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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor-1-B
Tuesday, June 5, 2001
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, June 5, 2001, at 9:31 a.m. at
the Otter Tail County Courthouse with Roger Froemming, Chair; Dennis Mosher, Vice-Chair,
Syd Nelson, Malcolm Lee, and Bob Block present.
Approval of Agenda
Motion by Nelson, second by Mosher, and unanimously carried to approve the County Board
agenda of June 5, 2001, as presented.
Approval of Minutes
Motion by Lee, second by Block, and unanimously carried to approve the County Board minutes of
May 22, 2001, as mailed.
West Central Initiative (WCI) Update
WCI Fund Development Director, Wes Binner, briefed the Board on the projects WCI has been
working on the past year as well as the loans and grants obtained for these various projects
throughout the region. A portfolio of program information was provided. Mr. Binner noted that the
work of WCI could not be done without the help and support of a number of local government
organizations. Last year, WCI was third in the state for grant and loan activities. The Initiative
Fund is working with the rural health network and provides a host of programs and activities for
rural farmers. EDA Planning Specialist, Mike Schreiner, briefed the Board on the Picture Painted
Program; WesMN.net, a telecommunications planning effort; and e-commerce training. He noted
that a new program will begin this fall to gather information on a regional level to help identify the
needs for cities and to educate policy-makers for the need for additional funding. Mr. Schreiner
requested approval of the year 2001 Comprehensive Economic Development Strategy.
Resolution in Support of
2001 Comprehensive Economic Development Strategy
for West Central Minnesota
Otter Tail County Resolution No. 2001 -31
Commissioner Lee offered the following and moved its adoption:
WHEREAS,. West Central Initiative has prepared a Comprehensive Economic Development
Strategy (CEDS) for the region containing Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens,
Traverse, and Wilkin Counties of Minnesota (west central Minnesota); and
WHEREAS, the CEDS contains analysis, economic data, economic development projects, and 0 goals and objectives for the betterment of the region; and
WHEREAS, Availability of an approved CEDS and related annual updates are a condition for
qualifying for grants for local economic development projects from the Economic Development
Administration of the U.S. Department'of Commerce; and
OTC Board of Commissioners' Minutes
June 5, 2001
Page 2
NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners of Otter Tail 0
County, Minnesota, approves the 2001 Comprehensive Economic Development Strategy for west
central Minnesota.
Commissioner Nelson seconded the motion, and upon being put to vote, was unanimously carried.
Adopted this 5th day of June, 2001.
Dated:_~le'+! ~,-z...=+j =O~f ____ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest: ~~ ~ LarryKr n, Cerk
Mr. Binner requested consideration for future funding from Otter Tail County. He stated that a
letter was sent to County Coordinator, Larry Krohn, requesting $76,061 over a five year period
between 2002 -2006 which would be matched by McKnight dollars. The letter sent to Mr. Krohn
will be referred to the Budget Committee.
Final Plat -"Loll's Lakeshore"
Motion by Froemming, second by Lee, and carried with Mosher abstaining, to approve the final plat
of Duane & Mary Loll known as "Loll's Lakeshore" located in Section 12, Township 134,
R. 41 in Maine Township on Pickerel Lake (56-475).
Approval to Pay Bills
Motion by Lee, second by Block, to approve payment of bills per Attachment A of these minutes
which includes the following lodging payment:
Comfort Suites Maintenance Lead Worker, Doug Cannell
Motion carried.
Software for E-911 System
GeoCom Software for Mapping
Chief Deputy, Mark Morris, and GIS Addressing Coordinator, Brian Armstrong, requested purchase
of software from GeoCom to provide a map location when a 911 call is received. The cost is
$25,000 for two licenses and some hardware upgrades may be necessary. The cost will be paid
from tariffs collected from phone bills. Motion by Lee, second by Block, and unanimously carried to
approve the purchase of the GeoCom mapping software for E-911 purposes in the amount of
$25,000 as presented.
