determine an outlet fee
should they agrMee twhat the Horsehdead Lhake Basin can Jd·oibn the ditch
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sydstem. Ditcdh Viewer, Rbichard 0
Bergquist and r. asvtck looke at t e property an ased on an uses an per acre enefit "'liiitll
dollar amounts, determined a total benefit of $1,829.50. Lengthy discussion followed. The county
and township are benefactors because of road protection. Mr. Hauser stated that whatever fee is
determined for entry into the ditch system would be placed in the Ditch No. 19 fund and could be
used for repair and maintenance of the ditch. Chairman Mosher directed the County Attorney to
prepare an order to allow Drainage System No. 19 to serve as an outlet for Horsehead Lake
Drainage Basin and to accept $1,500 as the fee for entering the system to be paid equally by the
City of Parkers Prairie, Parkers Prairie Township, and County of Otter Tail. Chair Mosher closed
the Public Hearing for Ditch No. 19 at 1 :41 p.m.
RTC Building Schematic Design
Architect, David Shultz, of Shultz Torgerson Architects, LTD. presented a Schematic Design
Report dated April 16, 2002, for the Otter Tail County RTC Building Site. He presented site layouts
and layouts of which departments are currently scheduled to move to the new site. He presented
the plan for parking, common entry into the building, and meeting room space. Lengthy discussion
followed. Motion by Froemming, second by Block, and unanimously carried to accept the RTC
Building plans as presented and to authorize the Physical Plant Manager and Architect to proceed
with a more detailed design.
Recess & Reconvene
At 2:43 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 2:46 p.m. 0
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OTCo. Board of Commissioners' Minutes
April 16, 2002
Page 9
Legislative Discussion/Temporary Staffing
Jail Administrator, Gary Waskosky, presented legislation that would allow the County to charge
room and board to inmates. Discussion followed regarding a fair process to implement charging
people while in jail and collection of those fees.
Mr. Waskosky requested approval for a temporary clerical position. Motion by Nelson, second by
Lee, and unanimously carried to authorize the Jail Administrator to hire a temporary clerical
employee with budget for that position not to exceed $5,200.
Closed to the Public
At 2:56 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners
closed to the public for purposes of discussing labor negotiation strategies relative to the County's
two Human Services collective bargaining units (Professional & Nurses Units). Commissioners
Nelson, Lee, Mosher, Froemming, and Block were present along with the County Attorney, County
Coordinator, and Recording Secretary. At 3:23 p.m., Chair Mosher declared the closed session
adjourned and reconvened the meeting in open session.
Redistricting Plan(s)
Auditor, Wayne Stein, presented five different redistricting plans. Lengthy discussion followed.
A Public Hearing will be required after three weeks published notice.
Adjournment
At 4:16 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners
adjourned until Tuesday, April 23, 2002.
Dated: A~ .23, :Joo-;:r L COUNTY BOARD OF COMMISSIONERS ~ J
Attest 0, t(17__
Larry Kro ; Clerk
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Otter Tail County Warrants
April 16, 2002
Attachment A, Page 1
4/17/2002 9:05:09
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 4/16/2002 FOR PAYMENT
VENDOR NAME
A-1 LOCK AND KEY ACHSA, MN CHAPTER AGGREGATE INDUSTRIES
AMERICAN INSTITUTIONAL SUPPLY, APPLIED CONCEPTS, INC. ASSOC. OF TRAINING OFFICERS OF ATCO INTERNATIONAL BATTLE LAKE MOTOR PATROL ASS'N BCA-TRAINING & DEVELOPMENT BEN FRANKLIN BEST•INC. BEYER BODY SHOP BJ'S EAST BOB BARKER COMPANY INC. BOB'S STANDARD BULK SERVICE
EUGENE BOGENREIF BRAD BOTNER EXCAVATING BRANDON COMMUNICATIONS INC CARQUEST AUTO PARTS -· . CARR'S LAKE COUNTRY SUPERMKT
CASEY'S GENERAL STORES, INC. CATCO CHARLSON CONSTRUCTION & SNOW R COMPAR, INC COOPER'S TECHNOLOGY GROUP COPY WORX
CORPORATE TECHNOLOGIES CULLIGAN .
THE DAILY JOURNAL DAKOTA ELEVATOR DENNY'S ENTERPRISES INC DEPARTMENT OF CORRECT.IONS-STS DEPARTMENT OF PUBLIC SAFETY DEWEY SHARPENING SERVICE KATHY DOMHOLT .
DON'S SERVICE DUSTCOATING INC ELLENSON AUTO BODY
ENERGY PARTNERS, LLC HELEN ERKENBRACK MAYNARD FALK. .
