HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/15/20020
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, January 15, 2002
9:30 a.m.
Call to Order
The Otter Tail County. Human Services Board convened Tuesday, January 15, 2002, at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Dennis Mosher, Chair;
'Bob Block, Vice-Chair; Syd Nelson, Malcolm Lee, and Roger Froemming present.
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services
agenda of January 15, 2002 as mailed.
Approval of Minutes
Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services Board
minutes of December 27, 2001, as mailed.
Approval of Bills & Claims
Motion by Lee, second by Block, and unanimously carried to approve the Human Services bills
and claims as presented.
Respite and Caregiver Support
Lutheran Social Services Program Manager, Virginia Hanson, introduced a new program to begin
in April of 2002, in Region IV -Respite and Caregiver Support program. This program provides
volunteer respite care services for short-term relief for caregivers of chronically ill family members
and/or friends. The program also provides education through a support group with federal funding
from Title IIIE through the West Central Area Agency on Aging.
Keys to lnnervision Program
Court Services Director, Chuck Kitzman, requested renewal of a FY2001 contract for the Keys to
lnnervision program. Motion by Block, second by Lee, and unanimously carried to authorize the
Chair's signature to execute a contract between the County of Otter Tail and Lakeland Mental
Health Center for the period of July 1, 2001 through June 30, 2002. The contract provides LMHC
with $7,309 to provide the service.
State Budget Deficit
Mr. Kitzman provided an overview of Governor Ventura's proposed budget reductions in the area
of Corrections.
State Grant Update
Public Health Director, Diane Thorson, reported that existing grants have been released from the
state freeze except the new allocation for pregnancy prevention through TANF. Budget
information for public health is not changing. Most funding reduced from Public Health budgets is
at the state level.
OTCo. Board of Commissioners' Minutes
January 15, 2002
Page2
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Upcoming Dental Clinic Q
Motion by Block, second by Nelson, and unanimously carried to authorize the Chair's Signature to
execute an agreement between the County of Otter Tail and the University of Minnesota to
facilitate a dental clinic from February 11, 2002 through February 22, 2002. The University of
Minnesota will receive $1,500 per day for dental services with the County being reimbursed
through medical assistance.
Personnel Request
Public Health Assistant Director, Sue Ewy, presented a handout requesting authorization to hire 3
twenty-four hour per week positions instead of the 2 forty hour per week positions that are currently
vacant. Ms. Ewy presented the rationale for this staffing request. Discussion followed. Motion by
Block, second by Froemming, and unanimously carried to approve the aforementioned staffing
request to hire, through the Coordinator's office, 3 twenty-four hour per week Public Health Nurses
instead of 2 forty hour per week nurses.
Amendment to New Horizon Waiver Contract
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute an amendment to the New Horizon Waiver Contract for CY2002 to include the
second site for waivered services located at 51374 E. Wymer Lake Road in Frazee, MN.
Support Employment Services
Human Services Supervisor, Tom Jensen, reported that the support employment service was
created as a new waivered service if clients met the criteria of MA eligibility. The State opened this
to all providers. Productive Alternatives Inc. applied to become a provider under a waiver, then
approached counties to offer the service. This waiver eligible program will be included in the new
contract with Productive Alternatives using federal funding only.
Burial Policy
Funeral Home Director, Guy Olson, and Human Services Supervisor, Barb Dohrer, presented a
burial policy for indigent County residents. Discussion followed. Motion by Lee, second by Block,
and unanimously carried to approve the following funeral allowance expenses effective
January 15, 2002.
