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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/16/2001\ . ~· ~ r, ,; 0 .,...i. ...... !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!- MI NUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, January 16, 2001 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 16, 2001 at 9:30 a.m. at the Otter Tail County Courthouse with Roger Froemming, Chair; Dennis Mosher, Vice-Chair; Syd Nelson, Malcolm Lee, and Bob Block present. Approval of Agenda Motion by Lee, second by Nelson, to approve the County Board agenda of January 16, 2001, with the following changes: 10:20 a.m. -add Valley Farmer Participant, Steve Stenerson 10:30 a.m. -add Land & Resource Director for Approval of Block Grant Resolution Motion carried. Approval of Minutes Motion by Mosher, second by Lee, to approve the County Board minutes of January 9, 2001, with the following correction: The revised "Five Year Highway Plan" should read as follows: Year2001 • The project at the intersection of CSAH No. 8 & No. 67 (NE corner) -moved to 2001 so completed in conjunction with overlay project. • CSAH No. 45 bridge moved from 2000 to 2001. • CSAH No. 52 bridge moved to 2001 from 2002. • Change on the 2001 map -in Parkers Prairie was proposed to do CSAH No 95. The City did not receive funding. Work will be completed on CSAH No. 42 in lieu of the proposed work on CSAH No. 95. Year2002 • CSAH No. 52 moved to 2001 from 2002. • CSAH No. 12 rescheduled with City of Dalton project. Year2003 • Only change is adding on CSAH No. 35 RailRoad crossing west of Perham to be paid from Federal Rail Safety dollars for crossings. · • Project on CSAH No. 35 in Underwood may be delayed because of high cost of City water and utility improvements. Year2004 • Rescheduled RailRoad signals and gates at crossing in Richville on CSAH No. 14. Proposed for 2000; however, the County may receive federal dollars in 2004. Year 2005 and 2006 • No Changes Motion carried. OTC Board of Commissioners' Minutes January 16, 2001 Page 2 Approval of Increased Support Staff Hours Q Extension Educator, Steve Handegaard, requested authorization for an additional four hours of support staff time per week in the Extension Office. The additional hours have been budgeted for CY 2001. Motion by Mosher, second by Lee, to approve four additional hours per week for support staff in the Extension Office as requested. Motion carried. Assistant County Highway Engineer Position Highway Engineer, Rick West, briefed the board on the vacant Assistant County Highway Engineer position. He stated that nine applications were received and five applicants have been interviewed. Because of the lack of qualified engineers, Mr. West requested authorization to negotiate a job offer within Grade 25. Discussion followed. Motion by Block, second by Nelson, to authorize flexibility to hire within Grade 25 for the Assistant County Highway Engineer position as requested by the Highway Engineer. Motion carried. Tuition Reimbursement Request Mr. West reported that Alexandria Technical College has a program that runs from late January through mid-June with approximately eight different parts to the program. He requested attendance to this educational program by Donn Baker, Design Technician 111, with the tuition ($2,850) paid by the County and one-half of time spent attending the program also paid by the County. Discussion followed regarding Geographic Information Systems, Global Positioning Systems, and the relative importance of education in these areas. Motion by Block, second by Lee, to authorize Donn Baker to attend the program as presented at Alexandria Technical College with Otter Tail County paying for tuition ($2,850) and one-half of the employee's time spent Q attending the program. The motion is contingent upon reimbursement to the County of expenses paid for the