HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/06/20010
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, November 6, 2001
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, November 6, 2001, at
9:31 a.m. at the Otter Tail County Courthouse with Roger Froemming, Chair; Dennis Mosher, Vice-
Chair; Syd Nelson, Malcolm Lee, and Bob Block present.
Approval of Agenda
Motion by Lee, second by Block, and unanimously carried to approve the County Board agenda of
November 6, 2001, with the following additions:
Randy Wasvick -Ditch System No. 19
Chief Deputy, Mark Morris at 11 :00 a.m. -E-911 Letter
Closed Session -Labor Negotiations
Approval of Minutes
Motion by Nelson, second by Mosher, and unanimously carried to approve the October 23, 2001,
County Board minutes as presented.
Homestead Credit Request
Father Will Ovsak stated that he owns property on the southwest corner of Jewett Lake that he
purchased in 1975 and had homestead credit until it was removed when he resided in
Breckenridge. More recently, he has made Jewett Lake his permanent residence and applied for
homestead credit. The application was denied because he spends the majority of his time in
Drayton, ND, where he is a Priest. Father Ovsak stated that he is a resident of Minnesota and is
appealing to receive homestead credit at his residence on Jewett Lake. Assessor, Bob Moe,
stated that the primary issue is occupancy and there are other similar cases although each case
has its own circumstances. Normally, primary residence is considered the residence where the
person spends most of their time. Discussion followed. Motion by Lee, second by Mosher, to
approve homestead credit for Father Will Ovsak for parcel no. 22-000-99-0410-000, his residence
on Jewett Lake. Chair Froemming called for a roll call vote:
Commission District 5 Block Nay
Commission District 2 Lee Yea
Commission District 1 Nelson Yea
Commission District 4 Froemming Yea
Commission District 3 Mosher Yea
Motion earned.
Conditional Use Permit Extension
Motion by Froemming, second by Lee, and unanimously carried to extend Conditional Use Permit
No. 5663 for Loren Kalpin et al on Lake Adley (56-31) to November 24, 2002.
OTC Board of Commissioners' Minutes
November 6, 2001
Page 2
Approval of Final Plats Q
Motion by Froemming, second by Nelson, and unanimously carried to approve the Final Plat of
Milt Paulson known as Belmont Pointe located in Section 31, Range 39, Township 132, Nidaros
Township.
Motion by Lee, second by Mosher, and unanimously carried to approve the Final Plat of James
Allaire et al known as Park View located in Section 5, Range 42, Township 135, Lake Lida.
Motion by Mosher, second by Lee, and unanimously carried to approve the Final Plat of
Harlan Nelson known as Round Lake Beach First Addition located in Section 5, Range 40,
Township 133, Everts Township.
Approval of Tobacco License
Motion by Nelson, second by Froemming, and unanimously carried to approve the following
application for license:
Michelle Green
Sparetime Bar and Grill
43521 425th St.
PO Box 1787
Perham, MN
Tobacco
Approval of Training for Motor Vehicle Office
Motion by Mosher, second by Lee, and unanimously carried to approve attendance by the Motor Q
Vehicle office staff for training available Monday, November 19, 2001, at the Minnesota Truck
Center in Mendota Heights and to authorize closure of the office on November 19th to allow for the
training.
Temporary Snowmobile Trail Easement
Motion by Nelson, second by Block, and unanimously carried to approve the granting of the
following Temporary Snowmobile Trail Easement:
This Snowmobile Trail Easement is granted this 6th day of November 2001, by the Otter Tail County
Auditor, under the provision of Minnesota Statute 282.04, Subdivision 4, to the Otter Trail Riders
Snowmobile Club, for the purpose of establishing and maintaining a temporary seasonal use snowmobile
trail across the following described tax forfeited property situated in the County of Otter Tail, State of
Minnesota, to wit:
The East Half of the Southwest Quarter Except the West 10 Rods of the North 16 Rods, all in Section
34 of Township 136 Range 40-(79 Acres).
That the Otter Tail County Auditor, per the provision of Minnesota Statute 282.04, Subdivision 4, in receipt
of $1.00, hereby grants an easement, for a period not to extend past December 31, 2002, over and across
the above described tax forfeited property as shown on the attached drawing subject to the following
conditions:
1. Upon a 90-day written notice this easement shall terminate and will be cancelled by a resolution of the
Otter Tail County Board of Commissioners if,
a.) at any time the easement conflicts with any public use of the property,
b.) at any time the Otter Trail Riders Snowmobile Club should cease to exist,
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OTC Board of Commissioners' Minutes
November 6, 2001
c.) at any time the designated route is no longer used as a snowmobile trail,
d.) at any time the above described tax forfeited property is sold/conveyed, and
e.) at any time any of the conditions stated in this document are in default.
