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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday,April2,2002
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, April 2, 2002, at 9:31 a.m. at
the· Otter Tail County Courthouse with Dennis Mosher, Chair; Malcolm Lee,· Vice-Chair;
Syd Nelson, Roger Froemming, and Bob Block present.
Approval of Agenda
Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board
agenda of April 2, 2002, with the following changes:
10:25 a.m. -Dave Moenkedick canceled
10:25 a.m. -Add a Capital Improvement Request
Approval of Minutes
Motion by Lee, second by Block, and unanimously carried to approve the County Board minutes of
March 26, 2002, as mailed.
Approval to Pay Bills
Motion by Lee, second by Nelson, and unanimously carried to approve payment of County Board
bills per Attachment A of these minutes.
Veterans Service Department Update
Veterans Service Officer, Jourdan Sullivan, briefed the Board on activities of the Veterans Service
office. The workload continues to increase because of the high cost of health insurance and
medications that increases the number of aging veterans seeking health care though the VA. He
reported that the hospital van used to transport veterans for medical appointments has 112,000
miles. Mr. Sullivan requested funds from the Vedeen Trust to replace the van and recently, he was
informed that the request was approved. He continues to receive requests for volunteers to work
with the Veterans Service Office.
Fraud Prevention and Collections Update
Fraud Prevention Specialist, Sandy Helo, presented a written Fraud Prevention Investigation (FPI)
report for CY2001. She reported total FPI savings and overpayments for 2001 at $63,279, which
includes 24 Administrative Disqualification Hearings during the year. Fraud Investigator,
Al Anderson, reviewed the 2001 welfare fraud statistics with total investigation and prosecution
costs of $56,515.43 and federal and state reimbursement of $28,257.72. Collections Specialist,
Sue Ulschmid, reported total collections for CY2001 at $423,453.12, which is fairly consistent with
last year's statistics. County Attorney, David Hauser, clarified that the money being identified
through this Fraud Prevention program is money that the recipients were not entitled to and the
County wants the benefits to go to those who qualify; thereby, preserving the integrity of the
system.
. Solid Waste Disposal Contract with City of Fergus Falls ....
Solid Waste Director, Mike Hanan, reviewed previous discussion regarding the proposed Solid
Waste Contract between the City of Fergus Falls and Otter Tail County concerning the Fergus
OTCo. Board of Commissioners' Minutes .,
April 2, 2002
Page2
Falls incinerator. Mr. Hanan stated that the attorney for Tri-County Waste has been in contact with Q
the City's attorney regarding proposed language changes. Traverse and Grant counties have
signed contracts with the City of Fergus Falls. The remaining entities that have not signed a
contract are Wilkin, Stevens, Otter Tail, and Tri-County Waste. Don Eisenhuth, representing the
City of Fergus Falls, discussed the problem of not being able to negotiate for additional garbage
until the City has signed contracts from all participating counties. Mr. Hanan and Mr. Hauser
suggested that any language change recommended by the Tri-County Attorney be incorporated
into the proposed contract between Otter Tail County and the City of Fergus Falls in an effort to
keep contracts for the incinerator as consistent as possible. Motion by Block, second by Nelson, to
direct the County Attorney to draft a letter of intent to enter into a contract with the City of Fergus
Falls regarding the Fergus Falls Incinerator, contingent upon contractual langu·age modifications
proposed by Tri-County Waste. Chair Mosher called for a vote. Motion carried 3-2 with Lee and
Mosher opposed.
Solid Waste Hauler Application
Motion by Froemming, second by Block, and unanimously carried to approve a Solid Waste
Hauler's Application for Corrie's Sanitation, Carlos, MN.
