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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday,August28,2001
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, August 28, 2001, at 9:30 a.m. at
the Otter Tail County Courthouse with Commissioners Dennis Mosher, Chair; Bob Block, Vice-
Chair; Syd Nelson, Malcolm Lee, and Roger Froemming present.
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the Human Services
Board agenda of August 28, 2001 as mailed.
Approval of Minutes
Motion by Nelson, second by Lee, and unanimously carried to approve the Human Services Board
minutes of August 14, 2001 as mailed.
Draft Policy for Use of Chemical Irritants .
Court Services Director, Chuck Kitzman, presented a draft policy authorizing his staff to carry
chemical irritants for self-protection: Training wilrbe provided to staff. Mr. Kitzman will research
any potential issues with the County's insurance carrier relative to the draft policy.
West Central Regional Juvenile Center
Commissioner Nelson and Mr. Kitzman have been invited to attend the WCR Juvenile Center
Advisory Board's semi-annual meeting on Thursday, August 30, 2001. Discussion took place
regarding a 10% decrease in usage of the facility resulting in a deficit for the facility.
Commissioners discussed Otter Tail County's participation, per diem rates, and the benefits of
fewer out-of-home placements. Commissioner Mosher requested additional financial information
such as total annual budget and revenue and expense data for the facility.
Minnesota's Community Social Services Act
Human Services Supervisors, Tom Jensen, Brad Vold, and Jodi Wentland, presented a two-year
County CSSA plan and reviewed the goals of the plan. Motion by Nelson, second by Froemming,
and unanimously carried to approve the two year draft Otter Tail County Community Social
Services Act Plan per Minnesota Statute and authorized the plan to be sent to the Department of
Human Services for their review.
Day Treatment Contract
Motion by Block, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute a contract between Otter Tail County Human Services, Fergus Falls Area
Special Education Cooperative District #935, and Lakeland Mental Health Center for the period of
July 1, 2001 to June 30, 2002. This contract provides the Day Treatment Program for the Fergus
Falls Middle School. The cost to the County is approximately $121,342 minus the MA
.reimbursements estimated at $72,000.
OTC Board of Commissioners' Minutes
August 28, 2001
Page 2
Elderly Services Program Update O
Social Workers, Peggy Lenarz-Heinrich and Lori Jaros, briefed the Board on their role with the
Elderly Services Program. A total of 208 individuals are served by this program with 70 receiving
Alternative Care services, 118 receiving Elderly Waiver Services, and 20 receiving Community
Alternatives for Disable Individuals (CADI). The program serves as a major information source for
connecting the elderly with needed services. Ms. Jaros presented a Senior Service Resource
Directory that is given to providers of services in the community. They invited Commissioners to a
Senior Service Network meeting scheduled on Tuesday, September 11 th from noon to 1 :30 p.m.
Discussion followed regarding the State of Minnesota's goal to reduce Nursing Home beds and
issues resulting from the lack of countywide transportation.
Approval of Bills & Claims
Motion by Nelson, second by Block, and unanimously carried to approve the Human Services bills
and claims as presented.
Adjournment
At 10:27 a.m., upon a motion by Lee and seconded by Froemming, the meeting of the Otter Tail
County Human Services Board was adjourned until 9:30 a.m. on Tuesday, September 11, 2001.
Dated: 9 /11 lot __ __,__,,,__._,c-,,~~------MAN SERVICES BOARD
AttMt k:i a Larry Kro n, Clerk
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 28, 2001, at 10:45 a.m.
at the Otter Tail County Courthouse with Roger Froemming, Chair; Dennis Mosher, Vice-Chair;
Syd Nelson, Malcolm Lee and Bob Block present.
Approval of Agenda
Motion by Lee, second by Mosher, and unanimously carried to approve the County Board agenda
of August 28, 2001 as mailed.
Approval of Minutes
Motion by Mosher, second by Lee, and unanimously carried to approve the County Board minutes
of August 21, 2001.
