HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/27/2001;'; ,,·, ___ ,;;•
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, March 27, 2001
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, March 27, 2001 at 9:31 a.m. at
the Otter Tail County Courthouse with Commissioners Roger Froemming, Chair; Dennis Mosher,
Vice-Chair; Syd Nelson; and Bob Block present. Commissioner Malcolm Lee, was absent.
Approval of Agenda
Motion by Mosher, second by Block, to approve the Human Services Board agenda of March 27,
2001. Motion carried.
Approval of Minutes
_Motion by Nelson, second by Mosher, to approve the Human Services Board minutes of
March 13, 2001 as mailed. Motion carried.
Request For Approval of Resolution to Apply for
Family Homeless Prevention and Assistance Grant
Danny Dunlap, Family Services Director from Otter Tail/Wadena Community Action Council, was
present to request approval of a Resolution to apply for a Family Homeless Prevention and
Assistance Grant. This grant would provide direct assistance to set up families in homes and
provide counseling for six to twelve months to make sure these families are stable in their homes.
Commissioner Mosher offered the following and moved its adoption:
MHFA Family Homeless Prevention and Assistance Program
Otter Tail County Resolution No. 2001 -15
WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to
undertake a program to provide homeless prevention and assistance to those in need for the
purpose of housing stabilization; and
WHEREAS, Otter Tail-Wadena Community Action Council has developed a multi-county
application as · an Administering Entity for the Minnesota Housing Finance Agency Family
Homeless Prevention and Assistance program which includes local Otter Tail County partners; and
WHEREAS, Otter Tail-Wadena Community Action Council has demonstrated the ability to perform
the required activities of the Minnesota Housing Finance Agency Family Homeless Prevention and
Assistance program, and
WHEREAS, local Otter Tail County partners to include Otter Tail-Wadena Community Action and
First Cali For Help will receive_ funding through the application of Otter Tail-Wadena Community
Action programs to perform _required activities of the Minnesota Housing Finance Agency Family
Homeless Prevention and Assistance Program;
OTC Board of Commissioner's Minutes
March 27, 2001
Page 2
NOW, THERFORE, be it resolved, that Otter !Tail-Wadena Community Action Council is hereby
authorized to apply for and administer funds made available through the Minnesota Housing
Finance Agency Family Homeless Prevention ~nd Assistance Program, in the County of Otter Tail.
Commissioner Nelson seconded the motion, anld upon being put to vote, was unanimously carried.
Adopted this 2ih day of March, 2001.
Dated: "':''fN k_ IO, l,.co/ 0 ER TAIL COUNTY HUMAN SERVICES BOARD
Alie•\,~,,~
g, Human Services Board Chair
Juvenile Placement Funds
Court Services Director, Chuck Kitzman, report~d that he had emailed Otter Tail County Resolution
No. 2001-12 (Juvenile Placement Funds) to stbte legislators. Mr. Kitzman received three replies
from Representative Bud Nornes, Senator Keith Langseth, and Representative Paul Marquart. Mr.
Kitzman requested that the Commissioners distuss this with the legislators at the AMC Legislative
Conference in St. Paul. I
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Probation Agent Assigned
Mr. Kitzman reported that the judges have alssigned a new Probation Agent to replace Wade Q
Erickson in the New York Mills office. Jamie Li~dblad is scheduled to start on April 9, 2001.
Otter Tail coJnty Public Health
Official I Document
Public Health Director, Diane Thorson, presented a document for approval as an official document
to be added to the Policy Manual. This docutnent includes the values of the Otter Tail County
Public Health Department to the Community knd to the County Organization. Included in the
document is the Organizational Structure 'The Working Wheel", and the Lines of Reporting.
Motion by Block, second by Nelson, to approve the document as an official document and add it to
the Policy Manual. Motion carried.
Otter Tail County Pu~lic Health Annual Report
Ms. Thorson presented the Otter Tail County Public Health Annual Report for year 2000. This
report is broken down into categories that Publi ' Health is involved with and includes the goals and
objectives for the year, ongoing activities in that area, as well as funding/expenditures per
category.
