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Home My WebLink AboutBoard of Commissioners - Minutes - 07/10/2001• -·-,,;;,·' !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!ll () 0 0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-8 Tuesday, July 10, 2001 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 10, 2001, at 9:33 a.m. at the Otter Tail County Courthouse with Roger Froemming, Chair; Syd Nelson, Malcolm Lee, and Bob Block present. Vice-Chair, Dennis Mosher was absent. Approval of Agenda Motion by Nelson, second by Lee, and unanimously carried to approve the County Board agenda of July 10, 2001, with the following additions: ' Joe Honrud -canceled Add -Land & Resource Director for Discussion of Ag/Ditch Position Add -Roger Pence for Road Name Change Appeal Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of June 26, 2001, as mailed. Approval to Pay Bills Motion by Lee, second by Block, to approve payment of bills per Attachment A of these minutes, which include the following lodging payments: Cragun's Radisson Arrowwood Motion carried unanimously. Asst. County Attorney, Michelle Eldien Victim Witness Coordinator, Lori Wood MIS Director, Tim Brand System Network Administrator, Pat Larum Youth Tobacco Prevention Project Contract Public Health Director, Diane Thorson, briefed the Board on the Youth Tobacco Prevention Program starting July 1, 2001, and requested approval of a contract to provide coordination of the project. Motion by Block, second by Nelson, and unanimously carried to authorize the Public Health Director to sign a contract between Otter Tail County Public Health (serving as fiscal agent for the Otter Tail Services Collaborative Youth Tobacco Prevention Project) and Barbara Jo Nelson. Ms. Nelson will provide administrative services for the program in an amount not to exceed $35,742. Bill of Sale and Release -Phelps Mill Bridge Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature to execute a Bill of Sale and Release to transfer responsibility for the Phelps Mill Bridge for pedestrian traffic only, from Maine Township to the County of Otter Tail. Detoxification Program Discussion Human Services Director, John Dinsmore, presented a summary of issues/concerns regarding the Fergus Falls Regional Treatment Center detoxification program and possible solutions to consider. Otter Tail, Douglas, Becker, and Grant counties have been the primary users of the detox program OTC Board of Commissioners' Minutes July 10, 2001 Page 2 • at the FFRTC. The FFRTC has informed the County of a per day rate increase to $561 from the Q current rate of $275; therefore, Mr. Dinsmore presented seven options to consider. Lengthy discussion took place regarding these options including transport to other facilities, contracting with another provider in the area, or developing a County operated detox program. Energy Programs Grant Agreement Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature to execute an agreement between the State of Minnesota Department of Economic Security and the Otter Tail County Department of Human Services that grants the County funds from the State for the Energy Assistance Program for the period of July 1, 2001 through September 30, 2002. Bills & Claims Motion by Nelson, second by Lee, and unanimously carried to approve the Human Services bills and claims as presented. Ag/Ditch Inspector Position Land & Resource Director, Bill Kalar, briefed the Board on the hiring process for the vacant Ag/Ditch Inspector Position. Chair Froemming appointed Commissioner Bob Block to the interview panel for this position. Purchase of Household Hazardous Waste Equipment Solid Waste Director, Mike Hanan, requested approval to purchase a paint can crusher for the Household Hazardous Waste facility. Motion by Froemming, second by Nelson, and unanimously o ... carried to authorize the Solid Waste Director to purchase a paint can crusher, in the amount of . $17,530.97. Funds for the equipment will be obtained from the Solid Waste Enterprise Fund. Request for Road Name Change Property Owner, Rodney Wyland and several neighbors requested that the