Page 3
The right-of-way of the snowmobile route shall be open to the general public only for snowmobile use.
The State of Minnesota and the County of Otter Tail shall at all times have the right to enter upon the
above described property and upon said right-of-way for any purposes necessary for the performance
of our lawful powers and duties.
The State of Minnesota and the County of Otter Tail shall have the right to close said right-of-way
during any emergency. When practical the Otter Tail Riders Snowmobile Club will be notified.
This easement is for a 16' width over the route to be used as a seasonal use snowmobile trail.
Signage by the Otter Trail Riders Snowmobile Club of the trail to direct the use and safety of the trail
across the above referenced property is encouraged. If the temporary snowmobile trail easement is not
renewed the Otter Trail Riders Snowmobile Club prior to December 31, 2002, must remove all signage
or Otter Tail County shall have the right to remove the signs and the costs for such removal will be the
responsibility of the Otter Trail Riders Snowmobile Club.
7. The Otter Trail Riders Snowmobile Club shall indemnify the County against any claim arising from the
use of the property as a snowmobile trail and will maintain insurance, as required by the separate
Snowmobile Trail Agreement held with the County.
Witness my hand and official seal this 6th day of November, 2001.
Wayne Stein, Otter Tail County Auditor
Subscribed and Sworn to before me this 6th day of November, 2001.
Notary Public
For the Otter Trail Riders Snowmobile Club
Subscribed and Sworn to before me this
Notary Public
day of
Dated
2001.
Bid Award -Life & Long Term Disability Insurance
Motion by Lee, second by Mosher, and unanimously carried to award the Life Insurance (basic life
and supplemental life) to Minnesota Life through Ochs, Inc. effective January 1, 2002, based on
premiums submitted on October 9, 2001, with a 4-year rate guarantee on the Supplemental Life
product. The motion further awarded the Long Term Disability to Fortis through Blue Cross Blue
Shield at $.28 per $100 of payroll effective January 1, 2002, as recommended by the Insurance
Committee.
OTC Board of Commissioners' Minutes
November 6, 2001
Page 4
Market Price for the Solid Waste Management Tax
Otter Tail County Resolution No. 2001 -57
Commissioner Nelson introduced the following resolution and moved its adoption:
WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution
a market price if the political subdivision:
Subsidizes the cost of service at a facility.
WHEREAS, the political subdivision will be liable for the solid waste management tax based only
on the market price amount identified through this resolution.
WHEREAS, the market price is identified in state statutes as the "lowest price available in the
area".
WHEREAS, Otter Tail County has performed research to identify the lowest price available in this
area;
THEREFORE, the County of Otter Tail declares a market price of $48.00 per ton for a facility,
based on a tipping fee amount of $48.00 per ton at Fergus Falls Resource Recovery Facility and
an additional transportation cost or iQ_per ton.
Adopted this 6th day of November, 2001.
Dated: ~ 13, 2.Do( OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest /4:,:t ~ Larry Kro ~ Clrk
Froemming, County Board Chair
Used Can Crusher
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Solid Waste
Director to sell a used can crusher to NAFF Enterprises in Downers Grove, IL, for $2,000 and to
authorize the Solid Waste Director to sign the agreement between the entities regarding this sale.
The can crusher will be delivered to Amazon Paint at a cost of $125 and NAFF Enterprises will pick
the equipment up at that location.
Approval to Pay Bills
Motion by Nelson, second by Mosher, and unanimously carried to approve payment of County
Board bills per Attachment A of these minutes which include the following lodging payments:
Best Western Maplewood Inn Deputy Sheriff, Scott Koennicke
Cragun's HHW Program Manager, David Stadum
Doubletree Hotel Fraud Investigator, Al Anderson
Ruttter's Detention Facility Administrator, Gary Waskosky
Detention Facility Asst. Administrator, Al Keller
Detention Officers, Jill Kluck, Jack Dawkins,
Richard Akerman, and Anne Mueller
Safety & Emergency Services Director, Sheldon Holm
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OTC Board of Commissioners' Minutes
November 6, 2001
Page 5
Pine Lakes Improvement District
Motion by Nelson, second by Lee, and unanimously carried to affirm the previous motion to
approve the Re-establishment of the Pine Lakes Improvement District.
