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Home My WebLink AboutBoard of Commissioners - Minutes - 03/06/20010 CJ MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, March 6, 2001 9:30 a.m. Call to Order 'The Otter Tail County Board of Commissioners convened Tuesday, March 6, 2001 at 9:31 a.m. at ,the Otter Tail County Courthouse with Roger Froemming, Chair; Syd Nelson, Malcolm Lee, and Bob Block present. Vice-Chair Dennis Mosher was absent. Approval of Agenda Motion by Nelson, second by Lee, to approve the County Board agenda of March 6, 2001, with the ·following changes: Motion carried. 2: 15 p.m. -Highway Engineer -State Contract Purchasing 2:20 p.m. -Postpone -Personnel Committee Meeting Add -Investment Committee Discussion Approval of Minutes Motion by Lee, second by Block, to approve the County Board minutes of February 27, 2001, as mailed. Motion carried. Labor Management Committee Update Lori Morrell of the Bureau of Mediation Services, briefed the Board regarding the progress of the main Labor Management Committee as well as the two smaller groups in the Public Health and Human Services Departments. Discussion took place regarding the role of the County Commissioners serving on the various Labor Management Committees. Ms. Morrell praised the employees serving on the committees specifically citing the progress of the Public Health Department. Discussion -Drainage on Jewett Lake near Public Access Shore/and owner, Duane Schafer, stated that he owns a lot on the west side of the public access on Jewett Lake. He expressed concern regarding two approaches installed near his property :without appropriate culverts which causes water to flow to his property resulting in the inability to -use a portion of his lot. The County issued a permit for the approaches; however, on grade and fill ,projects on township roads, the approach is typically subject to the township's requirements. '.County Attorney, David Hauser, recommended that Mr. Schafer talk to his neighbor about installing a culvert. Land & Resource Director, Bill Kalar, stated that his office is aware that the township has recently indicated that they were in the process of looking at the need to install culverts in this area once the snow cover is gone. Commissioner Lee requested that Mr. Kalar write to the township to confirm their intent to install culverts in this area and to copy Mr. Schafer with that letter. "Years of Service" Certificate Presentation Cora Nelson, Employees' Committee Chairperson, introduced other employee committee members. The committee members presented "Years of Service" certificates to employees with five to thirty years of employment with Otter Tail County. Commissioners expressed appreciation for their dedication. OTC Board of Commissioners' Minutes March 6, 2001 Page 2 Approval to Pay Bills Q Motion by Nelson, second by Froemming, to approve the payment of bills per Attachment A of these minutes. Motion Carried. Amendment to Outpatient Mental Health Services Human Services Director, John Dinsmore, recommended that two mental health services, 1) Therapeutic Support of Foster Care and 2) Family-Based Services be included in the Outpatient Mental Health Service Contract with Lakeland Mental Health Center. These two services are funded by medical assistance dollars only. Motion by Nelson, second by Block, to authorize the Chair's signature to execute the March 6, 2001 addendum to the Purchase of Service Agreement for outpatient mental health services to include the two aforementioned services. Motion carried. Performance Evaluation Summary Motion by Lee, second by Nelson, to approve the positive performance evaluation of Human Services Director, John Dinsmore. The summary will be placed in his personnel file. Motion carried. Final