FARNAM'S GENUINE PARTS, INC
FERGUS AUTO SUPPLY FERGUS ELECTRIC FERGUS FALLS POLICE DEPARTMENT FERGUS FALLS SMALL ENGINE & TR CITY FERGUS FALLS. FERGUS POWER PUMP INC. FERGUS SURPLUS
AMOUNT
56.11 40.00 116.30
85.43 48.00 400,00
. 315.24 68.00 120.00 53.27 7,912.35 63.90 38.79 576.41 65.60
100.00 488.,75 . 46. 99 17.90 212.64
88.06 851. 54 309.56 420.29 1,312.08 35.51 60.00
51.55 1,296.32 79.00 130.21 240.00 510.00 22.00 26.29 196.00
3,264.96 534.99 42.50
3 .15 557.00 48.69 12.13
839.32 336.34 40.44 238.04 637.50 86.56
IFD66 COUNTY 56 PAGE l
4/16/2002
Otter Tail County Warrants
April 16, 2002
Attachment A, Page 2
4/17/2002
9:05:09
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
IFD66
COUNTY 56
PAGE 2
WARRANTS APPROVED ON 4/16/2002 FOR PAYMENT 4/16/2002
VENDOR NAME
FERRELLGAS
FLEET SUPPLY
FLOOR TO CEILING STORE
THE FORUM
FOTH & VAN DYKE FRANKLIN FENCE CO. INC.
G & K SERVICES
GALL'S INC.
GENERAL PARTS INC.
GERALD N. EVENSON INC.
GR GRAPHICS INC
MIKE'HANAN
HANSON'S PLUMBING & HEATING IN
HENNING AUTO PARTS INC.
HENNING TRUSTWORTHY HARDWARE CITY HENNING
HOLIDAY #093
HOLIDAY INN EXPRESS
HONEYWELL
INSIGHT
INTERTECHNOLOGIES GROUP
JACOBSON CONSTRUCTION
JJ'S GAS AND GROCERIES
TERESA JOHNSON
KELLY SERVICES INC. KNUTSON ELECTRIC REBUILDING
BRUCE KOWALSKI
L & L SERVICE
LAKE REGION HEALTHCARE
LAKELAND MENTAL HEALTH CENTER
'LAKES X-TERM, LLC PEST CONTROL
LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE LOCATORS & SUPPLIES INC.
PAM LOOMER
M-R SIGN CO.
MAIN STREET EXPRESS
MAIN STREET GAS & GOODS LLP
MCCC,NW 3780
MERITCARE HOSPITAL
THE MIDWEEK
MILL POND PARTNE,RS
MILLER & HOLMES INC.
MINNESOTA CHIEFS OF POLICE ASS
MN WEBWORKS
MARK MORRIS
NELSON FORD
NEWMAN TRAFFIC SIGNS
NORTHERN STATES SUPPLY INC.
AMOUNT
189.04 29.55
512.00
332.56 9,108.38
4ll. 3 0
2,129.39
61.53
69.63
75.00
466.85
253.22
16.24 l38.7l
l0.09
900.00
33.10
77.97
347.50
93.00
600.00
1,600.00
88.07
189.25 177.60
62.51
3,936.40
41.0l
l,523.19
220.00
257.73 332.53
725.00
217.85
100.00
1,172.23
169.01
468.20
1,638.00
664.74
383.20
5,821.87
469.02 l,250.00
112.50
10.63
580.99
94,110.27
169.86
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Otter Tail County Warrants
April 16, 2002
Attachment A, Page 3
4/17/2002
9:05:09
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 4/16/2002 FOR PAYMENT
VENDOR NAME
OK TIRE STORES
OLSON OIL CO.
OTTER TAIL CO TREASURER
OTTER TAIL 'TELCOM
OVERLAND MECHANICAL SERVICES
PAMIDA INC.
PAUL'S HOLIDAY STATION STORE PEBBLE LAKE TAKE 5
PELICAN CASH & DASH
PENROSE OIL COMPANY
PERHAM CO-OP CREAMERY
PERHAM CONOCO
PERHAM ENTERPRISE BULLETIN
PERHAM SAND & GRAVEL
CITY PERHAM PETE'S BODY SHOP & TOWING GREGORY PETERSON
PIONEER RIM & WHEEL CO.
PMX MEDICAL
REAL VIS.ION SOFTWARE, INC
REVIEW ENTERPRISES INC.
SAMMY'S ONE STOP SCOTT HOFLAND CONSTRUCTION INC
SERVICE FOOD SUPERVALU
SEWER SERVICE
SHERWIN WILLIAMS SHULTZ TORGERSON ARCHITECTS, L SOUTH MILL SERVICE .