Legislative Updates Affecting Public Health
Ms. Thorson provided a handout of legislative initiatives affecting public health. Ms. Thorson
asked Commissioners to support the following When they talk with legislators: Immunization Law
Change, Refugee and Immigrant Health, Tee~ Pregnancy Prevention Initiative, Family Planning
WMatihver, Hhetalth. KidLs bLeaSrn, tfBund
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ting fdorLsocit servcices fMor cThhild protecktiodn Cissue~ r~gardintg 0
e amp e amine a s, ea e s, an ong I' erm are. s. orson as e omm1ss1oners o W
thank legislators for their work on the dental initi1=1tive. Ms. Thorson also spoke of the initiatives that
Public Health does not support. These included allowing potluck events in schools, and swimming
pools in child care settings.
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Otter Tail County
OTC Board of Commissioner's Minutes
March 27, 2001
Page 3
Volunteer Transportation Program
Human Services Director, John Dinsmore, introduced Jodi Wentland, Social Services Supervisor;
and Laura Hillman, Volunteer Transportation Coordinator. Ms. Hillman reported that Otter Tail
County currently has 75 volunteers for the Volunteer Transportation Program. These individuals
volunteer their time and vehicles to provide transportation for Otter Tail County residents that are
eligible to receive transportation for the following programs: Over 60 Program (medical purposes
only), Social Services Programs (title XX), Medical Assistance Program (disabled, disabled child,
or child in an out-of-home placement), and PMAP (Pre-paid Medical Assistance Program). In
2000, the volunteer drivers drove 310,065 miles in 10,592.65 hours. The Volunteer Transportation
Program is essential for Otter Tail County residents who have low incomes, are elderly, have
disabilities, or for families who are in need of social service intervention. Ms. Hillman reported that
more drivers are needed and advertising will be done at Senior Centers and churches. A luncheon
will be provided on Thursday, April 26, 2001, for the volunteers to thank them for their time and use
of their vehicles to transport county residents.
Family Group Decision Making
Hrad Vold, Social Services Supervisor, was present to discuss Family Group Decision Making
(FGDM). FGDM is available through the Northwest Collaborative and includes the counties of:
Becker, Clay, Crow Wing, Mahnomen, Morrison, Otter Tail, Todd, along with the White Earth Tribe.
·Funding of $400,000 for a two and one-half year period of time comes from the state through
federal funding. FGDM is a family-centered, child-focused, strength based and responsive
decision making process which brings children, parents, extended family members, care-givers,
and other service providers together to develop a care and protection plan. FGDM is effective as
families are more likely to follow through with a plan for their child's care and safety because it is a
plan they have created. It benefits families by giving families an opportunity to work together to
develop a plan for their children, identifying family strengths, improving communication within the
family, improving communication with service providers, and by creating hope for families and
workers.
Family Services Collaborative
Mr. Dinsmore reported that he had attended mental health outreach groups in Perham and New
York Mills. These went well as he met with the Superintendents and Principals, which is a good
way to open doors.
Correspondence Received From Department of Human Services
Commissioner Froemming reported receiving a letter from the Department of Human Services
commending the Human Services Department for submitting reports timely and accurately.
Commissioner asked Mr. Dinsmore to congratulate his management staff.
Bills & Claims
·Motion by Nelson, second by Mosher, to approve the Human Services bills and claims as
presented. Motion carried.
Adjournment
At 11 :03 a.m., Chair Froemming declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, April 10, 2001.
OTC Board of Commissioner's Minutes
March 27, 2001
Page 4
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Dated: I D-fo'. 0 i to, 2ool OTifER TAIL COUNTY HUMAN SERVICES BOARD 0
mg, Human Services Board Chair
Attest: _ __i_::iaY&.Ln~~=-------
Larry Kroh
Call to Order
The Otter Tail County Board of Commissioners I convened Tuesday, March 27, 2001, at 11 :10 a.m.
at the Otter Tail County Courthouse with Rog~r Froemming, Chair; Dennis Mosher, Vice-Chair;
Syd Nelson; and Bob Block. Commissioner Malcolm Lee was absent.
