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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, November 14, 2000
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, November 14, 2000 at 9:30 a.m.
at the Otter Tail County Courthouse with Commissioners Roger Froemming, Chair;
Dennis Mosher, Vice-Chair; Syd Nelson, Malcolm Lee, and Virginia Partmann present.
Approval of Agenda
Motion by Lee, second by Partmann, to approve the Human Services Board agenda of
November 14, 2000 as mailed. Motion carried.
Approval of Minutes
·Motion by Nelson, second by Mosher, to approve the Human Services Board minutes of
October 24, 2000 as mailed. Motion carried.
. Grant Agreements
Motion by Nelson, second by Partmann, to accept, for the record, an executed copy of three grant
agreements between the County of Otter Tail and Minnesota Department of Corrections for FY
2000 and FY 2001. The total grant amount for the two-year period is $257,181. Motion carried.
Remodeling Update -NYM Office
Court Services Director, Chuck Kitzman, reported that the new work surface and cupboards for the
Court Services office in New York Mills are being installed. He provided a handout with the layout
of the area. He informed the commissioners that a door will be installed into the new Medical
Records room and Maintenance staff has approved the plan. The cost will be about $1,000 and
Mr. Kitzman stated he has that amount budgeted in his Capital Improvement Budget.
Public Health Labor Management Committee
Public Health Director, Diane Thorson, reported on a recent Public Health training meeting and out
of that meeting comes a recommendation to establish a Public Health Labor Management
Committee made up one commissioner, one Public Health management staff, three nursing staff,
two office support staff and one other professional. This would be an internal committee to work
through issues and then take to regular Labor Management Committee if needed. Commissioner-
elect, Bob 'Block, will be appointed to this committee upon taking office.
Dental Clinic Update
Ms. Thorson updated the board regarding University of Minnesota officials that will be in
Fergus Falls in January to gain support for the upcoming University budget to include the Regional
Dental Clinic. She stated that it is important for Otter Tail County to prove to University officials
that we are behind this project completely.
Social Services Summary Report
Human Services Director, John Dinsmore, provided a client summary report. This report and a
financial report are.submitted each year to meet the requirements of the CSSA act. Mr. Dinsmore
OTC Board of Commissioners' Minutes
November 14, 2000
Page 2
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reviewed the gender, race and method of service statistics for service areas. Discussion followed 0
regarding detoxification and out-of-home placement costs.
MACSSA 2001 Legislative Priorities
Mr. Dinsmore provided a handout with a list of legislative priorities for 2001. Each Human Service
agency is recommending their top five priorities. Mr. Dinsmore reviewed Otter Tail County's top
priorities.
Otter Tail Family Services Collaborative
Mr. Dinsmore reported that the Mental Health Outreach Project continues to be slow but is moving
forward. The largest focus is how referrals are going with the school districts. Discussion followed.
Commissioner Partmann noted that she had been asked to stay on the Executive Collaborative
Board until the annual meeting; however, Ms. Partmann could not officially represent the County
Board after January 1, 2001, so would not continue in that capacity.
Bills & Claims
Motion by Partmann, second by Mosher, to approve the Human Services bills and claims as
presented. Motion carried.
Adjournment
At 10:50 a.m., a motion was offered by Nelson and seconded by Partmann, to declare the meeting
of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday,
November 28, 2000. Motion carried. Q
OTTER TAIL COUNTY HUMAN SERVICES BOARD
Attest: J~ ~
Larry Kron, Clerk
j.
roemming, Human Services Board Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, November 14, 2000 at
10:56 a.m. at the Otter Tail County Courthouse with Virginia Partmann, Chair; Roger Froemming,
Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present.
Approval of Agenda
Motion by Lee, second by Mosher, to approve the County Board agenda of November 14, 2000
with the following additions:
Perham Resource Recovery Facility -1 :00 p.m.
Michael Stiner -11 :30 a.m.
Motion carried.