Motion by Lee, second by Mosher, and unanimously carried to approve the purchase of a software
upgrade for the current E-911 system through Independent Emergency Services (IES) and CML in
the amount of $8,000 to be paid from tariff phone funds.
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Proposed Canine Unit Program
Chief Deputy, Mark Morris, and Officer, Scott Koenicke, briefed the Board on the money already Q
raised as well as pledges for the proposed Canine Program. The dog will be purchased and a
vehicle outfitted with a kennel, etc. Training for the officer and dog will be next September.
Mr. Morris noted that the program may require County financial support to get started until all of the
OTC Board of Commissioners' Minutes
June 5, 2001
Page 3
() pledges are received. Commissioners gave general consensus to support the program.
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Underwood Municipal Water System
Underwood Mayor, Carlton Mortensen, requested a letter of intent from Otter Tail County to
cooperate with the rural development. The City of Underwood is applying for funding and the
County wants to coordinate street work along with the underground work. Motion by Mosher,
second by Block, and unanimously carried to authorize the Chair's signature on a letter of intent to
coordinate City/County work on County Road No. 35 and to proceed jointly with this project in the
City of Underwood when the City has the funding required.
Recess and Reconvene
At 10:42 a.m., Chair Froemming recessed the meeting of the Otter Tail County Board of
Commissioners for a short break. The meeting was reconvened 10:50 a.m.
Coalition of Lake Associations (COLA) Water Booklet
COLA Environmental Officer, Gary Cruff, presented the 2000 Ottertail County COLA booklet of
water statistics. Mr. Cruff reviewed several areas of the book including Sechi Transparency data,
Ordinary High Water Levels (OHWL), and TSI Index of a number of lakes in Otter Tail County.
Commissioners thanked Mr. Cruff and will study the data presented.
Concerns Expressed
Lakeshore Owner, Joe Honrud, expressed concern that a permit is required to build an 8 x 10 shed
that is moveable. The requirement is not a state requirement but is regulated in the Otter Tail
County Shoreland Management Ordinance. He stated that the Land & Resource Department
should be more of an educational department and less enforcing. He expressed concern with the
interpretation of the SMO laws. County Attorney, David Hauser, stated that the main function of
the Land & Resource Department is to provide orderly development on our lakes. Discussion took
place regarding inspections and the need for a plan to be presented to the Land & Resource
Department before the inspector's go on-site. Land & Resource Director, Bill Kalar, clarified when
site permits, grade & fill permits, etc. are required. Chair Froemming requested that Mr. Honrud
present his concerns in writing and requested that he appear at the public hearing when changes
to the Shoreland Management Ordinance are considered.
Approval of Licenses
Motion by Nelson, second by Mosher, and unanimously carried to approve the following
applications for license:
John Miller
Big Pine Resort
•• Jodie Collins
Collins Landing
*Douglas J. Trana
Doug and Mary's Rest.
*Elmer Neumann
Elmer's Texas Bar-B-Q
*Allen Chase
Ethel Beach Resort & Rest.
On/Off-Sale 3.2 Malt Liquor
Off-Sale 3.2 Malt Liquor
On/Off-Sale 3.2 Malt Liquor
On-Sale· 3.2 Malt Liquor
On-Sale Wine
On-Sale 3.2 Malt Liquor
OTC Board of Commissioners' Minutes
June 5, 2001
Page4
*Mary J. Wallace
Hamburger Hollow
Marvin Heisler
Heisler's Country Store
*Craig Ronning
Hidden Acres
Marlene Brown
Huckleberry's Bar & Grille LLP
Ted and Joan Van Grinsven
T.J.'s on the Lake Inc.
*Gail Suko
Ye Olde School House
***Tom Hanson
Zorbaz of Little Pine Lake, Inc.
*Subject to the approval of the County Attorney's office.
On/Off• Sale 3.2 Malt Liquor
Off-sale 3.2 Malt Liquor
On/Off-Sale 3.2 Malt Liquor
Tobacco
On-Sale Liquor
Sunday Liquor
On/Off-Sale 3.2 Malt Liquor
On-sale Liquor
Sunday Liquor
**Subject to the approval of the County Attorney's office and to the approval of the Star Lake Township.
•**Subject to the approval of the township.