I Approval of Agenda
Motion by Nelson, second by Mosher to approve the agenda of March 27, 2001 with the following
deletion: I
Water Plan Committee Membership
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Motion carried.
Approval of Minutes
Motion by Mosher, second by Block, to approve the County Board minutes of March 20, 2001, as
mailed. Motion carried. I
Approval to Pay Bills ~~t~~~s~Y M~t~i~~~r~=~ond by Nelson, to aptove payment of bills per Attachment A of these
Extension Update
Extension Educator, Angela Berge, gave an ubdate on the different educators in the Extension
office. They have been working on parenting education since the first of the year. This includes
three curriculums on Positive Parenting of Teens, which are video based. They have given
training sessions for professionals in Thief River Falls and Detroit Lakes as well as in Alexandria
and Brainerd. Sessions worked on directly with parents have included limit setting, which is a role
model for parents to show both love and limit setting. Other sessions include, 'Help, I'm Raising a
Teenager'. Another series will be run for six Weeks with in-mates regarding positive parenting.
Ms. Berge will be working with Mike Voorhee~, Janice Aaberg, and Steve Toso. The Parents
Forever program is a quarterly, state mandated program presented by Ms. Berge; Kathy Ouren,
Court Administration; and Mary Madison, Comniunity Ed.
Board of Rjview Schedule
Assessor, Bob Moe, provided the Board of Review Schedule to Commissioners. Boards of Review
will start in April. This will run for half-hour ses$ions, depending on the size of the township and if
there are any issues to be discussed. If there i$ a question on value or classification, the property
can be rechecked. Some Boards of Review! have been deferred to the County. These are
scheduled for two-hour sessions at the Courthol:lse.
Recess J Reconvene
' At 11 :52 a.m., Chair Froemming declared the meeting of the Otter Tail County Board of
Comm;s,;ooera rooe=d ootil 1'00 p.m., foe 1 Pecsooael Committee Meetiog aod '""'h b,eak
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OTC Board of Commissioner's Minutes
March 27, 2001
Page 5
At 1 :DO p.m., Chair Froemming declared the meeting of the Otter Tail County Board of
Commissioners reconvened.
Public Hearing to Enact a New
Planning Commission Ordinance
At 1 :02 p.m., Chair Froemming opened the public hearing. Present for the hearing were
Commissioners Roger Froemming, Dennis Mosher, Syd Nelson, Bob Block, County Attorney,
David Hauser; and Bill Kalar, Land and Resource Director. No one from the public was present.
Mr. Hauser read the Planning Commission Ordinance. Commissioner Mosher questioned II. C
"Any member shall be re-appointed", should read: "Any member may be re-appointed". At 1:10
p.m., Chair Froemming closed the public hearing. Motion by Block, second by Mosher to approve
the Planning Commission Ordinance with the correction previously stated. Motion carried. The
Planning Commission Ordinance reads as follows:
THE OTTER TAIL COUNTY PLANNING COMMISSION ORDINANCE
The County Board of Otter Tail County ordains:
I. General Provisions
A.
B.
C.
Title: This Ordinance from the date of its passage shall be entitled:
THE OTTER TAIL COUNTY PLANNING COMMISSION ORDINANCE
Purpose: The purpose of this Ordinance shall be to implement official .controls
established by Otter Tail County, Minnesota, under Chapter 394 of Minnesota
Statutes.
Legal Authority: This Ordinance is enacted pursuant to Minnesota Statutes §394.30
to maintain and confirm the Planning Commission previously created without an
Ordinance.
II. Establishment of Planning Commission and Its Powers and Duties
A. The Planning Commission previously established by the Otter Tail County Board of
Commissioners by resolution is hereby confirmed and maintained as the Planning
Commission defined in Minnesota Statute 394.30.