Approval of Minutes
Motion by Lee, second by Mosher, to approve the County Board minutes of November 7, 2000 as
presented. Motion carried. Q
Land Acquisition
Don Kleven of the U.S. Fish & Wildlife Service requested certification of a' purchase agreement of
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November 14, 2000
Page 3
approximately 156 acres of land in Western Township. The land includes a mixture of cropland
and scattered wetlands. The property will become part of a public hunting base in Otter Tail
County and it will be maintained for optimum waterfowl usage. Mr. Kleven reviewed the revenue
situation for this purchase. The revenue available to the _county and township with this purchase is
$1,346 annually. Motion by Mosher, second by Lee, to certify the land purchase by the U.S. Fish
& Wildlife as follows:
Dennis A. Stock
T. 131 N. R. 44 w. 5th P.M.
Section 10, NW¼ except the.following described tract: West 460 feet of North 375 feet of NW¼NW¼.
Motion carried.
Planning Commission Recommendations
Preliminary Plat & Conditional Use Permit -"Belmont Pointe"/Milt Paulson:
Motion by Froemming, second by Nelson, to approve the Preliminary Plat of "Belmont Pointe"
consisting of 10 single family residential lots and a Conditional Use Permit to construct a road to
service the plat with conditions as recommended by the Planning Commission. The property is
described as GL 8 & 9, Section 31 of Nidaros Township; Belmont Lake (56-237), NE. Motion
carried.
:conditional Use Permit -Mike & Brenda Scanlan:
·,Motion by Froemming, second by Mosher, to approve a Conditional Use Permit to construct a
keystone retaining wall to prevent further erosion of the hillside with conditions as recommended
,by the Planning Commission. The property is described as Lot 8 Fair Oaks, Section 32 of Girard
Township; West Battle Lake (56-239), GD. Motion carried.
Conditional Use Permit -Ed Prescher & Cheryl Prescher Zosel:
Motion by Froemming, second by Lee, to approve a Conditional Use Permit to bring in fill to bring
property to the level of the adjoining property to the north and east with conditions as
recommended by the Planning Commission. The property is described as Midway Park Pt Lots 3,
4, 5, 6, 7, 8, & 19 Blk 1 Prescher's Corrected Plat Comm SW Car Section 31, Pt. GL 3, all being in
Section 31 of Otter Tail Township; Blanche Creek (56-BC), TR & Otter Tail Lake (56-242), GD.
Motion carried.
Conditional Use Permit -LaRon Muller Risser:
Motion by Mosher, second by Lee, to approve a Conditional Use Permit to retain replacement 20"
high interlocking garden wall that adjoins both neighbors 20" walls near beach in order to prevent
shoreline erosion as presented. The property is described as Lot 19 & Ely 20' of Lot 20 Deer Lake
Beach, Section 6 of Everts Township: Deer Lake (56-298), RD. Motion carried.
Conditional Use Permit -Eugene J. Wiley:
Motion by Lee, second by Mosher, to approve a Conditional Use Permit to terrace the current
slope in front of lakehome with conditions as recommended by the Planning Commission. The
three levels will be planted with native shrubs and flowers. The property is described as Lot 3 N of
1/16 Line & E 33 Ft. Balance of Lot 3, Section 34 of Tordenskjold Township, Stalker Lake (56-437),
RD. Motion carried.
Conditional Use Permit -Dean E. Nelson:
Motion by Lee, second by Mosher, to approve a Conditional Use Permit for a commercial business
as presented. The property is described as SE¼ SW¼; NW¼ SE¼ & NE¼ SW¼, Ex Tracts
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November 14, 2000
Page 4
(96.47 Acres), Section 10 of Erhards Grove Township, Horseshoe Lake (56-895), NE. Motion Q
carried.
Conditional Use Permit -Michael & Verdell Stinar:
Land & Resource Director, Bill Kalar, stated that Michael & Verdell Stinar had applied for an after-
the-fact Conditional Use Permit to terrace with brick and rock a small area to stop erosion
problems. The Planning Commission recommended denial of the request. Mr. Stinar reviewed the
situation. They had tried for two years to get vegetation to grow in this area; however, that did not
work. They then put in some bricks and pea rock to stabilize the hill and thought that as long as
the topography of the land was not changed and no digging was done, a permit wouldn't be
required. The Land & Resource office received a complaint and acted on that complaint. He
presented a letter to the Chair dated February 2, 2000, that he had received from the Land &
Resource Office that they would review the situation the following spring (May, 2000).