Approval to Pay Bills
Motion by Lee, second by Nelson, and unanimously carried to approve payment of County Board
bills per Attachment A of these minutes, which include the following lodging payments:
Holiday Inn Express Assessment Technician, Kim Armstrong
Best Western Kelly Inn Recorder, Wendy Metcalf
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Authorization for Exemption from Lawful Gambling License Q
Motion by Mosher, second by Froemming, and unanimously carried to acknowledge receipt of the
Rocky Mountain Elk Foundation Application for Authorization for an Exemption from Lawful
Gambling License for an event scheduled for September 22, 2001 at The Pier and to waive the
30-day waiting period.
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OTC Board of Commissioners' Minutes
August 28, 2001
Page 3
Approval of Credit Card Application
Motion by Lee, second by Froemming, and unanimously carried to approve the credit card
application of Safety & Emergency Services Director, Tiny Holm.
Waste Processing Agreement
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature
to execute a Waste Processing Agreement between the City of Fergus Falls and County of Otter
Tail effective July 1, 2001 through December 31, 2002. The contract is designed to be replaced by
a permanent agreement as either party can terminate the agreement with a 60 day written notice.
Drainage and Agricultural Inspector
Land & Resource Director, Bill Kalar, introduced the new Drainage and Agricultural Inspector,
Randy Wasvick. Commissioners congratulated Mr. Wasvick to Otter Tail County.
County Ditch No. 4
Mr. Kalar reported that the Ditch Viewers have visited all properties as requested at the recent
public hearing and the visits resulted in a number of acres with no benefits or reduced benefits. He
presented a bid of $27,000 from Duane Muench to clean out an additional 1 ½ miles of the ditch
system as previously discussed. Lengthy discussion followed. The new Ditch Inspector will work
with Mr. Holm and Mr. Hauser to review the original bid and bring back additional information at the
next Board meeting as well as the Ditch Viewers report.
Planning Commission Recommendations
Mr. Kalar presented the Planning Commission findings on an Environmental Assessment
Worksheet (EAW) Needs Determination for the Preliminary Plat of "Adair Acres". The Planning
Commission recommended that an EAW is not necessary. Motion by Mosher, second by Block,
and unanimously carried to uphold the recommendation of the Planning Commission and not
require an EAW for "Adair Acres" and further, to adopt the findings and conclusion for the
proposed plat as presented in Attachment B of these minutes.
Sewage System Inspection List
Motion by Lee, second by Nelson, and unanimously carried to place Tamarac Lake on the sewage
system inspection list as requested by the Tamarac Lake Association.
Recess & Reconvene
At 11 :30 a.m., Chair Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The Chair reconvened the meeting at 1 :00 p.m.
County Economic Development Tax Abatement Request
Tuffy's Pet Food CFO, Wayne Caughey, and City of Perham Administrator, Bob Louiseau,
requested consideration to approve a tax abatement for the Tuffy's building in Perham to assist
KLN Enterprises with acquisition and increased production of dog food in the Tuffy's facility.
Mr. Louiseau stated that Doane Pet Care previously owned the facility and recently announced
closure of the facility leaving 150 people unemployed. KLN agreed to purchase the building;
however, in order to acquire the business, they had to acquire all of the building along with some
restrictions on their ability to solicit business from former customers for two years. Therefore,
production levels are down to 20% of previous plant production. They requested an abatement of
tax up to $30,000 per year up to 10 years based on production levels. All Commissioners have
received a detailed application and synopsis of Tuffy's proposal. Discussion followed.
OTC Board of Commissioners' Minutes
August28,2001
Page 4
Commissioner Lee referred to the County's current tax deferral policy. The County Attorney stated O
that the County Board has authority to approve an abatement; however, it must be done by
resolution that includes the terms of the abatement along with public benefits and a public hearing
must also be held notifying the public that this abatement is being considered. Motion by Nelson,
second by Froemming, and unanimously carried to consider a total abatement amount of up to
$30,000 per year up to 10 years and to set a public hearing for the abatement on Tuesday,
September 11, 2001 at 2:00 p.m.