SOUTHTOWN C-STORE ST JOHNS CHURCH OF THE EVANGEL
ST. CLOUD RESTAURANT SUPPLY
STEIN'S INC. STEVE'S SANITATION STOP-N-GO STORES INC.
STREICHER'S
SUPER SUCKER SEPTIC SERVICE
TANK N YUMMIES
THERMAL TECHNOLOGIES INC.
THYSSEN KRUPP ELEVATOR CORPORA
UNITED RENTALS HIGHWAY TECHNOL
VALLEY SOFT WATER
VAUGHN CHEVROLET CO VERGAS 66 .....
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VOSS LIGHTING
WACCO
WADENA PIONEER JOURNAL
WES' FUEL STOP
AMOUNT
28.00
96.35
5,002.50
63.85
73.48
126.97 179.80
36.00
84.00
484. 63 350.10
446.50
50.ll
40.00
35,429.45 210.88
950.00 637,67
129.54
25.00
163.80
77.58 3,370.00
ll.90
146.50
124.20
7,500.00 260.49 271.00 264.95
58.36
2,309.03
1,471.00 602.03
10,405.85
72.19
138.27
672.00
2,159.47
444.20
35. 56
92.15
46.75
789.56
29. 92 151.75 99.00 65.25
85.90
IFD66
COUNTY 56
PAGE 3
4/16/2002
4/17/2002
9:05:09
Otter Tail County Warrants
April 16, 2002
Attachment A, Page 4
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56
PAGE 4
WARRANTS APPROVED ON 4/16/2002 FOR PAYMENT 4/16/2002
VENDOR NAME
RICHARD WEST WESTSIDE CONOCO ZEE SERVICE COMPANY
210 LUBE EXPRESS
FINAL TOTAL ...... .
AMOUNT
40 .13
11.50
46.79
29.37
$231,933.71 ****
0
0
0 Mr. Michael O'Keefe
Commissioner, Minnesota
Dept. of Human Services
444 Lafayette Road North
St. Paul, MN 55155-3826
Ms. Elaine J. Timmer
Asst. Commissioner
State Operated Services
Minnesota Dept. of Human Services
444 Lafayette Road North
St. Paul, MN 55155-3826
Mr. David Fisher
Commissioner, Minnesota
Dept. of Administration
OTCo. Board of Commissioners' Minutes
April 16, 2002
Exhibit A of Resolution No. 2002-21
Page 1
Minnesota Department of Administration
200 Administration Building
50 Sherburne Avenue
St. Paul, MN 55155
() March 27, 2002
IN RE: FFRTC Community Committee Proposal Concerning Fergus
Falls Regional Treatment Center Facilities
The City of Fergus Falls, Otter Tail County, and Lake Region
Healthcare Corporation of Fergus Falls have joined together to
form a strategic committee, called the FFRTC Community Committee,
to develop a proposal whereby the Fergus Falls community can
provide the Minnesota Department of Human Services (DHS) and the
State of Minnesota a community-based solution to assist the DHS
in implementing its plan for the future of Fergus Falls Regional
Treatment Center (FFRTC) operations and services. On behalf of
the FFRTC Community Committee, I am sending this letter to
communicate the Committee's proposal that will hopefully receive
due consideration as the DHS plans the future of FFRTC operations
and services.
The focal point of the proposal offered by the FFRTC Community
Committee is that the Fergus Falls community, likely through the
Fergus Falls Port Authority, would construct and finance a new
facility in Fergus Falls on the FFRTC campus in which the DHS
will continue FFRTC operations and services for mental illness
{MI) and chemical dependency (CD) . In return, and among other
commitments as detailed below, the FFRTC Community Committee
0
0
0
OTCo. Board of Commissioners' Minutes
April 16, 2002
Exhibit A of Resolution No. 2002-21, Page 2
would look to the DHS and state of Minnesota for long-term
contracts to occupy the newly constructed facility. Furthermore,
when the DRS transfers its operations and services into a newly-
constructed facility, the balance of the FFRTC campus will become'
surplus. It is the Committee's proposal that the surplus FFRTC
campus be transferred to the Fergus Falls Community for future
planning and use, together with dedicated funds to address any
reuse, environmental clean-up, demolition or other matters
attendant to the property.
The FFRTC Community Committee is aware that the DHS is responding
to budget pressures and spending reductions that are dictating
DRS plans relative to in what facility or location the FFRTC
services will be located. The Community Committee is aware that
the DRS has determined that it is not practical to continue
utilizing the Kirkbride buildings to provide its MI and CD
services. The DRS, to our understanding, has concluded that it
is necessary to move out of Kirkbride and into a remodeled or new
facility, and that dictate is due to be carried out by July 1,
2002.