Photographs were distributed and lengthy discussion followed. After the applicant waived the 60
day requirement to make a decision, a motion was offered by Lee and seconded by Nelson, to
remand the Conditional 'use Permit request of Michael & Verdell Stinar back to the Planning
Commission for review at an early Spring, 2001 meeting. Motion carried.
Conditional Use Permit -Northern Lakes Company:
This proposal is by Lee Rosin who is a prospective purchaser of a lot on Elbow Lake. The request
is to fill in a low spot to provide a buildable site. The Planning Commission recommended
approval of the request with conditions on a split vote. Mr. Kalar stated that this is a recent
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nterstate ngineenng spo e on e a o t e app Ican . e exp aIne at t e areas r. osIn
wants to alter were originally altered when the railroad bed went through that area and the other
appears to be an old gravel pit. The applicant plans to seek a variance from the 200' setback and,
if succeeds, would not need to bring in fill. Discussion continued. Motion by Lee, second by
Nelson, to approve a Conditional Use Permit to bring in fill with conditions as recommended by the
Planning Commission. The property is described as Lot 1 Block 1 Rolling Hills, Section 32 of
Everts Township; Elbow Lake (56-306), NE: Motion carried with Commissioner Mosher opposed
based on his appointees voting against the request.
Shoreland Management Ordinance/"Livestock in GD & RD Lakes":
Mr. Kalar read proposed language to prohibit livestock in GD & RD lakes and stated that if the
County Board wants this proposed language in the Shoreland Ordinance effective for January 1,
2001, re-notification and a public hearing would be required. Commissioner Mosher expressed
concern because this is a very sensitive issue in the ag community. Motion by Portmann, second
by Lee, to accept the following proposed language recommended by the Planning Commission
and to direct the County Attorney to send notification of our intent to amend the SMO which will
provide for public input and to schedule a public hearing regarding this proposed amendment only:
IV.4.
E. Livestock must be kept 50 ft. from the OHWL of General Development (GD)
and Recreational Development (RD) lakes, except for a limited water access
designed as part of an approved Soil & Water Conservation District (SWCD)
grazing plan. Q
Motion carried. ,
Other Shoreland Management Ordinance Revisions:
Chair Portmann entertained a motion to approve the previous Shoreland Management Ordinance
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amendments that were recommended by the Planning Commission. Motion by Nelson, second by
Froemming, to approve the following Shoreland Management Ordinance (SMO) amendments
effective January 1, 2001:
PROPOSED AMENDMENTS TO THE OTTER TAIL COUNTY SHORELAND MANAGEMENT
ORDINANCE
(October, 2000)
I. GENERAL PROVISIONS
3. Legal Authority
This Ordinance is enacted pursuant to Minnesota Statutes Chapter 394 and in accordance
with the authority granted in Minn. Statutes 103G, 115 & 116. n,e semprehensi,,,e plan de•;eleped for Otter
Tail Ce1,1nty and dated May 1 a, 19@9, is hereby adepled. A sepy ef !hat plan is en file in the effise el the
G01:1Aty Auditor aAEi Offiee af Land an8 Res01:1rso Mana§eA=lent.
II. DEFINITIONS
42. Lot Width: The shortest distance between lot lines as measured on a line most parallel to
the lake shore at the legal building setback liF!e and not being less than the required lake frontage.
43. Manufactured Home: A structure, transportable in 1 or more sections, which in the traveling
mode, is 8-1/2 body ft. or more in width or 40 body ft. or more in length, or when erected onsite, is ~399
or more square ft. and which is built on a permanent chassis and designed to be used as a dwelling with or
without a permanent foundation. {This includes "park models" that meet this definition.)
