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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/25/2000• MINUTES OF THE OTTER TAIL COUNTY LABOR/MANACEMENT COMMITTEE Otter Tail county courthouse commissioners' Room, Floor 1-B Wednesday, October 25, 2000 1:00 p.m. call to order Todd smedstad called the Labor/Management committee meeting to order at 1:09 p.m. Attendance: Brooks Andersen, Leon Anderson, Sharon Bjork, Tim Brand, Rick Denzel, Wade Erickson, Pauline Fitch, Dawn Godel, David Hauser, Terry Hoff, Dave Jennen, Blake Johnson, Amy Kampa, Marion Kershner, Larry ·Krohn, Wendy Metcalf, Syd Nelson, Michele Petterson, Todd smedstad, Dennis Soderstrom, Joe Thompson, and Gary waskosky. Excused Absences: Joanne Derby, Sandi Gundberg, Cheryl Jones, Merle King, Mick McCormick, Lori Morrell, Virginia Partmann, Cheri Schultz, and Rick west. unexcused Absences: Jack Dawkins. Review of Mission and/or Norms of Behavior Syd Nelson read the Norms of Behavior list. • wade Erickson read the Mission Statement. Review of Minutes committee members approved as presented, the minutes of September 21, 2000, by consensus with the following changes: Under Discussion Items a. Otter Tail county's aces Health Insurance Program Change from: Change to: In prior years, the county was self-funded directly with BCBS, with a renewal figure amount of 14% increase. In prior years, the county was self-funded directly with BCBS, with a renewal figure amount of 40% increase . ..... ····························~--·-····-······ -.. ·······--···-··· Change from: BCBS has notified all insurance carriers ... Change to: Lakes county service coop BCBS has notified all insurance carriers ... Change from: Change to: Change from: Change to: F. Hot Topics Change from: Change to: ------------------~----------·--------------------------BCBS stated that all insurance members ... Lakes county service coop BCBS stated thatall insurance members ... -----·-· ------------------If we continue another year through LCSC, the increase will be about 9.5%. If we continue another year through LCSC, there will be no increase. 1. safety Miles in the workplace Policy 1. Safety in the workplace Policy Review of Agenda .......... ·······-····-·--·-·-·-------·---- committee members approved as presented, the agenda of October 25, 2000, by consensus. • • • ~-~ Otter Tail County Labor/Management Committee October 25, 2000 Page2 Discussion Items A. Insurance and Employee Benefits subcommittee David Hauser reported that the subcommittee has met twice since the last Labor Management meeting. Mr. Hauser also reported that a questionnaire will be sent to employees regarding benefits and what employees would like to see in benefits. This questionnaire will be distributed about the same time as benefit renewal forms. B. courthouse Hours Larry Krohn reviewed the attachment of courthouse hours with the Labor/Management committee. The Labor/Management committee discussed the following items regarding the hours of the otter Tail county courthouse: • Possibility of changing courthouse hours to 8:00-4:30. • Departments where employees· work hours are other than 8:00-5:00: Law Enforcement Solid waste -Recycling Highway Detention Facility Recorders Office • City of Fergus Falls changed hours to 8:00-4:30. • Possible survey on walk-through traffic in the courthouse. • Possibility of changing hours when Otter Tail county departments move into the Regional Treatment center office buildings. • courthouse hours need to be customer service oriented. • some employees would like to change work hours to 8:00-4:30. • The public wants to see the courthouse open more hours and to be more accessible. • otter Tail county Website . • Discussed Larry Krohn sending email to all department heads for their input. • Uniformity of work hours will never be reached within all departments of Otter Tail county. c. security security was divided into three topics: personal security, building security, and property/data. Personal security Niolent People, controlled Access>: a. security from the Public b. security from Fellow Employees c. Terminated/Upset Employees d. Employee Safety e. Violent Clients a. In-home Visits b. After Hours c. Off-Site Locations d. Remote county Locations Building security <Uncontrolled Access, Lack of Monitoring>: a. Video cameras b. ID Badges c. Panic Button d. Third Floor security e. Metal Detectors f. After Hours g_ Possible Electronic Locks h. Training, county Procedures I. Training, How to Deal with a Difficult Situation • • • Property/Data <Fixed Assets, Data security, Liability>: a. Theft b. vandalism c. Damage d. Vehicles a. Record confidentiality b. Network Data Next Meeting The discussion items for the October agenda include: • Insurance Benefits Subcommittee • courthouse Hours • security Adjournment Otter Tall County Labor Management Committee October 25, 2000 Page 3 At 3:03 p.m., Todd smedstad declared the meeting of the Otter Tail county Labor/Management committee adjourned until 1:00 p.m. on Thursday, November 16, 2000. sro Attachment LABOR/MANACEMENT COMMITTEE ATTENDANCE/SICN IN CHECK SHEET MEETINC DATE: October 25, 2000 • Brooks Andersen I ___.B~--l}~--~~------ Leon Anderson ✓ Sharon Bjork j Tim Brand_) Jack Dawkins / Rick Denzel ✓ Joanne Derby J f L ~,8-~ Tim BrOJoci 91-b-= • wade EricksonJ ~-------- Pauline Fitch/ ~ ---------- Dawn Godel / -----1~,,;..l '-b,.,__ ____ _ Sandi Gundberg ✓ Excused oa,;a "'""'✓ ~ Terry Hoff ✓ _""1"1k-__ ~~~----- Dave Jennen ✓ Blake Johnson ✓ Cheryl Jones J • F:\USERS\Human Resources\Labor Management\attendancesheet.doc Amy Kampa ✓ -AK ' Marion Kershner ./ ~t( Merle King ✓ {jg__c.,._g ed) Larry Krohn/ /4 !( Mick McCormick / Excused Wendy Metcalf ✓ tJb Lori Morrell ./ t.KC1AS e_d ,:--· esAJ Syd Nelson,,/ ..,j Michele Petterson ✓-22~~'1-<-+/? ______ _ Virginia Partmann ✓& c"v..Se.J Cheri Schultl\/' Todd smedstad ✓ __ ..,,_[S_-_,. '------- Dennis Soderstrom ✓~ ~ Joe Thompson ./ Gary waskosky ✓ Rickwesti./