Otter Tail County Human Service
Funeral Allowance Expenses
Traditional Funeral-Earth Traditional Funeral with Memorial Service -Cremation
Burial Cremation
Professional Service $1000.00 Professional Services $1000.00 Professional Services $1000.00
Embalming 350.00 Embalming 350.00 Other Preparation: 110.00
Other Preparation 110.00 Other Preparation 110.00 Funeral Services 175.00
Funeral Service 175.00 Funeral Service 175.00 Removal/Transfer 125.00
($1.50 per loaded mile)-Max 250 miles
Removal/Transfer 125.00 Removal/Transfer 125.00 Cremation Fee 215.00
($1 .50 per loaded mile)-Max 250 miles ($1.50 per loaded mile)-Max 250 miles
Hearse 110.00 Hearse (50 miles) 110.00 Cremation container 100.00
($1.50 per loaded mile)-Max 250 miles ($1.50 per loaded mile)-Max 250 miles (Alternative)
Casket (cloth covered) 400.00 Cremation Fee 215.00
Concrete Grave Liner 595.00 Casket (cloth covered) 400.00
TOTALS $2865.00 $2485.00 $1725.00
Extras:
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Single grave space actual cost
(not to exceed $400)
Opening/Closing of Grave actual
(notto exceed $400) cost
Winter Storage 40.00
Immediate/Direct Cremation
Professional services $545.00
Other Preparation I 10.00
Removal/Transfer 125.00
($1.50 per loaded mile)-Max 250 miles
Cremation Fee 215.00
Cremation Container 100.00
Single grave space actual cost
(not to exceed $400.00)
Opening/Closing of Grave
actual
(not to exceed $200) cost
TOTALS $1095.00
CHILD SERVICES
Still born to age one
•·Professional services & Casket
(Mileage extra@ $1.50 per loaded mile
Max 250 miles)
TOTALS $630.00
Single Grave Space Actual
(not to exceed $400) cost
Opening/Closing of Grave
actual
(not to exceed $200) cost
OTCo. Board of Commissioners' Minutes
January 15, 2002
Page 3
Single grave space actual cost Single grave space actual cost
(not to exceed $400) (not to exceed $400)
Opening/Closing of Grave actual Opening/Closing of Grave actual
(not to exceed $400) cost (not to exceed $400) cost
CHILD SERVICES CHILD SERVICES
Age 1 -3 Age 3-6
Professional Services $700.00 Professional Services $700.00
Embalming 150.00 Embalming 150.00
Other Preparation 75.00 Other Preparation 75.00
Funeral Service 175.00 Funeral Service 175.00
Removal/Transfer 125.00 Removal/Transfer 125.00
($1.50 per loaded mile)-Max 250 miles ($1.50 per loaded mile)-Max 250 miles
Hearse 110.00 Hearse 110.00
($1.50 per loaded mile)-Max 250 miles ($1.50 per loaded rnile)-Max 250 miles
Winter storage 40.00 Winter storage 40.00
Casket/Vault Combo 250.00 Casket (Cloth) 400.00
TOTAL $1585.00 Grave Liner if necessary 595.00.00
Single Grave Space Actual cost TOTAL $1735.00
(not to exceed $400)
Opening/Closing of Grave actual Single Grave Space Actual
(not to exceed $400) cost ( not to exceed $400) cost
Opening/Closing of Grave actual
(not to exceed $400) cost
Otter Tail County will not pay for any extra fees associated with the burial. Only the actual price of the lot
and actual grave digging expense will be paid, up to the above-indicated limits. If the allotted maximum
amounts do not cover the lot or the digging expense, the family will be obliged to pay the difference. If the
family cannot afford the overage, Otter Tail County will pay for storing the casket until spring and/or assist
them with finding a less expensive cemetery.
No money will be allowed for expenses which includes, but is not limited to, interment fees, winger burial
costs including snow removal, perpetual care, markers, final dates, visitation, memorial paper products,
cash advances, etc. These items, if chosen, will be the responsibility of the family.
Alternative Work Schedule
Human Services Director, John Dinsmore, and Human Services workgroup members requested
approval of the Human Services Alternative Work Schedule agency policy. Discussion followed
regarding the main goal of servicing the clients/customers by providing adequate coverage and the
potential for extra administrative work required to keep track of schedules. Motion by Lee, second
by Froemming, and unanimously carried to approve the Human· Services Alternative Work
Schedule Policy and Procedure (draft) dated 12-4-01, subject to re-analyzing the policy at the end
of this calendar year.
OTCo. Board of Commissioners' Minutes
January 15, 2002
Page 4
Family Services Collaborative Q
Mr. Kitzman and Mr. Dinsmore reported that Minnesota Counties Insurance Trust submitted a
quote for $5,971 for liability coverage for the Collaborative as an entity. Mr. Kitzman stated that
some Directors within the Collaborative believe the Collaborative should obtain this coverage,
others do not. Other insurance quotations have not been obtained. County Attorney,
David Hauser, and County Commissioners encouraged the need for the coverage and requested
that this topic be discussed at the next Executive Council meeting.
Adjournment
At 11 :08 a.m., Chair Mosher declared the meeting of the Otter Tail County Human Services Board
adjourned until 9:30 a.m. on Tuesday, January 29, 2002.
Dated: 0/ -7,'"t -oz... UMAN SERVICES BOARD
Attest ~ ~ Larry Kro ' Clrk
ervices Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, January 15, 2002, at
11 :18 a.m. at the Otter Tail County Courthouse with Dennis Mosher, Chair; Bob Block, Vice-Chair;
Syd Nelson, Malcolm Lee, and Roger Froemming present.