53. Recreational Camping Unit (RCU): A relocatable single-family dwelling unit, less than 40
ft,. in length, and less than 399 square feet when erected on site, including, but not limited to tents, motor
homes and travel trailers.
57. Setback: The minimum horizontal distance between a structure, sewage treatment system
, or other facility and an Ordinary High Water Level, top of a bluff, lot line and road er highway right-of-ways.
&Ii. Stary: That peFlien el a b1,1ilding inslc1ded bel'.Yeen the 1,1pper sc1rfase ef any fleer ans the
1,1pper sc1rfase ef the fleer next abe·,e, ensept thal lhe tsp mes! stery shall be Iha! peFlien ef a bc1ilsing
insl1,1des eetween lhe c1pper s1,1rfase ef the tep mes! fleer ans the sailing er reef aee·,e. If the finished fleer
le¥el dire61Iy aee¥e a 1,1seable er 1,1n1,1ses 1,1nser fleer spase is mere than @ fl. abe·,e grase fer mere than
BG%, ef U~e total J30FiA1otor or is R1,ore than 12 ft. abeve §Fade at any· J30int, sush 1:1seable or un1:1s08 1:1n8er
fleer sJ3ase shall Be sensidereei a stary.
66. Structure: Any building or appurtenance, including, but not limited to, vision obstructing
fences, decks, retaining walls, swimming pools, satellite dishes in excess of 1 meter in diameter, except
aerial or underground utility lines, such as sewer, electric, telephone, telegraph, gas lines, towers, poles and
other supporting facilities.
Ill. DISTRICT REQUIREMENTS
4. Lot Area and Setback Requirements:
A. Minimum Shoreland Ordinance Standards For Lakes and Rivers
(See Table Of Shoreland Ordinance Standards)
TABLE OF SHORELAND ORDINANCE STANDARDS
FOR LAKES:
NE
Natural
Lot Size Environment
Structure Setback From
Cluster development lot line** 50 Ft.
laiighway, Reas.Alley and Street Right Of Way ;rn Ft.
eJEisting Tra¥elles S1,1rfase ef PriYale easement Reas
Public and Private Road Right-of-Way 20 Ft.
RD
Recreational
Development
50 Ft.
29 Ft.
29 Fl.
20 Ft.
Maximum Height of Structure
Dwelling (2 Stary MmEimc1m) 35 Ft. 35 Ft.
Non-Dwelling (1 Stery Mm1imc1m, Except AG 20 Ft. 20 Ft.
GD
General
Development
50 Ft.
29 Ft.
29 Ft.
20 Ft.
35 Ft.
20 Ft.
29 Ft.
OTC Board of Commissioners' Minutes
November 14, 2000
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Buildings More Than dOO!... 400' From The OHWL)
FOR RIVERS:
Lot Size Transition
Structure Setback From
Cluster development lot line** 50 Ft.
Fli§hway, Reaa,Alley aAEl Street Ri§ht Of Way 20 Ft.
ExisliA§ TFa¥ellea S1,1Ffase ef PFi..,ale EaseFAeAt Reaa
Public and Private Road Right-of-Way 20 Ft.
Maximum Height of Structure
Agriculture
50 Ft.
20 Ft.
20 Ft.
20 Ft.
Urban &
Tributary
50 Ft.
20 Ft.
20 Ft.
20 Ft.
Dwelling (2 Ster=y MaiEiFAl,IFA) 35 Ft. 35 Ft. 35 Ft.
Non-Dwelling (1 Ster=y MaxiFA1,1FA, Except~ 20 Ft. 20 Ft. 20 Ft.
20 Ft.
B. The minimum area and lot widths of residential lots without water frontage, i.e.
backlots, must be doubled. Backlots of no less than 5,000 square ft. may be created if they are
legally joined to a lakeshore parcel within 200 feet of the backlot and contain permanent restrictions
against residential construction. Such nonresidential backlots must be created by subdivision plat in
such a manner as to allow for orderly attachment to lakeshore parcels and with appropriate
restrictive covenants. The final plat will not be accepted unless it identifies the lakeshore parcel to
which each new lot shall be permanently attached. The surface area of backlots physically
separated from lakeshore lots cannot be included for purposes of the impervious surface limitation
contained in Section IV.8.B.