Approval of Application for Exempt Permit
The Holy Cross Church in New York Mills, MN has submitted an Application for Exempt Permit for
an event scheduled for September 9, 2001, at the Holy Cross Church Parish Hall. Motion by
Nelson, second by Mosher, and unanimously carried to authorize the County Auditor to
acknowledge the application as submitted and to note that Otter Tail County approves the
application with a 30-day waiting period, and allows the Gambling Control Board to issue a permit
after 30 days.
Approval to Obtain Estimate for Sealing a Well
Motion by Nelson, second by Froemming, and unanimously carried to authorize the County Auditor
to obtain quotations for the sealing of an unused well located on tax forfeited property in the
Northwest of the Northwest of the Southwest Quarter, Section 11, Township 137N, Range 38W, of
Corliss Township in Otter Tail County.
Approval of Credit Card
Motion by Mosher, second by Nelson, and carried with Block and Lee opposed, to approve an
application for an Otter Tail County Credit Card for Assistant Land & Resource Director,
Tim Griep. This credit card is the 50th card to be issued to employees. Commissioners expressed
that they did not wish to explore changing the policy to exceed the 50 credit cards.
Recess & Reconvene
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At 11 :50 a.m., Chair Froemming recessed the meeting of the Ot_ter Tail County Board of
Commissioners for a Budget Committee meeting and lunch break. The County Board meeting was
reconvened in open session at 1:16 p.m. Q
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Phelps Mill Bridge
OTC Board of.Commissioners' Minutes
June 5, 2001
Page 5
Maine Town Board Chairman, Gerald Kusnierek, presented an Engineer's report completed by
Interstate Engineering, Inc. In Fergus Falls entitled "Rehabilitation or Replacement of Maine
Township Bridge LO885 near Phelps Mill in Otter Tail, Minnesota. Mr. Kusnierek requested that
Otter Tail County take over the Phelps Mill Bridge project because the residents of Maine
Township shouldn't pay for a bridge that everyone in the County shares. Lengthy discussion took
place regarding the ownership of the bridge. Chris Schuelke from the Historical Society noted that
the historical value and location of the bridge are the key reasons to try to keep the bridge,
possibly as a pedestrian walkway. Highway Engineer, Rick West, noted that ISTEA funding may
be available for historical structures. Liability issues were discussed. Commissioners directed the
County Attorney to research ownership, liability, etc. and return to the Board regarding the bridge
in two weeks.
Bid Opening -Snowplow Trucks
Motion by Nelson, second by Lee, and unanimously carried to postpone the bid opening for two
snowplow trucks to 1 :00 p.m. on June 20, 2001.
Approval of Agreement for Shared Highway Equipment
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature to
execute an agreement for equipment exchange between the County of Otter Tail and County of
Becker.
Approval of Amendment to the Supervisory Essential Unit Labor Agreement
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature
to execute an amendment to the Labor Agreement between the County of Otter Tail and the
Sheriff's Department Supervisory Essential Unit.
Approval of Sentence to Service (STS) Contract
Motion by Mosher, second by Froemming, and unanimously carried to authorize the Chair's
signature to execute a State of Minnesota Joint Powers Agreement between the State Corrections
Department and the County of Otter Tail which provides the County funding for FY02 and FY03 for
the Sentence-to-Service Program.
Independence Day Parade Approved
Motion by Mosher, second by Lee, and unanimously carried to approve the annual Independence
Day parade on July 1st at 1 :00 p.m. on the west side of Otter Tail Lake. This approval is subject to
the approval of the Sheriff's Department, proof of insurance, and that Otter Tail County is held
harmless relative to liability.
County Board of Commissioners Meeting Location Changed
Motion by Froemming, second by Mosher, and unanimously carried to change the location for the
County Board of Commissioners' meeting on August 14, 2001, from the Commissioners' room in
the Otter Tail County Courthouse to the New York Mills offices. The meeting will convene at
9:30 a.m., the regularly scheduled time.