Closed to the Public
At 10:26 a.m., Chair Froemming declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for purposes of discussing labor negotiation strategies relative
to the Human Services Professional and Support Specialist collective bargaining units. All seated
commissioners were present along with the County Coordinator, County Attorney, and Recording
Secretary. At 10:40 a.m., upon conclusion of the closed session, Chair Froemming declared the
meeting open to the public for the remaining agenda items.
Approval of Final Payment -C.P. 99:Salt Storage Building
Motion by Lee, second by Mosher, and unanimously carried to approve Final Payment, in the
amount of $49,582 per purchase order no. 60889, to Greystone Construction Company in
Shakopee, MN, for the salt storage building roof trusses and fabric.
Ditch Systems
Ditch System No. 29:
Ditch Inspector, Randy Wasvick, reported that permission has been received from the two
landowners involved to remove a culvert that leads into Rush Lake in Ditch System No. 29 and a
bid of $800 was received to do the work. Motion by Nelson, second by Mosher, and unanimously
carried to authorize the Ditch Inspector to proceed with removal of this culvert in Ditch System
No. 29 for an approximate cost of $800.
Ditch System No. 63:
Mr. Wasvick reported that he has received an estimate to repair a large hole in a field in Ditch
System No. 63 and that some additional holes in the system also exist on an adjoining landowner's
property. The total cost to repair all of these holes is based on an hourly charge plus materials and
estimated not to exceed $5,000. Motion by Lee, second by Block, and unanimously carried to
authorize the Ditch Inspector to proceed with repair of the holes as described in Ditch System
No. 63 on an hourly basis plus materials estimated not to exceed $5,000. Otter Tail County will
loan the money to the ditch system to be paid back by assessment to property owners at an
interest rate as established by M.S. 278.08 and used for tax court judgments.
Mr. Wasvick reported that Ted Hegseth rents property on a ditch system and there is a slough that
drains into a wildlife property that he has problems keeping cleaned out. He has requested
permission to tile into the ditch system rather than have an open ditch. Motion by Lee, second by
Nelson, and unanimously carried to authorize tile work in this open ditch as long as the tile
maintains the designed capacity of the system and all cost of the work is paid by the landowner
with no cost to Otter Tail County.
Ditch System No. 19:
Mr. Wasvick stated that the township and property owners are requesting that a culvert be placed
under a township road north of Horsehead Lake which will drain water to a culvert under C.R. 138
and then into Ditch System No. 19. In order to install a culvert, there must be an application to
enter into the Ditch System and a redetermination of benefits would need to be completed.
Discussion took place regarding the high water of Horsehead Lake causing problems on C.R. 42,
installing a culvert with a valve before benefits are redetermined, the possibility of the township
OTC Board of Commissioners' Minutes
November 6, 2001
Page 6
road being washed out if a culvert is not installed this fall, a need for clean out of the culvert under Q
C.R. 138 and a need to install a culvert under a driveway in order for the system to flow. DNR
Hydrologist, Terry Lejcher, stated that the> Ordinary High Water Level (OHWL) has not been
established on Horsehead Lake; however, it will be established next week. No action can be taken
until the OHWL is established. He expressed concern regarding placement of the proper size
culvert and pipe, etc. to be sure the ditch has capacity to hold the flow. Rodney Peterson, Kenny
Noah, and Shorty Kingston spoke in favor of placing a culvert in this location and entering the ditch
system. The OHWL will be established on Horsehead Lake, a petition from the township and an
application to enter the ditch system is required, and the Ditch Inspector will return to the Board
next week.
Approval of Enhanced 911 Letter
Motion by Froemming, second by Block, and unanimously carried to authorize the Chair's
signature to approve a letter addressed to the Minnesota Public Utilities Commission regarding
QWEST Communication's reluctance to follow the accepted NENA rules relative to Enhanced 911
services.
Adjournment
At 11 :47 a.m., a motion was offered by Block and seconded by Froemming, to adjourn the meeting
of the Otter Tail County Board of Commissioners until Tuesday, November 13, 2001. Motion
carried.
Dated: _ ____,J\l{.ll_g_<>'l>e-,~-.,,. .. ~o~ ... '=rr-'Ll!.!...3.L,,.....;'2:::::00=/-'
-·· ~a Larry Krotrn Clerk
CB/kd
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ~ ~ Rogerl?emming, ountyBoardChair
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11/07/2001
8:04:58
Otter Tail County Warrants
November 6, 2001
Page 1, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 1
WARRANTS APPROVED ON 11/06/2001 FOR PAYMENT 11/06/2001
VENDOR NAME
ALL BUILDING CORPORATION
ALLIED FIRE PROTECTION INC
ALLIED PUBLISHING SERVICE
ALPHANATIONAL TECHNOLOGY
AMERICAN INSTITUTIONAL SUPPLY,
AMERICAN TOWER, L.P. AUTO GLASS SPECIALISTS INC.