Household Hazardous Waste Contracts
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature
to execute the following Household Hazardous Waste Management contracts for hazardous waste
collection:
Contract between Otter Tail County and Traverse County fo_r the Operation of a
Regional/Local Household Hazardous Waste Management Program
Contract between Otter Tail County and Wilkin County for the Operation of a
Regional/Local Household Hazardous Waste Management Program
Contract between Otter Tail County and Grant County for the Operation of a
Regional/Local Household Hazardous Waste Management Program
Resolution Authorizing Sponsorship of Trails Operated by Otter Trail Riders
Otter Tail County Resolution No. 2002 -20
Commissioner Nelson offered the following and moved its adoption:
BE IT RESOLVED that Otter Tail County act as the legal sponsor for an application for funding to
the State of Minnesota Department of Natural Resources for grooming of snowmobile trails
managed by Otter Trail Riders. · ·
BE IT FURTHER RESOLVED that upon approval of its application by the state, the Otter Trail
Riders may enter into an agreement with the State of Minnesota for the above referenced project
and that it will comply with all applicable laws and regulations as stated in the agreement.
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BE IT FURTHER RESOLVED that Land & Resource Director, Bill Kalar, is authorized to sign such
an agreement with the D,epartment of Natural Resources. Q
BE IT FURTHER RESOLVED"that Otter Tail County is hereby authorized to serve as the fiscal
agent for the above referenced project.
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OTCo. Board of Commissioners' Minutes
April 2, 2002
Page 3
Commissioner Froemming seconded the motion, and upon being put to vote, was unanimously
carried.
Adopted at Fergus Falls, Minnesota, this 2nd day of April, 2002.
Dated: 01/01/0.2., r 7
Attest ·4 a
Larry Kroh~ Cieri<
IL co~ COMMISSIONERS
r, County Board Chair
Grant Application for Emergency Management Performance
Emergency Management Director, Tiny Holm, informed the Board of a grant available through the
Minnesota Department of Public Safety for local emergency management programs, in the amount
,of $9,243. Mr. Holm reviewed the requirements to apply for the grant and reported that his salary
would provide the 50% match requirement for the grant.
2001 -2006 Highway Improvement Plan
¼Highway Engineer, Rick West, presented the 2001-2006 Highway Improvement Plan and
,explained that the only change in the plan, because of proposed reduction in federal aid funding, is
that the CSAH 82 improvement will be completed in 2006 and the CSAH 67 project will be moved
to CY2005. Motion by Lee, second by Block, and unanimously carried to approve the 2001-2006
Highway Improvement Plan as presented with the above stated revisions.
Bid Award -S.A.P. 56-610-10
After previously advertising for bids, Highway Engineer, Rick West, opened the following bids at
1:00 p.m. on March 6, 2002, for bridge replacement, grading, aggregate base & surfacing,
shoulders, storm sewer and curb & gutter:
Robert R. Schroeder Construction
Glenwood, MN
Mark Sand & Gravel Acquisition Co.
Fergus Falls, MN
Central Specialties, Inc.
Alexandria, MN
$694,551.66
$709,572.16
$720,666.76
Industrial Builders, Inc. $757,231.37
Fargo, ND
Mr. West recommended the bid be awarded to the low bidder, Robert R. Schroeder Construction in
the amount of $694,551.66. He indicated that with the bid submitted by Robert R. Schroeder
Construction, one of the forms in the proposal that indicates subcontractors and material suppliers
to be used for the project was not completed. The information was later requested and obtained.
·County Attorney, David Hauser, indicated that the information omitted in this case does not change
the substantive items of the bid and would not be cause to not accept the low bidder. The County
-reserves the right to waive informalities and that is what the County would be doing i~ accepting
the bid from the lowest responsible bidder. Jeff Stabnow, representing Mark Sand & Gravel
Acquisition Co. requested that a letter from Mark Sand & Gravel be read for the record.
OTCo. Board of Commissioners' Minutes
April 2, 2002
Page4
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Mr. Hauser read the letter for the record. The letter contested the apparent low bid because the
low bid proposal was not complete. Discussion followed. Motion by Lee, second by Block, and
carried, with Mosher and Nelson opposed, to award S.A.P. 56-610-10 to the low bidder, Robert R.