IV. GENERAL REQUIREMENTS
2. Sanitation Standards:
The sanitation standards for this Ordinance are set forth in the Sanitation Code of Otter Tail
County, which is incorporated herein by reference, an official copy of which is on file for use and
examination by the public in the office of the County Auditor. Any lot with a dwelling unit shall have an
approved method of sewage disposal.
3. Shoreland Alterations:
Vegetative alterations and excavations or grading and filling necessary for the construction of
structures and sewage treatment systems under validly issued permits for these facilities are exempt from
the vegetative alteration standards in this subpart and separate permit requirements for grading and filling.
However, the grading and filling conditions of this subpart must be met for issuance of permits for structures
and sewage treatment systems. Alterations of vegetation and topography must prevent erosion into public
waters, fix nutrients, preserve shoreland aesthetics, preserve historic values, prevent bank slumping and
protect fish and wildlife habitat. Wetland acreage lost as a result of a topographical alteration must be
replaced in accordance with the provisions of the Wetlands Conservation Act and within the boundaries of
the property or the minor watershed upon which the wetland acreage was located.
B. No grading, filling or alteration of existing topography, including retaining walls, shall
be performed in the shore impact zone, bluff impact zone or a wetland, in any amount; or elsewhere
in the shoreland area in excess of 4G 20 cubic yards per year, unless a Conditional Use Permit or a
Grade/Fill Permit has been obtained pursuant to this Ordinance, prior to any earth being moved (the
property owner is legally responsible for all surface water drainage that may occur). All work
involving less than 4G 20 cubic yards per year shall be performed between April 15th and September
1st of any year, unless otherwise authorized by a Permit.
4. Agricultural Use Standards:
C. Animal feedlots must not be located in the shoreland of 1.YaleFse1,1Fses rivers or in
bluff impact zones and must meet a minimum setback of 300 ft. from the Ordinary High Water Level
of all public water basins.
10. Subdivision Provisions:
D. Presentation Requirements:
3. Existing conditions in tract and in surrounding area to a distance of 300 ft.:
i. Lakes, water courses and marsh areas and such other information as
location of 100 yeaF flee a 13laiA aFeas the ordinary high water level or highest known
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OTC Board of Commissioners' Minutes
November 14, 2000
Page 7
water elevation and contours at vertical intervals of not more than 10 ft. or five ft. in
bluff impact zones and on steep slopes. All elevation data shall be mean-sea level or
some other assumed workable datum.
Act.
4.
i. Wetlands, delineated in accordance with the Wetlands Conservation
Facility _Design Features:
b. Preliminary stFeet road grades, including a center line profile, and
drainage plans shall be shown on a copy of the contour map. All roads must be
identified and signed in accordance with the provisions of the County's Enhanced 911
Countywide Addressing System.
Cluster Developments:
A. General:
All Feserts, RV paFl1s, A:iam1fast1cJFed heA'le paFl1s anEI saA:ipQFSllnEls. cluster developments which
have been in operation continuously since October 15, 1971 may continue to operate the number,
type and size of dwelling units which were in operation on October 15. 1971. Any change will
require that the owner obtain a Conditional Use Permit which will authorize a specific number, type
and size of dwelling units.
All owners of Feserts, RV paFl1s. A:ianllfaslllFeEI l=leA'le paFks and saA'lpgFellnEls cluster
developments which have opened since October 15, 1971, must have a Conditional Use Permit
which specifies the number, type and size of dwelling units which they are authorized to operate.
Any change in number, type or size of dwelling units requires a new Conditional Use Permit.
When applicable, all resorts, RV paFl1s, recreational camping areas manufactured home
parks and campgrounds must also receive a license from the Minnesota Department of Public
Health.
B.
C.
Presentation Requirements:
1.,_ See Sec. lV.10. D.
2. The preliminary plat must include tier location and areas in square feet.
1.
j. At least 50 percent of the property must be, and remain. open space.
