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Home My WebLink AboutBoard of Commissioners - Minutes - 11/27/2001MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, November 27, 2001 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, November 27, 2001, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Dennis Mosher, Chair; Bob Block, Vice-Chair; Syd Nelson and Roger Froemming present. Commissioner Malcolm Lee was absent. Approval of Agenda Motion by Froemming, second by Nelson, and unanimously carried to approve the Human Services Board agenda of November 27, 2001, as mailed. Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve the Human Services Board minutes of November 13, 2001, as mailed. Court Services Caseload Statistics Court Services Director, Chuck Kitzman, provided monthly adult and juvenile offender caseload statistics. Mr. Kitzman expressed concern with higher caseloads during October, 2001. Lake Region Halfway Homes Contract Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chair's signature to execute a Consolidated Chemical Dependency Treatment Purchase of Service and Host County Contract between the Otter Tail County Department of Social Services and Lake Region Halfway Homes, Inc., for the period of January 1, 2002 through December 31, 2002, with a 3% per diem increase to $59.43 ($46.43 for program per diem and $13.00 Room & Board per diem). Affirmative Action Plan Motion by Mosher, second by Block, and unanimously carried to adopt the Minnesota Merit System plan guidelines as the Human Service Agency's Equal Opportunity/Affirmative Action Plan which establishes minimum standards to recruit under the Merit System. Further, the motion requires approval, by the County Board, of a recommendation for Guideline Requirement No. D of the Otter Tail County Human Services Equal Opportunity Affirmative Action Guidelines dated November 27, 2001. Approval of Bills & Claims Motion by Froemming, second by Nelson, and unanimously carried to approve the Human Services bills and claims as presented. r :t .· , Adjournment '-\iii./ At 10:34 a.m., upon a motion by Froemming and second by Block, the meeting of the Otter Tail County Human Services Board was adjourned until 9:30 a.m. on Tuesday, December 11, 2001. Motion carried. OTC Board of Commissioners November 27, 2001 Page 2 Dated: lJo&Aao QhH) I l. 2Doi ' TAIL COUNTY HUMAN SERVICES BOARD Attest: ~" Larry Kroh~ Clerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 27, 2001, at 10:59 a.m. at the Otter Tail County Courthouse with Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Syd Nelson, Malcolm Lee, and Bob Block present. Approval of Agenda Motion by Lee, second by Mosher, and unanimously carried to approve the County Board agenda of November 27, 2001 with the following additions: Request for Approval of Final Plats 11 :45 a.m. -Ditch Inspector -County Ditch System No. 4 Approval of Minutes Motion by Lee, second by Nelson, and unanimously carried to approve the County Board minutes of November 20, 2001 as mailed. Approval to Pay Bills Motion by Mosher, second by Nelson, and unanimously carried to approve payment of County Board bills per Attachment A of these minutes which include lodging payments as follows: Comfort Inn Communications Officer, Matthew Jensen Best Western Maplewood Inn Deputy, Scott Koennicke Four Points Sheraton Sheriff. Gary Nelson Planning Commission Recommendations Preliminary Plat -Huddleston Addition to Loon Lake/Harry Huddleston: Motion by Lee, second by Mosher, and unanimously carried to approve the Preliminary Plat known as "Huddleston Addition to Loon Lake" consisting of 3 single family residential lots with conditions as recommended by the Planning Commission. The property is described as Part of Sublet A of Gov. Lots 3 & 4, Section 35, Candor Township; Loon Lake (56-523). Preliminary Plat -Wegscheid Addition to Paul Lake/Stephen Wegscheid & Rev. Wegscheid: Motion by Nelson, second by Lee, and unanimously carried to approve the Preliminary Plat known as "Wegscheid Addition to Paul Lake" consisting of 2 single family residential lots as presented. The property is described as Lots 4, 5, 6, & 7 of Gulliver's Travels, Section 10 of Edna Township; Paul Lake (56-335). Conditional Use Permit -Hidden Haven/Earl & Linda Foss: • Q 0 Motion by Nelson, second by Froemming, and unanimously carried to approve a Conditional Use_/,(\ Permit for No. 1 & 2 on the Conditional Use Application subject to the conditions as recommended """"11 by the Planning Commission and the required variance and to deny request No. 3 on the Conditional Use Application. The property is described as Sublet 5 & 6, GL's 3 &4 in Section 23 of Rush Lake Township; Rush Lake (56-141). .