Schroeder Construction of Glenwood, at the bid price of $694,551.66 as recommended by the
Highway Engineer.
Approval of Final Payments
Motion by Nelson, second by Mosher, and unanimously carried to approve final payment, in the
amount of $90,808.64 (estimate no. 9) to Mark Sand & Gravel Acquisition Co. as final payment for
completion of S.A.P. 56-643-05 & Etc.
Motion by Froemming, second by Lee, and unanimously carried to approve final payment, in the
amount of $19,259.27 (estimate no. 4) to Mark Sand & Gravel Acquisition Co. as final payment for
completion of S.A.P. 56-671-04 & Etc.
Motion by Froemming, second by Lee, and unanimously carried to approve final payment, in the
amount of $12,022.88 (estimate no. 3) to Landwehr Construction, Inc. as final payment for
completion of S.A.P. 56-652-11.
Contract Approval -Seasonal Supply of Hot Mix Bituminous Material
Motion by Lee, second by Block, and unanimously carried to authorize the Chair's signature to
execute a contract between Otter Tail County and Mark Sand & Gravel Acquisition Co. of Fergus
Falls, MN, in the amount of $51,201.20, for the West Otter Tail seasonal supply of bituminous
material.
Fergus Falls Regional Treatment Center Community Committee Proposal
Attorney Kent Mattson, and Lake Region Healthcare Corporation Director, Ed Mehl, presented the
FFRTC Community Committee proposal concerning the Fergus Falls Regional Treatment Center
facilities. Mr. Mattson stressed that the proposal is a community effort to maintain services in
Fergus Falls that have been provided by the FFRTC. He requested the County Board's support of
the RTC facilities proposal which was sent to the Minnesota Department of Human Services
April 1, 2002. Motion by Block, second by Lee, and unanimously carried to support and endorse
the proposed FFRTC Community Committee Proposal as presented.
Fund Transfer
Motion by Lee, second by Froemming, and unanimously carried to authorize the transfer of $8,500
from the Capital Improvement GIS Budget to the General Fund GIS Operating Budget.
License Applications
Motion by Mosher, second by Lee, and unanimously carried to approve the following applications
for license:
Balmoral Golf Course Inc.
Balmoral Golf Course
Battle Lake, MN 56515
Janice Moen
Lenny's Dining and Dancing, Inc.
Underwood, MN 56586
Renewal of Consumption and Display Permit
Tobacco License
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Payment Approval
OTCo. Board of Commissioners' Minutes
April 2, 2002
Page 5
Motion by Lee, second by Froemming, and unanimously carried to approve payment, to the
Association of Minnesota Counties, in the amount of $11,000.00, for the preparation, by Maximus,
of the County Cost Allocation Plan for Fiscal Year 2002.
,Motion by Nelson, second by Lee, and unanimously carried to approve payment to Karla Wynn, in
the Amount of $250.00, for services provided under the provisions of Minnesota Statute 609.35.
Closed to the Public
Adjournment
At 11 :55 a.m., Chair Mosher declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for purposes of discussing labor negotiation strategies relative
to the County's Human Services collective bargaining units (Support Specialist and Professional
units). Commissioners Nelson, Lee, Mosher, Froemming, and Block were present along with the
County Attorney, County Coordinator, Public Health Director, and Recording Secretary. At
12:47 p.m., upon conclusion of the closed session, Chair Mosher declared the meeting of the Otter
Tail County Board of Commissioners adjourned until Tuesday, April 9, 2002.