Adjournment
At 2:17 p.m., Chair Froemming declared the Otter Tail County Board of Commissioners meeting
adjourned until Tuesday, June 12, 2001.
OTC Board of Commissioners' Minutes
June 5, 2001
Page 6
Dated :_-'6~e,,+/1:...c"L'---+-f o'----'/'--------
Attest: /2~1, a
Larry Kroh~ Cieri
CB/kd
Enc.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS 0
g, County Board Chair
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Otter Tail County Warrants
June 5, 2001
Attachment A
Page 1
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6/06/2001 9:05:28
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 6/05/2001 FOR PAYMENT
VENDOR NAME
A & B TRANSMISSION
A-1 LOCK AND KEY ACS AGGREGATE INDUSTRIES
ARDYCE ALBRIGHT AUTO GLASS ASSOCIATES AUTO GLASS SPECIALISTS INC. BEST INC. BEYER BODY SHOP -BIG FOOT GAS & GROCERY BOB'S STANDARD BULK SERVICE BREEZY POINT RESORT MICHAEL BROWN CARR'S LAKE COUNTRY SUPERMKT CASEY'S GENERAL STORE #2161 CENTRAL STATES WIRE PRODUCTS COMFORT SUITES-COMFORT DOME COOPER'S TECHNOLOGY GROUP CORPORATE TECHNOLOGIES DACOTAH PAPER COMPANY
THE DAILY JOURNAL DAN'S EXHAUST PROS DEPT OF LABOR & INDUSTRY DMG-MAXIMOS INC EAST OTTER TAIL CO EXTENSION EDWARD CARLSON AMERICAN LEGION
ELECTION SYSTEMS & SOFTWARE IN MARK ENGLUND EVERTS LUMBER CO. FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER THOMAS FIGLIUZZI
FOTH & VAN DYKE G. FREDERICK FRONTIER PRECISION INC GALL'S INC. GR GRAPHICS INC GRAINGER INC. HAIMERL AMERICAN LEGION STEVE HANDEGAARD HILLTOP LUMBER INC KENNETH HOFFERT HOLIDAY HOUG-HAMMER AMERICAN LEGION INDEPENDENT EMERGENCY SERVICES
AMOUNT,
150.00 1.05 52 .19. 4,663.85
5.90 358.32 283.38 3,238.51
78.25 198.50 64.97 312.08 5.31 276.17 77.00 1,610.28 201.31 441,11 724.32 535.68 144.00 18.73 20.00 212.00
39.04 100 .oo -
93, BB 7.69 18.36 57.50 1,930.50 302.70 16,601.02 368,63 27.07 15.21 3,520.24 22.01 191.70 297.96 106.58 75.40 100.00 59.49 36.06 26.63 2,875.32 100.00 7,571.00
IFD66 _
COUNTY 56 PAGE 1
6/05/2001
Otter Tail County Warrants
June 5, 2001
Attachment A
Page 2
6/06/2001 9:05:2B
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WAIUmNTS FOR PUBLICATION
WARRANTS APPROVED ON 6/05/2001 FOR PAYMENT
VENDOR NAME
INFORMATION SYSTEMS CORP,
INSIGHT INTERPOLL LABORATORIES INC. INTERSTATE INC, INTERTECHNOLOGIES GROUP LYND IUNGHUHN J-CRAFT INC. JK SPORTS INC. K & K PLUMBING & HEATING K.I.D. LEASING LARRY Kl\NTRUD
ALLAN KELLER KELLY SERVICES INC. EILEEN KIRKWOOD
LAKE COUNTRY GARDENS