- 10 Conditional Use Permit -Bruce & Elsie Braaten: OTC Board of Commissioners November 27, 2001 Page 3 Land & Resource Director, Bill Kalar, explained that this request failed on a 4-4 vote and the Planning Commission offered no alternative motion. Bruce Braaten stated that the SWCD Tech ·Board, DNR, and Army Corps of Engineers have approved filling the area. He stated that this is the only access to the lake and there will be no impact to the environment. Mr. Kalar noted that this is an after the fact permit request. This is a wetland and a ditch plug has been put in and is being monitored by the SWCD so the slough is not draining. Motion by Lee, second by Nelson, to approve a Conditional Use Permit to fill a maximum of 100 yards (80 new) provided none of the fill goes into the existing wetland and that, at the discretion of the Land & Resource Management Office, a culvert is installed. Motion carried 4 -1. The property is described as Pt. of Gov. Lot 1 (tracts X & Y) in section 23 of Dora Township; Hoffman Lake (56-1627). Jay Maki expressed opposition to the Braaten CUP request and referred to a letter sent to the County Board. County Attorney, David Hauser, read the letter from Lorna Jacobson, a neighbor to the Braatens. The letter also expressed opposition to the Braaten CUP request. Conditional Use Permit -Eagle Lake Township: Motion by Mosher, second by Block, and unanimously carried to approve a Conditional Use Permit for an after the fact permit to raise the grade of a township road (140th St.) with conditions as ·recommended by the Planning Commission. The project is located on 140th St. along the south Q side of Hancock Lake in Section 13 of Eagle Lake Township; Hancock Lake (56-255). 0 Conditional Use Permit -Graystone on Otter Tail, Inc.: Motion by Froemming, second by Mosher, and unanimously carried to approve a Conditional Use Permit to expand/remodel with conditions as recommended by the Planning Commission. The property is described as Lots 14 & 15, Blk 4 of Bonita Beach, Bonita Beach Rearr Res 1-2-3, Lot A Blk 3 and Lot 1 Blk 1, Round Lake Beach First Addition (unrecorded plat), Section 5, Everts Township; Otter Tail Lake (56-242). Conditional Use Permit -David Stock: Motion by Mosher, second by Lee, and unanimously carried to approve an after the fact Conditional Use Permit to install tile as presented. The property is described as SE¼ & E½SW¼ in Section 12 of Western Township; Faunce Lake (56-954), NE & Unnamed Tributary (56-TR). Final Plats Haugen's Point First Addition: Motion by Lee, second by Nelson, and unanimously carried to approve the final plat of Christine H. Malmstrom, trustee of Douglas C. Haugen Family Trust, known as "Haugen's Point First Addition" located on Gov. Lots 2 & 3 of Section 17, Township 137N, Range 42W, Dunn Township, Bass Lake. Pleasant Grove First Addition: Motion by Froemming, second by Mosher, and unanimously carried to approve the Final Plat of Beverly Enterprises known as "Pleasant Grove First Addition" located on Gov. Lot 1, Section 32, Township 134N, Range 40W, Amor Township. OTC Board of Commissioners November 27, 2001 Page4 County Ditch System No. 4 County Ditch System No. 18 Ditch Inspector, Randy Wasvick, briefed the Board on the County Ditch System No. 4 project. Motion by Mosher, second by Lee, and unanimously carried to authorize Landowners, Kevin Froemming, Angela Berge, and John Leitch to install 8 inch tile along side the existing tile and remove the old tile in Ditch System No. 18. The cost of the project is to be paid by the landowners with no expense to the County. Tax Appeal Settlements Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature to execute the Stipulation for Tax Appeal Agreement between the County of Otter Tail and Curtis L. & Dora Nyman. Motion by Block, second by Mosher, and unanimously carried to authorize the Chair's signature to execute the Stipulation for Tax Appeal Agreement between the County of Otter Tail and Broadway Apartments in Fergus Falls. Agreement for Transfer of Regional Treatment Center Building Motion by Lee, second by Mosher, and unanimously carried to authorize the Chair's signature to execute a Joint Powers Agreement for the Transfer of Land and Buildings from the State of