Performance Evaluation Summary
Motion by Lee, second by Mosher, and unanimously carried to approve the performance
evaluation summary for GIS Data Base Coordinator, Sherran Leabo, and requested that the
summary be placed in her personnel file.
Solid Waste Transfer Stations -Petty Cash Accounts
Motion by Mosher, second by Block, and unanimously carried to approve the following proposed
petty cash accounts for the various transfer stations:
Battle Lake and Henning Transfer Stations
Northeast Otter Tail Landfill
Parkers Prairie & Pelican Rapids Transfer Stations
Current
$50.00
$50.00
$50.00
Drainage and Agricultural Inspector
Proposed
$100.00
$100.00
$20.00
Motion by Nelson, second by Froemming, and unanimously carried to appoint Mr. Randy Wasvick
as Otter Tail County's Drainage and Agricultural Inspector. Q
Adjournment
At 1 :54 p.m., upon a motion by Nelson and seconded by Block, the meeting of the Otter Tail
County Board of Commissioners was adjourned until 9:30 a.m. on Tuesday, September 4, 2001.
Dated: j IL/lot --~-1-, -,,-.C...~------
Attest: ~ ~ Larry7<roh; Cler
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
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Enclosures
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· Otter Tail County Warrants
August 28, 2001
Attachment A
Page 1
B/28/2001
13:06:30
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
IFD66 COUNTY 56 PAGE 1
WARRANTS APPROVED ON 8/28/2001 FOR PAYMENT
VENDOR NAME
... JOYCE ALBJERG ·. ''LEON ANDERSON
AUTO GLASS ASSOCIATES AUTO GLASS SPECIALISTS INC. BEST WESTERN KELLY INN BEYER BODY SHOP ROBERT BLOCK · i BRETZ HARDWARE . CDW GOVERNMENT, INC COLLEGE WAY AUTO INC. DENNY'S ENTERPRISES INC DIVERSION AUTO
MICHELLE ELDIEN MARK ENGLUND .
FABRICATORS UNLIMITED INC FARNAM'S GENUINE PARTS, INC FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT FERGUS FALLS SMALL ENGINE & TR FERGUS TIRE CENTER ROGER FROEMMING GOODIN COMP:ANY GRAINGER INC. DIANE HANSON HOLIDAY HOLIDAY INN EXPRESS HOLIDAY 93 SHELDON HOLM HOTSY EQUIPMENT COMPANY IBM CORPORATION INNOVATIVE OFFICE SOLUTION K-MART KELLY SERVICES INC. KOEP'S CLITHERALL CORNER LARRY OTT INC. TRUCK SERVICE MALCOLM LEE
KAREN LUNDIN VIOLA MANDERUD WENDY METCALF MINNESOTA STATE BAR ASSOCIATIO MINNESOTA'S BOOKSTORE MN CENTER FOR CRIME VICTIMS SE MN CO INSURANCE TRUST MN s.c.I.A. MN SHERIFFS' ASSOCIATION MOCIC DENNIS MOSHER NELSON BROTHERS PRINTING
AMOUNT
4. 93.
164.01
40 .:00·
•.413. 09 . 81. 36
266.26
50.03:.:
8. 28/'
131.75
65.20
60.00
20.21
192.52
12.63
153.53
29.98 2,489.74 6,049.00
1,582.11
152.62
738. 94
31. 74 306.41 103.5B
130.94
358.40
457.35
58.30
14.38
207.51
1,082.98
168.57
191.66
1,296.48
72.75
1,300.00
79. 35
21.19
97.61
93.83
'. 2B0. 00
i 339.09 BS.CO
2,500.00
300.00 73.23
260.00
45.54
374.35
B/2B/2001
Otter Tail County Warrants
August28,2001
Attachment A
Page 2
OTTER TAIL COUNTY AUDITOR; IFD66
8/28/2001 13:06:30
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56
WARRANTS FOR PUBLICATIOJ!il ' PAGE 2
****
WARRANTS APPROVED ON 8/28/2001 FOR PAYMENT 8/28/2001
VENDOR NAME
NELSON DODGE-GMC NORTH COUNTRY RESTORATION NORTHERN WASTE SYSTEMS NORTHWEST DIVERS KIRSTEN OLSON OTTER TAIL CO TREASURER OTTER .TAIL POWER COMPANY OVERIJIND MECHANICAL SERVICES PAMIDA INC. PERHAM AREA EMS PERHAM MEMORIAL HOSPITAL THE PIERCE CO. PITNEY BOWES INC. SAUL MINEROFF ELECTRONICS INC.