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the County Board
agenda of December 27, 2001, as mailed.
Approval of Minutes
Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board
minutes of January 8, 2002, as mailed.
Approval to Pay Bills
Motion by Lee, second by Nelson, and unanimously carried to approve payment of County Board
bills per Attachment A of these minutes.
Preliminary Plat of Sportsman Landing
Land & Resource Director, Bill Kalar, reported that the Planning Commission met Wednesday,
January 91\ 2002, to determine whether or not an Environmental Assessment Worksheet (EAW)
should be prepared for the Preliminary Plat of Sportsman Landing. The Planning Commission
recommended that an EAW be prepared in this matter because of the potential for significant
environmental effects. County Attorney, David Hauser, stated that, since the Planning
Commission meeting, it was discovered that a portion of the plat is in a flood plane; however, this
was not the determining factor in the discussion. Chair Mosher opened discussion to the floor.
Attorney, Tom Gedde, representing the applicant and land surveyor, referred to the letter written
November 13, 2001, from the Minnesota Department of Natural Resources. He stated that the 0
letter refers to vegetation and habitat adjacent to the plat that needs to be protected. Under state .·
law, wetlands and emergent vegetation are protected under state law. Mr. Gedde's interpretation
is not that there is a potential for environmental affect, but that, these areas are fully protected;
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OTCo. Board of Commissioners' Minutes
January 15, 2002
Page 5
therefore, he did not agree with the language in Article X of the findings as well as Articles XV and
XVII. Article V is very minor and Mr. Gedde asked that the language be removed as well. He
stated that every lot exceeds the minimum lot size and there is nothing unusual that should be a
concern except that other residents in the neighborhood don't want to see development. He
requested that the County not require an EAW. Attorney, Allen Haugrud, spoke in favor of the
Planning Commission's recommendation and stated that the findings were acceptable. He
expressed concern with access to the lake and that this is the only specific spawning area that
exists in Jewett Lake. Motion by Lee, second by Block, and unanimously carried to accept the
recommendation of the Planning Commission that an Environmental Assessment Worksheet on
the proposed plat of Sportsman Landing is necessary and to accept the Findings of Fact as
presented and included in the official minutes as Attachment B.
Approval of Final Plat
Motion by Mosher, second by Lee, and unanimously carried to approve the final plat of
Donovan Olson and Barry Fabian known as "Grand Oak Estates" located in Section 29 & 32 of
Dane Prairie Township on Swan Lake (56-751 ).
. . GIS Department Update ,
GIS Coordinator, Brian Armstrong, updated the Board on work with crop equivalency ratings,
parcel mapping in Trondhjem Township, the section corner recovery program, and County website
training.
Water Plan Committee
Water Plan Committee Chairman, Bruce Brenden, and WOTSWCD Director, Brad Mergens,
presented recommendations for CY2002 water plan action items. Mr. Brenden stated that at the
December Water Plan meeting, the group expressed concern regarding continuance of the CCRP
Program. Mr. Brenden requested that the County Board endorse a letter from the Water Plan
Committee to the West Otter Tail FSA to increase the CCRP Program to an equivalent level as
East Otter Tail and other surrounding counties. Motion by Lee, second by Nelson, and
unanimously carried to encourage the FSA to· promote and support the CCRP Program and
support the letter presented by the Water Plan Committee.
Recess & Reconvene
At 12:01 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :14 p.m.
Facility Master Plan for Regional Treatment Center
Architect, David Shultz, opened discussion regarding the RTC site. Goals that have been
identified include space issues and consolidation to reduce some of the County leased and owned
properties, and finally some technical improvements to continue to take care of the physical
property at the main courthouse. He presented a preliminary facility master plan to move the
majority of county departments and use the current courthouse mainly for law enforcement.
Physical Plant Manager, Rick Sytsma, requested approval of a proposal from a consultant to do an
environmental assessment in the RTC building. Motion by Lee, second by Block, and unanimously
carried to authorize an agreement between the County of Otter Tail and Legend Technical
Services for professional services to complete an environmental assessment in the RTC building at
a cost of $2,800. Lengthy discussion followed regarding a process to make decisions as the
remodeling progresses. Motion by Lee, second by Block, and unanimously carried to establish a
Building Committee for the implementation of the Facility Master Plan.
OTCo. Board-of Commissioners' Minutes
January 15, 2002
Page 6
Solid Waste Haulers' Applications
Motion by Froemming, second by Lee, and unanimously carried to approve the following Solid
Waste Haulers' applications for license:
Ballard Sanitation
30 2nd Ave. N.W.