BATTLE LAKE AUTO PARTS
BEAR GRAPHICS INC.
DWIGHT BERVEN
BEST INC.
BEST WESTERN MAPLEWOOD INN
BEYER BODY SHOP
CARR'S LAKE COUNTRY SUPERMKT
CARR'S TREE SERVICE INC
PATRICK CEAS
CHARLSON CONSTRUCTION & SNOW R
COMMISSIONER OF TRANSPORTATION
COMPUTER INFORMATION SYSTEMS
COOPER'S TECHNOLOGY GROUP
MYRON CORDES CORPORATE TECHNOLOGIES CRAGUN'S LODGE AND CONFERENCE
DAKOTA GYPSUM
DAN'S EXHAUST PROS DAVID ROMANN HAULING & LANDSCA DEER CREEK EXPRESS STOP, INC DELZER CONSTRUCTION INC. DEPARTMENT OF CORRECTIONS-STS DEPARTMENT OF PUBLIC SAFETY
DIVERSION AUTO DOUBLE TREE HOTEL JAMES EASTMAN ELE INTERNATIONAL INC. ELECTION SYSTEMS & SOFTWARE IN FARGO GLASS AND PAINT CO
FARNAM TIRE CENTER
FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPARTMENT
FERGUS FALLS SMALL ENGINE & TR
CITY FERGUS FALLS
FERGUS INTERNATIONAL INC.
FERGUS SURPLUS FERGUS TIRE CENTER FORTWENGLER ELECTRIC SHOP
FOTH & VAN DYKE G & K SERVICES DAVID GADOW
AMOUNT
225.00 225.00
99.00
232.00
135.46 75.00
429.20
129.42
172.56 100.00
37,420.34
164.55
736.92 164.84
31. 79
3,466.81
81.90
9,644.26
11,000.00
1,198.94
4,089.95 458.33
28.51
38.55
128.37 2,012.85 207.26 400.00
100.00
510.00
20.86
106.88
175.61 1,369.44 1,478.96
1,036.25
25.00
966.54
3,298.25 728',94
60.83
135.25
33.64
47.13
109.17
92. 52
902.56
1,937.49
84.99
Otter Tail County Warrants
November 6, 2001
Page 2, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
ll/07/2001
8:04:58
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WAR.RANTS FOR PUBLICATION PAGE 2
WARRANTS APPROVED ON ll/06/2001 FOR PAYMENT ll/06/2001
VENDOR NAME
GALL'S INC. GE CAPITAL
GERRY'S PARTS SUPPLY
GOODIN COMPANY
ERVIN HAGEN
HALL GMC INC.
NEILL HARDINA
BERNARD HARTMAN
DAVID HAUSER
HEDAHLS HEADQUARTERS
HEISLER'S COUNTRY OIL
HENNING ADVOCATE.
HENNING TRUSTWORTHY HARDWARE RAYMOND HENSCH
TERRY HOFF
HOLIDAY SHELDON HOLM THE HOME SHOP HOMESTEAD TOWNSHIP THE INDEPENDENT INFORMATION SYSTEMS CORP. INNOVATIVE OFFICE SOLUTIONS
INSIGHT INTERSTATE INC.
INTERTECHNOLOGIES GROUP J EGGUM METALS & RECYCLING
ROBERT JACOBSON
JK SPORTS INC.
ERWIN JOHNSON
K-MART
KELLY SERVICES INC.
KOEP'S CLITHERALL CORNER
L & L SERVICE LAKE REGION HEALTHCARE LAKE REGION SURVEYING INC LAKELAND TRUE VALUE HARDWARE
LAKES COUNTRY SERVICE
LARRY OTT INC. TRUCK SERVICE
LARRY'S SUPERMARKET LARSON-PETERSON & ASSOCIATES
MALCOLM LEE
LEGAL DIRECTORIES PUBLISHING C
LARRY LEITCH LEWIS TRANSPORTATION SYSTEMS
LIBERTY BUSINESS SYSTEMS INC
LOCATORS & SUPPLIES INC.