LAKE REGION HEALTHCARE LAKES X-TERMINATION PEST CONTR LARRY OTT INC. TRUCK SERVICE MALCOLM LEE LEWIS TRANSPORTATION SYSTEMS ROGER LEWIS MACQUEEN EQUIPMENT INC. VIOLA MANDERUD MATTHEW BENDER & COMPANY INC. MEDICINE SHOPPE MEYER GARBAGE SERVICE MID-STATE SERVICES MN DEPARTMENT OF AGRICULTURE MN DEPT OF PUBLIC SAFETY MN POLLUTION CONTROL AGENCY MN ST BOARD OF ASSESSORS MN STATE AUDITOR ROBERT MOE JIM MYHRE NATIONAL BUSINESS SYSTEMS, INC NELSON FORD SYDNEY NELSON NETWORK SERVICES COMPANY NEW YORK MILLS FIRE DEPARTMENT NEW YORK MILLS POSTMASTER NORTH UNION TEXACO OBC MIDWEST THE ORIGINAL HEATING MAN OTTER TAIL CO RECYCLING OTTER TAIL CO SOLID WASTE OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER TAIL TELCOM OTTERTAIL GLASS INC
AMOUNT
193.45 965.60 1,802.00 1,054.71 300.00 25.27 7,030.54 267.00 1,028.41 . 83. 29
6.70 8.00 600.48 35,98
99.44 940.00 244.95 1,475.00 98.32 77.63 79.99 2,072.70 18.60 580.70 1,266.42 56.16 24.95 20.00 25.00 275.00 410.00 1,393.50
1.91. 92 168.25 1,695.74
39.84 138.00 97.50 250.00 500.00 91.88 22.37 317.75 5,554.43
96.00 1,569.79 41.11 806.94 347.06
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IFD66 COUNTY 56 PAGE 2
6/05/2001
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Otter Tail County Warrants
June 5, 2001
Attachment A
Page 3
6/06'/2001 9:05:28
OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARrulNTS FOR PUBLICATION PAGE 3
••••
WARRANTS APPROVED ON 6/05/2001 FOR PAYMENT 6/05/2001
VENDOR NAME
PAMIDA INC. CITY PELICAN RAPIDS PERHAM MEMORIAL HOSPITAL PETE PEDERSEN CONSTRUCTION
PETE'S AMOCO THE PHOTO CENTER THE PIERCE CO. PINE PLAZA TV & APPLIANCE POLK CO SOLID WASTE MANAGEMENT PRODUCTIVE ALTERNATIVES INC. QUILL CORPORATION RELIABLE REVIEW ENTERPRISES INC. KALIE RIX
CHERI SCHULTZ DOROTHY SCOTT SEEBA'S SHOP SHERWIN WILLIAMS SIGELMAN STEEL & SALVAGE SLEEPING BEAR PRESS INC SOFTWARE HOUSE INTERNATIONAL SOUTH MILL SERVICE SOUTHTOWN C-STORE SPECTRA PRECISION SUitVEYING ST. CLOUD STATE UNIVERSITY DAVID STADUM STATE OF MN CPV PROGRAM STEIN'S INC. STENERSON LUMBER STREICHER'$ . TRIMBLE NAVIGATION LIMITED U.S. RECORDS. UNIVERSITY OF MINNESOTA UNIVERSITY OF MN-EXTENSION SER US OFFICE PRODUCTS VALLEY SOFT WATER LTD VAUGHN CHEVROLET CO VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA ASPHALT COMPANY INC WASTE Ml\NAGEMENT OF NO MINNESO WELDING SUPPLIES & FIRE WEST GROUP PAYMENT CTR. WIDSETH SMITH NOLTING & ASSOC. ZEE SERVICE COMP.l\NY 210 LUBE EXPRESS 4-H PLAT BOOK PROJECT
FimlL TOTAL ...... .
AMODNT
65.00 1,240'. 00
5.00 125.00
216.45 561.46 165.47 223.60 146.79 243.57 135.90 35.24 95.00 69,15 26.41 51.95 205.83 194. 09,
13.05 74.95 20,802.65 1,900.19 213.91 31,254.74 1,004.00 119.00 500.00 1,027.51 254.37 312, 26 6,135.75 4,843.62 20,026.90 239.50 411.92
29.59 26.85 1,097.05 90.66 95.65 4,385.04 17,273.48 55.52 2,616.50 798.50 79.04 75,65 1,675.00
$203,944.03 ****