JOYCE SCHMIDT SCHMITZ FORD SHERWIN WILLIAMS BRENDA SHOEMAKER SOUTHTOWN C-STORE STEIN'S INC. SUNMART SUPERIOR JETTING MELANIE SWANSON CINDY THOMPSON TIRE DEPOT
TNT REPAIR INC. US OFFICE PRODUCTS VICTOR LUNDEEN COMPANY WALTERS PHOTOGRAPHY WEST GROUP PAYMENT CTR.
FINAL TOTAL •.•..••
AMOUNT
31,.17 6,795.00 15,300.00 .•l.01.12 13. 80 l.,302.1'4 l.62.85 283.50
39. 84 256.73 10.00 100.09 828.57
l.13.50 84. 97 l.25.28 114.95 21.04 413. 78 805.52 l.02.56 1,657.50 17.66 140.63 1,023.40 26.00 140.55 l.,087.10 74.65 266.24
$54,476.57 ****
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OTTER TAIL COUNTY BOARD OF COMMISSIONERS
ON EAW NEEDS DETERMINATION
FOR THE PRELIMINARY PLAT OF
ADAIR ACRES
Otter Tail County Minutes
August 28, 200 I
Attachment B, Page I
At a public hearing held on August 22, 2001, the Planning Commission of Otter
. Tail County considered the need.for an Environmental Assessment worksheet prior to
further action concerning the application for the preliminary plat .ofAdair Acres.
Planning Commission members present at the hearing were: Bert Olson, Chairman; Bob
Schwartz, Les Estes, Leona Zimmerman, Linda Bergerud, Frank Lachowitzer, Richard
Shea, Joe Maske and Rod Boyer. Bill Kalar and Marsha Bowman of the Land &
Resource Management Office were present. Michelle M. Eldien, Assistant Otter Tail
County Attorney, was also present.
The Planning Commission received comments from Kris Svingen, attorney on
behalf of applicants, Patrick and Laurie Thompson, and Stephen Rufer, on behalf of
several area property owners. The Planning Commission also received comments from
Beth Wurzer, Ralph Schmidt, Milt Paulson, Scott Frivland, Wilma Johnson, Nancy
Linder, and Clem Hendrickson. Items of correspondence were also received by the
Planning Commission and read at the hearing, including letters from Nancy and Sam
Linder, Elizabeth Harrison, Larry Smith, Girard Township, and David Bossart. In
addition, the Planning Commission received information con~eming a telephone
conversation received by the Land & Resource Office from Bonnie Frisby-Griffin and
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photographs from Marv Bossart.
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Otter Tail County Minutes
August 28, 200 I
Attachment 8, Page 2
Based on all the information presented and on observations made by the Planning
Commission members, the Commission makes the following Findings of Fact,
Conclusion and Recommendation:
FINDINGS OF FACT
I.
The application submitted by Patrick and Laurieffhompson is a proposal for a
preliminary plat described as Adair Acres, consisting of 13 single family residential
backlots, one block, within the shoreland area of West Battle Lake (56-239), and said
property being more particularly described as:
Part of the SE¼ of the NE¼, Section 31 and Part ofS ½ of the NW¼,
Section 32 of Girard Township.
II.
A copy of the application and the proposed plat of Adair Acres is on file in the
Office of Land & Resource Management
III.
Adair Acres is a proposed development intended for single family residential use.