KAREN LUNDIN MARKHURD CORPORATION MARTIN'S PAINTING & MORE
AMOUNT
103.97 233.65
4.13
161.54
6.59 188.26
140.00
70.00
120.61
227.03
5,371.59
341.29
24.08 343.20
42.07
307.82
452.76
268.0l 170,00
209.25 625.00 1,035.53 5,395.00 l,707.41
300.00
35.00 257,40
517.00
250.00
78.17
88.80
173.50
76.98
1,379.59
12,250.00 9.57
2,018.51
1,325.00
29.21 16,452.29
119.37
36.50 100.00 55,12
20.98
17.98 42.49 12,650.00 345.00
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Otter Tail County Warrants
November 6, 2001
Page 3, Attachment A
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OTTER TAIL COUNTY AUDITOR IFD66
11/07/2001
8:04:58
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 3
WARRANTS APPROVED ON 11/06/2001 FOR PAYMENT 11/06/2001
VENDOR NAME
JAY MCEVERS
MCIT
WENDY METCALF
METRO SALES INC
MID-STATE SERVICES
MIDWEST PRINTING CO.
MN WEBWORKS
NATIONAL BUSHING & PARTS CO.
NATIONAL DISTRICT ATTORNEYS AS
NELSON DODGE-GMC NETWORK SERVICES COMPANY
NEW YORK MILLS HERALD
DEVEN NICE NORTH COUNTRY RESTORATION NORTHERN IRRIGATION NORTHERN STATES SUPPLY INC.
OFFICE DEPOT
OK TIRE STORES
OTTER TAIL CO RECORDER
OTTER TAIL CO TREASURER
JIM OTTERTAIL AGGREGATE OVERHEAD DOOR COMPANY ..
OVERLAND MECHANICAL SERVICES
PAMIDA INC.
PARTAIN'S GUNSMITHING
DONALD PEDERSON PELICAN RAPIDS PRESS PERHAM ENTERPRISE BULLETIN
PERHAM STEEL & WELDING
PETE'S AMOCO
THE PIERCE CO.
PITNEY BOWES INC.
PMR 2000 PMX MEDICAL PRAIRIE IMPLEMENT INC. PRODUCTIVE ALTERNATIVES INC.
QUALITY TOYOTA
R & R READY MIX INC.
RECYCLING ASSOCIATION OF MINNE REVIEW ENTERPRISES INC.
ROCHE DIAGNOSTICS CORPORATION RUBNER WELDING & EQUIPMENT
RUTTGER'S BAY LAKE LODGE
SCHMITZ FORD SHERWIN WILLIAMS SIGNWORKS SIGNS & BANNERS
SOUTH MILL SERVICE
SOUTHTOWN C-STORE STADUM PLUMBING L.L.P.
AMOUNT
429.00
80.00
143.33
751.00
76.40
170.40
10,000.00
35.78
210.00
32.62
631. 83
226.50
62.79 2,360.00 7.30
496.37
45.78
100.00
25.00 351.49 6,116.66
226.32
50,00
32.36
167.26
15.00
472.40 411.48
1. 38
189.50
42.27
828.57
40 . .95 126.31 15,000.00
196.36
135.00
511.20
10.00
294.49
532,50 9.26
2,847.57
27.99 95.80
35.00
2,551.43
244. 31
1,508.04
Otter Tail County Warrants
November 6, 2001
Page 4, Attachment A
OTTER TAIL COUNTY AUDITOR IFD66
11/07/2001 8:04:58
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATION PAGE 4
****
WARRANTS
VENDOR NAME
APPROVED ON 11/06/2001 FOR PAYMENT 11/06/2001
AMOUNT
STANTON GROUP
STEIN'S INC. STENERSON LUMBER
STEVE'S CYCLE
STRAND ACE HARDWARE
GENEVIEVE STRANDE
STRINGER BUSINESS SYSTEMS INC
SWANSTON EQUIPMENT CORP.
TEEMARK CORPORATION DAVID THOMPSON TOOL CRIB OF THE NORTH UNIVERSITY OF MN DULUTH
VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS
VOSS LIGHTING
WALLWORK TRUCK CENTER
WALTERS PHOTOGRAPHY
WES' FUEL STOP WEST GROUP PAYMENT CTR.
LUCAS WESTBY WIDSETH SMITH NOLTING & ASSOC.
210 LUBE EXPRESS
FINAL TOTAL ....•..
654.50
3,270.35
386.20 106.08
43.94
35.00
92.28
200.00
17.88
140.00
13 0. 53 1,070.00
28. 93 992.42 59.12 165.80 69.98 82.71
84.20
523.98
60.00 1,619.51 128.50
$211,411.28 ****
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