Cluster developments must also conform with the storm water management
provisions in Section IV.8.
13. Exemptions:
B.
C.
3. Where a lot. or a portion of a lot. is to be conveyed to the owner of a
contiguous lot for the purpose of increasing lot size and no residual lot is left
unattended. The deed must contain restrictive covenants requiring legal joinder to a
contiguous parcel and a permanent prohibition against separate residential
development.
e. Retaining 'Nalls (tl=lese A:iay Fe~lliFe a GenElitienal Use PeFA'lil eF a GFaEle,ti;;ill
Permit).
V. ADMINISTRATION
1. Site Permits:
A. A Site Permit shall be obtained prior to erecting or installing a new structure or
altering any structure or part thereof. A Site Permit shall also be obtained prior to moving a
structure. The applicant, for .a Site Permit, shall file ms an application which shall include a scale
drawing of l=!i&-the proposal in the office of the Administrative Officer and pay a fee as determined in
the Fee Schedule. The Administrative ()fficer may require an onsite inspection prior to issuing such
a permit. The applicant shall notify the Administrative Officer once the building footings have been
constructed for an inspection. Prior to these inspections. the applicant shall stake out all lot lines
and road right-of-ways.
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November 14, 2000
Page 8
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C. A recreational camping unit, for dwelling purposes, may be placed on a lot, without a Q
Site Permit on a temporary basis not to exceed 22 days per year, however, all setback.§ anEI siae ··
yara reEtllireFRents shall be complied with and no sewer, water, or electrical connections shall be
allowed.
2. Administrative Officer:
D. May issue "Grade/Fill Permits" for grading and filling projects of not more than 300
cubic yards, or for conservation proiects approved by a Soil and Water Conservation District. The
Administrative Officer may require an on-site inspection prior to issuing such a permit. Within three
days of completion, the applicant for a Grade/Fill Permit must notify the Administrative Officer that
the project is ready for inspection.
3. Conditional Use Permits:
C. Within 3 days of making an application for a Conditional Use Permit, the applicant
shall stake the lot lines, road right-of-ways and area under construction in such a way as to
demonstrate the area to be topographically altered or the location of a proposed structure and post
his name and address in a clearly visible location on the property.
5. Variances from Standards:
H. Within 3 days of making an application for a variance the applicant shall stake the lot
lines, road right-of-ways. and area under consideration and post his name and address in a clearly
visible location on the property.
9. Enforcements And Penalties:
G. Effective Date:
This Ordinance as amended shall be in full force and effect on and after May 1, 1997
January 1, 2001.
4-H Update 0
Extension Educators, Steve Handegaard and Donna Geiser, discussed 4-H Leader Training,
provided a handout used to educate people about damage the sun can do to your skin, and
announced that two local 4-H er's will be representing Minnesota at the National 4-H Congress.
Recess & Reconvene
At 12:20 p.m., Chair Partmann recessed the meeting of the Otter Tail County Board of
Commissioners for lunch break. The meeting was reconvened at 1: 17 p.m.
Perham Resource Recovery Facility
Solid Waste Director, Mike Hanan, reported that he attended the Perham City Council meeting
Monday evening. Mr. Louiseau and Mr. Happel from the City of Perham, presented the draft
Perham Resource Recovery Facility contract to the Council. The City Council primarily agreed that
the draft contract presented was consistent with previous discussions with the exception of
Merchant Capacity waste. The City of Perham would like to transfer 50% Merchant Waste liability
to the participating counties. Lengthy discussion took place.
