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Home My WebLink AboutBoard of Commissioners - Minutes - 11/16/2000• • • MINUTES OF THE OTTER TAIL COUNTY LABOR/MANAGEMENT COMMITTEE Otter Tail County Courthouse Commissioners' Room, Floor 1-B Thursday, November 16, 2000 1:00 p.m. Call to Order Todd Smedstad called the Labor/Management Committee meeting to order at 1 :18 p.m. Attendance: Brooks Andersen, Leon Anderson, Sharon Bjork, Jack Dawkins, Rick Denzel, Wade Erickson, Pauline Fitch, Dawn Godel, Sandi Gundberg, Terry Hoff, Blake Johnson, Cheryl Jones, Amy Kampa, .Marion Kershner, Malcolm Lee, Mick McCormick, Wendy Metcalf, Michele Petterson, Todd Smedstad, 'Dennis Soderstrom, and Joe Thompson. Excused Absences: Joanne Derby, David Hauser, Dave Jennen, Merle King, Larry Krohn, Lori Morrell, Syd Nelson, Gary Waskosky, and Rick West. Unexcused Absences: Tim Brand. Review of Mission and/or Norms of Behavior Dawn Godel read the Norms of Behavior list. Review of Minutes Committee members approved as presented, the minutes of October 25, 2000, by consensus with the following change: Change from: Change to: "If we continue another year through LCSC, there will be no increase." "We are locked in with Lakes Country Coop and there will be an increase of approximately 9.5 percent". Review of Agenda Committee members approved as presented, the agenda of November 16, 2000, by consensus with the following additions: • Replacement for Cheri Schultz • Labor/Management Officers Discussion Items A. Insurance/Benefits Subcommittee Dawn Godel reported that the Insurance/Benefits Subcommittee met last Monday, November 6, 2000; at which time the subcommittee completed creating a survey, which will be sent to all employees along with their benefit statements. B. Replacement for Cheri Schultz The Labor/Management Committee tabled the above item for the next meeting. C. Labor/Management Officers Todd Smedstad read a memo that he received from Larry Krohn to the Labor/Management Committee regarding Labor/Management Officers. Todd then referred to the Labor/Management Committee Bylaws, Article II, Officers which states: TERM: The Officers will serve a term of twelve ( 12) months. The twelve ( 12) month term will expire December 31 st of each year. Otter Tall County Labor/Management Committee November 16, 2000 Page 2 SELECTION: To be a co-chair, the individual must have tieen a committee representative a ( minimum of six (6) months, except for the initial year. Officers will be chosen by their respective parties (Labor and Management) each December. The co-chair's term will begin in January. DUTIES: The co-chairs will perform the following duties: Conduct meetings Finalize agenda (including content and time limits) Clarify action points at each meeting Todd then opened the topic of co-chairs for discussion; the following items were discussed: • Election of officers should be done in December • New co-chairs should start at different times • New co-chairs should attend the Facilitators' Training Class handled which are coordinated through Lori Morrell with the Bureau of Medication • David Hauser to form a committee for the updating/amending of the bylaws • Management co-chair term begin in January, labor co-chair term begin in. July • Change co-chair term to two years • Change co-chair term to 18 months • Cheryl Jones to check with Lori Morrell on Facilitators' Training Classes schedule . Consensus by Labor/Management Committee to table discussion until the next meeting. D. Courthouse Hours Group consensus to table above item until the Labor/Management Committee receives results of the courthouse hours survey. Todd Smedstad will discuss this survey with Larry Krohn. E. Security The following items were discussed regarding personal security: ( • Human Services, 505 South Court Street has door locks with codes . - • In the courthouse building, if the power goes out lights will come on via a generator • Building Maintenance checking into card entry systems • Regional Treatment Center buildings security issues • Human Services, Washington Avenue Building -there have been reports of cars being "key-scratched" in parking lot • Certain areas within the courthouse building need more security • Human Services, Washington Avenue -needs more security measures • Training to recognize warning signs/symptoms of personal security • Installing additional panic buttons • Checking each office for building security • Each department should have a personal security plan of action • Security for Public Health employees on home visits • Focus on the highest risk areas • Security issues are different for each department • Immediate and long term solutions • · Human Services, New York Mills location has no security Group consensus to carry discussion forward to the nex1 meeting. Next Meeting The discussion items for the December agenda include: • Replacement for Cheri Schultz • Labor/Management Officers • Courthouse Hours • Security Adjournment At 3:02 p.m., Todd Smedstad declared by consensus, the meeting of the Otter Tail· County Labor/Management Committee adjourned until 1:00 p.m. on Thursday, December 21, 2000. srb&ab Attachment C LABOR/MANACEMENT COMMITTEE ATTENDANCE/SICN IN CHECK SHEET MEETINC DATE: Novei:n.ber 16, 2000 • vtlrooks Andersen Aeon Anderson Jsharon Bjork Tim Brand JJack Dawkins 'I/Rici< Denzel ✓Joanne Derby J • Wade Erickson Jpauline Fitch JDawn Godel Jsandi Gundberg ---· ·..!..L::!!:.L-.=e:::_c_--'..::....:c....e:..::.·.:..;;__:C),_c._0...,.,.J_ t, 'i.. C uSeJl J David Hauser ..lrerrv Hoff IDave Jennen J Blake Johnson J Cheryl Jones • F:\USERS\Human Resources\Labor Management\attendance sheet.doc ./4.my Kampa 'Marion Kershner .{,erle King vf.arrv Krohn Jr.. L. .,f,,,icl< Mccormick Wvendy Metcalf £xcusecP "1.ori Morrell fuJ-l S,e & ~yd Nelson f. V.Cu..,~ e of /Michele Petterson ~-..£..._~//J:...,,£....Jl._/)'--------'--f",, /11. I( ,l .l. ,!' -ViF!lil'lia P8rtR1301l 11 . l.l . &.:plow, , .e, ;,l:--lll<f .... 4. ~er CReri Sehult! hodd smedstad -~T,.,,~"'--"-S: _____ _ /Dennis Soderstrom Ad/)!) .M~ .IJoe Thompson ½Q, ~,;lot, () ✓Gary waskosl<y ['i, C:u .. .S e_d) ✓Rici< west