Pelican Rapids, MN 56572
Fuch Sanitation
209 Lund Ave.
Glyndon, MN 56547
Minn-Kata Recycling
Hwy 59 North
Detroit Lakes, MN. 56501
Motion by Lee, second by Froemming, and unanimously carried to approve the following out of
county Solid Waste Haulers' applications for license:
Engebretson's Sanitary Disposal Service Wilkin County
Ellsworth Engebretson Bruce Poppel
Rt. 3, Box 272 515 S. 8th St.
Morris, MN 56267 Breckenridge, MN 56520
Bueckers Sanitary Service, Inc.
Ervin Bueckers
30838 Co. Rd. 157
Melrose, MN 56352
Household Hazardous Waste Equipment
Mr. Hanan requested approval to purchase an aerosol can crusher during CY2002 and move the
purchase of a pick-up back to CY2003. Motion by Froemming, second by Mosher, and
unanimously carried to authorize the Solid Waste Director to purchase an aerosol can crusher and
a charcoal filter that removes odor, at a cost of $20,200. The expenditure will be taken from funds
budgeted for the new pick-up. The pick-up purchase will be delayed until CY2003.
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Budget for Psychological Evaluations
Court Administrator, Kathy Ouren, provided a handout from the State of Minnesota regarding the Q
County's responsibility for psychological evaluations ordered by the Court. Motion by Lee, second
by Nelson, and unanimously carried to add $30,000 to the Court Administration budget to cover
mandated psychological evaluations as required by the State of Minnesota.
License Applications
Motion by Nelson, second by Froemming, and carried with Mosher abstaining, to approve the
following applications for license:
Jeff Osterman
Battle Lake Cenex
A Division of Perham Co-op Creamery
Highway 210 West
PO Box 128
Battle Lake, MN 56515
James Wurst
Bluffton Liquors Inc.
106 Center St.
Bluffton, MN 56518
Ronald J. Wegscheid
Bluffton Oil Co
101 Prospect Street
PO Box 43
Bluffton, MN 56518
Atma Carr
Carr Enterprises, Inc.
Tobacco
Tobacco
Tobacco
Tobacco
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Carr's Lake Country Supermarket
Highway 78
Ottertail, MN 56571
Gregory Stich and Joanne Stich
Corner'Store, The
28027 County Highway 145
Battle Lake, MN 56515-9135
Dennis Mosher
Dalton Municipal Liquor Store
104 Sunset Drive
Dalton, MN 56324
Katherine Carter
Erhard Village Store
521 Fergus Ave
PO Box 116
Erhard, MN 56534
Scott Schake
ERNS, LLC dba Don's Service
102 West Broadway
Elizabeth, MN 56533
Elaine C. Carlson
Jerry's Village Inn
PO Box 27
Main St.
Ottertail, MN 56571
Kenneth A Macal
Huckleberry's
Ottertail, MN
Subject to the approval of the County Attorney's office.
Payment Approval
OTCo. Board of Commissioners' Minutes
January 15, 2002
Page 7
Tobacco
Tobacco
Tobacco
Tobacco
Tobacco
On-Sale Liquor and Sunday Liquor
Off-Sale3.2 Malt Liquor
(Transfer)
Motion by Lee, second by Block, and unanimously carried, to approve payment to the Fergus Falls
HRA, in the amount of $2,862.72, for reimbursement of Section 8 Administrative Funds for the
period of July 1, 2001 through December 31, 2001.
Application for Exempt Permit
The Pelican Rapids Jaycees have submitted an application for an exempt permit for an event
scheduled for February 10, 2002, on Lake Lida. No action was taken.
Payment Approvals
Motion by Nelson, second by Block, to authorize the following payments:
National Association of Counties 2002 Membership Dues
Western Area City County Cooperative 2002 Membership Dues
Minnesota Rural Counties Caucus 2002 Annual Dues
Chair Mosher called for a roll call vote:
$971.00
$5,000.00
$2,000.00
0TCo. Board of Commissioners' Minutes
January 15, 2002
Page 8
Commission District 5
Commission District 2
Commission District 3
Commission District 1
Commission District 4
Block Yea
Lee Nay
Mosher Nay
Nelson Yea
Froemming Nay
Motion failed 2-3. Chair Mosher offered a motion to pay the NACO and MRCC 2002 annual dues.
Motion failed for lack of a second. Commissioner Froemming reversed his vote to Yea. Motion
passed to approve all payments 3-2.