Minnesota to the County of Otter Tail. Q Flexible Spending Account Provider for CY2002 Motion by Froemming, second by Lee, and unanimously carried to approve MIi Life Incorporated as the provider of the County's Section 125 Flexible Spending Account through MIi's SelectAccount at an administrative fee of $2,500 and an on-going administration fee of $2.45 per participant per month. Recess & Reconvene At noon, Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1 :04 p.m. with Commissioners Froemming, Lee, Mosher, and Block present. Commissioner Syd Nelson was absent. Extension Update Extension Educator, Steve Handegaard, updated the Board on the 4-H Leadership Program, 4-H Awards and Recognition Program, and upcoming plans to staff Extension activities differently on a state level. Ash Disposal Agreements Motion by Froemming, second by Mosher, and unanimously carried to authorize the Chair's signature to execute two Ash Disposal Agreements between the County of Otter Tail, County of Wadena and City of Perham and the County of Otter Tail, County of Todd, and City of Perham whereby the County of Otter Tail will provide ash residue disposal. The users will reimburse all costs including financial assurance costs required by the Minnesota Pollution Control Agency. Q 0 Parking Lease Agreement OTC Board of Commissioners November 27, 2001 Page 5 Motion by Froemming, second by Lee, and unanimously carried to authorize renting additional parking spaces from the First Lutheran Church for a total of 54 parking spaces at $19.50 per space per month effective January 1, 2002. Adjournment At 1 :51 p.m., Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, December 11, 2001. Dated: bdJJ'--'I....) II 1 -z._ oo / OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest ~t{l!, Larry Kr hn, Clerk By: {?gt,,, ';/~ Rogeroemrnli'lg, County Board Chair CB/kd Otter Tail County Warrants November 27, 2001 Page 1, Attachment A 11/28/2001 10:28:55 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 11/27/2001 FOR PAYMENT 11/27/2001 VENDOR NAME CYNDI ABBOTT ADVANCED BUSINESSLINK CORPORAT AMERICAN BUSINESS FORMS INC. ASSOCIATION OF MN COUNTIES AUTO GLASS ASSOCIATES BATTLE LAKE STANDARD BEST INC. BEST WESTERN MAPLEWOOD INN ROBERT BLOCK BOB'S STANDARD BULK SERVICE BRETZ HARDWARE CO CLAY COUNTY 4-H EXTENSION COASTAL TRAINING TECHNOLOGIES COMFORT INN CONTECH CONSTRUCTION PRODUCTS COOPER'S TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY DAN'S EXHAUST PROS MELANIE DUENOW-RYAN DUSTCOATING INC ECONO SALES AND SERVICE ELEMENT K JOURNALS EVERTS LUMBER CO. EXEMPLAR INTERNATIONAL, INC FARNAM'S GENUINE PARTS, INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FERGUS SURPLUS FERRELLGAS ROGER FROEMMING GR GRAPHICS INC CHRISTINE GREENE GREG BARRY EXCAVATING HEDAHLS HEADQUARTERS HENNING ADVOCATE INNOVATIVE OFFICE SOLUTIONS INSIGHT INTEGRITY COMPUTER SYSTEMS INTERTECHNOLOGIES GROUP KELLY SERVICES INC. LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE LARRY OTT INC. TRUCK SERVICE MAIN STREET EXPRESS MCCC,NW 3780 AMOUNT 10.08 600.00 1.,194.49 36.00 314.1.9 13.50 17.00 109.70 66.93 25.20 3 .1.8 900.00 48.47 180.60 18,520.90 1.,715.50 1,332.50 40,214.07 635.56 61.90 3.40 2,575.94 73.65 99.00 4.86 152.00 328.06 237.74 165.75 6,677.08 12.10 1.89.04 31.74 55.00 15. 73 60.00 22.71. 5,276.94 90.81 1, 1.1.8. 98 47.77 317.05 281.48 660.00 453.75 9,776.70 275.00 347.69 1,579.00 Otter Tail County Warrants November 27, 2001 Page 2, Attachment A 11/28/2001 10:28:55 OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE 2 WARRANTS APPROVED ON 11/27/2001 FOR PAYMENT 11/27/2001 VENDOR NAME MICRO WAREHOUSE MIDRANGE PERFORMANCE GROUP INC NELSON BROTHERS PRINTING DEB NELSON OFFICE DEPOT OHIO UNIVERSITY OLSON FUNERAL HOME OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTER TAIL TELCOM PAMIDA INC. PC MAGAZINE PERHAM AREA EMS PERHAM CO-OP CREAMERY PITNEY BOWES INC. PMR 2000 PREMIUM WATERS, INC PRODUCTIVE ALTERNATIVES INC. KATHRYN RONNING JOYCE SCHMIDT SCHMITZ FORD SHERATON INN MIDWAY TIRE DEPOT TRI-STATE TIRE UNDER-MART UNIFORMS UNLIMITED US OFFICE PRODUCTS VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS RICHARD WEST WOLDEN'S LAWN SERVICE ZEE SERVICE COMPANY 4-H LEADERS' COUNCIL FINAL TOTAL ....•.. AMOUNT 151.94 350.00 201.29 15.73 154.97 295.00 195.00 110.00 9,912.32 348.65 59.72 69.97 274.73 149.92 828.57 197.50 47.16 214. 84 13.82 87.14 24.8S 100.57 520.80 4,078.76 90.21 72.47 261.45 1,161.69 294. 31 47.43 63.90 97.S7 136.00 $117,557.02 **** . . 0 0 0