program if the employee leaves County employment within two years of completion of the course and also, contingent upon a passing grade in the classes/program. Motion carried. Meetings Attended Commissioner Block attended the Governor's Council on GIS and had a good discussion of land management reform, which would be parcel mapping, and when more information is received, it will be duplicated for the other members of the County Board. Commissioner Nelson attended a meeting that included local legislators in Perham. He reported that milk producers are having a difficult time under the current milk pricing system and the group would like to start a new organization to improve the quality of milk pricing in the state of Minnesota. This is a very difficult issue because of competition out of our country and in the southern states that produce milk at a lower cost. Discussion followed regarding options to improve milk prices and the barriers to those options. Mr. Nelson stated that the Milk Producers Association was represented at the meeting and there could be some value in using a current organization rather than form a new organization. Approval to Pay Bills Motion by Mosher, second by Lee, to approve payment of bills per Attachment A of these minutes which includes the following lodging payment: Former Safety Director, Tim Hunt Ruttger's Bay Lake Lodge Motion carried. Q Red River Valley Development Association Steve Stenerson, a farmer northwest of Fergus Falls, spoke to the Board regarding the Agassiz 0 OTC Board of Commissioners' Minutes January 16, 2001 Page 3 Ambassadors program whereby two couples from Otter Tail County are chosen as Ag Leaders. If accepted, the couples must make a commitment of time and money also. The program includes leadership programs in January, February, and March for yourig ag lead~rs. Mr. Stenerson previously participated in the Agassiz Ambassadors program, and through the "pfogram, met many people he has used as a resource later. He asked for continued financial support from Otter Tail County. Otter Tail County did not participate financially last year. Motion by Nelson, second by Mosher, to authorize $800 to the Red River Valley Development As~qc[aticin for.~Y 2001. Motion carried. , ••. ' . ·· ·· · .· •. Request for Forgiveness of Penalty Sandra Barnhouse explained that she is a new property owner in Otter Tail County, has owned property before, but the taxes were paid through an escrow account, and therefore, did not know that the second half of her taxes for her newly acquired property were due last October. The first notice she received was in December because of a miscommunication with her address, She paid her taxes in December but neglected to include the $91.20 penalty that had accrued; therefore, the payment was sent back and not accepted by the Treasurer's office, Lengthy discussion took place regarding County policy and Ms. Barnhouse's concern that the process of not notifying new property owners of the second half taxes that are due makes it difficult for property owners. Motion by Mosher, second by Lee, not to forgive the penalty of $91,20 accrued through the end of December because there was no error by the county, however; because the payment was made before the end of the year, the penalty accrued in January, 2001, of $15.20 is forgiven subject to prompt payment of the second half taxes and initial penalty of $91.20. The parcel number for the property is 57-000-04-0034-001. Motion carried, Resolution Authorizing Signature of Board of Water and Soil Resources Natural Resources Block Grant Documents Otter Tail County Resolution No. 2001 -03 Commissioner Nelson offered the following and moved its adoption: NOW, THEREFORE, BE IT RESOLVED: THAT THE Otter Tail County Board of Commissioners approves of Otter Tail County entering into a Grant Agreement with the State of Minnesota