Telephone System -New York Mills Building
County Coordinator, Larry Krohn, explained that our current phone system in New York Mills does
not have a continuing capacity to add lines and extensions. A three-year lease option is being
offered by the current phone provider, Arvig Communications, to install an upgraded system with
new hardware to handle more capacity. Motion by Nelson, second by Froemming, and
unanimously carried to approve a 36-month lease option at $621.01 per month with a $1.00 buyout
upon completion of the lease period for a new phone system including hardware at the New York
Mills Building.
Lease with Department of Corrections
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Chair's signature
to execute the office rental lease, between the County of Otter Tail and the State of Minnesota
Department of Corrections, for the DOC space in the New York Mills building.
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Adjournment Q
At 2:38 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, January 22, 2002.
Dated : _ ___,,0"--L..I --2...=Z.=---..,•o~z ____ _ ARD. OF COMMISSIONERS
Attest ~~ ~ Larry Kroh~lerk
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Otter Tail County Warrants
January 15, 2002
Attachment A, Page 1
l/16/2002
8:00:38
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56
PAGE l
WARRANTS APPROVED ON l/15/2002 FOR PAYMENT 1/15/2002
VENDOR NAME
A-1 LOCK AND KEY
ABACUS PLUS INC
AGGREGATE INDUSTRIES J. ANDERSON
AUTO GLASS ASSOCIATES AUTO SAFETY SERVICE
BAKKE ACOUSTICAL
BATTLE LAKE HARDWARE & RENTAL
BATTLE LAKE STANDARD BELLMORE'S NORTH UNION TOWING
BEST INC.
BJ'S EAST
BLACK BOX CORPORATION
BLUESTONE TECHNOLOGIES, INC
BOB'S STANDARD BULK SERVICE CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMKT
CASEY'S GENERAL STORES, INC.
CATCO CHRISTENSEN CONSTRUCTION
CITY BAKERY
CO-OP SERVICES INC
COMMISSIONER OF REVENUE
CONOCO CONTECH CONSTRUCTION PRODUCTS COOPER'S TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CRC PRESS LLC DACOTAH PAPER COMPANY
THE DAILY JOURNAL
DELZER CONSTRUCTION INC.
DENNY'S ENTERPRISES INC DENZEL'S REGION WASTE INC.
DITCH WITCH OF MINNESOTA INC.
DON'S SERVICE
DUSTCOATING INC
JAMES EASTMAN
ELECTION SYSTEMS & SOFTWARE IN
EMBASSY SUITES HOTEL ERHARD VILLAGE STORE EXEMPLAR INTERNATIONAL, INC
FABRICATORS UNLIMITED INC
FARGO FREIGHTLINER FARMERS CO-OP OIL FARMERS ELEVATOR OF FERGUS FAL FARNAM'S GENUINE PARTS, INC
CITY FERGUS FALLS FERGUS SURPLUS
FERGUS TIRE CENTER
AMOUNT
36.16 14,760.90 834.96 70.04
85.00 1,078.54
1,780.00
8.07 108.64
133.13
20,788.54
60.24
301.98
19,500.00
21.73 166.19
229.00
61.95
32.65
340.00
15.35 2,528.61
50.00
121.06
2,326.77 975. 97. 3,109.65 95.94 474.87 1,677.95
18.52
26.37
131.04 40.43
73.50
3,363.70
59.98
329.62
324.00
517.27 76.00 89.14
559.39
1,523.10 25.56 601.21
4,872.00
17.90
20.00
Otter Tail County Warrants
January 15, 2002
Attachment A, Page 2
l/16/2002
8:00:38
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON l/15/2002 FOR PAYMENT
VENDOR NAME
FORCE AMERICA
FORTWENGLER ELECTRIC SHOP
ROGER FROEMMING
G & K SERVICES
GENERAL PARTS INC.
GRANT COUNTY DAC
STEVE HANDEGAARD
NICOLE HANSEN
DAVID HAUSER
HEALTH CARE INCINERATORS
HEDAHLS HEADQUARTERS
HEISLER'S COUNTRY OIL
HENNING TRUSTWORTHY HARDWARE
HOBART SALES & SERVICE
HOLIDAY
HOLIDAY #093
HOMESTEAD BUILDING SUPPLIES
IBM CORPORATION
THE INDEPENDENT
INNOVATIVE OFFICE SOLUTIONS
INTEGRITY COMPUTER SYSTEMS
INTERTECHNOLOGIES GROUP
J -CRAFT INC . .
JACOBSON CONSTRUCTION
JJ'S COMPANY-JOHN KAMPHAKE JK SPORTS JOHNSON BEARING COMPANY
JOHNSON MEMORIAL HOME
KELLY SERVICES INC.