Commissioner Froemming offered a motion to approve Section 4.14 "City's Obligation Regarding
Merchant Capacity" as provided in the November 8, 2000 draft contract and moved for the
adoption of the following resolution:
Resolution Authorizing Signature of
Agreement Between the City of Perham; Minnesota and Otter Tail County,
Minnesota for Waste Delivery to the Perham Solid Waste Facility
Otter Tail County Resolution No. 2000 -49
NOW, THEREFORE, BE IT RESOLVED:
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That, Otter Tail County and the City of Perham have agreed to language. in the "Agreement
Between the City of Perham, Minnesota and Otter Tail County, Minnesota for Waste Deliveries to
the Perham Solid Waste Facility dated November 8, 2000; and
That, the Otter Tail County Board of Commissioners does authorize signature of the
aforementioned agreement by its Chairperson contingent upon a determination by the Otter Tail
County Attorney that the following conditions have been met:
• The City of Perham has in place a current valid agreement with the State of
Minnesota to obtain $3 million in Grant Funding for the project.
• The City of Perham has in place a fully executed "Operations and Maintenance
Agreement" which shall be attached as Appendix E to the county agreements.
• The City of Perham has in place a fully executed "Facility Modifications
Agreement" a copy of which shall be provided to the counties.
• The completed negotiations of the "Operations and Maintenance Agreement" and
the "Facility Modifications Agreement" shall not have changed the preliminary
budget projections attached as Appendix B to the county agreements.
• The counties of Todd, Wadena, and the Tri-County Solid Waste Commission
shall have also agreed to sign an agreement which includes the same language.
• The City of Perham shall have authorized a bond sales agreement with a legally
authorized bond counsel to sell bonds for the capital costs of the project not
covered by the State Grant. The costs associated with the Bond Sale cannot
increase the debt service risk to the counties without prior approval.
• Ash liability agreements shall be negotiated and signed between Otter Tail
County, the City of Perham, and all other counties as parties to the waste
delivery agreement.
Commissioner Mosher seconded the motion and, upon being put to a roll call vote, was
unanimously carried as follows:
Ayes_5_
Dated: ':(\e,...,Je, , ex I r'}.[:oe, •
Attest:-~ ~
Larry Krohn,.ferk
Nays_0_
OTTER IL COUNT ARD OF COMMISSIONERS ·-
By:~{.f:f~~:::.:..:~~~!&'.,::,--,,-----Virgini , Chair
Ditch System No. 4
Ditch Inspector, Tiny Holm, reported on a recent public hearing regarding Ditch No. 4. He stated
that the landowners would like to do a partial clean out from Highway 29 to the outlet which is
about ½ mile with 1904 landowners assessed. Then, they would like to proceed with the
redetermination of benefits to facilitate further clean out. Motion by Froemming, second by Nelson,
to approve a partial clean out of Ditch No. 4 as described by the Ditch Inspector. Motion carried.
OTC Board of Commissioners' Minutes
November 14, 2000
Page 10
Western Area City-County Cooperative (WACCO) Update Q
Laurie Mullen of WACCO, presented the history of the nine-county regional organization as well as
the goal of collaboration and sharing of services. She detailed many services that WACCO offers
which includes equipment sharing, cooperative purchasing, training, etc. Ms. Mullen spoke of
WACCO awards and noted that the more inclusive their membership in the area, the more power
they have when speaking to legislators. She requested Otter Tail County's membership. The cost
of membership is $5,000 annually. Discussion followed. No action was taken.