to receive state funds for the implementation of its Comprehensive Local Water Plan, the administration of the Wetland Conservation Act, administration of the DNR Shoreland Program, and MPCA ISTS Program, under the terms of the Grant Agreement and all statutory requirements; and THAT THE Otter Tail County Board of Commissioners requests the 2001 expenditure of $77,419 cash and authorizes $68,193 in-kind contributions, from Otter Tail County and East & West Soil and Water Conservation District, to match the Natural Resources Block Grant and the Grant Agreement. ;,,). . . . . ', . BE IT FURTHER RESOLVED, THAT THE Chairperson of the County Board of Commissioners and County Auditor or County Administrator are authorized to execute the Grant Agreement together with all related documents. , ... • '· ,, '\. ' . Commissioner Mosher seconded the motion, and upon being put to vote, .was unanimously carried. OTC Board of Commissioners' Minutes January 16, 2001 Page4 Adopted at Fergus Falls, MN this 16th day of January 2001. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest k1t (I!_ Lar~ Kro , Crk roemmtng, County Board Chair 30-Day Waiting Period for Gambling Exemption Permit Motion by Lee, second by Block, to waive the 30-day waiting period for Authorization for Exemption from Lawful Gambling license for an event sponsored by the Pelican Rapids Jaycees. Motion carried. Contract Extended Motion by Block, second by Lee, to authorize the GIS Department to extend an agreement between the NRS and Department of Agriculture to allow for completion of the County soil survey. Motion carried. Payment Approvals Motion by Lee, second by Block, to authorize payment to Minnesota Counties Insurance Trust (MCIT) for property casualty insurance coverage for Otter Tail County in the amount of $227,414 Q for CY 2001, and payment, in the amount of $145,559, for the same period for workers Q compensation coverage. Motion carried. · Recess & Reconvene At 10:51 a.m., Chair Froemming declared the Otter Tail County Board of Commissioners meeting recessed for a short break. The meeting was reconvened at 10:56 a.m. Discussion -Ditch Assessment Clarence Venzke, property owner on Ditch System No. 4, spoke to the Board regarding his assessment of $1,400. He stated that the Ditch does not benefit his property because the drainage does not run anywhere near the ditch line. He alleged a fraudulent signature on a document from 1901 relative to the benefited property owners on the ditch. County Attorney, David Hauser, stated that the time to appeal a signature may be long past; however, he stated that he would look into this matter and report back to Clarence Venzke in 3-4 weeks. Adjournment At 12:24 a.m., Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, January 23, 2001. Motion carried. Dated: J""""•"j 2.31 ? ADI OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest ~ ~ Larry Kro, Cerk g, County Board Chair CB/kd Otter Tail County Warrants January 16, 2001 Page 1, Attac;hment A 1/16i2001 16:15:39 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON l/16/2001 FOR PAYMENT VENDOR NAME A-l LOCK AND KEY ADVANCED BUSINESSLINK CORPORAT ADVANTAGE CREDIT BUREAU AGGREGATE INDUSTRIES RICHARD AKERMAN ALEXANDRIA TECHNICAL COLLEGE ALL SEASONS HEATING & AIR AMERICAN BUSINESS FORMS INC. AMERICAN INSTITUTIONAL SUPPLY, AMERICAN TOWER CORPORATION AMOCO OIL COMPANY J. ANDERSON SCOTT ARNDT ASSOCIATION OF MN COUNTIES AUTO SAFETY SERVICE BACHMAN PRINTING COMPANIES BARRETT EMS TRAINING BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD BELLET'S WELDING BELLMORE'S NORTH UNION TOWING ANGELA BERGE BERT'S TRUCK EQUIPMENT BEST INC. BEYER BODY SHOP BIG FOOT GAS & GROCERY BJ'S EAST BJORN'S HEATING & AIR COND. BL EXPRESS BLUFFTON OIL COMPANY BOB BARKER COMPANY INC. BOB'S STANDARD BULK SERVICE RONALD BOWMAN BRAD BOTNER EXCAVATING BRANDON COMMUNICATIONS CALL ONE, INC CAROLINA SOFTWARE CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMKT CENEX PETROLEUM INC. CHARLSON CONSTRUCTION & SNOW R CO-OP SERVICES INC COMMISSIONER OF TRANSPORTATION CONOCO COOPER'S OFFICE SUPPLY INC. CORPORATE TECHNOLOGIES CULLIGAN CUMMINS NORTH CENTRAL INC. DACOTAH PAPER COMPANY AMOUNT 218.80 4,600.00 5. 