The land is suitable for residential land use. There is a possibility of some unique
topographical features on Lots 10 and 11, with the possibility of some lots, specifically
Lots 12 and 13, being substandard. As to crowding potential, this proposed plat reduced
the number oflots from the original 18 to 13. Although the Planning Commission did
not identify any significant impact by the development on storm water runoff, a number
of individuals from the audience spoke about potential problems with runoff at the
0 · meeting. The Planning Commission commented that there was no evidence of storm
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Otter Tail County Minutes
August 28, 200 I
Attachment B, Page 3
Q water runoff that would result from the proposed plat, but the runoff issues appear to be
from the whole watershed area.
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IV.
The proposed plat does not include any wetlands.
V.
The proposed plat does notfall within an identifiable flood plain.
VI.
The proposed project would not require any forest land conversion, other than tree
removal normally associated with residential development. Just as with any
development, onsite erosion is always a potential problem where a topographical
alteration is made. The proposed plat appears to have slight potential for erosion
concerning Lots l O and 11.
VII.
The proposed project does not appear to contain any identifiable historical sites
that would be significantly impacted by the proposed plat.
VIII.
There are no known hazards to present or future property owners or adjacent
property owners created by the proposed project, other than possible traffic concerns.
However, any traffic hazard appears to be no more than that on any other development.
IX.
There are no known hazardous or chemical waste disposal areas within the
proposed plat.
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X.
Otter Tail County Minutes
August 28, 2001
Attachment B, Page 4
The proposed plat does not have the potential for significant adverse impact on
plant and wildlife habitat. The Planning Commission did not identify any endangered,
threatened or special concerns species of animal, bird or plant life associated with the
plat.
XI.
It does not appear that the proposed plat will generate any:long term unacceptable
levels of noise, other than the usual noise associated with single family residences.
XII.
As with some other proposed developments, there would be some potential for
additional development onsite. However, the potential for such development is no more
than any other proposed project and any future development would come within the
requirements of the Otter Tail County Shoreland Management Ordinance.
XIII.
The proposed plat will have minimal effect on the air quality.
XIV.
There is some concern with the proposed plat as far as unsafe or adverse traffic
conditions because of possible increased use of the roadway. However, any unsafe or
adverse traffic conditions would be no more than any other proposed plat.
xv.
Whether the proposed project provides for acceptable opportunities for water
access considering land slope, aquatic vegetation and water depth, is not applicable for
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Otter Tail County Minutes
August 28, 200 I
Attachment B, Page 5
V this proposed plat as the plat consists of back lots, so any impact on the lake would be
very minimal.
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XVI.
Toe proposed plat would have minimal impact on fish and wildlife habitat, if any,
as the plat consists of back lots.
XVII.
There are no identified or known endangered, threatened or special concern
species of aquatic animal or plat life that would be affected by the proposed plat.
XVIII.
There are no specific hazards identified within the proposed plat.
CONCLUSION
Any potential· significant impact that the proposed plat may have on the land and
lake within the proposed project area can be mitigated and/or reversed byan erosion
control plan, or storm water management plan, restrictions that the Planning Commission
may place on the number oflots or size and other ordinance restrictions, including the
maximum twenty-five percent (25%) impervious surface coverage requirement and grade
and fill restrictions as to any storm water runoff potential problems.
Toe potential for onsite erosion, especially on Lots 10 and 11, could be addressed
by the Planning Commission with modifications of the plat in regards to ditching and
access to lots and possible road right of way setback increases from the 20 foot minimum
under the ordinance.
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Otter Tail County Minutes
August 28, 200 I
Attachment B, Page 6
As to any concern for the location of a historical site within the proposed plat, the
Planning Commission certainly could condition any approval of the plat by the
requirement of an archaeological survey to be completed prior to development.
Any concerns as to the impact of the proposed plat for .unsafe or adverse traffic
,, conditions could be addressed or mitigated by requiring.tbe developer to create bicycle
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paths or walkways, and proper location of approaches to lots.
ORDER
Thus, the Otter Tail County Board hereby orders that no Environmental
Assessment Worksheet is necessary.
Dated: August 28, 2001
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