road servicing their lots be changed from Lyden's Beach Road to Bee's Drive. The road was named Lyden's Beach Road recently during the E-911 addressing process. When the plat was recorded in 1983, this dedicated road was named Bee's Drive and recorded as such. Mr. Wyland presented documentation of the recorded plat and a letter from a Dunn Township Clerk supporting the change. The appeal had been heard by the Road Naming Committee and denied as the petition to change the name did not contain 90% of the residents that currently live on the road. Motion by Lee, second by Froemming, to change Lyden's Beach Road (named during the E-911 addressing system) back to Bee's Drive. Chair Froemming called for a roll call vote: Commission District 5 Block Nay Commission District 2 Lee Yea Commission District 4 Froemming Yea Commission District 1 Nelson Nay Chair Froemming noted that the motion failed; however, he stated that the issue would be discussed again on July 24, 2001, when all County Board members are present. Recess Closed to the Public At 11 :05 a.m., Chair Froemming recessed the meeting of the Otter Tail County Board of Commissioners for a short break. At 11 :08 a.m., Chair Froemming declared the meeting of the 0 \ 0 Q OTC Board of Commissioners' Minutes July 10, 2001 Page 3 Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Veterans Service Officer, Jourdan Sullivan, and Physical Plant Manager, Rick Sytsma, pursuant to M.S. §471.705 Subd. 1d(d). Commissioners Nelson, Lee, Froemming, and Block were present. A summary of performance conclusions will be provided at the next regular County Board meeting. At 11 :45 a.m., upon conclusion of the performance evaluations, Chair Froemming declared the meeting recessed for a committee meeting and lunch break. Reconvene At 1 :02 p.m., Chair Froemming reconvened the meeting of the Otter Tail County Board of Commissioners. Highway Project Update Highway Engineer, Rick West, reviewed construction and design projects recently completed or currently in progress. Wetland Mitigation for US Fish & Wildlife Service Mr. West reported that work is progressing with the USFWS concerning mitigating impacts to their properties during reconstruction projects. Property has been located in Section 8 of Fergus Falls Township, one mile north of TH 59 and CSAH No. 88 to use for mitigation purposes when working on nearby properties. Discussion followed. Mr. West will proceed with negotiations to purchase 10 acres (wetland area) of the 20 acre tract. Bid Award -S.A.P. 56-682-07 After previously advertising, Highway Engineer Rick West, opened the following quotations for CSAH No. 82 Reconstruction from TH 59 to Dieseth Road: Anderson Land Surveying, Inc. Fergus Falls, MN Interstate Engineering Fergus Falls, MN Lake Region Surveying Pelican Rapids, MN Widseth Smith and Nolting Alexandria, MN $13,500.00 $21,200.00 $25,500.00 $26,044.00 Motion by Mosher, second by Lee, and unanimously carried to award the low bid to Anderson Land Surveying, Inc. in the amount of $13,500.00 for S.A.P. 56-682-07, CSAH No. 82 Reconstruction as recommended by the Highway Engineer. Payment Approval Motion by Nelson, second by Lee, and unanimously carried to approve payment to Widseth, Smith and Nolting, in the amount of $656.00, for the preparation of the Petrofund Applications for the New York Mills and Rothsay tax forfeited sites. Credit Card Approvals Motion by Nelson, second by Froemming, to approve the following applications for an Otter Tail County credit card: OTC Board of Commissioners' Minutes July 10, 2001 Page4 Doug E. Cannell, Maintenance Department Sandra Helo, Human Services Department Motion carried unanimously. Payment Approval $1,000 $1,000 Motion by Lee, second by Block, and unanimously carried to approve payment to the Fergus Falls Housing and Redevelopment Authority, in the amount of $2,862.72, for the reimbursement of Section 8 Administrative Funds for the period of January 1, 2001 through June 30, 2001. License Applications Motion by Froemming, second by Nelson, to approve the following applications for license: Joseph Koep Tobacco Koep's Clitherall Corner