Public Hearing -Installation and Assessment for E-911 Addressing Signs
At 2:00 p.m., Chair Partmann opened the public hearing for installation and assessment of E-911
addressing signs. Present for the hearing were all five seated commissioners; GIS Coordinator,
Bob Block; Auditor, Wayne Stein; GIS Spatial Manager, Brian Armstrong; GIS Data Manager,
Sherri Leabo; Chief Deputy, Mark Morris; County Attorney, David Hauser; and members of the
public. The County Attorney stated that two issues will be dealt with 1) to consider whether or not
to undertake this project as a project for assessments and, 2) consider individual issues as to
whether or not your particular assessment is fair and reasonable. Initially, there was no
authorization to assess for the residential signs; however, a number of counties spoke to
legislators and legislation now does authorize this expense to be assessed and that is the reason
for combining the hearing for the separate issues. The E-911 Ordinance was amended to
authorize assessments in 1999. Public notice was provided and the county amended the
ordinance to authorize that initial residential signage for each location would be installed by the
county and the cost would be assessed back to property owners. Then, property owners would be
respdonfsible to maintain th_e sign_s ~
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ftertthaht point.. The_ signs.tare iTnhplacce atteaBch pdrofpe
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use or emergency services s1m1 ar o ouse signs 1n a c1 y. e oun y oar e a eac
property owner would benefit by being located and should be responsible for paying by
assessment rather than by levying tax dollars so that people living in cites were not responsible to
pay for signs used by others. The county proceeded with the addressing project knowing that
depending on legislation, the county may or may not be able to assess property owners for the
signs. If the county doesn't assess, property owners would still pay a portion based upon property
values; but those individuals who don't receive signs in the county would be paying as well. The
county has received a number of written responses/comments as a result of a letter that went to
property owners informing them of the proposed assessment of $22.50 per sign. The County
Board has received 40-50 letters. The rights of any individual who .sent a letter.objecting to their
particular assessment is reserved to deal with in the future. Chief Deputy, Mark Morris, spoke of
the value of the E-911 system in finding people in emergency situations. Chair Partmann then
opened the hearing for comment from the public in attendance.
Lill Hagemeister from Rush Lake Township was concerned that their signs are not by their house
and they have two signs; however, only need one. The GIS Department will resolve this issue.
Gail Gundberg located West of Otter Tail Lake off of County Road 1 spoke in favor of the E-911
system; however, asked many questions of how the addressing system was designed as well as a
question regarding her personal assessment. GIS Spatial Manager, Brian Armstrong, answered
her questions about the system and will work with Ms. Gundberg regarding her personal
assessment. County Auditor, Wayne Stein, addressed the fact that, because changing addresses
is a disruption in people's lives, the county and state have decided to authorize changing GIS Q
addresses on driver's licenses at no cost. If an individual were due to renew their license, the
current fee would apply. However, if an individual is only changing their address and not due to
renew their driver's license, there will be no charge.
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OTC Board of Commissioners' Minutes
November 14, 2000
Page 11
Will Shasky, Perham Township on Township Road 229, stated that he does not have a street
address sign and since he may be assessed, would like a sign. Mr. Armstrong responded that this
would need to be corrected and asked individuals at the public hearing who had issues regarding
their particular proposed assessment, to call the GIS Department at (218) 739-7159.
Duane Mavis, Clerk of Friberg Town Board, stated that first, the county said there wasn't going to
be assessments and the township told people that; but now your assessing. Secondly, there was
two signs installed for the Church and only one is needed. Mr. Armstrong responded that when
the county stated that they were going to pay for the signs, the county was referring to the
intersection signs, not residential markers. There may have been some confusion with terminology
on this issue.
Les Nycklemoe, Eagle Lake Township, questioned what happens to the fire number signing
system some townships have used. Duane Rose expressed concern that some of the road names
that were selected are too long. He also has a double sign issue. Mr. Armstrong noted that a
process is being designed to change a road name; however, that is not developed yet. Evelyn
Toso and others addressed issues of when the postal service will convert to the new addresses,
how the signs will be assessed (by parcel), and phone book/security issues.
Evangeline Streeter, Manley Nichols, and Dave Madson spoke in favor of the E-911 addressing
system and suggested a review of the system down the road.
At 3:24 p.m., the Chair closed the public hearing, directed the GIS Department to review the letters
sent for comment, and return to the November 21, 2000 County Board meeting with a summary of
the general issues. A final decision regarding assessment will be made at the next Board meeting.
Recess & Reconvene
At 3:25 p.m. upon completion of the public hearing, Chair Partmann called for a short recess. The
meeting was reconvened at 3:34 p.m.
Correspondence Acknowledged
Chair Partmann read a letter received from the City of Underwood requesting public comment.
Discussion took place regarding the WACCO membership. Commissioners requested further
research with department heads on this issue.
Adjournment
At 3:50 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, November 21, 2000.
Dated: )')cy.p. Peo2 ex,/, ¢0::n rt-+Al'l. RD OF COMMISSIONERS j
Attest ~ ~ Larry Krohn,lerk
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