B. The Otter Tail County Planning Commission shall consist of ten members, at least
two of which shall be residents of a portion of the county outside the corporate limits
of municipalities; the Planning Commission shall be comprised of two members of
each of the five commissioner districts.
C. The term of office of members of the Planning Commission shall be for a period of at
least one year. Any member may be re-appointed for successive one year terms by
the Otter Tail County Board of Commissioners.
OTC Board of Commissioner's Minutes
March 27, 2001
Page 6
D. Any member of the Planning Com
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mission may be removed by the Otter Tail County Q
Board of Commissioners for malfeasance or nonfeasance in the performance of his
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or her official duties.
E. No elected officer ofOtter Tail County, nor any employee of the Otter Tail County
Board of Commissioners shall serve as a member of the Otter Tail County Planning
Commission.
F. The powers and duties of the Otte,r Tail County Planning Commission shall be as set
forth in Minnesota Statutes §394.30.
Effective Date j
This Ordinance shall become effective u on its passage and publication.
Dated: March 27, 2001 pTTER TAIL COUNTY BOARD OF
COMMISSIONERS
ATTEST/a a
Larry Krohr/t$erk
I y q;,&, 1~;;
Ch . '
Approval for Renewal of Licenses
Motion by Nelson, second by Mosher, to appro~e the following applications for license:
Balmoral Golf Course, Inc. Renewal of Consumption and Display Permit
28294 State Highway #78 l
Battle Lake, MN
Craig G. Ronning enewal of Consumption and Display Permit
Hidden Acres Resort
RR 1 Box 401
Vergas, MN
Gail Suko
Ye Olde Schoolhouse
Erhard, MN
Renewal of Consumption and Display Permit
Payable 2001 Tax Rates
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County Auditor, Wayne Stein, provided a har\dout of Payable 2001
Market Value Rates, and Credit Rates.
Net Tax Capacity Rates, O
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Request to Hire
OTC Board of Commissioner's Minutes
March 27, 2001
Page 7
Motion by Block, second by Nelson, to approve the request of County Attorney, David Hauser, to
hire a new Assistant County Attorney, as notice of resignation has been received. Motion carried.
Approval of Final Payment-S.A.P. 56-682-05
Motion by Mosher, second by Block, to approve final payment per estimate No. 19, in the amount
of $64,104.82, payable to Mark Sand & Gravel Acquisition Co. for completion of grading, aggr.
Base, bituminous surfacing, cone. curb and gutter, and bit. mill and overlay. Rick West, County
Engineer, informed the Commissioners that Otter Tail County received a paving award for this
project.
Right of Way Acquisition -CSAH 24
Motion by Nelson, second by Block, to authorize payments of right of way acquisitions to
landowners by Auditor's warrants on the CSAH 24 project, as recommended by the County
Engineer. Motion carried.
Request to Pay Landowner -CSAH 52 Bridge Replacement
Motion by Mosher, second by Froemming, to authorize payment to the landowner in the amount of
$395.25, for Parcel No. 1, by Auditor's warrant. Motion carried.
Right of Way Approval
County Highway Engineer, Rick West, requested approval to acquire one parcel from Otter Tail
County for the required right of way on CSAH No. 24. Mr. West offered the amount of $182.07 for
S.P. 56-624-10, Parcel No. 49 (Highway Easement), and S.P. 56-624-10, Parcel No. 49
(temporary construction easement). The County Board went on record to donate the following
property for Right of Way purposes:
Part of the Southwest Quarter of the Southeast Quarter (SW ¼ of the SE ¼), Section Twenty-one
(21), Township One Hundred Thirty-five (135) North, Range Forty-three (43) West shown as Parcel
No. 49 on the Otter Tail County Right of Way Plat Number 9 as the same is on file and of record in
the Office of the County Recorder in and for Otter Tail County.
Containing 0.14 acre, more or less.