Clitherall, MN Debra Braud Haug Hammer Post #508 Dalton, MN Motion carried unanimously. Tobacco Road Name Change Appeal 0 Property Owner, Roger Pence, representing other property owners on the road named by the E- 911 addressing system as Cormorant Drive, appealed to the County Board for a name change. He requested the road be named Starlight Drive. Discussion followed. Motion by Block, second 0 by Nelson, and unanimously carried to authorize a road name change from Cormorant Drive to Starlight Drive. International Coalition -Payment Approved Motion by Lee, second by Block, and unanimously carried to authorize payment to The International Coalition for shared expenses based at 2.5 cents per capita of Otter Tail County population within the Red River Basin, in the amount of $1,000. West Central Initiative -Payment Approval Motion by Nelson, second by Lee, and unanimously carried to authorize payment of $76,061 to be paid over five years (2002 -2006) to the West Central Initiative as requested. Red River Valley Development Corporation Chair Froemming reported that the Red River Valley Development Corporation is requesting a fee of $500 from Otter Tail County to assist with their program(s). Motion by Nelson, second by Froemming, to authorize payment of $500 to the Red River Valley Corporation. Chair Froemming called for a roll call vote: Commission District 5 Block Yea Commission District 2 Lee Nay Commission District 4 Froemming Yea Commission District 1 Nelson Yea Reclassifications Motion by Lee, second by Froemming, and unanimously carried to reclassify GIS Coordinators, Sherry Leabo and Brian Armstrong as Department Heads effective the date of the reclassification, 0 0 0 0 OTC Board of Commissioners' Minutes July 10, 2001 Page 5 April 1, 2001 rather than the retroactive date the reclassifications were sent to DMG, which is normal practice. This is due to the unique circumstances of employees moving from a non- department head status to a department head status. Adjournment At 2:01 p.m., Chair Froemming declared the Otter Tail County Board of Commissioners meeting adjourned until Tuesday, July 17, 2001. Dated : _ _,7'--__,_/__,_7_,....:::;).'--'l)=--(J=-...,_/ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest ~ ~ LarryKron, Clrk By: ~ ";/ c,J ,, ~- Rogroemmi~County Board Chair CB/kd Enc. 0 .. . 7/10/2001 16:30:14 Otter Tail County Warrants July 10, 2001 Attachment A Page 1 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE l WARRANTS APPROVED ON 7/10/2001 FOR PAYMENT VENDOR NAME AMOUNT A-1 LOCK AND KEY ADAMSON-NORMAN AMERICAN LEGION AL'S STOP & SHOP INC, ALEXANDRIA TECHNICAL COLLEGE AMOCO OIL COMPANY APPLIANCE REPAIR CENTER BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD ANGELA BERGE BERNTSEN INTERNATIONAL INC BEYER BODY SHOP . 16. 04 100.00 .128.73 ·381.75 56.00 27.97 126.40 350.93 361.20 7/10/2001 ·BL EXPRESS 1,871.56 69.23 B9.85 15.18 0 Q ROBERT BLOCK BRANDON COMMUNICATIONS BRANDT LAW OFFICE ATTORNEYS BRETZ HARDWARE ZACHARY BROSOWSKE CARDINI-BEHRENS FUNERAL HOME BRIAN CARLSON CARR'S LAKE COUNTRY SUPERMKT CASEY'S GENERAL STORE #2161 CENTRAL DOOR & HARDWARE INC. CLEMENT COMMUNICATIONS INC. CO-OP SERVICES INC COMMISSIONER OF TRANSPORTATION COMMUNICATION BRIEFINGS CONOCO CONSTRUCTION BULLETIN MAGAZINE ROBERT COOKMAN COOPER'S TECHNOLOGY GROUP CORPORATE TECHNOLOGIES CRAGUN'S LODGE AND CONFERENCE DACOTAH PAPER COMPANY THE DAILY JOURNAL DAKOTA ELEVATOR DAN'S EXHAUST PROS DENZEL'S WELDING DEPARTMENT OF PUBLIC SAFETY DICK I S STANDARD GAPPA OIL CO. DIVERSION AUTO DND CONSTRUCTION me. DOBMEIER FUNERAL HOME DON'S SERVICE ELLENSON AUTO BODY ERHARD VILLAGE STORE EVERTS LUMBER CO. F-M TYPEWRITER SERVICE FARNAM TIRE CENTER FARNAM' S GENUINE PARTS INC. -PR 4,168.37 525.49 9.35 29.98 105.00 37. 50 625. 