Plat Extensions "Lazy Eighty Acres Estates" & "Maet-Boh Subdivision" Motion by Nelson, second by Lee, to approve an extension for completion of the final plat of Lazy Eighty Acres Estates until June 1, 2001. Motion carried. MB ohtio 8 n bbyd_ L_ee, secot_n 1 d 0 bty bNels 2 o 1 n, 2 t 0 o 0 a 1 ppMrovt~ an extendsion for completion of the final plat of Maet-Q.,, o u IvIsIon un I c o er , . o I0n came . Planning Commission Ordinance Set Back Ordinance Land & Resource Director, Bill Kalar, presented a proposed Planning Commission Ordinance considered in 1985. Discussion followed. Motion by Lee, second by Nelson, to direct the County Attorney to update the proposed Planning Commission Ordinance and proceed with a public hearing to enact an ordinance. Motion carried. Mr. Kalar provided copies of the Otter Tail County Set Back Ordinance for purposes of revising the ordinance. Mr. Kalar cited two areas that may need revision; 1) the definition of a structure and 2) the set back of 40 ft. for roads while the Shoreland Ordinance requires a 20 ft set back. Lengthy discussion took place regarding the appropriate road set back which changes based on the situation. Commissioners requested that a proposed ordinance including a more appropriate definition for a structure, language regarding set back from roads, and variance/appeal language be drafted and brought back to the Board for consideration. Land & Resource Committee Closed to the Public At 10:50 a.m., Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a Land & Resource Committee meeting. Chair Froemming served on the committee on behalf of Commissioner Mosher. At 11 :22 a.m., Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of Q evaluating the performance of Land & Resource Director, Bill Kalar, pursuant to M.S. §471.705 Subd. 1d(d). At 12:05 p.m., the meeting was recessed for lunch break. After lunch break, the meeting was reconvened in closed session for the purpose of evaluating the performance of Solid 0 OTC Board of Commissioners' Minutes March 6, 2001 Page 3 Waste Director, Mike Hanan, pursuant to M.S. §471.705 Subd. 1d(d). Commissioners Nelson, Lee, Froemming, and Block were present. A summary of performance conclusions will be provided at the next regular County Board meeting. Upon conclusion of the performance evaluations, Chair Froemming opened the meeting to the public for the remainder of the agenda items. Approval of License Applications Motion by Lee, second by Nelson, to approve the following applications for Exempt Permit: Pelican Rapids Ducks Unlimited Approved with no waiting period. Pelican Rapids Ladyslippers Ducks Unlimited Waiver not necessary as event is more than 30 day out. Maidens of the Prairie to Lakes Ducks Unlimited ·Waiver not necessary as events is more than 30 day out. Motion carried. 04/06/2001 06/11/2001 04/24/2001 Premise Permit Otter Tail County Resolution No. 2001 -10 Commissioner Froemming offered the following and moved its adoption: Blue Water Sports Bar Blue Water Sports Bar The Peak Supper Club 0 WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and 0 WHEREAS, the Underwood Lions Club, MN, has made an application to the Gambling Control Board for a premise permit to conduct lawful gambling at the Riverfront Lounge, in Sverdrup Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Underwood Lions Club, Underwood, MN, at the Riverfront Lounge, in Sverdrup Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Underwood Lions Club, Underwood, MN, at the Riverfront Lounge, in Sverdrup Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Sverdrup by sending them a copy of this resolution. Commissioner Lee seconded the motion, and upon being put to vote, was unanimously carried. Adopted this 6th day of March, 2001. OTC Board of Commissioners' Minutes