The focus of the Community Committee's proposal is to provide for
the construction and financing of a new facility in which the DRS
will provide MI and CD services on a long-term basis. The goal
of the Committee is to enable the DHS to retain FFRTC operations
regarding MI and CD services in Fergus Falls in a new, cost
efficient facility, the financing for which comes not from the
State of Minnesota, but from financing arranged through the
Fergus Falls community financing authorities. The anticipated
result of such retention is that the Fergus Falls community will
benefit from the DHS continuing to provide the mental health
services and chemical dependency services at the FFRTC campus.
To that end, the Community RTC committee provides this letter of
intent to work with the state of Minnesota and OHS to provide a
new Fergus Falls facility in which the FFRTC MI and CD services
can be provided. The specifics of any such plan will continue to
be explored and developed, but in general the details of the
proposal are as follows:
► A new facility would be constructed at an
appropriate location on the FFRTC campus and
would be built to meet the operational and design
needs indicated by the DHS for a SO bed
psychiatric facility for MI and a SO bed
residential facility for CD services, located in
an area likely near the Veteran's Home for
service and accessibility reasons. The facility
would be constructed pursuant to DHS plans and
specifications and pursuant to the DHS architect
directions. The facility would be constructed
through a bid process and overseen by a general
contractor retained by the City, the County or
. . .
0
0
0
OTCo. Board of Commissioners' Minutes
April 16, 2002
Exhibit A of Resolution No. 2002-21, Page 3
whomever would be the owner. The facility would
be served by local utilities, including the heat
source of the City incinerator.
► The Community would
for the project,
Authority.
arrange
likely
for bond
through
financing
the Port
► The DHS and the state of Minnesota would lease
the facility for MI services under a thirty (30)
year contract, and for CD services under a ten
(10 )year contract. The payments would cover the
costs and amortization of the financing and allow
for an equity build up in the leased property.
The DHS and State would unconditionally agree to
make the lease payments, and request
appropriations for lease payments in its annual
budget. There would be safety net provisions for
the financing and the lessor for any early
terminations or defaults.
► The City, the County or some joint powers entity
would acquire ownership of the FFRTC campus at a
specified date in the future. The acquisition
would be at fair market value as calculated by
statute, which would factor in costs of
abatement, demolition, etc. State funds would be
dedicated towards demolition, renovation, or
other costs associated with clean-up prior to
change of ownership. Also, we would explore the
option of the State, prior to change of
ownership, mothballing the surplus buildings
pending reuse studies and decisions. We would
like to explore contract for deed options that
would allow time for development and reuse
decisions and implementation of those decisions.
► Depending on the change in ownership date, the
DHS could leaseback limited space in the
Kirkbride building in which the DHS would operate
MI and CD services until the new construction is
completed so as to not displace other current
lessees.
► Incinerator issues?
The Committee views this proposal as part and parcel of a
resolution to maintain the long-term presence in Fergus Falls of
the services and programs provided by the FFRTC. The FFRTC
Community Committee proposal outlined herein enables the DHS to
transition the FFRTC services and operations into a modern
facility in Fergus Falls, doing so through a facility constructed
and financed through local dollars and community efforts. The
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0
0
OTCo. Board of Commissioners' Minutes
April 16, 2002
Exhibit A of Resolution No. 2002-21, Page 4
plan provides the community with assurance that the DRS will
continue is operations in Fergus Falls on a long term basis, and
also provides the opportunity of the RTC surplus campus to be
dedicated for local use and development,
This proposal comes to you from the FFRTC Community Committee for
your consideration and further discussion to arrive at a solution
to keep RTC services and operations in Fergus Falls. This
proposal will be presented to the governing bodies of the City,
the County and Lake Region to consider as well. This matter is
one that will obviously have to be ultimately considered, acted
upon and implemented by the governing bodies of those entities
involved in the proposal and, as such, this letter sets forth a
proposal that is not binding upon the City, the County or Lake
Region. The Committee will, of course, recommend the proposal to
the City, the County and Lake Region if it meets with your
general approval.
The members of this Community Committee look forward to your
consideration of this proposal and if it meets with your
favorable review, the Committee will present your response and
their recommendations to the governing bodies of the City, the
County, and Lake Region for consideration and action. You may
direct your response to me, and I will distribute it to the
Committee members. The Community Committee understands that the
DHS is in a fast track toward a solution for the future of the
FFRTC, and the Committee is posed to act quickly on _any response.
Please contact me with any questions or further information.
Sincerely,
Kent D. Mattson, For the
FFRTC Community Committee
cc: Mr. Bud Nornes
Mr. Cal Larson
Members of the FFRTC Community Committee
Otter Tail County Board of Commissioners
Fergus Falls City Council
Lake Region Healthcare Corporation Board President