KNUTSON ELECTRIC
KOEP'S CLITHERALL CORNER
L & L SERVICE LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE
LAKELAND TRUE VALUE HARDWARE
LAKES COUNTRY SERVICE
LAKEWAY MARKET
LARRY OTT INC. TRUCK SERVICE
LITTLE FALLS MACHINE INC.
LOCATORS & SUPPLIES INC.
MARK SAND & GRAVEL MARTIN'S PAINTING & MORE
MCCC,NW 3780
MEYER GARBAGE SERVICE
MID MINNESOTA APPRAISALS
THE MIDWEEK
MN APPELLATE COURTS
MN CO ATTORNEY'S ASSOCIATION
MN DEPARTMENT OF AGRICULTURE
AMOUNT
235.52
183.86
33.58
2,040.01
125.13
2,080.77
121.87
15.88
27.84
182.00
25.70 365.94
20.96
102.93
1,461.47
69.57
183.84
282.00
36.00
328.82
169.24 312.72 115. 02
200.00
593.00
249.00
383.95
125.00
103.60
73. 76 7.50 332.07
79.00
1,068.00
437.47
44.41
350;55
275.00
1,664.03 769.12
465.07
3,185.00
1,638.00
30.42
l, 470 .. 00
191.60
2.00
165.00
180.00
IFD66
COUNTY 56
PAGE 2
1/15/2002
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Otter Tail County Warrants
January 15, 2002
Attachment A, Page 3
1/16/2002
8:00:38
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66
COUNTY 56
PAGE 3
WARRANTS APPROVED ON 1/15/2002 FOR PAYMENT 1/15/2002
VENDOR NAME
MOORE MEDICAL CORP.
KURT MORTENSON
DENNIS MOSHER
CHERYL MUCHOW
NARDINI FIRE EQUIPMENT
NATIONAL BUSINESS SYSTEMS, INC
NELSON DODGE-GMC NELSON FORD
NEW YORK MILLS HERALD
DEVEN NICE NIEMELA REPAIR
NORTH UNION TEXACO
OTTER TAIL POWER COMPANY
OVERHEAD DOOR COMPANY
PAMIDA INC. PARK INN & SUITES PARK REGION COOPERATIVE
PELICAN RAPIDS PRESS
PERHAM CO-OP CREAMERY
PERHAM CONOCO
PETE PEDERSEN CONSTRUCTION
PSC ALLIANCE INC RAY'S OIL STATION RDO EQUIPMENT COMPANY
RELIABLE
ROADSIDE SALVAGE
SCHROEDER'S HARDWARE & GROCERY
SEWER SERVICE SIGELMAN STEEL & SALVAGE SIGNWORKS SIGNS & BANNERS SIMPLEX TIME RECORDER CO.
SOIL ENGINEERING TESTING INC.
SOUTHTOWN C-STORE ST. JOSEPH EQUIPMENT INC.
STANDARD PARTS OF WADENA
STANTON GROUP
STEIN'S INC. STENERSON LUMBER
STEPP MANUFACTURING CO. INC.
STEVE'S SANITATION
STOP-N-GO STORES INC. STRAND ACE HARDWARE
SUPER SUCKER SEPTIC SERVICE
SUPERIOR SPECIAL SERVICES, INC
UGSTAD PLUMBING INC.
UNITED BUILDING CENTERS
VALLEY SOFT WATER LTD
VERGAS 66 VICTOR LUNDEEN COMPANY
AMOUNT
102.50
135.03
36.40
54.99
65.82 708.25 429.04 325.08
81.00
242.42
11.20
307.79
720.00
286.49
42.71
188.19 10.00
45.20
2,337.34
145.07
200.00
5,000.00
1,833.50 661.47 87.47 35.00
32.96
146.50
56.23 14.38 1,555.97 1,148.00
122.30
791.77
416.11 654.50
1,028.02
42.74
191.73
2,769.64
283.55
259.61
72.19 118.68
120.00
6.66
20.00
61.57
54.87
Otter Tail County Warrants
January 15, 2002
Attachment A, Page 4
COUNTY 56
IFD66
l/16/2002
8:00:38
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION PAGE 4
WARRANTS APPROVED ON l/15/2002 FOR PAYMENT l/15/2002
VENDOR NAME
VIKING OFFICE PRODUCTS
VOSS LIGHTING
WADENA PIONEER JOURNAL
WALTERS PHOTOGRAPHY
WASTE MANAGEMENT
WASTE MANAGEMENT INC
WASTE MANAGEMENT OF NORTH DAKO WASTE MANAGEMENT(WAHPETON)
WELDING SUPPLIES & FIRE
WES' FUEL STOP
WEST GROUP PAYMENT CTR.