March 6, 2001 Page4 Dated::-W ~ I 3 d4{)/ I OTTER TAIL COUNTY BOARD OF COMMISSIONERS / Attest: lv~ ~ Larry Kron, Cerk Purchasing Request Highway Engineer, Rick West, reported that the County has received a request from a governmental agency to purchase from the state contract using the County's state contract number. Mr. West stated that the County has not allowed this in the past. The County may give other government agencies information regarding which vendors hold the state contract. The agency could contact that vendor directly. Commissioners requested that Mr. West contact the individual who made the request and explain the situation. Amendment to Dental Contract Motion by Lee, second by Block, to authorize the Chair's signature to execute an amendment to the dental contract between the County of Otter Tail and Delta Dental. The amendment approves open enrollment every two years. Motion carried. PERA Coordinated Plan Deficiency Otter Tail County Resolution No. 2001 -11 Commissioner Lee offered the following and moved its adoption: WHEREAS, the Public Employees Retirement Association (PERA) Coordinated Plan faces a deficiency of over $1.2 billion; and WHEREAS, the majority of employees of counties and cities, and a portion of school district employees are members of the plan; and WHEREAS, the Legislature, not the local governments, set the benefit levels, membership eligibility, and contribution rates; and WHEREAS, PERA employers already pay the highest contribution rate (5.18%) of the three major public pension plans (TRA -5% & MSRS 4%); and WHEREAS, if contribution rates are increased substantially PERA active employees will pay a significantly higher percentage of their salary for the same benefits as members in the other two major plans; and WHEREAS, in 1984 PERA, with a sufficiency in funding, helped to bail out the Teachers Retirement Association when it was facing a deficiency; and 0 0 WHEREAS, the PERA fund and its employers were never paid back for this assistance; and Q WHEREAS, making PERA employers and active employees shoulder the entire burden of the deficiency would lead to higher property taxes; and 0 0 0 OTC Board of Commissioners' Minutes March 6, 2001 Page 5 THEREFORE; the Otter Tail County Board of Commissioners supports a comprehensive solution to the PERA funding deficiency including: a. state funding of .75% of payroll ($27 million) through a direct state general fund appropriation or assistance from the other major state pension plans. b. employer and employee contribution rate increases of not more than .375% beginning on January 2, 2002; and c. extending the amortization period from 2020 to 2031; and d. changing vesting period from 3 years to 5 years e. reducing the post-age 55 interest on deferred retirement benefits; and f. allowing enhanced refunds for employees who quit employment prior to retirement; and g. prorating service credit for certain part-time employees. Furthermore, the Otter Tail County Board of Commissioners firmly believes any solution must include a state appropriation and cannot solely burden PERA active employees and local government employers. Commissioner Nelson seconded the motion, and upon being put to vote, was unanimously carried. Adopted this 6th day of March, 2001. Dated:~~ /3 :2.e-o / 7 Attest ~ ~ Larry Kr n,lerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS roemming, County B ard Chair Adjournment At 2:35 p.m., a motion was offered by Froemming and seconded by Nelson, to declare the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, March 13, 2001. Motion carried. Dated:1t\/W'A /3, ~6o ( 7 Attest ¼ ~ Larry Kr n, Cerk CB/kd Enc. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Froemming, County Board Chair 3/06/2001 14:44:02 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM IIAR.RAHTS FOR PUBLICATION Otter Tail County Warrants March 6, 200 I Page I IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 3/06/2001 FOR PAYMENT 3/06/2001 0 0 VENDOR NAME AMERICINN OF FERGUS FALLS BEAR GRAPHICS INC. BELLMORE'S NORTH UNION TOWING BEST INC. BEYER BODY SHOP BIG FOOT GAS & GROCERY BRAINERD MEDICAL CENTER CARR'S LAKE COUNTRY SUPERMKT CHARLSON CONSTRUCTION & SNOW R CHIEF SUPPLY CORPORATION CLAY CO TREASURER CO-OP SERVICES INC COM-TEC INC. COMMISSIONER OF TRANSPORTATION CONSTRUCTION BULLETIN MAGAZINE COOPER'S OFFICE SUPPLY INC. DACOTAH PAPER COMPANY DAN'S EXHAUST PROS DIVERSION AUTO DON'S SERVICE CHUCK EHRENBERG FERGUS FALLS MEDICAL GROUP FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER G & K SERVICES GALL'S INC. GEORGE'S BODY SHOP & OTTERTAIL GERRY'S PARTS SUPPLY GOODIN COMPANY GRANT COUNTY LUMBER TIM GRIEP TROY HAARSTICK MIKE HANAN NEILL HARDINA BERNARD HARTMAN HEARTLAND AUDIO INC HEDAHLS AUTO CENTER HILLTOP LUMBER TERRY HOFF DOUG HOLEN HOLIDAY HOMESTEAD BUILDING SUPPLIES HONEYWELL INTERSTATE INC. JK SPORTS INC. ERWIN JOHNSON RICHARD JONES K & K PLUMBING & HEATING K.I.D. LEASING AMOUNT 205.54 395.40 70.00 4,377.55 236.38 70.04 300.00 153.19 413.33 283.88 2,416.29 168.50 1,150,00 1,240.90 523.64 2,020.15 255.39 60.20 981. 92 273.50 225.00 5,575.00 420.85 211. 86 1,699.20 192.96 100.00 69.94 585.15 43.57 48,41 57.40 67.31 105.00 70.00 1,273.16 87.00 5.36 52.72 95. 83 439.26 17.03 30.99 873.90 147.00 277.00 140.00 2,497.33 83.29 Otter Tail County Warrants March 6, 2001 Page2 3/06/2001 14:44:02 OTTER TAIL COUNTY AUDITOR IFD66 PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 NARRANTS FOR PUBLICATION PAGE 2 WARRANTS APPROVED ON 3/06/2001 FOR PAYMENT 3/06/2001 VENDOR NAME AMOUNT K-MART KELLY SERVICES INC. LAKELAND POWER EQUIPMENT LAKES COUNTRY SERVICE LAKES X-TERNINATION PEST CONTR LARRY OTT INC. TRUCK SERVICE MARTIN'S PAINTING & MORE MCLEODUSA PUBLISHING CO MEDICINE SHOPPE MEDTRONIC PHYSIO-CONTROL MIKE'S LOCK & KEY SERVICE MN ASSOC OF DRAINAGE INSPECTOR MN CO INSURANCE TRUST MN STATE AUDITOR KURT MORTENSON DENNIS MOSHER CHERYL MUOIOW NATIONAL BUSHING & PARTS CO. DEAN NELSON NETWORK SERVICES COMPANY ODIE'S AUTO BODY OFFICE DEPOT OLSON OIL CO. ONE ON ONE COMPUTER TRAINING OTTER TAIL CO EMPLOYEES OTTER TAIL CO RECY'CLING OTTER TAIL CO SHERIFF OTTER TAIL CO SOLID WASTE OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL GLASS INC PAMIDA INC. PELICAN CASH & DASH PERHAM AUTO WRECKING INC. PERHAM CO-OP CREAMERY PERHAM ENTERPRISE BULLETIN PETE'S AMOCO PETE'S BODY SHOP & TOWING MICHELE PETTERSON THE PIERCE CO. DOROTHY SCOTT SIGELMAN STEEL & SALVAGE SOUTH MILL SERVICE SOUTHTOWN C-STORE DAVID STADUM STANTON GROUP STEIN'S INC. STENERSON LUMBER STRAND ACE HARDWARE 24.47 705.17 20.89 8,444.00 69.23 2,050.00 340.00 252. 93 3,425.16 91.15 201.60 100.00 2,500.00 5,619.54 110.73 59.34 103.98 30.87 11.99 125.21 450.00 37.43 106.36 238.00 86.00 107.12 81.32 24.00 314.79 566.66 53.68 20.96 75.50 74.55 498.83 26.00 210.50 204.71 34.50 33.98 100.98 24.48 745.72 441.02 18.47 1,131.45 2,831.87 7.43 35.00 • 0 0 0 0 0 Otter Tail County Warrants March 6, 200 I Page 3 3/06/2001 14:44:02 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM MAR.RANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 3/06/2001 FOR PAYMENT 3/06/2001 VENDOR NAME TIM SWEDBERG TOTAL TOOL SUPPLY INC TRI-STATE TIRE US POSTMASTER UNIVERSITY OF MINNESOTA UNIVERSITY OF MN US OFFICE PRODUCTS VAUGHN DISPLAY & FLAG VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA BUILDERS SUPPLY WALLWORK TRUCK CENTER WEST GROUP PAYMENT CTR. ZITZOW ELECTRIC 210 LUBE EXPRESS FINAL TOTAL ...... . AMOUNT 100.00 1,871.16 679.40 125.00 35.00 58.00 545.46 66.69 71.27 1,407.08 56.85 330.15 173.38 176.93 176.64 83.34 68.70 $69,979.94 ••••