31 157.12 269.00 243.10 416.46 98.28 79.00 79.60 562.35 210.00 446.73 12,575.00 398.00 377.61 8,661.48 79.00 18.73 200.00 510.00 12.30 88.45 800.00 265.00 20.B4 210.35 874.23 17.64 479.25 25.00 8.05 Otter Tail County Warrants July 10, 2001 Attachment A Page 2 7/10/2001 16:30:14 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 7/10/2001 FOR PAYMENT VENDOR NAME FARNAM'S GENUINE PARTS, INC FERGUS FALLS COMMUNITY COLLEGE FERGUS FALLS MONUMENT CO INC FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS FERGUS INTERNATIONAL INC. FERGUS POWER PUMP INC. FERGUS TIRE CENTER FORTWENGLER ELECTRIC SHOP FOTH&: VAN DYKE ROGER FROEMMING GRAINGER INC. ERVIN HAGEN AMANDA HANSON NEILL HARDINA HARLES TREE SERVICE BERNARD HARTMAN HEART O'LAKES VFW POST 7702 HEARTLAND AUDIO INC HILLTOP LUMBER INC HOLIDAY DEVIN HOLM THE INDEPENDENT INTERSTATE INC. INTERTECHNOLOGIES GROUP JERRY SAW SHARPENING ERWIN JOHNSON K.I.D. LEASING KORBY CONTRACTING COMPANY INC. L &: L SERVICE LAKE COUNTRY GARDENS LAKE REGION HEALTHCARE LAKELAND TRUE VALUE HARDWARE LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE LARRY'S SUPERMARKET LAWSON PRODUCTS INC. . LEITCH BACK HOE SERVICE LOCATORS&: SUPPLIES INC. LYNN PEAVEY CO MARK SAND &: GRAVEL MARTIN'S PAINTING&: MORE MERICKEL LUMBER&: ACE HARDWARE MICRO WAREHOUSE MIDRANGE SOLUTIONS THE MIDWEEK MIDWEST PRINTING MIDWEST TESTING LABORATORY MN CO INSURANCE TRUST AMOUNT S2.58 40.00 l, 501.65 1,443.40 5,634.23 1,248.03 255.00 15.00 120.38 849.64 53.48 42.35 19.53 37. 90 70.00 53.25 35.00 100.00 393.06 262.57 338.11· 127.65 2,044.65 106.17 300.00 5.00 285.00 83.29 136. 58 629.78 18.12 650.00 57.02 1,765.73 775.00 39.46 217.50 1,210.00 105.53 451.30 619,35 1,301.72 21.02 1,005.68 2,009.25 115.31 76.68 893.00 150.00 0 IFD66 COUNTY 56 PAGE 2 7/10/2001 0 0 • 0 Otter Tail County Warrants July 10, 2001 Attachment A Page 3 a Q OTTER TAIL COUNTY AUDITOR IFD66 7/10/2001 16:30:14 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS POR PUBLICATION PAGE 3 WARRANTS APPROVED ON 7/10/2001 FOR PAYMENT 7/10/2001 VENDOR NAME · AMOUNT . MN CVSO SECRETARIES & ASSIST A MN DEPUTY TREASURERS ASSOC. MN MOTOR COMPANY NANCY MOEN MPELRA MPTS JIM MYHRE NATIONAL BUSHING & PARTS CO. NATURES GARDEN WORLD NELSON INTERNATIONAL NELSON REPORTING SERVICE NETWORK SERVICES COMPANY NEW YORK MILLS HERALD NORTH UNION TEXACO OBC MIDWEST .OFFICE DEPOT OLSON OIL CO. JAY OLSON OTTER TAIL CO LAND & RESOURCE EXPRESSONE OTTER TAIL CO TREAS OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER VFW POST 874 OTTERTAIL GLASS INC PAMIDA INC. KRISTIE PARTAIN PAUL PUTNAM AMERICAN LEGION PO PAUL'S HOLIDAY STATION STORE VIRGINIA PAULSON PELICAN CASH & DASH PELICAN RAPIDS PRESS PENROSE OIL COMPANY PERHAM AUTO WRECKING INC. PERHAM CO-OP CREAMERY PETE'S AMOCO PHILLIPE LAW OFFICE QWEST COMMUNICATIONS RADISSON ARROWWOOD REVIEW ENTERPRISES INC. RICK'S TIRE SERVICE NICK ROHR SEWER SERVICE RICHARD SHA SHERWIN WILLIAMS SIGELMl\N STEEL & SALVAGE SIGNWORKS SIGNS & BANNERS TODD SMEDSTAD SOUTH MILL SERVICE SPECTRA PRECISION SURVEYING 114 . 0 0 80.00 270.47 173.62 195.00 190.00 25.95 30,52 62.04 139.24 159.00 253.68 49.08 103. 70 140.33 33.76 937.20 30.00 24.15 125.00 1,841.43 720.00 100.00 93.60 37.33 16.99 100.00 572.04 85.00 466.66 79.60 955,90 170.40 198.31 145.60 44.84 96.78 491.02 148.09 109.94 2,860.36 366.25 292.62 115.66 75.34 265.72 100.00 1,854.94 8.10 Otter Tail County Warrants July 10, 2001 Attachment A Page4 7/10/2001 16:30:14 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 7/10/2001 FOR PAYMENT VENDOR NAME SPINK CO SHERIFF'S OFFICE STADUM PLUMBING L.L.P. DAVID STADUM STEIN'S INC. STENERSON LUMBER STINAR-STURDEVANT-STOLZ STRAND ACE HARDWARE SVINGEN ATHENS RUSSELL & THYSSEN KRUPP ELEVATOR TIRE DEPOT TOOL CRIB OF THE NORTH TOP HEALTH TOUTGES SANITATION TRI-STATE ·TIRE TROSDAHL BODYWORKS US POSTAL SERVICE SUSAN ULSCHMID UNIVERSITY OF MINNESOTA US OFFICE PRODUCTS VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WADENA ASPHALT COMPANY INC WADENA HIDE & FOR COMPANY WALTERS PHOTOGRAPHY JONI WASBERG WASTE MANAGEMENT OF NO MINNESO RANDY WASVICK WELDING SUPPLIES & FIRE WES' FUEL STOP WEST CENTRAL MN EMS CORP. WEST GROUP PAYMENT CTR. WIEBE'S GARAGE 210 LUBE EXPRESS AMOUNT l 7 .10 • 562.32 167.48 l,088.59 119.40 100.00 64. 21 30.00 284.07 360.10 735.50 546.73 46.80 3,851.23 191.36 20,000.00 249.04 365.00 639.27 l,437.67 101.56 74,773.65 39.84 60.57 14.91 4B.67 19.89 46. 27 63. 00 50.00 283.14 79.87 182.44 IFD66 COUNTY 56 PAGE 4 7/10/2001 **** FINAL TOT.AL •....•. $187,212.30 **** 0 0 0