And,
Part of the Southwest Quarter of the Southeast (SW¼ of the SE ¼), Section Twenty-one (21),
Township One Hundred Thirty-five (135) North, Range Forty-three (43) West shown as Parcel No.
49 on the Otter Tail County Right of Way Plat Number 9 as the same is on file and of record in the
Office of the County Recorder in and for Otter Tail County.
Containing 0.06 acre, more or less.
Motion by Block, second by Nelson, to donate the portion as described above, to the County as
highway right of way. Motion carried.
OTC Board of Commissioner's Minutes
March 27, 2001
Page 8
Highway Sign Truck Viewing
County Engineer, Rick West, invited Commissioners to go outdoors to see the new sign truck that
was designed by Highway Maintenance staff I and the sign crew. A presentation was done in
Fargo, ND at the National Association of Traffi~ Safety Services. The new sign truck will also be
on display at MNDOT's Spring Expo statewide training.
Adjolurnment
At 1 :35 p.m., upon a motion by Block, second by Froemming, the meeting of the Otter Tail County
Board of Commissioners was adjourned until T~esday, April 3, 2001. Motion carried.
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Dated: (.,°'f;,__o . .3, ciOOl OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By::::i-I -t..u;,~~~~"---:--::-:----,------
Rbge
Attest ,~a
Larry Kro ~ Clerk
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Otter Tail County Warrants
March 27, 2001
Page 1
3/27/2001
13:52:23
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 3/27/2001 FOR PAYMENT
VENDOR NAME
AM PUBLICATIONS
A-1 LOCK AND KEY
JANICE AABERG
ACS
HAZEL ANDERSON
BACHMAN PRINTING COMPANIES
BCA-TRAINING & DEVELOPMENT
BEST INC.
BEST LOCKING SYSTEMS OF MN BOB'S STANDARD BULK SERVICE
BRANDON COMMUNICATIONS
BRAUN INTERTEC CORPORATION
BREEZY POINT RESORT
BY-MOR PARTS COMPANY
CALIFORNIA CONTRACTORS SUPPLY
CARR'S TREE SERVICE INC
CATCO
CENTRAL STATES WIRE PRODUCTS
CITY BAKERY
COMMISSIONER OF TRANSPORTATION
COOPER'S TECHNOLOGY GROUP
THE COPY CORNER
CORPORATE TECHNOLOGIES
CULLIGAN
CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY
THE DAILY JOURNAL DOCUTECH CONSULTING INC.
ECONO SALES AND SERVICE MICHELLE ELDIEN
ELECTION SYSTEMS & SOFTWARE IN
FALLS AUTOMOTIVE INC.
FARMERS STATE BANK OF UNDERWOO
FERGUS FALLS MEDICAL GROUP
FERGUS INTERNATIONAL INC.
FERGUS SURPLUS
ROGER FROEMMING
DONNA GEISER
LORI GILBERTSON
GR GRAPHICS INC
GRAINGER INC.
DALLAS GREWE
LARRIS GREWE
HANSON'S PLUMBING & HEATING IN
BRUCE HAUGRUD MARILYN HELLER
TERRY HOFF IBM CORPORATION
INTERSTATE INC.
AMOUNT
31.00
2.97
12.65 52.19
17.92
266.27
120.00
4,229.39
549.39 27.60
1,958.73
1,223.50
155.02
7.30
98.76
42.54
12.37
985.13
99.20
804.03 720.20
47.93
19,249.41 . 33. 03
12,565.56
537.13
191.20 2,875.50
68.88 17.94
629.02 32.40
25.00
3,700.00
5.06
5. 3 8
84.53
141.81
80. 3 9
938.33
201.54
20.00
149.45
.62
100.00
12.25
25.00 647.93
1,704.00
IFD66
COUNTY 56
PAGE 1
3/27/2001
Otter Tail County Warrants
March 27, 2001
Page 2
3/27/2001 13:52:23
OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
I WARRANTS APPROVED ON 3/27/2001 FOR PAYMENT
VENDOR NAME
INTERTECHNOLOGIES GROUP
KELLY SERVICES INC. JEFFREY KERR
LAB SAFETY SUPPLY, INC. LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE I
LARRY OTT INC, TRUCK SERVICE
JENNIFER LESSINGER I LEWIS TRANSPORTATION SYSTEMS
SCOTT LISTROM LOCATORS & SUPPLIES INC. MAAO MACQUEEN EQUIPMENT INC.