35 658.55 22.83 10.00 407.26 1,265.16 483.61 75.00 81.14 23.40 325.00 885.00 65.87 277.43 925.00 174.75 536.15 40.00 74.82 109.99 16.14 12,631.68 2,533.52 194.13 85.54 166.71 132.50 419.61 121.77 369.71 74.95 508.75 2,117.53 603.39 250.00 451. 25 289.88 60.0l 343.33 5,465.00 5,873.01 272.08 702.0l 3,039.00 22.73 10.38 328.77 IFD66 COUNTY 56 · PAGE l 1/16/2001 Otter Tail County Warrants January 16, 2001 Page 2, Attachment A 1/16/2001 16:15:39 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 1/16/2001 FOR PAYMENT VENDOR NAME THE DAILY JOURNAL DAKOTA ELEVATOR DAREL JACOBSON CONSTRUCTION DEER CREEK OIL DENNY'S ENTERPRISES INC DEPARTMENT OF PUBLIC SAFETY DMG-MAXIMUS INC DON'S SERVICE E & J PRESS E-FILLIATE INC EDGECO CHUCK EHRENBERG ELECTRIC PLUS MARK ELLENSON ENERGY PARTNERS, LLC . EQUIFAX ERHARD VILLAGE STORE EVENSON ELECTRIC EVERTS LUMBER CO. MAYNARD FALK FALLS AUTOMOTIVE INC. FARGO FREIGHTLINER FARM & HOME PUBLISHERS LTD. FARMERS CO-OP OIL FARNAM'S GENUINE PARTS INC. FERGUS AUTO SUPPLY FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP . FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS FERGUS SURPLUS FERGUS TIRE CENTER FERRELLGAS FLOOR TO CEILING STORE FORCE AMERICA FOTH & VAN DYKE ROGER FROEMMING DAVID GADOW GALL'S INC. GERALD N. EVENSON INC. GR GRAPHICS INC ERVIN HAGEN NEILL HARDINA HARMS TOWING & SERVICE BERNARD HARTMAN . HEALTH CARE INCINERATORS HEDAHLS AUTO CENTER HEDAHLS INC. OF FERGUS FALLS MARILYN HELLER AMOUNT 2,397.82 79.00 2,410.00 45.00 34.29 510.00 130.00 44.50 383.40 3.58 1,049.74 58.97 44.73 79.99 176.08 308.85 1,419.54 118.16 66.72 664.00 34.05 11.49 405.00 627.15 433.85 10.42 349.68 750.75 303.45 7,049.83 13.72 1,371.88 134.19 800,06 441.ll 1,288.61 103.24 100.00 56.98 134.17. 168.87 8.00 70.00 149.20 35.00 5.00 15.73 99.51 18.85 0 IFD66 COUNTY 56 PAGE. 2 l/16/2001 0 . ------~-~-·---~ ·---•------·-', , ___ ·.-·•_; ___ ._., __ r, \;Ji,,;I' 0 • . ::7 .. Otter Tail County Warrants · January 16, 2001 Page 3, Attachment A 1/16/2001 16:15:39 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM NARRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 1/16/2001 FOR PAYMENT 1/16/2001 VENDOR NAME HENNING AUTO PARTS INC. HENNING TRUSTWORTHY HARDWARE HIGH PLAINS TECHNOLOGY DOUG HOLEN HOLIDAY HORVICK MANUFACTURING COMPANY HUMANE RESTRAINT IBM CORPORATION THE INDEPENDENT INTEGRITY COMPUTER SYSTEMS INTERSTATE ENGINEERING INC. INTERSTATE INC. INTERTECHNOLOGIES GROUP JANSSEN PHOTOGRAPHY JET LINE JK SPORTS INC. ERWIN JOHNSON RICHARD JONES K.I.D. LEASING K-MART KELLY SERVICES INC. JILL KLUCK KNUTSON ELECTRIC KOEP'S CLITHERALL CORNER L & L SERVICE LAGERQUIST CORPORATION LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE LAKES COUNTRY SERVICE LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE DONALD LARSON LAWSON PRODUCTS INC. MALCOLM LEE LEITCH BACK HOE SERVICE LESLEE SCOTT, INC LEXIS LAW PUBLISHING LOCATORS & SUPPLIES INC. M-R SIGN CO. MAIN STREET EXPRESS MAIN STREET GAS & GOODS MARK SAND & GRAVEL MATTHEW BENDER & COMPANY .INC. MCAA MCCC,NW 3780 MDRA MEDICINE SHOPPE STEWART MENSING METRO SALES INC AMOUNT 41.44 69.32 653.72 100.95 2,663.51 113.33 437.88 282.00 23.40 97.84 1,616.65 33.46 300.00 82.96 551. 