WILKIN CO ENVIRONMENTAL OFFICE
ZIEGLER INC,
FINAL TOTAL ..... ,,
AMOUNT
246,05
251.98
58.60
60.46
237,50
18,918.00
10,873.75
619.41
247.16
120.84
1,287.60
472.76
39.09
$164,539.00 ****
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0
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OTTER TAIL COUNTY FINDINGS ON ENVIRONMENTAL
ASSESSMENT WORKSHEET NEEDS DETERMINATION
FOR THE PRELIMINARY PLAT OF SPORTSMAN LANDING
Sportsman Landing
EAW Needs Determination
Attachment B, Page 1
At a public hearing held on January 9, 2002, the Planning Commission of Otter Tail
County considered the need for an Environmental Assessment Worksheet prior to further action
concerning the application for the preliminary plat of Sportsman Landing and related conditional
use permit. The Planning Commission members present at the hearing were: Bert Olson,
Chairman, Bob Schwartz, Les Estes, Leona Zimmerman, Linda Bergerud, Frank Lachowitzer,
Richard Sha, Joe Maske and Rod Boyer. Also present were David J. Hauser, Otter Tail County
Attorney; Bill Kalar, Director of the Office of Land and Resource Management; and the
Secretary to the Planning Commission, Marsha Bowman of the Office of Land and Resource
· Management.
The Planning Commission received comments from Tom Gedde, attorney for the
applicant, Brian Clouse, and Allen Haugrud, an attorney for several area property owners. The .
Planning Commission also received comments from the public at the hearing, which consisted of
area residents .. Items of correspondence had previously been received by the Planning
Commission, and a letter from Arlan Schalekamp, Area Fisheries Supervisor of the Minnesota
Department ofNatural Resources, dated November 13, 2001, was read into the record. A copy
of the letter is marked Exhibit A, attached hereto and incorporated by reference,
Based upon all the information presented and the observations made by the Planning
Commission members, the Commission makes the following Findings of Fact, Conclusion and
Recommendation:
Sportsman Landing EAW Needs Determination
Attachment B, Page 2
FINDINGS OFF ACT
I.
The application submitted by Brian Clouse is a proposal for a preliminary plat described
as Sportsman Landing, consisting of eleven single-family residential lots, six of which abut the
lake, and five of which are back lots, within the shoreland area of Jewett Lake (56-877), a
general development lake, the property being part of Government Lot 5, in Section 23 of
Elizabeth Township, County of Otter Tail.
II.
A copy of the conditional use application and proposed plat of Sportsman Landing is on
file in the Office of Land and Resource Management.
Ill.
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Sportsman Landing is a proposed development intended for single-family residential use. Q
The land is suitable for residential land use.
IV.
There are wetlands on the property. There is probable potential for adverse impact on the
wetlands resulting from an increase in the number of people on the property who would be
attempting to access the lake. Vegetation in and around the wetlands acts as a buffer for runoff
into the lake, including runoff from cattle in adjacent agricultural uses.
V.
A portion of the property is in a flood plain.
VI.
There is minimal potential for on-site erosion based upon the proposed development.
There is nothing particular about this land causing greater erosion problems than normally exist Q
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Sportsman Landing
EAW Needs Determination
Attachment B, Page 3
and can be controlled by normal erosion control plans required by the County Shoreland
Management Ordinance.
VIL
The property is not considered a significant historic site.
The proposal does not appear to create any hazards for present or future property owners
or adjacent property owners.
IX.
There are no known hazardous or chemical waste disposal areas on the site.
X.
The proposed project does have a substantial potential for impacting plant and wildlife,
especially as the land and wetland acts as a buffer to the lake. The potential impact upon plant
and wildlife is more fully expressed in the letter of the Department ofNatural Resources attached
as Exhibit A. Although there are laws and rules in force to protect the wetlands, aquatic
vegetation and fish spawning area, historically development has had adverse impacts on the
natural state of land and aquatic vegetation.
XL
The proposal will not generate unacceptable levels of noise.
XII. .
While there is no potential for additional lots within the plat, there is surrounding area
available, which would be subject to development in the future.
XIII.
The project would not have a significant adverse affect on air quality.
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Sportsman Landing
EAW Needs Determination
Attachment B, Page 4
XIV.
There is minimal potential for adverse traffic conditions, in that the project would result 0
in extending the length of a dead-end road and increasing somewhat the traffic on the existing
road.
xv.