Dated: __ o_,'-lc+/_o_,?c+!_o-=o<.:,,.__ __ _ r , IL COUNTY B ARD OF COMMISSIONERS
Attest ~" Larry Kroh~ Clerk
CB/kd
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Otter Tail. County Warrants
April 2, 2002
Attachment A, Page 1
4/02/2002 13:10:59
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
IFD66 COUNTY 56 PAGE l
WARRANTS APPROVED ON 4/02/2002 FOR PAYMENT
VENDOR NAME
ASSOCIATION OF MN COUNTIES AUTO GLASS SPECIALISTS INC. BEYER BODY SHOP BIG FOOT GAS & GROCERY
JAN BROOBERG COMMISSIONER OF TRANSPORTATION CORPORATE TECHNOLOGIES CRISIS NEGOTIATION ASSOCIATES
DACOTAH PAPER COMPANY DARLING'S SALES & SERVICE DENZEL'S REGION WASTE INC. DIVERSION AUTO ECONO SALES AND SERVICE EMBASSY SUITES HOTEL ESRI, INC FARGO GLASS AND PAINT CO FERGUS ELECTRIC FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS GOODIN COMPANY GORDON GUGEL ERVIN HAGEN HALL GMC INC. NICOLE HANSEN HEDAHLS HEADQUARTERS
HENNING ADVOCATE HOLIDAY INNOVATIVE OFFICE SOLUTIONS JK SPORTS KELLY SERVICES INC. LAKE SUPERIOR COLLEGE LARRY OTT INC. TRUCK SERVICE LARSON-PETERSON & ASSOCIATES KAREN LUNDIN MCCC,NW 3780 MICHAEL MCCORMICK MCLEODUSA PUBLISHING CO
MIDWEST PRINTING CO. DENNIS MOSHER JIM MYHRE NATIONAL COMMUNICATIONS INST. SYDNEY NELSON NEWTECH MECHANICAL SVCS NORTH DAKOTA DEPT OF TRANSPORT
OTTER TAIL CO HUMAN SERVICES OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO TREASURER OTTER TAIL .TELCOM OVERLAND MECHANICAL SERVICES
AMOUNT
25.00 89.90 991.40
359.75 26.31 635.53 10.00 349.00
114.14 70.61 131.04 95.60 118.04 126.56 5,571.50 4,931:21 489.41 776.10 670.95 31. 63 9.46 32.94 433.39 56.45
6.97 lOl. 25 9.50 2,084.59 82.50 540.20 100.00 750.00 225.00
39.55 500.27 9.87 451.77
55. 38 48.18 37.72 395.00 105.85 304.85 3.00
20.00 120.00 1,186.66 75.51 145.ll
4/02/2002
Otter Tail County Warrants
April 2, 2002
Attachment A, Page 2
IFD66 COUNTY 56 4/02/2002
13:10:59
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 2
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WARRANTS APPROVED ON 4/02/2002 FOR PAYMENT 4/02/2002
VENDOR NAME
PAMIDA INC.
. PELICAN RAPIDS PRESS
PETE'S AMOCO
THE PIERCE CO.
VIRGINIA PORTMANN
QUILL CORPORATION
VICKI SCHWANKE
SHERWIN WILLIAMS
SIGNWORKS SIGNS & BANNERS
DAVID SILLERUD TODD SMEDSTAD
SOUTHTOWN C-STORE
STEIN'S INC.
STEVE'S SANITATION
STOLPMAN LAW OFFICE
STREICHER'S
SPENCER THOMAS THYSSEN KRUPP ELEVATOR CORPORA
FERGUS TIRES PLUS
TONY DOOM SUPPLY CO.,INC
TOOL CRIB OF THE NORTH
TRI-STATE TIRE U S POSTMASTER . UNIVERSITY OF MN-EXTENSION SER
VICTOR LUNDEEN COMPANY
VOSS LIGHTING
WALTERS PHOTOGRAPHY
WEST GROUP PAYMENT CTR.
RICHARD WEST
210 LUBE EXPRESS
FINAL TOTAL ...... .
AMOUNT
81.16 252.35
118.95
64,01
100.00
94.92
20.00
182.80 90.53 24,60
28.20
345.70
969.73
630.00
333.00
3,960.15 48.82 420.00
17.70
564.65
57.07
56.2. 68
68.00
47.15
33.95
73.14
69.43
670.95
28.81 152.87
$33,655.97 ****
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