25 22.00 255.00 105.00 83.29 411.01 3,669.74 22.98 261.80 140.44 651.63 278.52 37.75 2,013.78 280.00 3,444.77 725.00 100.00 62.31 152.43 625.00 30.74 656.56 265.74 800.56 360.28 15.00 1,629.45 1,249.12 2,115.00 10,807.12 360.00 3,658.06 196.89 272.02 Otter Tail County Warrants January 16, 2001 Page 4, Attachment A 1/16/2001 16:15:39 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 1/16/2001 FOR PAYMENT VENDOR NAME MICRO WAREHOUSE THE MIDWEEK MINNESOTA LAWYER MINNESOTA STATE BAR ASSOCIATIO MINNESOTA'S BOOKSTORE MN ASSOC OF TOWNSHIPS MN CO ENGINEERS ASSOC. MN DEPARTMENT OF AGRICULTURE MN LEGAL REGISTER MN MOTOR COMPANY MN SHERIFFS' ASSOCIATION MN STATE AUDITOR MN TRANSP. ALLIANCE MOCIC DENNIS MOSHER MRCC NANIK'S ELECTRIC NATIONAL BUSHING & PARTS CO. NELSON FORD GARY NELSON NETWORK SERVICES COMPANY NEW YORK MILLS HERALD NEW YORK MILLS POSTMASTER NORTH UNION TEXACO NORTHERN STATES SUPPLY INC. NORTHERN TECHNOLOGIES INC NORTHWEST DIVERS OLSEN CHAIN & CABLE CO. INC. OLSON AUTO ELECTRIC OLSON OIL CO. OTTER TAIL CO DEPT PUBLIC HEAL OTTER TAIL CO GIS OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER TAIL TELCOM OVERHEAD DOOR COMPANY PAMIDA INC. PARK REGION CO-OP PAUL'S HOLIDAY STATION STORE PELICAN CASH & DASH PELICAN RAPIDS PRESS PENROSE OIL COMPANY PERHAM AREA EMS PERHAM AUTO WRECKING INC. PERHAM CO-OP CREAMERY PERHAM CO-OP OIL CO. PERHAM CONOCO PERHAM JEWELRY & REPAIR PERHAM POLICE DEPARTMENT AMOUNT 7,451.40 238.40 300.00 SOS.OD 850.00 15.00 200.00 160.00 100.00 133.42 2,062.00 1,980.00 2,440.00 150.00 43.81 50.00 1,824.85 75.50 1,305.41 41.21 264.79 39.00 500.00 449.03 84.02 405.00 196.66 78.82 362.10 430.92 70.45 70.00 1,014.20 720.00 1,062.92 37.28 158.11 18.00 190.61 203.17 33.00 1,185.92 279.23 234.30 1,903.21 594.91 412.95 124.58 135.00 IFD66 COUNTY 56 PAGE 4 1/16/2001 0 0 0 0 0 0 1/16/2001 16:15:39 Otter Tail County Warrants January 16, 2001 Page 5, Attachment A OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION IFD66 COUNTY 56. PAGE 5 WARRANTS APPROVED ON. 1/16/2001 FOR PAYMENT 1/16/2001 VENDOR NAME PETE'S AMOCO PETE'S BODY SHOP & TOWING DAVID PETERSON THE PHOTO CENTER THE PIERCE CO. PMX MEDICAL POPE CO SANITATION INC. PRAIRIE AUTO SERVICE -NAPA PRAIRIE IMPLEMENT INC. PRIME CONSTRUCTION CO PRODUCTIVE ALTERNATIVES INC. RAND MATERIALS HANDLING EQUIPM REVIEW ENTERPRISES INC. KALIE RIX ROCHFORD & HUTMACHER PROP LLC WAYNE ROISUM ROTHSAY TRUCK STOP & CAFE INC RUTTGER'S BAY LAKE LODGE SAMMY'S ONE STOP BRIAN SCHLUETER JOYCE SCHMIDT SCHMITZ FORD SCHROEDER'S HARDWARE & GROCERY CHERI SCHULTZ SCOTT HOFLAND CONSTRUCTION INC DOROTHY SCOTT SERVICE FOOD SUPERVALU SEWER SERVICE SHERWIN WILLIAMS SIGELMAN STEEL & SALVAGE SIGNWORKS SIGNS & BANNERS SIMPLEX TIME RECORDER CO. SOBERG RADIATOR SOUTH MILL SERVICE SOUTHTOWN C-STORE SP RINGSTED STANDARD PARTS OF WADENA STEIN'S INC. STENERSON LUMBER STEVE'S SANITATION STOP-N-GO STORES INC. STRAND ACE HARDWARE STREICHER'S SUNMART SUPERIOR LAMP & SUPPLY JOSLYN THOMPSON TOM'S STANDARD & GROCERY LETHE TORGERSON TRI-STATE TIRE AMOUNT 277.95 317.37 100.00 145.07 36.20 312.18 154.44 87.44 51.92 2,875.00 102.77 547.14 1,293.56 71. 65 135.47 177.08 55.27 444.57 37.01 11.44 75.21 95.36 75.47 18.95 2,830.00 58.04 8.97 146.50 206.48 20.45 162.15 1,494.20 50.00 956.60 569.14 1,575.00 535.70 3,029.00 344.25 3,827.00 639.69 123.10 34.95 127.33 417.59 100.00 36.00 115.98 557.01 Otter Tail County Warrants January 16, 2001 Page 6, Attachment A COUNTY 56 ' :· .. ;: ~-:,.-. ' IFD66 0 1/16/2001 16:15:39 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 6 **** WARRANTS APPROVED ON. 1/16/2001 FOR PAYMENT 1/16/2001 VENDOR NAME TRIMIN SYSTEMS INC. TRUE VALUE UNDER-MART UNIVERSITY OF MN-EXTENSION SER US OFFICE PRODUCTS VALLEY SOFT WATER VERGAS 66 VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WADENA AUTO MALL WADENA PIONEER JOURNAL WALLWORK TRUCK CENTER WALSER PONTIAC GMC WASTE MANAGEMENT OF NORTH DAKO WELDING SUPPLIES & FIRE WES' FUEL STOP WEST GROUP PAYMENT CTR. JANET WESTERGARD KYLE WESTERGARD WILLIAMS TOWING & RECOVERY ZIEGLER INC. 210 LUBE EXPRESS FINAL TOTAL .•....• AMOUNT 2,795.88 8.09 56. 30 355.00 451.86 18.52 31.26 48.69 280.82 155.49 39.60 43.46 1,426.63 10,317.75 361.85 62.60 2,001.80 37.50 84.58 93. 00 149.28 97.74 $191,754.88 **** . · .... -· .. • .. 0 0