MARCO BUSINESS PRODUCTS INC] MARK SAND & GRAVEL MAVDV, INC MEYER GARBAGE SERVICE DARRAN MEYER MILLER & HOLMES INC. MINN-KOTA COMMUNICATIONS IN: . MINN-KOTA MIDRANGE USER GROBP
MINNCOR INDUSTRIES MINNESOTA'S BOOKSTORE
MINNEWASKA DIST HOSPITA-TC
MN CO ATTORNEYS ASSOCIATION
LIS MN GIS KORT MORTENSON N.F. FIELD ABSTRACT CO INC NATIONAL BUSHING & PARTS CO. SYDNEY NELSON NETWORK SERVICES COMPANY NORTH UNION TEXACO OFFICE DEPOT ONVOY OTTER TAIL CO DEPT PUBLIC HEAL OTTER TAIL CO LAKES ASSOC, COL OTTER TAIL CO RECORDER I EXPRESSONE OTTER TAIL CO TREAS
OTTER TAIL POWER COMPANY
OTTER TAIL TELCOM PAMIDA INC. GREGORY PETERSON
THE PIERCE CO. PITNEY BOWES
PITNEY BOWES INC. PRAIRIE IMPLEMENT INC. LANETTE PRIEM PRODUCTIVE ALTERNATIVES INC. QWEST DEX
AMOUNT
342.75 986.52 87.98 57.22
121.00 1,005.92
1,100.00
249.89 54.86 25.76
17.98 150.00
915.73 31.25 1,564.27 120.00 28.08 95.82 384.36 162.50 39.00
597.60 213.00 SO.OD 24.05 240,00 89.01 300.00 31.14 131.31 222.72 231.10 54.28 23.00 341.00 500.00 44.00 108.09
37.70
253.31 39.97 22.00
3 73. 75 1,033.14
340.18 3,914.94 8.00
653.22 10.40
COUNTY 56 IFD66 0
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3/27/2001
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Otter Tail County Warrants
March 27, 2001
Page 3
IFD66
3/27/2001
13:52:23
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
COUNTY 56
PAGE 3
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WARRANTS APPROVED ON 3/27/2001 FOR PAYMENT 3/27/2001
VENDOR NAME .
RDO FINANCIAL SERVICES CO
RYAN COMPANY INC.
SCHMITZ FORD
CHERI SCHULTZ
VICKI SCHWANKE SHERWIN WILLIAMS
SOUTHTOWN C-STORE
SPECTRA PRECISION INC
ST. CLOUD APPRAISAL INC.
STEIN'S INC.
KRISTI THUNSELLE MARIE TYSDAL
US POSTMASTER UNIV OF MINNESOTA-PRINTING SER
UNIVERSITY OF MINNESOTA
UNIVERSITY OF MN BOOKSTORES
UNIVERSITY OF MN-EXTENSION SER
US OFFICE PRODUCTS
VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS
VOSS LIGHTING WALLWORK TRUCK CENTER
WEST GROUP PAYMENT CTR. WEST OTTER TAIL TOWNSHIP ASSOC
RICHARD WEST ZEE SERVICE COMPANY
210 LUBE EXPRESS
FINAL TOTAL ...... .
AMOUNT
586.52
238.75
32.27
26.20
33.86 73.09
33.05
1,219.70
700.00
1,871.69
8.00 120.77
68.00
141.85
285.00
31.19
258.74
381.68 1,490.32
90.30
154.28
14.73
176.64
161.25
39.52
84.11 23.90
$81,278.66 ****