The proposed project does not provide for acceptable opportunities for water access. The
building sites on Lots 5 and 6 are separated from the lake by wetlands. There is a low area on
Lot 4 between the building site and the lake. There is aquatic vegetation in front of all of the
lots. The property is on a shallow bay with a mud bottom. During times of a lower lake level,
the bay has a very low water depth. Concerns regarding water access are more fully stated in the
letter of the Department of Natural Resources, which is attached as Exhibit A.
XVI.
The near shore aquatic conditions are not suitable for water-based recreation as outlined
in the previous paragraph.
XVII.
The proposed project has a substantial potential for significant impact on fish and
wildlife habitat as outlined in the letter of the DNR attached as Exhibit A.
XVIII.
While there are no known endangered or threatened species, there are species of aquatic
animal and plant life which would be affected as outlined in the DNR letter attached as
Exhibit A. The area of the lake in front of the proposed project is a designated spawning area.
The majority of Jewett Lake's remaining emergent vegetation is in the area immediately adjacent
to the proposed project.
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XIX.
Sportsman Landing
EAW Needs Determination
Attachment B, Page 5
No other hazards are identified that would be created by this project.
CONCLUSION
There is a potential for significant environmental impact by the proposed plat. Although
most of the concerns relating to impact upon the land can be mitigated and addressed by
application of state law and local ordinances, there remain concerns with regard to the impact
upon the lake.
RECOMMENDATION
The Otter Tail County Planning Commission recommends to the Otter Tail County Board
of Commissioners that an Environmental Assessment Worksheet on the proposed plat of
Sportsman Landing is necessary.
Submitted by:
Bert Olson, Chair
Otter Tail County Planning Commission
ORDER
The foregoing Findings of Fact, Conclusion and Recommendation was presented to the
Otter Tail County Board of Commissioners on January 15, 2002, at its regularly scheduled
meeting. The Board, having reviewed the foregoing document, having heard comments at its
meeting, and being fully advised in the premises,
IT IS HEREBY ORDERED that the Office of Land and Resource Management prepare
an Environmental Assessment Worksheet on the Sportsman Landing preliminary plat.
Dated: ______ _
Dennis Mosher, Chair
Otter Tail County Board of Commissioners
5
•· · Sports~an Landing
EAW Needs Determination
Attachment B, Page 6
Minnesota Department of Natural Resources
Division of Fisheries
1221 East Fir Avenue
RECEIVED
NOV l 3 Z001Q
Brian Clouse
1012 Circle Lane
Fergus Falls MN 56537
Dear Brian:
Fergus Falls MN 56537 LAND & RESOURCE
218-739-7576
November 13, 2001
This letter is in regard to the Notic_e of Public Hearing scheduled for November 14, 2001, on your proposed
development on Jewett Lake. The Minnesota Department of Natural Resources, Division of Fisheries, has
concerns over potential direct and indirect impacts this and other developments have on the lake. Field
review of the proposed development found extensive stands of emergent vegetation (cattail, rushes, and
sedges) in the lake bed adjacent-to the site. Some of these stand extended over 100 yards into the Jake.
Minnesota Rules, Chapter 6280, requires an aquatic plant management (APM) permit be obtained from the
Department of Natural Resources before any emergent and floating leaf aquatic vegetation is destroyed.
Permits will not be issued unless the commissioner determines sufficient justification exists. The
commissioner will balance the reasonable needs of riparian property owners to gain access and use public
water against the need to protect emergent vegetation so that the integrity and value of the aquatic plant
community is maintained. Such restrictions on plant removal are in response to the many inherent values Q
of emergent vegetation to water quality of a lake, shoreline stabilization and fish/wildlife habitat.
As the stands of emergent vegetation adjacent to your development are extensive, most of the lots would be
restricted to docks over the top of the cattails. Location of these docks would be on property lines so
adjacent landowners would share access points to open water, Lots l and 2 have natural openings to open
water so no aquatic plant management permits will be issued for these lots. Because this development is in
and adjacent to a posted fish spawning area the use of aquatic herbicides is prohibited and permits would
prohibit vegetation removal between May l and July 1 each year.
We would like to meet with you to review existing aquatic plant management guidelines and to establish
strategies to minimize impacts to the lake. Please contact either one of us to arrange an onsite meeting.
Sincerely, Sincerely, .
Arlin Schalekamp Jed Anderson
Area Fisheries Supervisor Aquatic Plant Management Specialist
c: Henry Drewes, Regional Fisheries Manager
Bert Olson, Ottertail County Planning Commissioner
Gary Forsberg, Conservation Officer
DNR Information: 651-296-6157 • l-888-646-6367 • TIY: 651-296-5484 ~ 1°800-657-3929
An Equal Opportunity Employer
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